Category Archive: Uncategorized

  1. Backup and Disaster Recovery Plans: The Unsung Heroes of Business

    Leave a Comment

    Businesses should be making backup and disaster recovery a priority from the start because it is one of the most efficient ways to ensure your business does not suffer major data loss, unexpected and costly downtime or lower your chances at surviving a major disaster. While backup and disaster are a great team, they are separate processes.

    Backup is the process of making copies of files and important data and having those back ups in a secure location i.e the cloud. Disaster recovery is a goal-oriented plan that outlines the processes and strategies on how to respond and resolve unplanned disasters. Three standard measures of disaster recovery typically include:

    • Prevention Measures – preventing a potential incident from occurring
    • Detective Measures – used to detect or discover any disruption
    • Correction Measures – steps needed to correct and restore data and any affected software or systems

    There are a variety of natural and man-made disasters that could potentially happen to businesses. These disasters can include cyber attacks, sabotage, power outages, equipment failure, epidemics/pandemics, terrorist attacks/threats, industrial accidents, hurricanes, tornadoes, earthquakes, floods, fires, construction, transportation issues, on-site danger, and accidents at or surrounding the workplace.

    More than 70% of businesses are reported to not have disaster plans in place, meaning these businesses are at risk of substantial data loss, prolonged business interruption, potential customer loss, costly spending to reestablish access and in the worst case scenario, businesses must close their doors. Check out these statistics gathered by webinarcare to put in perspective how damaging it can be to skip disaster recovery planning:

    • 93% of companies without DR who have suffered a major data disaster are out of business within one year
    • More than 50% of businesses currently do not have the budget to recover from the attack
    • 40-60% of small companies do not survive a major disaster
    • Human error is the number one cause of security and data breaches, responsible for 52% of incidents
    • 70% of businesses admitted that a single loss in data could have a significant and costly impact on the business
    • 22% of downtime from events are caused by human error while on 5% is caused by natural disasters
    • More than 50% of companies experienced a downtime event in the past five years that longer than a full workday

    Now that we have emphasized the importance, let us talk about what goes into a proper disaster recovery plan. When creating a suitable DRP for your business, there are five key aspects to consider to help your business bounce back and survive a disaster regardless of severity. These five aspects include:

    1. Recovery Time Objective (RTO) which is the amount of time it takes to recover to normal, daily business operations after an outage. When setting your RTO, you need to consider how much time you are willing to lose and how this loss of time will potentially impact your bottom line.
    2. Recovery Point Objection (RPO) which refers to the amount of data you can afford to lose in a disaster but having a backup of the data in the cloud or somewhere else off-premises, it will not result in any data loss.
    3. Failover which refers to the recovery process of automatically offloading tasks to backup systems. Typically, businesses want this transition as smooth as possible to help limit downtime and cost.
    4. Failback which refers to the recovery process of switching back to the original systems once the outage has passed.
    5. Restore, which is commonly considered to be more part of backup than recovery, refers to the process of transferring backup data into your primary system.
    Illustration of filing cabinet in a secure cloud computing environment

    Backup and disaster recovery plans and processes will always be based off the business’s needs and available resources but the the very least a disaster recovery plan needs to include analyzing all potential threats, identifying vulnerabilities through risk assessments, determining immediate action plans depending on scenario, establishing plans for actions based on established scenarios, developing long-term action plans, regularly testing/updating the software and systems and revisiting and updating the actual disaster recovery plan in case your business is experience new growth, relocation, introducing new systems or employees.

    No matter how your backup and disaster recovery plans are created and implemented, it is important that the basis of them is focused on getting your business back on track with minimal data loss, downtime, and cost. Sometimes disasters are unpreventable, even man-made ones. Having a plan to address and move forward from them is the key difference between a thriving business and closed one.

  2. The Art of Network Design

    Leave a Comment

    Networks are a pillar for everyday business functions and a network with a well-planned design to meet your business’s needs will perform these functions better. This is where network design comes in, this is when IT professionals take the time to evaluate, plan and map out the infrastructure of the IT network where they identify any design requirements and create a plan to meet these requirements creating a network that is suitable for a business’ needs. This visual representation of the network integrates information including:

    • Logical map of the network to be designed
    • Cabling Structure
    • Quantity, type, and location of network devices and endpoints
      • Routers, switches, servers, etc.
    • IP addressing structure
    • Network security structure
    • Overall network security processes

    Networks can be simple but businesses with bigger operations can find themselves needing more complex network design plans. While your specific design will depend on what your business needs there are a few basic steps that go into planning any type of network design regardless of size, operations, or industry.

    Gather The Requirements

    Network design is not one size fits all and every business will have different requirements depending on size and operations. To prepare a proper network design there are three steps that you can start with:

    1. Evaluate your existing network and identify your current infrastructure and collect data including:
      1. Types of network devices
      2. WAN technologies and circuit speeds
      3. Cabling layout/office floor layout
      4. Routing protocols
      5. Network management
      6. Security controls
    2. Clearly define your goals for the new network and how to reach those goals by:
      1. Improving network performance metrics
      2. Upgrading to the latest technologies
      3. Improving networking security
      4. Simplifying network management
      5. Improving network availability
    3. Do not shy away from constraints such as budget or other limitations with factors such as cabling, Wi-Fi use, and compliance requirements.

    Integrate Security Early On

    Network security is more important than ever and should be considered a priority when planning a network design. Install firewalls, anti-virus, or anytime type of network security tool your business needs and implement best security practices such as:

    • Performing network audits
    • Using private IP addresses
    • Establishing network security maintenance systems
    • Encrypting critical data
    • Employing multi-factor authentication
    • Backing up data and having recovery plans
    • Revisiting and communicating security policies
    • Encouraging employees to create strong, unique passwords and use better password practices
      • Inform them to not use passwords more than once, change them regularly, and never use personal information in passwords
    • Practicing mobile device management
    • Keeping software up to date
    Illustration for concept of network security with padlock in center of swirling data points with binary code in the background

    Size Your Network and Office Floor Plan

    It is impossible to develop a network that works for your business without knowing the size of your network. This includes how many devices are going to connect and how intensely they are used. These devices are not even limited to computers, they include VoIP phones, servers, printers, and IoT devices. Really anything that adds to the demand for bandwidth needs to be accounted for. To ensure all these devices are accounted for, study your office floor plan. During this study, make an inventory of where the exact locations of endpoints are, how many there are, the locations of desks, meeting rooms, and common work areas, and of any Wi-Fi-connected devices.

    Create Network Design

    Creating your network design is creating the heart of your network. Your design should help meet the specifications you identified when gathering requirements and should be able to support security and performance goals. When planning your network design, you will decide on:

    • Network Topology – the structural arrangement of the network
    • Network Type – the physical extent of your network
    • Physical Network – the physical network consisting of cables, patch panels, and other basic infrastructure work
    • Network Equipment – the physical equipment consisting of routers, servers, switches, and hubs

    Plan For Growth

    A critical part of creating and implementing a stable network is selecting systems that will allow growth when needed. If you adopt new technologies, increase products, services, and employees, or expand locations that are going to require more bandwidth and potentially cause network congestion if your network is not designed to handle it. Having the ability to see your current infrastructure gives your business the insight to outline any hardware, software, or bandwidth you could potentially need.

  3. Embracing Cloud Computing

    Leave a Comment

    “[The] Cloud is about how you do computing, not where you do computing.”

    –Paul Maritz, VMware CEO

    Cloud computing has been around for quite some time and has had a steady effect on the way we do business. In layman’s terms, cloud computing is the delivery of different computing services (including servers, storage, databases, networking, and software) through the internet aka “the cloud”.

    While it may have taken some time for businesses to embrace the cloud, we see how much it has recently flourished, especially in a more digital working world. Check out these stats gathered by explodingtopics.com that support this:

    • The cloud applications market is currently worth over $150 billion
    • It is predicted that there will be 200 ZB of stored data in the cloud by 2025
    • It is forecasted that in 2023, $200 Billion will be spent on SaaS, $150 billion on IaaS, and $136 billion on PaaS
    • 54% of global tech leaders want a cloud service provider who identifies technology strategies that are meant to increase revenue and reduce cost
    • Post-COVID, 41.4% of cloud leaders say they are increasing their uses of cloud-based services, 33.4% are planning to migrate to cloud-based tools and 32.8% are migrating on-premises workloads to the cloud

    Cloud computing can bring a lot to businesses and proves popular for the ones that are ready to embrace growth, performance, and stability. Some of the immediate benefits businesses can experience from making the switch are:

    Cost Savings

    The initial switch to cloud services can be off-putting but its ROI makes it worth it. Hosting the cloud lets you offload costs on purchasing, installing, configuring, and managing on-premises infrastructures. Also, most cloud-computing services offer pay-as-you-go options ensuring you only pay for what you need, and the overall easy access saves time and money.

    Flexibility

    Due to the nature of cloud computing, businesses can access cloud services from anywhere, from any device, at any time. Not only that, but the cloud can also be easily scaled up or down to match what a business needs at that time.

    Security

    Businesses can see up to 94% improvement in security when switching to the cloud because one of the main features of cloud-based services is full-time security monitoring. Security monitoring could be extremely limited if it was strictly in-house, but once switched to an off-site, encrypted, and automated security monitoring, your information will never be safer.

    Disaster Recovery

    One incredible benefit of the cloud is disaster recovery. Data and information stored in the cloud are safe from any physical emergencies such as natural disasters or power outages. Cloud-based services also provide quick data recovery allowing for less downtime which leads to less productivity and revenue loss due to disaster scenarios.

    Better Insight & Quality Control

    Poor quality and inconsistent reporting can hurt a business but with cloud-based systems, all documents are stored in one place in one format allowing everyone to access and edit the same information in real-time allowing businesses to maintain consistency and have a clear record of revisions or updates. In addition, many cloud-based services also offer customized reports for a bird’s eye view of your most critical data.

    Sustainability

    Cloud computing has a direct effect on the environment by cutting down on paper and waste. With data stored in the cloud and not as physical copies your information not only takes up less space physically but addresses wastefulness at every level of business and results in less of a carbon footprint. 

    Man in business suit using a pen on a virtual screen to create a graphic representing cloud computing

    Cloud computing is great for maintaining a competitive edge as a growing business and is relatively user-friendly, but there are a few basics you need to know before implementing the best infrastructure for your business. To ensure you get the best cloud experience possible, you need to decide between:

    The Four Basic Infrastructure Types

    Public Cloud Infrastructures are maintained off-site. They are available to the public while data is created off-premises. This cloud infrastructure has less security but requires no need to buy or manage software and maintain efficiency. 

    Private Cloud Infrastructures are managed in-house and can only be accessed by a single organization. This method can address and handle security and privacy concerns more effectively.

    Community Cloud Infrastructures can support multiple businesses by sharing resources as a part of a community. This method closely resembles the private model and can support a large number of users who share in the costs.

    Hybrid Cloud Infrastructures are a mix of public, private, and hybrid. Combining the efficiency of public, the support of community, and the security of private, hybrids offer the best of all three methods.

    The Three Delivery Methods

    Software-as-a-Service (SaaS) is a software distribution model where the provider delivers applications through a web-based portal and is a pay-as-you-go model. Utilizing this model eliminates the need to buy hardware and software licenses while having your provider manage and store data.

    Platform-as-a-Service (PaaS) delivers the full cloud infrastructure along with a software platform that allows clients to develop and manage business applications without the frustrations of building and maintaining the infrastructure.

    Infrastructure-as-a-Service (IaaS) has the capability to deliver networking, data storage, servers, and virtualization capabilities while allowing the client to access more data storage and computing power.

    Once you pick the right infrastructure and delivery method, your business can begin to really reap the benefits of cloud computing and help bring your business to a new level. If you are ready to learn more about cloud computing or ready to have it in your business, contact us today at MMIT so that we can get you on the right path to ensure your business gets the full benefits of cloud computing.

  4. Production Printing: Alive and Thriving

    Leave a Comment

    A common misconception is that print is done and while we might be flooded with technology and digital marketing, print still has its place in everyday business and has a significant impact both financially and influentially. Need proof? Check out these stats gathered by printful.com

    1. In 2021, the Global Commercial Printing Market had a value of $433.79 billion. By the end of 2027, it is estimated to value $484.22 billion
    2. 1 out of 5 customers is willing to pay up to 20% extra for personalized products and services
    3. A study shows that print advertising offers a 112% return on investment, making it a cost-effective way to reach consumers.

    Printer options can seem endless, but there is a perfect fit for every business. If printing plays a large part in your business, and you find yourself needing high-volume projects done quickly and reliably then a production printer might be the right choice.

    I know what you are thinking, production printers are found mainly in print shops or copy centers that must deal with high-volume requests without sacrificing quality. This is another common misconception and while they regularly are seen in print shops or centers, they have quickly been growing in popularity for marketing departments and are an optimal option for graphic designers to create and distribute flyers, banners, catalogs, mail campaigns, produce marketing materials, employee training manuals, business cards, envelopes and so much more.

    Now, every business has different printing needs and to figure out what is the best option for you, ask questions such as:

    • What are your printing requirements?
    • What do you need your printer to do?
    • Does your printer need to be secure?
    • How much time do you have to produce?
    • What exactly do you need to print?
    • How much are you printing/producing?
    • How large of a role does printing have in your business?
    • What device management, remote intelligence, and support are available to you?
    Illustration of different types of production printing equipment

    Production printers are heavy-duty commercial printers that are ideal for high-volume print projects. These printers can include wide-format and cut-sheet printers, digital presses, commercial printers, and industrial printing. They are reliable and continuously provide higher-quality print resolutions, faster output, and increased capacity. Beyond being versatile and having the ability to handle large-scale products, production printers offer plenty of other benefits including:

    Simplicity

    Production Printers are not difficult to set up and extremely user-friendly. They give users more control without over-complicating things. Though they look heavy-duty, they are far from intimidating, and even less tech-savvy people can learn and utilize the advanced features in no time.

    Productivity

    Production printers work faster to help meet the demands of your business. They are designed to be quicker and can handle larger quantity projects more effectively than normal printers which helps eliminate downtime, they have on-demand access to professional projects, and are perfect for printer-intensive businesses with them commonly being able to print thousands of pages in minutes.

    Sustainability

    Production printers offer high-quality prints where businesses have total control over the content meaning they are printed right the first time. Using older printers can mean settling for low-quality results and can be a cause of reprints and paper waste. Switching to a printer that delivers high quality is a good way to save precious time, money, and paper.

