Leasing works well for many businesses, but ownership may be a better fit depending on long-term goals and how stable your printing needs are.
How Businesses Decide Between Leasing and Ownership
When choosing between leasing and purchasing their equipment, we suggest that businesses evaluate these 5 key points before making a decision.
- Budget comfort – Monthly payments versus upfront investment
- Flexibility needs – Ability to upgrade or adjust as the business changes
- Print volume – Stable usage versus growing or unpredictable demand
- Long-term plans – Short-term needs versus long-term ownership
- Support expectations – Ongoing service included versus managing equipment internally
Many businesses factor in service coverage, which is often included when leasing equipment through a managed print services plan.
The Pros and Cons of Leasing
Why Businesses Choose to Lease
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Lower upfront cost compared to buying outright
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Predictable monthly payments that make budgeting easier
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Easier to upgrade equipment as technology or business needs change
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Service and support may be included, depending on whether the lease is equipment-only or a bundled package
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Helps preserve cash for other business priorities
Leasing Tradeoffs to Consider
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Higher total cost over time compared to ownership
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Ongoing commitment during the lease term
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Less control over the equipment at the end of the agreement
Why Businesses Choose to Lease
-
Lower upfront cost compared to buying outright
-
Predictable monthly payments that make budgeting easier
-
Easier to upgrade equipment as technology or business needs change
-
Service and support may be included, depending on whether the lease is equipment-only or a bundled package
-
Helps preserve cash for other business priorities
Leasing Tradeoffs to Consider
-
Higher total cost over time compared to ownership
-
Ongoing commitment during the lease term
-
Less control over the equipment at the end of the agreement
Our Equipment Partners
Not Sure Which Option Makes the Most Sense?
Every business prints differently. A quick conversation can help you decide whether leasing or owning your equipment is the better fit for your goals, budget, and workflow.