In today’s day and age, passwords are more important than ever–but some companies still aren’t sure how to put them to work, especially when it comes to machines like multifunction printers. Here’s a quick look at everything you need to know about MFP passwords!

Powerful Passwords

Multifunction printers are a powerful and efficient addition to any company, but the last thing you want is for one of these devices to become a security risk. The truth is that hackers tend to start by targeting printers, simply because they know most businesses overlook this simple step.

Here’s how to change the password on your MFP:

• #1: Open the settings menu.
• #2: Go to “administrator settings.”
• #3: Enter your administrator password. (Your managed services provider may set this, or it might be on your MFP paperwork.)
• #4: Find “security settings.”
• #5: Go to “administrator password” and choose a new password.

What Now?

If you followed the above steps, congratulations–it’s time to come up with a password for your multifunction printer. Here are a few quick tips to help you make sure your new password is as strong and safe as possible.

Use phrases.

One-word passwords aren’t very secure. Phrases, however, are much more difficult to crack–and automated hacking tools that randomly “guess” passwords won’t be as much of a threat.

Avoid the basics.

Remember never to use words, phrases, or numbers that are too easy to guess–like your company’s address. Make it complicated and intricate.

Get creative.

Using different passwords for each level of access helps make sure that you have a “safety net” if hackers do gain access. It’s more for you to remember, sure, but it’s worth it in the end.

Want more multifunction printer tips? Need help resetting your password? Contact us today!