    Security

    Production printers offer better regulatory compliance, enhanced security over the content within your prints, and achieve better quality control. In-house printers also ensure that any confidential employee or customer information stays in-house.

    Flexibility

    Since they are reliable and user-friendly, production printers are incredibly flexible, putting you in charge of the entire printing operation. Have control over meeting your deadlines and never panic if something does not look exactly right because changes and a reprint can be easily done within the same day in-house.

    Cost Effective

    Outsourcing printing, especially high-volume jobs that require quality can be expensive. Production printers are a long-term investment that keeps your service in-house and allows you full control over your product. Giving you this control ensures no reprints, returns, or added time from an outsourced printing agency and that your product is what you expect.

    Is It Right For Your Business?

    Not every business will benefit from a production printer, but if you find yourself needing a large number of marketing materials or just find yourself printing large quantities often – a production printer could be the best fit for you. If you have any questions or are ready to bring production print in-house, contact us today!

  5. Mitigate the Risk: The Importance of Risk Assessments

    Leave a Comment

    There are plenty of factors that go into maintaining and protecting a business to ensure future stability and success. While it is important to focus on the positives and how to achieve this overall growth it is equally important to focus on the possibility of unknown, hidden, or undetected risks. This can be done with risk assessments. With properly done risk assessments, businesses can experience benefits including:

    • Getting a clearer picture of where assets lie
    • Identifying potential threats and understanding the likelihood and impact of them
    • Implementing proactive processes
    • Recognizing and controlling workplace hazards
    • Creating awareness among employees
    • Reducing workplace incidents
    • Saving costs by being proactive

    The Basics

    Simply put, a risk assessment is the identification of hazards that could end up negatively impacting profit, stability, and how an organization conducts business. No matter what industry or size an organization is a risk assessment should always involve at least these five steps:

    1. Identifying the Risks or Hazards
      1. Risks
        1. Financial – this should include looking into compliance, credit, liquidity, and debt risks. This can include making sure your business is up to date on federal returns, that your business is run ethically, that your business has sufficient cash flow, that your business can meet short and long-term goals, and that all your loan agreement payments, if applicable, are paid on time and in full.
        2. Operational – this can be broken down into areas like IT and personnel risks. IT can address general risks and security risks by ensuring customer information is protected and that your organization has a strong security plan. For personnel risks, your organization should address factors such as salaries, benefits, contracts, HR policies, and basic employee needs.
        3. General – this can fall into a lot of categories, but examples include answering questions like is your organization prepared for growth, are finances managed properly and is it profitable.
      2. Workplace Hazards
        1. Safety – spills, heights, electrical, or any unsafe conditions that can lead to illness, injury, or death.
        2. Physical – extreme temperature, prolonged exposure to sunlight, loud noises, or any other physical hazards that are factors within the environment that could cause harm to the body.
        3. Ergonomic – frequent lifting, awkward movements, repeating the same motions, or any type of hazard when the type of work, body positions, or conditions put a strain on the body.
        4. Organizational – workload demands, respect, and any psychosocial hazards that cause stress, anxiety, or strain to employees.
        5. Chemical – vapors, fumes, gasses, or when a worker is exposed to any chemical preparation in the workplace in any form.
        6. Biological – bodily fluids, fungi, or bacteria or when working with animals, people, or infectious plant materials.
    2. Evaluating the Risks – answer the questions like who is at risk, what services/products/departments are at risk, how often are they exposed to these risks, how likely are these risks, how severe are these risks or how will these risks affect you long term?
    3. Deciding on Control Measures – come up with effective strategies and procedures that help protect both employees and the overall business. Implement these control measures and make sure they are communicated throughout the organization.
    4. Recording Findings – keeping a formal record of past risk assessments can help an organization keep track of hazards, risks and how to address them. These findings should include descriptions of the risks, how to assess them, outlines of evaluations, and detailed explanations of how conclusions were made and how they are to be addressed.
    5. Revisiting – take the time to review and update your risk assessments when necessary. New risks can be added if an organization has a significant change in staff or procedures, plans on some type of growth, or if it has been a significant amount of time since risk assessments were reviewed.

    The Best Fit For Your Business

    Now that is just the base of standard risk assessment but they still come in many forms. Finding the best risk assessment for your organization is critical in performing an accurate one which means the organization is identifying and addressing the proper risks in order to protect itself. Here are five common types of risk assessments:

    Qualitative Risk Assessment

    Typically used in high-risk industries, these assessments measure the severity of a risk and usually measure multiple risks at once. Qualitative data is gathered through personal experience, observations, and knowledge often by an expert or member of management. The benefits of this type of assessment are that they are simple in method, easy prioritization, and have clear presentation options but they have limitations such as subjective evaluation, limited scope, and lack of differentiation.

    Quantitative Risk Assessment

    This type of assessment puts a numerical value on a risk, allowing organizations to gauge the impact of risk and its cost to the organization. This could look like using 3, 2, 1 instead of high, medium, and low and utilizing the 3×3 or 5×5 risk matrix. This assessment is also essential to support the understanding of the exposure of risks to employees, company assets, and reputation. An organization can get a clear understanding of:

    • Potential accident scenarios
    • Predicted economic losses
    • Risk to specific main safety functions
    • Input to operation restrictions
    • Identification and assessment of prevention and mitigation measures

    The QRA can be calculated using the following equation:

    Risk = Severity x Likelihood

    Generic Risk Assessment

    This type of assessment typically will cover common types of hazards for tasks or activities in the workplace. These are typically not adapted for anything specific and can be used across different locations and industries. While it can be easy to find generic risk assessment templates online, if you use this route be sure to review, adjust and update them accordingly to be effective at mitigating risks.

    Site-Specific Risk Assessment

    These assessments need to be carried out for either a specific activity or location and are necessary to be effective at eliminating and controlling risks. This is one of the most thorough methods of risk assessments that are meant to protect your workforce, the public, and your business safe from any possible legal liability and reputational damage due to any health or safety breaches.

    Dynamic Risk Assessment

    These risk assessments are based on essential decision-making because they are used to address unforeseen circumstances that are carried out on the spot due to any significant or sudden changes within the workplace. These assessments are crucial for circumstances such as:

    • Introduction of new equipment
    • Change of supervision approach
    • Threats to safety or security
    • Reallocation of work

    Key Takeaways

    Regardless of size or industry – understanding your business, the risks it is susceptible to, and which assessments to utilize are key to being proactive instead of reactive when it comes to addressing risks to an organization. All risk assessments should follow the five basic steps and once implemented, do not forget to revisit them for reassessment especially if there is a significant change within the organization.

  6. The Significance of Cyber Security in SMBs

    Leave a Comment

    Without a doubt, utilizing the internet and social media platforms allows businesses of any size and location to reach a larger market and provide more opportunities for growth and profit. While this reach is undeniably beneficial to any growing business, it also means that cyber security needs to be made a core aspect of a business strategy.

    To put into perspective the importance of cyber security, techjury.net recently gathered the following statistics:

    • There is an increase of 10% in the cost of cybercrime than the past year
    • 95% of cybersecurity breaches are caused by human error
    • There are 30,000 websites hacked daily
    • In 2023, the global annual cost of cybercrime is predicted to top $8 trillion
    • 47% of adults have had their personal information exposed by cybercriminals
    • The average total cost of data breaches in 2022 was $4.35 million
    • 43% of all cyber-attacks are aimed at small businesses
    • 91% of attacks launch with a phishing email
    • A business falls victim to a ransomware attack every 14 seconds

    The Truth About SMBs and Cyber Attacks

    As a small business, it is easy to fall into a false facade that since you are small and growing, you do not have anything worth hacking, but regardless of size, cyber attacks do not discriminate and small businesses appeal to hackers for their:

    Data – no matter how established you are, all businesses have data that hackers can profit off including medical records, credit card information, SS numbers, bank credentials, or other personal details.

    Third-Party Vulnerabilities – SMBs are often connected to larger businesses or third-party suppliers and at the bare minimum, they are digitally connected so that they can complete transactions, manage supply chains and share necessary information. Since more prominent businesses are harder to penetrate, hackers will target small businesses to get into a larger business system.

    Lack of Resources – this can range from not having the skills or staff to dedicate to proper IT security or having inadequate employee training or monitoring which can lead to cyber-attacks by human error.

    Cyber attacks can vary but there are a few common types that typically hit small businesses. Recognizing these threats, having a plan on how to resolve them, and having proper employee training can help save the future of your business. The most common types of cyber security to be aware of are:

    1. Phishing Attacks – typically masquerading as a trusted email or text message, phishing attacks aim to steal personal information like credit card information, bank credentials, passwords, and social security numbers by having the reader simply click an email attachment or URL that contains a virus.
    2. Malware (malicious software) – refers to any software that is developed with the intention to steal information or resources for monetary gain or for blatant sabotage. These can include viruses, worms, trojan viruses, and ransomware.
    3. Viruses – there are a variety of viruses that are all programmed to harm your software and hardware. These viruses have the ability to damage programs, delete files, and even slow down performance. They can be sent through file sharing, opening infected emails, visiting a malicious site, or downloading harmful applications.
    4. Ransomware – locking a business’ computers and encrypting data to hold them hostage, ransomware is a common cyber-attack that holds a business’s important information for ransom to be paid to a hacker in return for a decryption key. Typically with ransomware, you have 24-48 hours before files are lost or made public and it is most often spread through email spam or network attacks.
    5. Passwords – password theft is an ongoing problem and small businesses face threats when employees use weak or easily guessed passwords. Weak passwords include commonly used passwords or passwords that contain any personal information.

    Implementing Cyber Security

    As a small business, it might not be possible to dedicate the time and staff needed for cyber security but that does not mean you have to remain vulnerable. There are several practices that businesses can implement in their overall cyber security plan that help reduce the number of attacks or be able to quickly identify and recover from them. It is also important to remember when creating a cyber security plan to:

    • Be proactive to prevent damage before cyber attacks get out of hand
    • Increase awareness of the significance of cybersecurity
    • Create a cybersecurity plan against a variety of attacks/human errors, be thorough, and have a game plan from discovery to solution
    • Protect your payment gateways
    Lock icon on shield icon on cloud icon, concept of cloud computing

    Start With Employees

    Since a large part of cyber security issues come from human error, establishing basic security practices and policies for employees is vital in a strong cyber security strategy. These practices can include:

    • Training employees to spot suspicious emails, email addresses, URLs, and attachments
    • Establishing internet use guidelines
    • Having a clear procedure for handling, protecting, and communicating sensitive data and information
    • Maintain physical security by locking server rooms and having strong, unique passwords for individual hardware
    • Have better password practices and require passwords to be changed frequently, using more complex passwords and, if possible, consider implementing multi-factor authentication

    Do Not Skip Your Updates

    A key role in cyber security is keeping your hardware and software up to date by having the latest security software, web browser, and operating system. Anytime you have a system update, be sure to do it when it’s available because having these up-to-date offers you better defense against a range of cyber attacks. In addition, businesses can use antivirus software as added protection from any malware attack.

    Firewall Security

    A firewall is a network security device that helps prevent outsiders from accessing data on private networks. While antivirus helps protect your files against viruses, firewalls block intruders from accessing your computer, to begin with. If you have any employees who work remotely, ensure their home systems are protected just like your office systems are. Firewalls also have the capability to block any unapproved websites, limit bandwidth for certain programs and they can provide VPN services.

    Cloud Back Ups

    Essentially all businesses use the cloud and beyond it being amazing for storage and cohesive workplaces, cloud backups can make sure a copy of your critical data stays safe in case of any cyber attack incidents. Data and files with confidential information are prime targets in cyber attacks and businesses without backups can face detrimental consequences.

    Secure Wi-Fi Networks

    Wireless networks tend to be less secure compared to wired networks so making sure your workplace’s network is secure, encrypted, and hidden is key for helping prevent cyber attacks. Risks to non-secure wireless networks can include piggybacking, wardriving, wireless sniffing, and unauthorized computer access. Be sure to not broadcast your network name and password-protect your router.

  7. Managed Print Services: Supporting HIPPA Compliance

    Leave a Comment

    Managed print services is an effective solution for security, efficiency, and organization–but did you know it can help with compliance, too? Here’s how managed print helps healthcare organizations comply with HIPPA regulations effectively and efficiently.

    How Managed Print Services Supports Healthcare

    Managed print services isn’t just for “desk jobs.” It also supports industries spread across multiple locations or with complicated regulations–and that’s especially true when it comes to healthcare.

    Hospitals, doctors’ offices, and other organizations have unique needs, especially when it comes to regulations like HIPPA. Managed print services helps balance those regulatory requirements with plenty of efficiency–that way, employees never have to choose between doing the right thing and doing the fast thing.

    Here are a few ways managed print services supports healthcare through HIPPA compliance:

    Encryption

    Encryption helps protect sensitive data as it’s being transferred to and from the printer, as well as while it’s stored on the printer’s hard drive. Managed print services helps make encryption quick and easy, so healthcare organizations can connect their favorite devices without worrying about security vulnerabilities.

    Visibility

    HIPPA regulations require a lot of visibility. With managed print services, it’s easier than ever to track what’s being printed, who is accessing machines, where data is being sent, and more. This improves security and compliance without adding extra hoops for employees to jump through when caring for patients.

    Follow-Me Printing

    Follow-me printing, also called pull printing, is a solution that protects sensitive documents from being stolen off the print tray. A user prints their file as usual, but the paper isn’t released until that same user walks to the printer and enters a unique code or PIN. This triggers the machine to print the appropriate document.

    Conclusion

    Healthcare has high stakes, which means it comes with plenty of unique challenges–like HIPPA compliance. Luckily, managed print is up to the challenge, helping organizations with solutions such as encryption, visibility, and follow-me printing.

    Managed print services has plenty to offer. Contact us today to see what else it can do for your healthcare organization (or any organization!).

  8. Did You Know Your Multifunction Printer Can Do This?

    Leave a Comment

    A multifunction printer can scan, print, copy, and fax–but that’s not all. Many machines also have finishing options that take their efficiency to a whole new level. Here’s what your multifunction printer is really capable of!

    4 Multifunction Printer Finishing Options

    To find out which functions come standard on your multifunction printer, it’s always smart to start with the user manual. However, you need to know what to look for–and these four finishing options are especially impressive. Quick, efficient, and great for versatile print projects, these options are offered by many machines:

    Folding

    Folding printed paper by hand can take all day, but it’s an important step in many print projects. Luckily, your multifunction printer may be able to help out. Read the user manual to see which fold types–from C-fold and Z-fold to the fun accordion fold–are supported by your device.

