Are Your Multifunction Printers HIPAA Compliant?

Published on: October 22, 2020 Published in: Blog

Security and compliance are two sides of the same coin. However, that doesn’t mean either one of them is necessarily easy to implement. Here are a few ways to see if your multifunction printers are safe, secure, and HIPAA compliant!

Analyzing Compliance

While multifunction printers might be powerful, efficient, and great for boosting creativity in the workplace, they certainly aren’t invincible. This means that, like all printers, your multifunction device needs a little TLC to make sure it’s safe and secure. This is especially important when it comes to HIPAA compliance, which protects employees, customers, and your business as a whole.

But how can you tell if your multifunction printers and workflows are HIPAA compliant and as secure as possible?

Here are a few questions to ask yourself!

“Do we have secure printing?”

Secure printing requires a code to be entered at the printer before any print job will be released. This helps make sure that the person who hit print in the first place is the same person who retrieves the document–rather than someone accidentally taking or distributing the file.
“Do we use encryption?”

Encryption acts like a safety net for your data. It doesn’t necessarily prevent security breaches, but it makes data unreadable if it happens to fall into the wrong hands between your devices and your printer.
“Are our employees properly trained?”

Employee training is a big part of maintaining HIPAA compliance. Make sure everyone’s on the same page when it comes to access, communication, protocols, security habits, and other important details, especially when it comes to the use of your multifunction printer.
“Do we update regularly?”

If you’re putting off updates, you’re opening the door to all kinds of trouble. Software updates and patches help protect your multifunction printers, keeping you safe from hackers and other digital threats.

Do you want more multifunction printer tips or need help with HIPAA compliance? Contact us today to get started!