Think Your Business Is Too Small for Managed Print? Think Again.

That desktop printer sitting in your office might be costing your business more than you think. 

Maybe you are a CPA working from a home office and need a reliable printer close by. Maybe certain employees need printers at their desks. Or maybe your business has dozens of desktop printers spread across different offices or locations. There are plenty of reasons why a smaller device makes sense. 

The common solution is simple. Head to a big box store, buy an HP or Brother printer and get back to work. It seems easy and convenient. But over time, managing that printer yourself can become more expensive and time consuming than you expected. 

Buying the printer is easy. Keeping it running is where things can get frustrating. 

When toner starts running low, someone has to notice. Then they have to figure out what cartridge the printer needs, find somewhere to buy it and place the order. If the printer goes down, someone has to troubleshoot the problem, find someone who can repair it or decide whether it makes more sense to replace the device entirely. 

For one printer, those tasks might not seem like a big deal. But they are still taking someone’s time away from their actual job. And when you have multiple desktop printers across a business, those little tasks can quickly add up. 

One of the biggest misconceptions we hear at MMIT about managed print is that you need a fleet of large multifunction printers to benefit from it. 

You don’t. 

A managed print program can include the smaller desktop devices your business relies on every day. Whether you have one desktop printer or dozens spread throughout your business, the goal is the same: make those devices easier and more cost effective to manage for you.  

If a desktop printer makes sense for the way you work, managed print isn’t about replacing it with a giant copier. It’s about making sure you have the right equipment for what you print and a better way to support it.

Toner is one of those expenses that is easy to overlook. 

You buy a cartridge when you need one, replace it and move on. But businesses don’t always step back and look at what those individual purchases are costing them over time. 

With a managed print program, you don’t have to keep shopping for toner or worry about whether you ordered the right cartridge. Supplies are delivered right to your door as toner gets low. No need to place an order, run to the store or stockpile toner. 

And when you have several different printer models throughout your business, that convenience becomes even more noticeable. 

Another problem with the traditional big box approach: what happens when the printer stops working? 

A broken desktop device can leave you searching for repair options, troubleshooting the problem yourself or simply going out to buy another printer. With managed print, you have a service team right here in Des Moines to call. Instead of figuring out what’s wrong with the device on your own, an MMIT service technician can be at your location within two hours if your business is located within our quick service territory. When you work with MMIT solving that problem means you are back up printing quickly, saving your valuable time.

Another problem with the traditional big box approach: what happens when the printer stops working? 

A broken desktop device can leave you searching for repair options, troubleshooting the problem yourself or simply going out to buy another printer. With managed print, you have a service team right here in Des Moines to call. Instead of figuring out what’s wrong with the device on your own, an MMIT service technician can be at your location within two hours if your business is located within our quick service territory. When you work with MMIT solving that problem means you are back up printing quickly, saving your valuable time.

At MMIT, we work with businesses across Iowa with very different printing needs. Some have large fleets of multifunction devices. Others simply need reliable desktop printers in the right places. 

Managed print isn’t about how large your business is or how big your printers are. It’s about taking the hassle out of printing and finding a more cost-effective way to manage the devices your business relies on. 

So before buying your next toner cartridge or replacing another printer, it may be worth taking a closer look at what those devices are actually costing your business. Give MMIT a call today to see if managed print works for your business. (515) 283-0607