    Hole-Punching

    Hole punching is another task that could eat up valuable company time if you do it manually. Your multifunction printer may have what’s called an “internal hole puncher” to do this automatically. The machine punches two or three holes through entire stacks of paper at a time, making sure everything is neat, perfectly spaced, and–most importantly–finished in seconds.

    Stapling

    Can’t find your stapler? Not to worry–your multifunction printer can help. You might need an additional attachment to make this feature work, but if you’re tired of organizing papers, stapling them by hand, and then repeating the process seemingly infinitely, this is the best solution for you.

    Booklet Finishing

    The grand finale of finishing options is the booklet setting. It folds, punches holes, and staples to create booklets you can share with your customers or even your entire company.

    Conclusion

    So, can your multifunction printer do all this? It’s not just about printing, scanning, faxing, and copying; it’s about doing those things in ways that make sense–and often, that includes some combination of these finishing options.

    Want to see more of what a multifunction printer is capable of? Contact us today!

  9. Managed IT Services: What Is Co-Managed IT?

    Leave a Comment

    Managed IT services promises to fit businesses of all shapes and sizes–which means it can take a few different forms. Here’s just one example–co-managed IT–and what that could look like for your company.

    Sharing Responsibilities With Managed IT Services

    You’ve probably heard that managed IT services allows you to outsource your IT stress without completely giving up control. But what happens if you want to maintain a lot of control?

    Co-managed IT is an arrangement where you and your provider share the responsibilities of handling your IT environment. The key is to split those responsibilities clearly and effectively–just like in any other partnership.

    Here are a few things to know about co-managed IT:

    You’ll Get Similar Benefits

    Managed IT services in any form comes with a lot of benefits. If you choose a co-managed route, you’ll see most of these benefits–but the exact results depend on you and your partnership. For example, if you try to maintain control over too many things or if you don’t split responsibilities clearly enough, you might see reduced benefits until you reorganize. On the other hand, if you find the perfect balance, you could see increased benefits because you’re letting your own expertise complement the provider’s.

    Communication Is Key

    Communication is important in any managed IT services arrangement, but especially in co-management. To begin, make sure your provider understands exactly what your goals are. Then, discuss which responsibilities you want to keep and which will be handed over to the provider. From there, you should stay in constant contact about questions, processes, changes, and more.

    Responsibilities Can Be Shifted

    Nothing is set in stone when it comes to co-managed IT. You can generally change the distribution of responsibilities if you find that one approach isn’t working. This kind of flexibility allows you to keep up with new needs, evolve your business, and experiment to find exactly what fits your IT environment.

    Conclusion

    Managed IT services isn’t a one-size-fits-all solution. Instead, it can be altered in different ways–such as co-management. If you choose to maintain control over certain tech responsibilities, you could see even more benefits and create a valuable relationship with your provider.

    Interested in managed IT services? Contact us today to learn more about this solution and options like co-management.

  10. Scanning FAQs: Do You Need a Multi-Page Scanner?

    Leave a Comment

    Scanning is a great solution–but could it be even better? Here’s how to know whether a multi-page scanner should be in your future!

    What Is Multi-Page Scanning?

    Maybe you have a scanning solution in place already, or perhaps you’ve been trying to choose one that’s right for you. Either way, it’s likely that you have a pretty clear image of what to expect: Put a paper on the glass or in the tray, wait for the scanning process to be completed, and repeat.

    But what happens if you have a huge stack of papers to scan–and, worse, there’s a huge line of people behind you with the exact same need?

    That’s where multi-page scanning comes in.

    A multi-page scanner, also known as a production scanner, does exactly what it promises. Instead of handling one side of a document at a time, it scans both sides and races to the next at high speeds. That means you can put your stack of double-sided papers on the tray and sit back for a minute or two–no switching required. Many companies find this efficiency especially helpful now that paper and digitization needs are changing due to increased customer demands, remote and hybrid work, and more.

    Do You Need Multi-Page Scanning?

    So, do you need a multi-page scanning solution? Ask yourself these questions to find out:

    • Do we scan more than a few documents per day?
    • Do we anticipate scanning increases in the upcoming months or years?
    • Is there always a line at the scanner?
    • Do other print jobs have to be put on hold every time a big scanning job comes up?
    • Do we spend too much time scanning documents manually and/or individually?
    • Do we want to transition more smoothly to the digital world?

    If you answered yes to even one of these questions, it’s probably time to consider multi-page scanning. After all, paper isn’t going anywhere soon–which means you need a solution capable of keeping up.

    In conclusion, multi-page scanning is fast, efficient, and perfect for businesses with growing scanning or digitization needs.

    Contact us today to get started with scanning solutions like these!

  11. How to Go Green With Managed Print Services

    Leave a Comment

    Managed print services and even printing itself might not be your first stop when it comes to green initiatives. However, they should be–and here’s why!

    Managed Print Services: A Smart Way to Get Greener

    These days, one of your company’s biggest goals should be to improve environmental friendliness without impacting your workflows or bottom line. Easier said than done, right?

    Well, managed print services might just be the answer you’re looking for.

    Managed print helps you print smarter instead of more frequently, which is the same approach it takes to other parts of your business and workflow. That means you can reduce waste of all kinds–time, money, even paper, and energy.

    Here are a few more examples of how managed print services helps you go green the smart way:

    Learning more about your habits

    One of the first steps in any environmentally friendly solution is finding out why it’s necessary in the first place. Your managed print provider can perform a print audit to give you more information about your habits, needs, and challenges–and how they impact both the environment and your bottom line.

    Making sustainable choices

    Managed print services is a great way to evaluate your choices and be sure you’re making the right call. For example, your provider can help you choose recycling programs for paper and toner cartridges, buy from environmentally friendly suppliers, and more.

    Improving without complicating

    Another great (and green!) benefit of managed print services is its ability to implement earth-conscious solutions without giving you more work or otherwise complicating your day-to-day life. You’ll probably start with workflow improvements such as using digital communication tools instead of printing certain documents–and from there, you’ll make all kinds of progress toward a better, greener business.

    Conclusion

    Managed print services isn’t just about printing; it’s about printing the smart way. That creates rich benefits for your company, including the ability to go green without damaging your bottom line. Who knew printing could be the beginning of an environmentally friendly journey?

    Are you ready to get a little greener? Contact us today to see how managed print can help!

  12. How a Multifunction Printer Supports Remote and Hybrid Work

    Leave a Comment

    Remote and hybrid work are here to stay, so it’s time to find new ways of using existing equipment–like the good old multifunction printer. Whether you have one of these machines already or are in the market for a powerful tool, you might be surprised to find out just how helpful a multifunction printer can be for remote and hybrid work.

    Why a Multifunction Printer Is Better Than Ever

    Let’s be honest: At first, the transition to remote and hybrid work probably felt like the end of the world–especially if your workers weren’t used to it. There are plenty of benefits, sure–but the technical and organizational demands likely seemed a bit overwhelming.

    As it turns out, multifunction printers went through a similar ordeal. Like you, they had to adapt their skills to a new world–and like you, they pulled through and are even stronger for it.

    Here’s how a multifunction printer can help you win at hybrid and remote work:

    Better technology

    A multifunction printer is an impressive piece of technology on its own, but it’s more impressive now that it’s been proven to stand up to unique needs. Say, for example, you need a copy of a document that’s stuck at the office. One of your on-site coworkers can use a multifunction printer to scan it to the cloud, then you use your multifunction printer to print it at your home office. It’s the same tech, but better because you know how to use it for your new needs.

    Better security

    Remote and hybrid work introduce unique security vulnerabilities, so people thought more carefully about how their multifunction printer could be used as a tool instead of a weakness. Now it’s obvious that these machines can give you insight into usage habits, help monitor for red flags, and match up with secure settings from multiple locations–all because workers found new ways to utilize their devices.

    Better collaboration

    When people are spread across multiple locations, it’s more important than ever to prioritize collaboration. A multifunction printer makes this possible by providing access to a host of efficiency and communication apps, allowing you to fit it to your work style–for example, scanning straight to email.

    Conclusion

    A multifunction printer is the perfect partner in remote or hybrid work. That’s because it takes its existing benefits and adapts them to different needs, environments, and challenges, giving you a familiar solution in an unfamiliar landscape.

    Looking to add a multifunction printer to your fleet or upgrade to face new demands? We’ve got you covered. Contact us today!

  13. Managed IT Services: Are You Ready for Fileless Malware?

    Leave a Comment

    Lately, it seems like there’s a new IT security threat around every corner. That’s certainly the case today, and it’s all thanks to the rise of a unique attack: fileless malware. Here’s what you need to know (and how managed IT services can help).

    Managed IT Services FAQs: What is Fileless Malware?

    It’s true that cybersecurity and solutions like managed IT services are more important than ever–but small and medium-sized businesses already know that. This is because smaller businesses face attacks more often, generally thanks to the assumption that tight budgets and limited expertise lead to big vulnerabilities.

    As such, it’s critical for smaller businesses to stay alert–especially when it comes to new threats like fileless malware.

    What is fileless malware?

    Most malware works by leveraging executable files. These files might not look like trouble to the naked eye, but they have instructions that lead your operating system down the wrong path.

    Fileless malware is different because it doesn’t hide its nefarious instructions inside a file. Instead, it infiltrates a trusted application in a technique called “living off the land.”

    How does it work?

    A fileless malware attack might begin in much the same way as a traditional malware infiltration. A falsified website or phishing email provides access to your operating system, where the malware finds and exploits vulnerabilities in commonly used tools. The applications become a gateway to the rest of your system, opening doors for hackers to steal, corrupt, or lock just about anything they want.

    How can managed IT services help?

    The good news is that you don’t have to hide from fileless malware–or traditional malware either, for that matter. Managed IT services helps you identify software vulnerabilities and implement targeted solutions to defend yourself, your data, and your entire network from attacks of various types. Your provider also works with you to build better habits around spotting fake emails and websites that may contain cybersecurity threats.

    Conclusion

    Fileless malware may be an impressive and somewhat terrifying new addition to the digital threat lineup, but it doesn’t have to be the end of your world. Managed IT services gives you the tools, support, and knowledge you need to keep your company out of hot water.

    Ready for a little help from managed IT services? Contact us today to get started!

  14. Why You Need to Fully Commit to Scanning

    Leave a Comment

    If you’re unsure about a new business solution or change, it might seem sensible to commit partially at first. After all, you don’t want to waste time and resources on something that isn’t going to work in the end, right? Unfortunately, this approach can become like a self-fulfilling prophecy–because if you don’t commit, you won’t see all the benefits, and then you’ll be disappointed. That’s why it’s important to go all in when it comes to solutions like scanning.

    What Real Scanning Looks Like

    Halfway committing to a business solution is like dipping your toe in the water, and fully committing is like jumping in feet-first. That’s especially true of scanning, where the biggest benefits await those who are confident enough to take the plunge.

    So what does real, complete, no-holds-barred scanning look like? Here are a few examples:

    Streamlined workflows

    When you’re fully committed to scanning solutions, your workflows prosper. That’s because you won’t have any half-done solutions; instead, your documents will be digitized, your tasks will be automated, and your work will be a whole lot easier.

    Organized digital workspaces

    If you only “half scan,” you’ll end up with a “half digital” workspace. Committing to this solution allows you to make the full switch, which means shrugging off time-consuming manual tasks and better utilizing your tech solutions–all because you scanned the right way.

    Secure data

    No more worrying about those paper documents. Real scanning allows you to fully embrace digital defenses like passwords and firewalls.

    How to Commit to Scanning

    If you’re ready to jump all the way into scanning, get started with tips like these:

    • Organize your approach: Prioritize your documents based on which need to be scanned first. This helps you make sure you’re not missing anything.
    • Read the user’s manual: Your scanner is full of features and functions you might not know about. Do a little research to brush up on the possibilities.
    • Take your time: Fully committing doesn’t require rushing. Remember to take things one step at a time, so you get the most out of every scanning benefit.

    In conclusion, scanning is an effective solution no matter how you approach it–but if you want the real advantages, you need to fully commit.

    Contact us today to find out how to make scanning easier and more effective in your office!

  15. Lexmark Elevates Enterprise-Level Security and Full-Solution Support with the Addition of the Lexmark MX432adwe for Small Workgroups

    Leave a Comment

    LEXINGTON, Ky., Oct. 11, 2022 /PRNewswire/ — Lexmark, a global imaging and IoT solutions leader, today announced a new black-and-white multifunction printer (MFP) that will meet the small workgroup demands of the printer fleet with full solution support and enterprise-level security. The Lexmark MX432adwe offers scalable solutions support via the embedded solutions framework including the ability to support third-party card readers.

    “With threats lurking everywhere in cyberspace, businesses need to be on the lookout to guard their network, devices and output against these constantly changing risks,” said Brock Saladin, Lexmark senior vice president and chief commercial officer. “Lexmark has heard these concerns loud and clear. The Lexmark MX432adwe offers the features of a Lexmark 5-Series printer in a smaller footprint and was built to integrate into any fleet of printers operating securely and seamlessly.”

    Scalable solutions  
    With the embedded solutions framework on the Lexmark MX432adwe, you can add Lexmark or other supported solutions, including third-party print release with badge reader or utilize the included Scan Center to scan documents and route to multiple destinations simultaneously.

    Enterprise-level security features  
    Among many security features, the MX432adwe includes a standard Trusted Platform Module that stores encryption keys on separate hardware from the data, along with authentication and system integrity checks. Cryptographic capabilities create a unique digital fingerprint.

    Easy to manage 
    These sophisticated, IoT-enabled printers are loaded with sensors that continuously monitor hundreds of data points. Connect them to Lexmark Cloud Services to take advantage of benefits like predictive service and automatic supplies replenishment.  

    Taking care of resources 
    Lexmark cares for the planet and its people with corporate social responsibility, from our circular-economy practices to our environmentally inspired products. The Lexmark MX432adwe offers built-in energy-saving modes and has two-sided printing as standard to reduce paper usage. It also meets the high requirements for Energy Star®, Blue Angel and EPEAT® Silver. 

    Other features include:

    • Sturdy steel frames
    • Extra high-yield cartridges  
    • 4.3-inch (10.9 cm) buttonless color touchscreen 
    • Single-pass 2-sided automatic document feeder (DADF) scanners standard  
    • Time to First Page (TTFP) is as fast as 5.9 seconds  
    • Optional Intelligent Storage Drive (ISD) 
    • Optional 550-sheet tray 
  16. Sharp Announces New A3 Monochrome MFP Lineup Built On Common Platform with Workgroup Color Series

    Leave a Comment

    MONTVALE, N.J., Oct. 18, 2022 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today announces a new line of workgroup monochrome document systems offering common features and options with its accompanying workgroup color multifunction printer (MFP) series. The new Advanced and Essentials Series models range in speed from 26 to 65 ppm and include features that help enable office workers to collaborate with colleagues seamlessly and securely, even when working remotely.

    The eleven new models follow the striking design of the recently introduced color workgroup series and offer the same smart features and connectivity. Enhanced cloud services such as Microsoft® Teams can help streamline business communication, and native universal print capability makes is easy for the new models to integrate with Microsoft 365 environments that leverage simplified print management, whether working from the office or remotely.

    “The new monochrome Advanced and Essentials Series workgroup document systems offer competitive features combined with outstanding performance and strong security,” says Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “We’re excited to strengthen our product offerings with the this new line of MFPs to help organizations enhance their collaboration efforts.”

    Built on the latest technology from Sharp, the new monochrome Advanced and Essentials series have been designed to help organizations manage their document workflow with greater efficiency. Innovative features such as multi-feed scan detection and auto skew correction help users speed through their work, freeing up time for them to focus on their day-to-day business. A compact inner folding unit is available that offers tri-fold, z-fold and other fold patterns to help businesses manage more of their jobs in-house. Users can also scan and print files hands-free using their mobile devices with the Sharp Synappx Go app. Strong security features such as system integrity check at startup, application whitelisting and real-time intrusion detection help guard against malicious intruders. Optional antivirus protection powered by Bitdefender offers an added layer of security, augmenting the comprehensive standard features.

    The new Advanced and Essentials Series monochrome models are ENERGY STAR® 3.0 qualified and EPEAT Gold registered. The new models include the BP-70M31, BP-70M36, BP-70M45, BP-70M55, BP-70M65, BP50M26,BP-50M31, BP-50M36, BP-50M45, BP-50M55 and BP-50M65 and will be available in late October.

  17. 4 Easy Ways to Improve Multifunction Printer Security

    Leave a Comment

    Do you worry about multifunction printer security? Are you always wondering whether you’ve done enough to protect your data, machines, and business? If so, you’ve come to the right place. Here are four ways to improve multifunction printer security without breaking a sweat.

    Boost Your Multifunction Printer Security

    Multifunction printers are a powerful tool in any business–but if the wrong people gain access to them, they can also be a big vulnerability. That’s why it’s important to supplement your overarching print security approach with quick tips like these:

    #1: Create a password schedule.

    Did you know you should be updating your multifunction printer passwords regularly? Because you also have to come up with appropriately complex phrases–never single, easy-to-guess words–it can get complicated to manage all this change. Luckily, a password schedule helps you remember when it’s time to update and what your best practices are.

    #2: Update as soon as possible.

    Software updates help protect your multifunction printer from vulnerabilities, known risks, and more. Don’t procrastinate – make sure to install these updates as soon as possible.

    #3: Think about connections.

    Your multifunction printer is connected to your network, mobile devices, PCs, and more. If you want to protect your printer itself, you need to protect these connected devices, too.

    #4: Keep physical security in mind.

    Multifunction printers don’t just exist in the digital world. Make sure they’re in a secure area and utilize tools that keep documents from being left on the print tray–like “follow-me printing.”

    Bonus tip: Managed print services

    One of the best (and easiest!) things you can do for multifunction printer security is to choose a managed print services provider. This partner will help identify and address weaknesses in your defenses–and you’ll see workflow improvements and cost savings, too.

    Conclusion

    Multifunction printer security may not be easy, but it can be a little easier with tips like these. Just remember to think outside the box and be ready for anything digital criminals can throw at you.

    Want help protecting your multifunction printer? Interested in managed print services? Contact us today!

  18. Managed IT Services: How to Switch Providers

    Leave a Comment

    Let’s say you’re already set up with managed IT services. You’ve chosen a provider, and everything is going great–until it’s not. Maybe they’re failing to keep the promises they made during the sale, or maybe they just aren’t communicating in a way that works for you. Whatever the issue, it’s time to make a switch–and here’s how to pull it off.

    Switching Managed IT Services Providers

    The good news about managed IT services is that it can often be improved by switching to a better provider. That means you can maximize your investment and see new benefits just by choosing a partner who cares more about your business.

    But how does this switch take place? Here’s how it works:

    #1: Check your contract.

    What did you agree to when you were first signing on with your current provider? You’ll need to know your responsibilities and how to get out of the contract.

    #2: Choose your new provider.

    Every potential provider should have a conversation with you to find out what’s working and what isn’t. That way, they can tell you exactly what they’ll do differently to help you get the results you want.

    #3: Notify your current provider.

    While you’re choosing a new partner, you should let the existing provider know what’s happening. This helps you simplify the transition and address any hurdles that could come up if you wait until the last minute.

    #4: Complete a contract.

    If the potential provider seems like a good fit, it’s time to draft and sign a contract. Remember to read the fine print so you know exactly what’s being offered, what the fees are, and what to expect.

    #5: Start your new service.

    Now that everything’s set, it’s time to see your new managed IT services provider in action. They’ll start by learning more about your business; then they’ll jump in and pick up where your previous provider left off. Depending on the state of your IT environment, they might need to “clean up after” your old provider, or they might be able to make small adjustments to show better results.

    Conclusion

    It doesn’t have to be difficult to switch managed IT services providers. In fact, it can be great news for your business–especially if the new partner is ready to collaborate in all the ways that make the most sense for your workflow. That’s why it’s important to do your research and choose a provider who really clicks.

    Are you looking for a new managed IT services provider? Contact us today to start making the switch!

  19. 3 Scanning Tips for Improved Efficiency

    Leave a Comment

    You probably know your scanning solutions are carrying a lot of weight–but did you know they can do even more? Here are three tips to help you maximize your scanning benefits!

    Big Scanning Tips

    Scanning has a lot of benefits for your business, from increased efficiency to improved security–but if you don’t know how to leverage this powerful solution, you could leave advantages on the table. That’s why it’s important to roll up your sleeves and become a scanning expert.

    But where do you start? There’s so much to know!

    Here are three tips to help you build your scanning wisdom and get more from your machine:

    #1: Optimize your hardware.

    When you hear the word “optimize,” you probably think about software and settings. However, hardware can be optimized, too, especially when it comes to scanning solutions. For example, is your machine physically positioned for ease of access? Can you easily access the glass, even with large or awkward documents? Do you keep the machine clean for maximized performance?

    #2: Get smart about software.

    Scanning software can make a big difference in your workflows. Keep in mind that the default software on your machine can be taken to new heights by choosing the right settings and features for your needs. Plus, many scanners allow you to interact with other apps, too–so this is a perfect time to hook up any workflow or document management solutions.

    #3: Brush up on drivers.

    Drivers are a specialized type of software responsible for helping your hardware do its job. Some operate at a very simple level, managing image detection, and capture, but others are incredibly advanced. For example, the right drivers can help make your scans look better by improving the brightness and removing flaws. They can even help you scan smarter by flagging the presence of staples, accidental double-feeding, and more.

    Conclusion

    Scanning solutions go far beyond hardware, software, and drivers, but tips in these three areas can help you simplify and improve your approach. That means you’ll get more from your machine–which, in turn, means a higher return on investment.

    Do you need new scanning solutions? Contact us today to get started!

  20. Managed Print Services: Should You Have On-Site Printers?

    Leave a Comment

    As the modern world changes and digital technology advances, many businesses turn to online solutions for their communication needs. That’s great news for budgets, workflows, and more–but does it mean you should get rid of your printers? Let’s find out!

    A Little Help From Managed Print Services

    Here’s the truth about printing: It can be wasteful, expensive, and incredibly frustrating–but that’s no reason to give up on your hardworking machines.

    After all, other technology you use every day can be just as frustrating if you don’t have a framework to help utilize it properly. Printing deserves that same chance to become an efficient, streamlined part of your workflow–and that’s where managed print services comes in.

    Here are just a few ways managed print services helps on-site printers work for you:

    • Fleet optimization

    One reason you may not see the results you want is that your printer fleet isn’t optimized for your unique needs. With managed print, you’ll have the visibility and support you need to consolidate where necessary and upgrade when efficient.

    • Security boosts

    If you’re constantly worried about your printers, you may not want to have them on-site at all. That’s why managed print services helps you review your print environment, identify security vulnerabilities at their source, and implement solutions that build up your defenses.

    • Supply management

    Supply costs can quickly add up; meanwhile, over- or under-ordering can lead to interrupted projects or difficult storage situations. Luckily, managed print services can handle that, too. By learning more about how you use supplies (and which bad habits might be leading to excess waste), your provider can help you optimize and even automate your supply orders.

    • Workflow improvements

    Having an ideal fleet is just the first step in putting on-site printers to work. The next step is to build a workflow around those machines so you know when and how to use them to your advantage. For example, managed print gives you the information you need to decide when printing is the effective choice and when it might be better to use a digital communication solution.

    Conclusion

    If you’re second-guessing your on-site printer fleet, it’s time to ask for a little help. Managed print services offers all the insight, support, and guidance necessary to put your on-site printers to work in ways that save time and money.

    Want to see what managed print services is all about? Contact us today to get started!

  21. Mistakes to Avoid When Choosing a Multifunction Printer

    Leave a Comment

    If you’re adding a new multifunction printer to your fleet, congratulations! You’re about to discover a machine that can do a little bit of everything, from printing and copying to scanning and faxing. However, before you make a final decision, it’s important to know what not to do–so let’s take a closer look.

    Why Multifunction Printer Choices Matter

    There are a lot of multifunction printer makes and models out there. Each one says it’s designed to help you reach your goals–so why does it matter which one you choose?

    The truth is that not every multifunction printer is created equal. It’s not just about quality–it’s about the fact that some machines were designed with your needs in mind and others weren’t. For example, one multifunction printer might be a perfect fit for a small marketing company, but it might not have the features necessary to help a manufacturing operation with multiple locations.

    That’s why it’s so important to do your research when choosing a multifunction printer. It’s up to you to find the one that will fit just right–and there are a lot of pitfalls to avoid along the way.

    Avoid These Multifunction Printer Mistakes

    So, how can you make sure you end up with the right device? Simple: Dodge these multifunction printer mistakes!

    #1: Not considering the total cost of ownership

    A multifunction printer costs more than whatever is listed on that price tag. Supplies, energy, maintenance, and other factors all contribute to the total price–so remember to do all the math.

    #2: Not thinking ahead

    If you choose a machine that seems perfect right now but won’t help you adapt to the future, you’re wasting an investment. Instead, think ahead so you end up with a multifunction printer that will serve your business no matter what changes you face.

    #3: Not researching user-friendliness

    If a multifunction printer has all the best features but is a nightmare to use, it’s still not going to fit your needs. That’s why it’s important to think about user-friendliness when choosing a device. Find out whether the interface makes sense, the functions are easy to access, and the prompts and built-in guidance are helpful.

    In conclusion, multifunction printer choices matter–and if you avoid pitfalls like these, you’ll be on the path to a perfect machine.

    Looking for a multifunction printer that checks all your boxes? Contact us today for help choosing a device your whole company will love.

  22. How to Get More From Managed IT Services

    Leave a Comment

    Managed IT services is a great business solution–but did you know you can get even more out of your partnership? Here’s the secret to maximizing your managed IT investment!

    In-Person Managed IT Services

    Here’s the secret about managed IT services: Although much of this solution can be provided remotely, there’s significant value in scheduling face-to-face time.

    That’s because in-person service helps you and your provider take your partnership to the next level. It gives you a chance to see first-hand how they operate–and meanwhile, they get a chance to learn more about your business and goals.

    You and your provider will work together to schedule on-site visits. These visits can be as frequent as you want, and you can even switch up the schedule as you get more comfortable working with your provider. You can also decide which services you want to work through face-to-face and which are more effective when delivered remotely–that way, you get managed IT services that are completely customized for your company’s needs.

    A good provider knows face-to-face time is important–so make sure they offer it upfront.

    Benefits of Seeing Your Managed IT Services Provider

    What can you expect when your managed IT services provider makes regular visits to your workplace? Here are just a few big benefits:

    • #1: Effective troubleshooting

    Sometimes, it’s easier to talk through an issue when everyone’s in the same place–and that’s especially true when it comes to tech. Plus, on-site visits give you the chance to bring your whole team together to brush up on best practices straight from your managed IT services provider.

    • #2: Relationship improvements

    It’s one thing to communicate digitally, but it’s another thing entirely to work together in the same location. When your provider visits your workplace, you have the opportunity to learn more about their process and approach; meanwhile, they get a first-hand look at how needs, challenges, and goals play out in your tech environment. This leads to a better, more comprehensive relationship where everyone really understands each other.

    • #3: Personalized recommendations

    Although a managed IT provider should always offer personalized recommendations, they can be far more specific when they actually know what your setup looks like and how it functions on a day-to-day basis. In-person time allows you and your provider to connect on details so they can deliver the solutions you need most.

    In conclusion, the secret to maximizing your managed IT services investment is simple: Just invite your provider over for a workplace visit!

    Do you want to get more from managed IT services? Looking for a provider who offers a strong balance of remote and in-person service? Contact us today!

  23. How to Handle a Bulk Scanning Project

    Leave a Comment

    If you’re standing in front of a huge stack of documents (or maybe multiple) reaching almost as high as the ceiling, you’ve probably got some questions about how to digitize all this data. The good news is that you’re not alone when it comes to handling a bulk scanning project. Here are a few ways to make the process simpler!

    Scanning Best Practices

    When it comes to scanning, you’ll see great benefits no matter how many files you’re working with. Of course, there are plenty of unique considerations when you’re facing a bulk job–but keep in mind that the more you scan, the more benefits you’ll see (so it’s all worth it in the end.)

    Let’s take a look at some tips for bulk scanning:

    Do a little homework.

    Your first step should be to go through your files and decide how many of them actually need to be scanned. You might save yourself some work–and even if you realize that every document must be digitized, you’ll at least have a better idea of what you’re dealing with and how to organize it later.

    Make a plan.

    Don’t try to tackle a bulk scanning project without a plan. Instead, pace yourself and take steps that make sense–for example, creating a “scanning schedule” so you know when to take breaks and when to call it a day. That way, you don’t get overwhelmed or exhausted, which can lead to human error.

    Scan important documents first.

    Prioritize your files and make sure the important stuff is digitized first. This helps keep the rest of your business running while you’re scanning other files.

    Shred throughout the process.

    Don’t wait until the end of your scanning job to start shredding documents, or you’ll make another big job for yourself. It’s better to shred throughout (and it improves security, too).

    Conclusion

    A bulk scanning project may seem overwhelming at first, but it’s manageable with the right tips and techniques. Keep in mind that the work you do now will turn into big benefits later–so roll up your sleeves and get scanning!

    Of course, the right scanner can make all the difference, no matter how big your job is. Contact us today for help finding a machine that fits your workflows just right.

  24. Managed Print Services: What’s the Real Cost of Printing?

    Leave a Comment

    Do you know the real cost of printing in your business? No? Not to worry–here are a few things to consider so you can find out what printing is doing to your budget.

    Revealing Costs with Managed Print Services

    Printing is still an important part of everything we do in the business world–but that doesn’t mean it should have free rein to wreak havoc on your budget. Unfortunately, it’s not always easy to take control of your print costs, simply because they might not be obvious at first glance.

    For example, here are a few things that could increase the total cost of printing without you even realizing it:

    • Printing in color.
    • Choosing the wrong settings.
    • Having too many printers.
    • Overlooking security issues.

    The good news is that, with managed print services, you can identify these hidden printing costs. Better yet, your managed print provider will be able to help you overcome them in ways that protect your budget without interrupting efficiency.

    Here are a few examples of how managed print services can help:

    • Creating print policies: By creating policies to govern when you should print in color and when black-and-white is the better choice, managed print helps you save money on ink.
    • Reviewing your settings: Managed print services can also help you learn more about your printers and which settings are most efficient for which jobs.
    • Optimizing your fleet: Do you have too many machines or too few? Managed print helps you consolidate where necessary and upgrade when possible, helping you achieve the perfect, cost-effective fleet.
    • Improving security: Just one security issue can quickly become a huge expense. Managed print services helps you protect your printers, network, and connections, giving you the insight you need to identify vulnerabilities and choose the best solutions.

    Conclusion

    The “real cost of printing” is a little different for every business, which means it can be difficult to calculate. Luckily, with a little help from managed print services, you can reveal those hidden costs and start chipping away at them without interrupting your workflow.

    Ready to get started with managed print services? Contact us today!

  25. Multifunction Printer Tips: A3 vs. A4

    Leave a Comment

    Are you looking for the perfect multifunction printer for your business? Do you keep seeing “A3” and “A4” without any explanation whatsoever? Not to worry–you’ve come to the right place! Here’s what you need to know about A3 and A4 multifunction printer designations and how they impact your tech choices.

    Multifunction Printer Types

    Put simply, A3 and A4 are just two different types of multifunction printer designs. It’s important to know what makes each machine type unique–that way, you can choose a device that fits your needs, budget, and expectations (plus, you can show off your advanced multifunction printer knowledge).

    Let’s break down the differences:

    A3 Multifunction Printer

    If you’re looking for a more flexible machine, an A3 multifunction printer might be your new best friend. These devices can print on larger paper and also handles letter, legal, postcard, and envelope projects, just to name a few. They tend to have a bigger footprint and a price tag to match, but they can handle high print volumes without breaking a sweat. They also offer the versatility you won’t get from other machines.

    A4 Multifunction Printer

    An A4 multifunction printer is the smaller, less flexible machine type. It can generally work with letter and legal paper sizes, but it doesn’t always offer postcards, envelopes, and other specialty print options. These devices are smaller and less expensive, but they also hold less toner, which means they can’t handle the same print volume as the A4 without constant interruptions.

    Choosing Your Printer

    A3 and A4 multifunction printer types have their strengths and weaknesses. When choosing the right device for your business, make sure to consider things like available space, budget, current and future needs, and more. Remember, the A3 can do more–but that’s only helpful if you actually need to do those things; otherwise, an A3 machine might be just what you need.

    Conclusion

    There’s a lot to know about multifunction printer types, but understanding A3 and A4 designations will help you narrow down your options. Simply put, A3 machines are bigger and more versatile, while A4 devices are smaller and more budget-friendly.

    Are you looking for the perfect multifunction printer? Not sure whether you need an A3 or an A4? Contact us today for help cutting this big decision down to size.

  26. Managed IT Services: Signs You’re With the Wrong Provider

    Leave a Comment

    Managed IT services is only as good as the provider you choose. Unfortunately, there are a lot of not-so-great providers out there–so how do you know if you made the wrong decision? Here are a few tell-tale signs that it’s time to make a change.

    Doing Managed IT Services the Wrong Way

    Although you can count on managed IT services to look great on paper, there’s a right way and a wrong way to handle this solution–and not all providers realize that. Instead, they think every IT project is the same and treat you like your company isn’t unique at all.

    Here are a few big signs that you might be with the wrong provider:

    You’re not utilizing your technology.

    If your devices seem to be running you instead of the other way around, you have a problem. Managed IT services providers are supposed to help you get more out of your existing technology. They should also give advice on which devices are carrying their weight and which could be consolidated to strengthen your approach.

    You’re paying way too much.

    Managed IT services shouldn’t be a drain on your budget. Perhaps more importantly, it shouldn’t sit idle and let you waste money on inefficient practices, unnecessary devices, and other avoidable issues. If these things sound familiar, you might need a new provider–one who can help you turn your tech into a money-saving solution.

    You have constant IT problems.

    Are you experiencing the same IT issues as a broken record? That means your provider isn’t helping you reach the core cause of your problems and is instead treating symptoms. This is a sign that your provider isn’t giving you the attention you deserve, which is what you need to really overcome IT struggles.

    You can’t see results.

    If you look back on your experience with managed IT services up until this point and wonder what changed, you might be with the wrong provider. After all, managed IT should show all kinds of results–like stronger workflows, better security, and more–so if you can’t identify them, you’re missing out.

    Conclusion

    The good news is that, while there’s a wrong way to do managed IT services, there’s also a right way. You just need to find a provider who understands the task, learns about your business, and can provide real recommendations and support. That’s the difference between an unreliable provider and a true IT partner.

    Are you looking for a new managed IT services provider? Contact us today to see the benefits of managed IT done right.

  27. How Scanning Helps Workers and Patients in Healthcare

    Leave a Comment

    Healthcare is a vital industry, which means it needs top-notch business solutions to support every need and challenge. As it turns out, scanning is the answer–and that’s because it can benefit both workers and patients. Sound too good to be true? Here’s a closer look!

    Scanning for Healthcare

    Scanning has a valuable role to play in any business, but that role is even more important in the healthcare industry. After all, lives are at stake–and while a great scanner may not directly save a patient, it can certainly make things simpler for all the people involved in making it happen.

    Here’s a look at healthcare scanning from two important perspectives:

    Workers

    Workers like doctors and nurses get to see the value of scanning first-hand. Scanning provides a simple, stress-free way to turn huge stacks of patient files and doctor notes into sleek digital documents that can be searched, shared, or even electronically shredded for security. Plus, once files are scanned, they’re much easier to organize by things like keywords, dates, and titles–which means no more hunting through file cabinets.

    Perhaps most importantly, scanning saves time and money in a healthcare organization. When workflows are running smoothly, and paper files aren’t eating up print budgets, workers can focus more on what really matters: patient care.

    Patients

    Patients may never see the scanning work happening behind the scenes at their doctor’s office or other healthcare facility, but they’ll certainly feel the benefits. For example, when they ask a question about their file and a nurse can perform a quick digital search to find the answer in seconds, patients will realize just how lucky they are that their healthcare provider uses scanning solutions. They’ll also be able to rest easy knowing their sensitive data is safer than ever because it’s digitally protected instead of stuck in a file cabinet.

    Conclusion

    Scanning can benefit any industry, but it has a special place in healthcare. That’s because scanning solutions benefit both workers and patients, helping people work together to achieve better healthcare outcomes and improve lives across the board.

    Ready to see what scanning can do for your healthcare organization? Contact us today to see for yourself!

  28. 3 Managed Print Services Myths You Shouldn’t Believe

    Leave a Comment

    There are myths on just about every topic. Some aren’t so bad–but when they stop you from making a choice that will actually benefit your business, they become a big deal. Here are three such myths about managed print services and why you shouldn’t believe them.

    The Truth About Managed Print Services

    In today’s world, information is plentiful. That’s usually a good thing–but it also means misinformation and myths can spread like wildfire.

    That’s why it’s so important to find the truth about things like managed print services before you make decisions that will impact your business. Here are three big myths we’re debunking once and for all:

    Myth #1: “Managed print services is more expensive than in-house print management.”

    The details: It’s easy to believe that managing things on your own is the best–and cheapest–way to go. That’s especially true if you’ve been handling your own print environment for a long time.

    The truth: In reality, managed print services helps you find ways of saving money that you would never have noticed on your own. That means it’s far cheaper than in-house print management.

    Myth #2: “Managed print services makes you print more.”

    The details: A solution with “print” in its name must encourage you to print as much as possible, right?

    The truth: Not necessarily. Managed print actually helps you print smarter instead of more frequently, so you know which files actually need to be printed and which could be communicated using digital tools.

    Myth #3: “Printing is going out of style anyway.”

    The details: With so much focus on digital communication and remote work, it seems like paper and printers are on their way out.

    The truth: Printing has been around for a long time and still represents a key collaboration tool. After all, many important documents still need hard copies to be considered legal or finalized.

    Conclusion

    Did you believe any of these three myths? If so, don’t worry–it’s easy to find the truth with a little bit of research. Just remember to make choices based on facts instead of fiction!

    Ready to see the truth with your own eyes? Contact us today to get started with managed print services!

  29. Meeting Your Multifunction Printer Match

    Leave a Comment

    Did you know that every company has a perfect multifunction printer match? It’s true–and all you have to do to meet your match is answer a few simple questions. It’s like speed-dating, but with more talk about printers. Let’s get started!

    How to Find the Ideal Multifunction Printer

    Although there are a lot of ways to meet your perfect match, one thing you need to do first is to know yourself. That’s especially true when it comes to choosing a multifunction printer. After all, it’s not like this printer can talk–which means it’s up to you to know what you need and which kind of machine will fit into your environment.

    To meet your perfect multifunction printer match, answer these simple questions:

    • #1: What do we need?

    Don’t worry–you don’t have to make this question too complicated. Just take a look at your business and identify the most basic things you need to stay functional. For most businesses, basic needs include things like security, print speed, energy efficiency, and more.

    • #2: How often do we print?

    If you’re printing all the time, your perfect multifunction printer match needs to be big, fast, and powerful enough to keep up. If, on the other hand, you only print occasionally, you might be happier with a simpler multifunction printer that takes up less space while still serving your needs.

    • #3: What do we print?

    Different print jobs have different requirements. Consider how often you print art, photographs, or colorful marketing materials, as this will impact the type of multifunction printer that ends up being your perfect match.

    • #4: Do we want advanced features?

    Most multifunction printers can copy, scan, fax, and print, but others have even more advanced features. For example, maybe you want a machine that can scan directly to your email or connect to your mobile phone for on-the-go printing. If you’re looking for all the bells and whistles, don’t settle for something that’s just “okay,” or you’re sure to be disappointed.

    Conclusion

    Every company has a perfect multifunction printer match, and yours is out there just waiting to be invited to your print environment. Before you can meet this mystery machine, though, you need to know a few basic things about yourself–that way, you’ll know your perfect match as soon as you lay eyes on it.

    Looking for your company’s ideal multifunction printer? We love playing match-maker–contact us today!

  30. Managed IT Services: Proactive vs. Break/Fix IT

    Leave a Comment

    Do you know the difference between proactive and break/fix IT? Let’s take a closer look at these two approaches to find out which is the better choice–and how managed IT services can help

    Tech Tips with Managed IT Services

    It’s not always easy to wrangle technology. Many businesses are doing the best they can, especially since they don’t necessarily have the tools or expertise to optimize their tech environments in the right ways.

    However, when you’re just “going with the flow,” you can get into some bad habits–like the break/fix IT approach. Here’s what you need to know:

    Break/fix

    If you’re using the break/fix IT approach, you’re inherently reactive. This means that you wait until things go wrong, and then you fix them–usually because you don’t have a choice. After all, without the visibility and data analysis necessary to understand what’s going on in your IT environment, you would just be making random guesses about what’s going to break next.

    Proactive

    The proactive approach is what managed IT services does best. Instead of waiting for things to go wrong, managed IT helps you identify weaknesses and potential cybersecurity issues ahead of time–then your provider helps you implement targeted solutions to keep things on track. While unexpected problems will always arise in IT, managed IT services gives you the tools and support you need to be proactive instead of reactive.

    The takeaway

    Besides being inefficient, the break/fix approach may not look that bad–but the truth is that it can cost your company a lot of time and money. You’ll be scrambling to fix issues you could have avoided if you’d had the tools necessary to think proactively instead. Luckily, you don’t have to do it alone: Managed IT services can help you escape the break/fix cycle and approach your tech in better, smarter ways.

    Conclusion

    It’s easy to get into bad tech habits when you don’t have the tools or expertise you need. The break/fix IT approach is one such habit, and it can have a serious impact on your bottom line. That’s why you need help from managed IT services to break the cycle and become a proactive tech thinker.

    Ready to see what managed IT services can do? Contact us today to say goodbye to the break/fix approach once and for all!

  31. Security Updates That Could Impact Your Scanning Solutions

    Leave a Comment

    Do you use the scan-to-email feature on your scanner or multifunction device? If so, there’s an important new security update that might impact you. Here’s what you need to know to make sure you keep getting the most out of your scanning solutions.

    Scanning Security Updates

    Security is a constantly evolving landscape for office equipment manufacturers, software providers, and even business consumers like your company. In some ways, that’s good news because it means we’re all working together to improve security across the board. However, keeping up with those changes isn’t always easy–especially if you don’t know how they impact you.

    Take, for example, the new security updates that will impact scanning and other day-to-day business processes. Here’s what to know:

    Google updates

    As of May 30, 2022, Google stopped supporting “less secure apps.” Less secure apps are third-party applications that only ask for a username and password for sign-on. These tools are easier for hackers to gain access to, so Google is trying to protect your overall account security by only engaging with apps that have more rigorous authentication processes.

    Microsoft updates

    Microsoft will follow suit as of October 1, 2022, disabling basic authentication. Like Google’s “less secure apps” designation, basic authentication also refers to authentication with a username and password, which means these applications are vulnerable to hackers.

    The takeaway from scanning

    So, how do these security changes impact your document scanning solutions? Well, if you’re using apps that only ask for your username and password to grant access, you won’t be able to reach your Google or Microsoft email platforms from your scanning device. Luckily, you can update your machine’s settings to make sure you’re using the latest security approaches and avoiding less secure apps or basic authentication.

    Conclusion

    Security is a constant conversation–one that everyone takes part in. As that conversation evolves–for example, when Google and Microsoft make changes to their security protocols–everyone must find simple, effective ways to keep up. That’s especially true if your key processes like scan-to-email could be impacted by a big change.

    Are you worried about cybersecurity updates? Need to make your scanning solutions remain reliable? Contact us today!

  32. Managed Print Services: Create a Print Policy in 3 Easy Steps

    Leave a Comment

    It’s easy to hit “print” without really thinking about it, but when it comes to creating an entire print policy, companies tend to hesitate. Here’s everything you need to know to create a print policy of your own–and how managed print services can help!

    Managed Print Services: Why Create a Print Policy?

    Printing has probably been part of your work life for a long time. As such, it’s likely so ingrained in your DNA that you hardly think about it anymore–especially since modern printers do most of the hard work for you. The truth, though, is that this kind of absentminded printing is what hurts your budget in the long run.

    That’s where managed print services comes in.

    Although managed print has a lot to offer to your business, one of its biggest benefits is helping you approach printing with a more mindful, organized mindset. To do that, a managed print services provider will often help you create a print policy–the rulebook for your entire print environment.

    This print policy is built around you, your needs, your printers, and your budget. Its goal isn’t to make you jump through hoops; it’s all about giving you smarter, more mindful ways to print.

    Tips From Managed Print Services

    So, now that you know what a print policy is and why it’s important, how do you create one? Here are three steps straight from managed print services!

    #1: Review your printing needs.

    How much do you really need to print? There’s no one right answer here, but many companies will likely find they don’t need to print as much as they thought. That means you can start building your print policy around when to use the printer vs. a digital collaboration solution.

    #2: Take a good look at your fleet.

    Printer makes, models, settings, and physical placement can all have an impact on productivity and cost-efficiency. Your print policy should take this into account and include rules that help govern your fleet itself–that way, the fleet can be restored to its ideal format after a change or upgrade.

    #3: Think critically about your habits.

    Some of your print habits are good and should inform your print policy. Others are not so good–like using the printer for personal print jobs–and need to help create rules and guidelines about how best to interact with the machines.

    In conclusion, a print policy is a key part of any successful print environment. You can start building your own right now–but for help shaping and implementing it, you should call in managed print.

    Ready to see what managed print services can do for your print environment? Contact us today!

  33. Multifunction Printer Tips: A3 or A4?

    Leave a Comment

    Do you know what an A3 multifunction printer is? What about an A4? Not to worry–today, we’re breaking down the difference between these machine types and helping you decide which multifunction printer deserves that coveted spot in your workplace. Let’s dive in!

    2 Key Multifunction Printer Types

    Like most business equipment, multifunction printers come in different makes and models, each with its own array of features, functions, and options–which means you have about a million choices to consider. To simplify the decision, it’s often important to break multifunction printers into two types: A3 and A4.

    A3 Multifunction Printers

    If you’re looking for a machine that can handle larger-than-life prints, you want an A3 multifunction printer. These devices can print paper sizes up to 11.69″ x 16.53″, which is far bigger than your average 8.5″ x 11″ document. That means you have a wider range of options and can handle print jobs large and small.

    Another benefit of the A3 multifunction printer type is its speed. Although these machines are larger than their A4 siblings, their size doesn’t make them unwieldy; in fact, A3 printers often print more pages per minute.

    A4 Multifunction Printers

    An A4 multifunction printer is more like your average desktop model. However, instead of traditional 8.5″ x 11″ paper, this machine makes 8.27″ 11.69″ prints. They’re the smaller of the two options, but they’re slower and less versatile because they can’t handle print jobs in larger dimensions.

    That being said, an A4 multifunction printer certainly has its benefits. For example, its consumables are easier to find than the larger paper used by an A3 multifunction printer, and its smaller size makes it easier to fit in tight workspaces.

    Conclusion

    If you’re in the market for a multifunction printer, the first thing you need to know is whether you want an A3 or A4 model. Different companies have different needs, which means there’s no right answer–but whatever you choose, make sure to do your research, so you end up with a machine that fits perfectly into your workflows.

    Want to learn more about multifunction printer types? Ready to add one to your fleet? Contact us today!

  34. Managed IT Services Tips: 4 Things Every Network Needs

    Leave a Comment

    Your network is, in many ways, the nervous system of your business. It transmits key information, keeps things running smoothly, and helps you complete important tasks–but to do all that, it needs a few things from you. Here are a few managed IT services tips to help make your network as strong as possible!

    A Little Help From Managed IT Services

    Let’s be honest: Network design is no walk in the park. That’s why many companies turn to managed IT services for help taking this important step–and to make sure their networks are strong, secure, and as smart as possible.

    However, even with managed IT services on your side, it’s important to know the building blocks of good network design. That’s how you make sure your company’s “nervous system” stays healthy and functional.

    Here are four things every network needs:

    Security

    When designing your network, you should never procrastinate on cybersecurity. Instead, think about your security needs from the very beginning–that way, your network is built on a foundation of visibility and vigilance.

    Simplicity

    It’s easy to convince yourself that more complexity equals better results, but that’s not always the case. In reality, your network should be easy for users to interact with–even if what’s going on behind the scenes isn’t necessarily simple. (Hint: That’s where managed IT services can help!)

    Scalability

    Your current needs are likely to grow and change over time, which means you can’t build your network around what the world looks like today. It’s much better for your business to think about scalability; this helps you design a network that can adapt to your fluctuating needs, no matter what that looks like.

    Sustainability

    Did you know your network can be a tool for environmental friendliness? It’s possible–as long as you build sustainability into your network’s DNA, that is. To do this, you’ll need to think about elements like energy use and greenhouse gas emissions from your everyday activities and then choose network solutions that provide efficient alternatives.

    Conclusion

    Your network may be the nervous system of your entire business, but that doesn’t mean you have to be a surgeon to make improvements. All you need is a little help in the network design department–and that’s where managed IT services comes in.

    Are you ready to get more out of your network? Contact us today to get started with managed IT services!

  35. Scanning Solutions: Why Use Scan-to-Email Features?

    Leave a Comment

    Today’s scanning solutions are fast, smart, and full of possibilities. You don’t just capture a static image anymore; now, you can capture documents in different formats, store them in multiple places, and even send them to other software systems. Many scanning solutions even include scan-to-email features, which certainly deserve a closer look.

    Explore the Possibilities with Scanning Solutions

    If you thought scanning was just a way to put a digital image of a document on your computer, think again! Today’s scanners can do a whole lot more–like, for example, scanning directly to email.

    This feature is exactly what it sounds like: Your document scanner captures data from your physical file, digitizes it, and sends it to your email system. That means you can send emails right from the machine, attaching your digital document with ease.

    But when might you utilize this powerful feature? Here are just a few examples:

    • When your team is working remotely

    In a hybrid or remote workplace, you can’t just peek around the corner to hand a document to your coworker. Instead, you’d need to scan that document directly to your email software and send it off so the recipient can open and edit it wherever they might be.

    • When you have more than one recipient

    Even if you are working in the same building as your team, you probably don’t want to make a bunch of copies of a file and walk around handing them out. Scanning directly to email allows you to quickly and effectively send a document to everyone on your list.

    • When the request is urgent

    Need to get something done right away? If that’s the case, you don’t want to waste time on extra steps. Scanning a file, attaching it to an email, and sending it to the proper person can be done in just a minute–which makes more sense than storing the file in a digital repository, emailing the recipient to tell them it’s ready, waiting for them to access it, and then beginning the task.

    Conclusion

    Scanning solutions have come a long way, and scan-to-email features are just one example of what you can expect. No matter how or why you use your Canon scanner, you can always count on fast, effective, time-saving answers to your biggest workflow problems.

    Want to see what else scanning solutions have to offer? Contact us today!

  36. Konica Minolta Unveils AccurioLabel 400 Press

    Leave a Comment

    Ramsey, NJ, (May 31, 2022) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in industrial and commercial printing and packaging solutions, today announced a new label press, the AccurioLabel 400. As the company accelerates its presence in the label, packaging and embellishment markets, the new machine will target mid- to high-volume label converters, commercial printers, and large brand owners and provide affordable, top-quality digital label printing.

    The first technology preview of the AccurioLabel 400 was held yesterday at Konica Minolta’s European Labels and Packaging Exposition at its offices in Madrid, Spain. The press will be also showcased in the U.S. during Labelexpo Americas in September. The product will officially be available in spring of 2023.

    The AccurioLabel 400 is a net new product allowing customers to expand their businesses in the growing markets of digital label production and packaging. Recently, Konica Minolta celebrated its 1,000th installation shipment for the highly successful AccurioLabel digital toner label presses, less than seven years since entering the market.

    “We are excited to unveil the AccurioLabel 400 and look forward to continuing to bring label converters, commercial printers and brand owners the high quality, consistent results they have come to expect from Konica Minolta devices,” said Bill Troxil, President, Industrial Print and Production Print Business, Konica Minolta. “As indicated by our fast acceleration into the label market with the AccurioLabel 230, we expect the AccurioLabel 400 to provide another perfect opportunity to strengthen our client relationships by helping them grow their businesses.”

    Important new developments include the ability to expand applications with white toner, extended job opportunities with press runs up to 3000m, improved productivity with superfast print speeds of up to 130 feet per minute, and further running cost reductions thanks to even more durable parts life, as well as enhanced print quality. The AccurioLabel 400 is available in 4- and 5-color options.

    With resolution equivalent to 3600 x 2400 dpi, the Konica Minolta AccurioLabel 400 single-pass toner production press prints on substrate widths up to 13” or 10”. Multiple-touch panel monitors in three different areas of the label press enable intuitive operation and is easy to use for operators, eliminating the need for extensive user training. Tasks that were time-consuming on analog machines can be performed quickly and accurately in delivering stable printing quality.

    Konica Minolta’s Intelligent Quality Optimizer, the IQ-520 will increase usability and automation with the AccurioLabel 400, with label production benefiting from higher levels of control. The Intelligent Quality Optimizer enables real-time control of white toner opacity, color stability control, as well as automatic calibration, density adjustments and profile creation.

    “We are constantly rethinking print and helping customers to improve and grow by uncovering ways to intensify experiences for customers, all to secure a bright future for print,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “By adding the AccurioLabel 400 to our broad range of innovative print solutions, we are confident in our ability to grow market share by enabling digital transformation that also includes workflow, software and process automation and cloud solutions as part of the drive to the smart factory.”

  37. Managed Print Services: Security Problems & Solutions

    Leave a Comment

    It’s not every business solution that alerts you to security problems and helps identify the best approaches. Luckily, that’s exactly what managed print services is capable of. Let’s take a closer look!

    Protecting What Matters with Managed Print Services

    Managed print services is a great solution for optimizing your print environment and helping cut waste, but is it up to the task of protecting data, identifying vulnerabilities, and making your machines more reliable?

    The answer is yes–and it all comes down to a simple approach.

    Instead of relying on guesswork, managed print services providers perform a print audit to learn what’s really going on in your print environment. By taking a look at your habits, strengths, weaknesses, and needs, your provider can tell what your unique security vulnerabilities are–and, more importantly, exactly which solutions will put you on the path to success.

    Here are some problems and solutions often identified by managed print services:

    Problems

    • Default passwords: Printers come with default passwords for many tasks and connections. Unfortunately, these passwords are easy to guess–and, in some cases, may already be well-known in the hacker community.
    • Abandoned print jobs: If a document is forgotten on the print tray, it can be picked up by anyone who walks by or could become accidentally entangled with another stack of documents.
    • Uncontrolled hard drives: Printers store data on their hard drives to help optimize the print process. This data can be accessed and stolen.

    Solutions

    • Good password habits: With managed print services, it’s easy to get into better habits–like changing all those default passwords. Your provider will help you come up with ways to manage these passwords (and even change them regularly for maximum security).
    • Follow-me printing: Solutions like follow-me printing allow a machine to “hold” print jobs until the appropriate person enters a code or PIN at the machine. That means no more documents left alone on the print tray.
    • Data wipes: Although securing your machines is the first line of defense, managed print services can also help you create a schedule for regularly wiping data from your printers’ hard drives. This means you won’t be inviting digital bad guys to a whole cache of valuable information.

    Conclusion

    Although managed print services is known for its ability to save money and streamline workflows, it’s also an incredible solution for improving security. By identifying problems and helping implement targeted approaches, managed print really is a great way to protect what matters.

    Ready to see managed print services in action? Contact us today!

  38. When to Upgrade Your Multifunction Printer

    Leave a Comment

    These days, printer manufacturers want you to upgrade every time a new machine enters the market. Sometimes, those upgrades are simply out of reach–but other times, a new multifunction printer is just what you need to take your company to the next level. How do you tell the difference? Let’s take a look at a few signs it’s time for an upgrade!

    A Word on Multifunction Printer Lifespan

    If you already have a multifunction printer, you know these machines are built to last. Strong, fast, and highly efficient, they’re not the kind of tech you have to replace every six months–and that means you could probably hold onto the same machine for years.

    However, a multifunction printer’s lifespan is mostly determined by you. How often do you use the machine? Are all your print jobs high-speed and high-volume? Do you keep up with regular maintenance? Do you call in experts for complicated repairs?

    Simply put, the more time you spend taking care of your multifunction printer, the longer it will last. That means you don’t have to worry about constantly paying for new printers. Of course, even the best-kept machines do eventually wear down–so it’s your job to tell the difference between “time for maintenance” and “time for an upgrade.”

    When You Need a New Multifunction Printer

    Here are a few big signs that your multifunction printer is on its last legs:

    It no longer fits your needs.

    Maybe there’s nothing wrong with your multifunction printer, but there’s nothing really “right” about it, either. If you’re constantly thinking about all the features and functions you’re missing out on, or if the current machine doesn’t support your growing workflows, it’s time for an upgrade.

    It’s a huge frustration.

    Do you spend hours fighting with your multifunction printer, trying to figure out why it’s slowing down, ruining your prints, or otherwise wreaking havoc on your efficiency? A multifunction printer should be a relief, not a frustration. When you notice yourself daydreaming about throwing away the whole machine, you might want to think about something new.

    It’s expensive to maintain.

    There’s a point at which maintenance becomes too expensive. If you’re working on your printer more often than actually printing, that’s a good sign that it’s no longer helping you save money–and that a newer device would be good news for your budget.

    In conclusion, well-kept multifunction printers can last a long time. However, every machine has an “expiration date,” and if that date is getting close, an upgrade might benefit your entire company.

    Wondering if it’s time for a new multifunction printer? Contact us today for help making the final call!

  39. Do You Know How to Choose Managed IT Services?

    Leave a Comment

    Managed IT services comes with a lot of options, decisions, and opportunities. To get the most out of your investment, it’s important to make the right call–or, perhaps more precisely, the right calls. Here are a few tips to help you choose the right paths when it comes to managed IT services!

     

    Managed IT services comes with a lot of options, decisions, and opportunities. To get the most out of your investment, it’s important to make the right call–or, perhaps more precisely, the right calls. Here are a few tips to help you choose the right paths when it comes to managed IT services!

    Deciding on Managed IT Services

    The idea behind managed IT services is to make your life easier by supporting and protecting your IT environment. To get to that point, though, you have to make a few big decisions, which doesn’t always feel easy.

    Luckily, there are ways to make sure you get the most out of managed IT. Just break your decisions into three basic categories:

    The service

    The first decisions to focus on are those about the service itself. What do you need from managed IT services? What do you want a managed IT provider to do for your company? Some services are all-inclusive, helping you manage devices, implement IT strategies, and more, while others are simpler and focused more exclusively on devices or network connections. Just remember to consider both current and future needs when making your choices.

    The company

    Next, you need to choose a managed IT services provider to be your partner in tech. You should ask a lot of questions to make sure this provider is a good fit–for example, you need to know how you’d be able to reach them, what their response times are, how long they’ve been in business, whether they have references, and more. Keep in mind that a good provider will be eager to learn about you, too–that’s how you know they actually care about your business and needs.

    The pricing

    One of the benefits of managed IT is a flat rate for your IT solutions instead of the piecemeal cost of paying for repairs, maintenance, upgrades, and other needs on your own. However, that flat rate depends on how robust the service is, and some providers will work with you to explore payment plans and options. The good news is that managed IT services often helps pay for itself by saving money, reducing waste, and reducing the costs associated with downtime.

    Conclusion

    There are plenty of decisions to be made when it comes to managed IT services, but the most important one is this: Are you ready to get started? Once you’ve taken that first step, the other choices become a little bit easier–simply because there are tangible benefits on the horizon.

    So, are you ready to get started? Contact us today for help with all your managed IT services decisions!

  40. What to Expect From Document Scanning

    Leave a Comment

    Don’t you wish every option in life had a handy guidebook–one that would tell you exactly what to expect and how a certain choice could impact you? Well, that may not be realistic in other areas, but the possibilities are endless when it comes to scanning. Here’s your quick guide on what to expect from scanning solutions!

     

    Don’t you wish every option in life had a handy guidebook–one that would tell you exactly what to expect and how a certain choice could impact you? Well, that may not be realistic in other areas, but the possibilities are endless when it comes to scanning. Here’s your quick guide on what to expect from scanning solutions!

    Scanning: Your Simple Guide

    The first thing to know about scanning is that it’s a simple concept, but it’s not always a simple process. That’s because scanning solutions are a little different for every company and can change depending on variables like how many files you need to scan or what your organizational goals are. Luckily, scanning comes with so many benefits that it’s definitely worth taking the time to brush up on all the details.

    Here are a few things to expect from scanning solutions:

    • You’ll rethink your priorities.

    You may be interested in scanning because you want to save space in your office or because you’re hoping to make things easier for your teams. Those things will probably happen–but scanning has so much more to offer that you might find yourself rethinking your priorities. For example, scanning is often the first step in digital transformation; could this be your opportunity to finally start going paperless?

    • You’ll probably want a shredder.

    If you give a business a Canon Scanner, they’ll probably want a shredder to go with it. That’s because it’s common to find documents you don’t want to spend time scanning–but you can’t just throw them away. Naturally, that’s where your shredder will come in handy.

    • You’re going to need a team.

    Depending on how many files you have, the chances are high that scanning will never be a one-person job. Assemble a team of people with a good eye for organization and ask for their help turning physical files into orderly, easy-to-manage digital documents.

    • You can count on almost-endless benefits.

    Scanning is the gift that keeps on giving. Once a document is scanned, you can update, edit, share, or distribute it to your heart’s content–not to mention all the security options your physical files never offered.

    Conclusion

    As you experiment with scanning solutions, you’ll find there’s no single “right” way to get the job done. However, it certainly helps to know what to expect–especially when you’ll need to plan ahead (for example, to choose a shredder or assemble a team).

    Ready to start your scanning journey? Contact us today for all the help you need!

  41. 3 Big Promises Made By Managed Print Services

    Leave a Comment

    Managed print services promises all kinds of benefits for companies like yours. However, three of those benefits really stand out–so today, we’re taking a closer look at what managed print services can do for you.

     

    Managed print services promises all kinds of benefits for companies like yours. However, three of those benefits really stand out–so today, we’re taking a closer look at what managed print services can do for you.

    The Managed Print Services Promise

    It’s not every day you find a solution that makes promises and shows you exactly how it’s going to fulfill those promises. Managed print services, however, is special.

    First, let’s take a look at three of the biggest things managed print promises to do:

    • Reduced waste: Wasted time, money, and energy can really impact your budget. Managed print services promises to help reduce this waste by identifying bad habits and suggesting more efficient alternatives.

    • Improved visibility: When you don’t know what’s going on in your print environment, it’s difficult to make any forward progress. That’s why managed print promises to help you push back the curtain and find out how your printers are being used, what your habits are, where your money goes, and how you can make effective changes.

    • Boosted productivity: Another big promise made by managed print services is boosted productivity. By cutting out extra steps, streamlining your workflows, and simplifying your print environment, this solution helps your employees do their best work.

    Now that you know what these promises look like let’s find out how managed print actually delivers.

    The secret is the partnership you create with your managed print provider. This partner will guide you through every choice, change, and solution, helping you reach your goals and making sure these three promises are kept. Plus, because your provider performs a print audit at the beginning of your relationship, you’ll always have a benchmark you can use to measure progress and see the promises in action.

    Conclusion

    Managed print services makes plenty of promises, but unlike other solutions, it keeps them–and, perhaps more importantly, it shows you exactly how it makes progress on those promises. That’s why a strong relationship with your managed print provider is so important: Your provider is responsible for making sure you actually see these benefits.

    Contact us today to see what managed print services can do for you!

  42. Sharp Launches New Line of A3 Color Workgroup Document Systems

    Comments Off on Sharp Launches New Line of A3 Color Workgroup Document Systems

    MONTVALE, N.J., April 12, 2022 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC) announces a new line of color workgroup document systems designed to fit today’s diverse workstyles. Seven new color models, ranging in speeds of 26 – 45 pages per minute, are the first in a new series comprising a total of 22 color and monochrome models that will be rolled out over the coming months. These models offer intelligent features and connectivity that enable office workers to collaborate with colleagues seamlessly and securely, even when they are working remotely.

    Enhanced cloud service connectivity, such as with Microsoft Teams, make it easy to streamline communication and native Microsoft Universal Print capability facilitate integration with Microsoft 365 environments that leverage simplified print management.

    The new Advanced and Essentials Series utilize the latest technology to help users get work done with greater efficiency. Innovative features such as multi-feed scan detection and enhanced auto skew correction, help ensure jobs come out right the first time, every time. Users can scan documents at up to 280 images-per-minute with the 300-sheet duplexing single pass feeder on Advanced Series models. The new inner folding unit offers a variety of fold patterns, including tri-fold, z-fold and others without taking up any extra floor space. Organizations can also maximize productivity with easy access to expanded cloud services, quickly connect to mobile devices to print and scan files and even utilize touchless operation with the Sharp Synappx Go app.

    Leading security technology is also built into the new Advanced and Essentials Series to help organizations protect their data. Features, such as system integrity check at startup, firmware attack prevention with self recovery, as well as optional Bitdefender® antivirus (coming this summer) will help provide protection from hackers and malicious intruders.

    “With the launch of this new A3 color workgroup product line, Sharp continues to Invest in its product offerings with leading technology, features and value,” says Shane Coffey, vice president, Product Marketing, Sharp Imaging and Information Company of America. “We are proud to offer the new Advanced and Essentials Series workgroup document systems, which offer leading, competitive features and outstanding performance.”

    The new Advanced and Essential Series will begin shipping in mid-April with seven models, followed by four additional models later this summer and the remaining models in the fall. Models shipping in April are the: BP-70C31, BP-70C36, BP-70C45, BP-50C26, BP-50C31, BP-50C36 and BP-50C45. Models can be purchased directly through Sharp or through an authorized dealership.

  43. Konica Minolta Launches MarketPlace Universal Print App

    Comments Off on Konica Minolta Launches MarketPlace Universal Print App

    Ramsey, NJ, (April 20, 2022) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) today announced its free Universal Print App is now available in the Konica Minolta MarketPlace. The Universal Print solution frees IT admins from managing on-premise printing assets and print servers. Konica Minolta’s bizhub i-Series multi-function printers (MFP) support Universal Print as a Universal Print native printer. By integrating its MFPs and the Microsoft 365 environment, clients can reduce print-related costs and benefit from this seamless and productive printing experience.

    Konica Minolta first announced it would offer solutions to utilize Universal Print from Microsoft in 2020. Universal Print is a modern print solution organizations can use to manage their print infrastructure through cloud services from Microsoft. It runs entirely on Microsoft Azure, and when deployed with Universal Print–compatible printers, it does not require any on-premises infrastructure. It can be deployed with non-compatible printers by using Universal Print connector software. Universal Print is a Microsoft 365 subscription-based service.

    “The transition to remote work has increased businesses’ need for cloud-based print architecture, and Universal Print technology from Microsoft allows us to enhance our cloud printing services while also reducing costs and increasing productivity for our clients,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “We are pleased to now offer even easier access through the Konica Minolta MarketPlace App, ensuring all our Microsoft 365 users can take advantage of having a simple and secure printing environment.”

    Konica Minolta bizhub i-Series MFPs give IT admins more control over printer access rights by seamlessly and securely connecting to the Microsoft 365 environment. Everyday users who are authenticated and authorized by Azure Active Directory can access and execute print jobs from a Konica Minolta MFP that is shared on the Azure environment by registering their i-Series printer as a shared printer on the Azure portal and downloading the Konica Minolta MarketPlace Universal Print app to the MFP.

    To add more value to Universal Print, Konica Minolta’s multifunction printers provide hybrid print solutions and unified technology of on-premise and cloud printing. These include print management, secure printing and print-from-anywhere including home office to make remote work efficient. Combined with Universal Print, the solutions allow for a smooth digital transformation from on-premise to cloud that keeps pace with each client’s maturity level.

    Konica Minolta’s bizhub i-Series MFPs support direct printing through Universal Print and the new Universal Print App found in the Konica Minolta MarketPlace. Learn more about the bizhub i-Series online.

  44. Konica Minolta Launches AccurioPress 6272P

    Comments Off on Konica Minolta Launches AccurioPress 6272P

    Ramsey, NJ, (April 19, 2022) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in industrial and commercial printing and packaging solutions, today announced the release of its AccurioPress 6272P press, designed to help customers rethink monochrome print possibilities. Commercial printers, print-for-pay services and central in-house printing operations are all major target markets for the fully configured digital production press, which replaces the bizhub PRESS 2250P.

    Based on the highly successful single-engine AccurioPress 6136P, this flagship monochrome digital press utilizes dual-engine technology that enables printing more than 16,000 images per hour (ipm). Customers benefit from the AccurioPress 6272P’s best-in-class durability, reliability, productivity, efficiency and automation while optimizing their investment through a low total cost of ownership (TCO) compared to similar speed devices.

    The AccurioPress 6272P prints 272 ipm duplex to meet tight print deadlines and supports a wide range of media, including coated and uncoated stock in weights from 40 gsm up to 350 gsm and ranging from 3.74” x 5.24” to 12.76” x 19.02”. With a maximum input capacity of 18,000 sheets and a maximum output capacity of up to 18,600 sheets with three high-capacity stackers, the press delivers long, uninterrupted runs.

    The tandem-engine combination, achieved through the tandem relay unit (TD-502), provides twice the speed and double the productivity in one integrated production process that offers superior image quality and a wide range of automated features. The press uses LED print heads at 1,200 x 1,200 dpi with technology to ensure smaller fonts are crisp and halftones are smooth, producing stunning monochrome text and images.

    As with the AccurioPress 6136P series, the 6272P uses CIE color space when converting color documents to black and white, creating richer gradations than conventional conversion. Independent front-to-back alignment and a distortion-adjustment function ensure accurate duplex registration for book blocks, technical documents and more. The newly developed pass-through mode secures production in the rare case of a machine error, and the standard paper-cooling system enables all output to be processed immediately offline after printing.

    Enhanced Efficiency by Automation

    For printing companies looking to integrate their printing, and organizations that use digital printing to produce their own in-house publications and promotional materials, AccurioPro, Konica Minolta’s suite of digital solutions for professional printing, boosts speed and efficiency, expands capabilities and services and reduces the need for operational manpower. Together, these features streamline customers’ print jobs and help to boost their profitability.

    A stacking unit and a wide variety of finishing options with an interface to third-parties such as Plockmatic and GBC, enhance the 6272P’s speed and productivity for high-demand printing environments to create print products that stand out and create added value. The press is also compatible with the IQ-501 for managing front-to-back registration and gradation. Additionally with the TD-502, customers can upgrade their existing AccurioPress 6136P and double its productivity to that of the AccurioPress 6272P.

    “This launch represents another great example of how Konica Minolta supports its clients’ digital transformation through advanced automation, fewer human touchpoints and higher productivity with tangible effects that lead to increased, high-quality output with less waste,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “Combining features such as the AccurioPro Print Manager, TD-502 tandem relay unit and IQ-501 for registration ensure this system meets customer demands in high-volume printing environments.”

  45. Your Multifunction Printer Needs These 3 Things

    Leave a Comment

    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

     

    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

    Best Multifunction Printer Elements

    You probably know by now that multifunction printers are known for their bells and whistles. After all, their claim to fame is that they can print, fax, copy, and scan, all in the same place, but they should be able to do plenty of other things.

    As you search for the perfect multifunction printer, be on the lookout for these three elements that can make or break your printing experience:

    Appropriate speed and power

    Speed is important when it comes to multifunction printers, but so is power. The best way to approach this question is to think about your needs. How often do you have high-speed, high-volume print jobs? How many people could be waiting to use the printer at one time? In general, it’s best to err on the side of “fast and powerful.”

    Effective features

    Your multifunction printer shouldn’t just scan, copy, print, or fax and call it a day. Make sure to brush up on all available features–like finishing options–and choose those that will create the most benefits, both now and in the future.

    Connectivity

    A good multifunction printer should play nice with your other devices and systems. That’s especially important if you’re interested in mobile printing, which is a great tool for hybrid or remote workforces. Just make sure you find a make and model that prioritizes connectivity!

    Conclusion

    The good news about the multifunction printer shopping experience is that the three most important elements–speed/power, features, and connectivity–aren’t difficult to find. The only thing you need to do is brush up on your options so you can be confident you’ve made the best choice for your business.

    Looking for that perfect multifunction printer? We’ve got you covered. Contact us today for help choosing the right machine!

  46. How to Choose a Managed IT Services Provider

    Leave a Comment

    There’s a lot to consider when it comes to managed IT services, but perhaps the most important decision you’ll make is which provider to go with. That choice isn’t always easy–so here are a few tips to help you end up with a partner you can trust!

     

    There’s a lot to consider when it comes to managed IT services, but perhaps the most important decision you’ll make is which provider to go with. That choice isn’t always easy–so here are a few tips to help you end up with a partner you can trust!

    Understanding Managed IT Services Providers

    What is a managed IT services provider, anyway?

    A provider is a company that acts as your partner in tech. When you outsource your IT support, they’re the ones who take responsibility for issues big and small–which is why it’s so important to find a provider you trust.

    Ideally, a provider should begin your relationship by performing an audit or analysis of your tech environment. That way, they have all the information they need to make recommendations, choose solutions, and help you overcome any specific pain points. This doesn’t mean they should “take over,” though. Remember, this is a partnership–so you should be able to make requests or changes whenever you want.

    The Right Managed IT Services Provider

    So, now you know what a managed IT services provider should look like–how do you find one that fits the bill? Here are a few things to look for:

    #1: Reliability

    Most managed IT providers say they’re reliable, but only some of them can back up this claim with facts. Look for providers with long histories and glowing testimonials to prove how reliable they are.

    #2: Expertise

    IT is complicated and fast-moving. The right provider will have expertise in a variety of tech fields, which means you’ll never get stuck with unanswered questions or problems no one can solve.

    #3: A connection

    Naturally, a managed IT services provider should be good at IT–but they also need to have a good connection with you. If they don’t communicate clearly or don’t seem friendly, they’re probably not the right partner for your company.

    In conclusion, a managed IT services provider should be your partner in tech. To choose that partner, look for qualities like reliability and expertise–and don’t forget how important it is to have a real connection.

    Want to learn more about managed IT services? Looking for the right provider? Contact us today!

  47. 3 Ways to Use Scanning Solutions

    Leave a Comment

    It’s easy to hear the word “scanning” and get so distracted by the work itself that you forget why you actually started this journey in the first place. In fact, you’ve probably spent so much time looking for the right machine and crunching numbers that you may have forgotten the fun part–which is deciding how you get to actually use your new scanning solutions. Here are a few ideas to get you started!

     

    It’s easy to hear the word “scanning” and get so distracted by the work itself that you forget why you actually started this journey in the first place. In fact, you’ve probably spent so much time looking for the right machine and crunching numbers that you may have forgotten the fun part–which is deciding how you get to actually use your new scanning solutions. Here are a few ideas to get you started!

    Endless Opportunities with Scanning Solutions

    The truth about scanning is that it’s full of opportunity. Even if you buy a scanner for just one purpose, you’re sure to find more ways of using your new machine down the road. Better yet, scanning is one of those solutions that has real staying power–which means it’s not going “out of style” any time soon (or maybe ever).

    Although the possibilities are just about endless, here are three quick ideas to get the ball rolling:

    • #1: Finally fulfill that New Year’s resolution.

    If you’ve been promising for years that you’ll get organized, scanning is your chance to finally make it happen. After scanning paper documents, you’ll have neat, easy-to-maneuver digital files that can be sorted and searched by title, keyword, date, content, and more.

    • #2: Practice your digital signature.

    You know how your signature never looks the same when you write it digitally? Scanning allows you to work on that by allowing you to scan and send documents for digital signage. It’s fast, efficient, and a good way to make your autograph look fancy.

    • #3: Laugh in the face of paper dangers.

    Scanning allows you to create reliable backups of all your files. That means something like a flood, fire, or even accidental loss can no longer take away your most important data, meaning your documents will always be right where you need them.

    Conclusion

    Scanning opportunities might be virtually endless, but it never hurts to have a place to start. Whether you’re getting organized, giving employees and customers the chance to digitally sign paperwork, or shrugging off potential paper loss like it’s no big deal, scanning is sure to create all kinds of benefits for your business.

    Want to see what scanning can do for you? Contact us today to get started!

  48. How Managed Print Services Saves More Than Money

    Leave a Comment

    Many business solutions are all about saving money. That’s hugely important, of course–but if that’s all they do, they’ll quickly run out of steam. Instead, you need a solution that builds a solid foundation for your company, helping you save more than money–and that’s where managed print services comes in.

     

    Many business solutions are all about saving money. That’s hugely important, of course–but if that’s all they do, they’ll quickly run out of steam. Instead, you need a solution that builds a solid foundation for your company, helping you save more than money–and that’s where managed print services comes in.

    Saving More With Managed Print Services

    Let’s make one thing clear: Managed print services absolutely saves money. The difference between this and other solutions, though, is that managed print services doesn’t stop there. Instead, it creates solutions that help save other valuable resources for your company.

    Sound too good to be true? See for yourself:

    Saving money

    Managed print services saves money in all kinds of ways–but perhaps most importantly, it makes your print costs transparent. When you can see what’s going on in your budget, it’s much easier to be in control.

    Saving time

    Another thing managed print services saves is time. By simplifying your workflows and cutting out extra steps–not to mention cutting down on technical difficulties, troubleshooting, and downtime–this solution helps keep you efficient and productive.

    Saving space

    Need a little more breathing room? No problem–managed print services can also help rearrange and structure your fleet to give your workspace that “flow” you’ve been searching for.

    Saving energy

    You shouldn’t have to waste your energy worrying about print problems. With managed print services on your side, you can shift your focus to the big stuff while your trusted provider handles the rest.

    Saving the planet

    Managed print services makes it both easy and efficient to choose environmentally friendly solutions like recycled supplies or less wasteful machines.

    Conclusion

    Sure, it’s important to save money–but managed print services can do that and so much more. If you want to save time, space, energy, and the planet along with your budget, you’ve come to the right place.

    Want to see managed print services in action? Contact us today for all the help you need!

  49. Lexmark Named a Leader in IDC MarketScape for Worldwide Cloud MPS Hardcopy

    Comments Off on Lexmark Named a Leader in IDC MarketScape for Worldwide Cloud MPS Hardcopy

    LEXINGTON, Ky., March 15, 2022 /PRNewswire/ — Lexmark, a global technology solutions leader, announced today it has been named a leader in the IDC MarketScape: Worldwide Cloud MPS Hardcopy 2022 Vendor Assessment (Doc # US47337721, January 2022).

    This IDC MarketScape report assesses the market for cloud-based managed print services (MPS) as well as other cloud-based contractual print service models for both enterprise and SMB. Analysts considered the quantitative and qualitative characteristics that position vendors for success in this market, noting the growing demand for hybrid work that has increased the need for usage monitoring, security and remote access to printing and document services. 

    “Lexmark’s recognition as a Leader in the IDC MarketScape for Cloud MPS validates our ongoing commitment to providing industry-leading cloud and IoT solutions that help customers adapt to the rapidly evolving workplace, including our comprehensive MPS infrastructure, global services delivery platform, and large portfolio of cloud solutions and services,” said Brock Saladin, senior vice president and chief commercial officer, Lexmark.

    The IDC MarketScape Vendor Assessment recognized the following strengths for Lexmark:

    • Application of Innovative Technologies: According to the report, “Lexmark continues to drive innovation within its overall approach to MPS, with a focus on simplifying all aspects of the print experience. When Lexmark launched its Cloud Print Infrastructure (CPI) as-a-service offering in 2019, it stressed the foundational pillars for a simplified infrastructure for print acquisition, IT management, and user support. With the introduction of its Cloud Bridge platform, Lexmark can now deliver the full range of its managed service offerings in essentially any environment, bringing the value proposition of MPS to a broader range of customers from SMB to enterprise.”
    • Cloud-Based Solutions: According to the report, “Lexmark is in a strong position to deliver on the promise of the cloud as organizations look to leverage technology to improve print-related business outcomes and reduce on-premises infrastructure. Those elements that make Lexmark a leader in the MPS space, such as investments in IoT printing hardware, security expertise, and a global service delivery platform, all play an important role in the firm’s ability to lead the markets’ transition to print as a service.”
    • Vertical-Specific Expertise: As cited in the report, “Lexmark’s verticalized approach to the market has helped establish the firm as a strong contender for any program where deep integration with existing business systems and applications is important.”
  50. Do You Know How to Choose a Multifunction Printer?

    Leave a Comment

    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

     

    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

    Multifunction Printer Shopping: What Not to Do

    To show you the best way to choose a multifunction printer for your business, let’s pause for a moment and look at what you shouldn’t do. To model these not-so-great choices, we’ll imagine a hypothetical shopper named Joe.

    Joe is passionate about his company. He wants to find solutions that will work for his employees and deliver excellent experiences for his customers. However, unlike you, he didn’t do his research before shopping for a multifunction printer.

    Here’s what Joe did wrong.

    Mistake #1: Choosing the cheapest device

    Joe prides himself on being savvy about his budget. Unfortunately, he forgot to consider the total cost of ownership when buying a multifunction printer. He grabbed the cheapest device he saw–and now he’ll end up paying more in repairs and maintenance, not to mention the money he’ll lose because the new device doesn’t use supplies as efficiently as it should.

    Mistake #2: Shopping on instinct

    Another mistake Joe made was forgetting to review his company’s needs. He didn’t ask which features and functions would be useful both now and in the future, instead choosing to shop based on whatever caught his eye. The multifunction printer he found is fine, but it doesn’t solve most of his company’s printing problems (and definitely doesn’t make anyone’s life easier, which is what a multifunction printer should do).

    Mistake #3: Forgetting about security

    When faced with all those fascinating options, Joe got a little distracted. He forgot to research whether this new multifunction printer came with built-in security features, and he certainly didn’t stop to ask if the machine could be integrated into his company’s existing cybersecurity approach. As a result, he’s left with a machine he’ll constantly worry about.

    Conclusion

    Are you shopping for a multifunction printer? If so, remember not to be like Joe. Do your research, consider the total cost of ownership, review your company’s present and future needs, and always check whether your chosen device has good security features.

    Need a little help on your multifunction printer shopping journey? Contact us today to make sure you don’t become “the next Joe.”

  51. Managed IT Services: How to Think Like a Cybercriminal

    Leave a Comment

    As a business professional, you may not spend a lot of time thinking about how to hack into others’ devices, invite yourself into secured networks, or take data that doesn’t belong to you. However, that’s exactly how cybercriminals spend their time–which is why they’re so good at causing trouble. Today, with a little help from managed IT services, we’ll take a walk in a cybercriminal’s shoes to find out how you can outsmart them.

     

    As a business professional, you may not spend a lot of time thinking about how to hack into others’ devices, invite yourself into secured networks, or take data that doesn’t belong to you. However, that’s exactly how cybercriminals spend their time–which is why they’re so good at causing trouble. Today, with a little help from managed IT services, we’ll take a walk in a cybercriminal’s shoes to find out how you can outsmart them.

    A Word From Managed IT Services

    Before we get into the “criminal mindset,” let’s take a step back and understand why this approach works in the first place.

    Think of managed IT services as an ex-detective. This detective had to go undercover plenty of times, learning all about cybercriminals, their strategies, and how they approach companies like yours. After stepping back from detective work, managed IT services switched to the security game, and now managed IT providers help you protect your data and devices from the very criminals they used to track.

    Okay–maybe that’s not how managed IT services actually works. Still, this is a good way to understand why it’s helpful to look at things from a cyber criminal’s perspective–and how an IT support provider can help.

    Protecting Your Company with Managed IT

    Now that you know why you should take a walk in a cybercriminal’s shoes, let’s find out how to make it happen:

    #1: Understand why you’re a target.

    Small businesses are a target for the same reasons predators go after the smaller prey: They figure you’re an easy target because you don’t have as much experience or as many defenses as your bigger neighbors. Luckily, with managed IT, you can give those cybercriminals a nasty surprise by meeting their attacks with solid security.

    #2: Look for weak points.

    Digital bad guys hide in the shadows, looking for weak points in your defenses. Think from their perspective: If you were trying to gain access to your own company, where would you start? Would you target new employees who may not be up to speed on systems? Would you use the company name or address to start guessing passwords because you figure no one would think to use complex phrases instead? (Hint: Managed IT services can help you create good password habits!)

    #3: Stay up-to-date.

    Cybercriminals can’t afford to get behind on the latest tools of the trade. To think like one, you’ll need to pay attention to which “trends” are popular among these troublemakers (and try to anticipate which approaches they might try next).

    In conclusion, it’s often best to approach your own security solutions from the perspective of a cybercriminal. Managed IT services can help you do just that, providing the insight, tools, and experience necessary to help you dodge danger in all its forms.

    Looking for a little security help? Contact us today to get started with managed IT services!

  52. Scanning Secrets: The Most Important Thing About Scanners

    Leave a Comment

    There’s one important thing that can make or break your scanning experience. Do you know what it is? Read on to find out!

     

    There’s one important thing that can make or break your scanning experience. Do you know what it is? Read on to find out!

    Scanning the Right Way

    Okay, okay–the truth is that scanning isn’t really a “make or break” situation. Even without this one big thing, you’re likely to get some benefits from scanning solutions.

    That being said, this one thing does make a difference. In fact, without it, you’re likely to miss out on all kinds of value from your new processes.

    So what is the most important thing about scanners? Simple: Find the right one for your business!

    That’s right: If you don’t do a little homework ahead of time and choose the machine that will fit your needs, goals, and unique business challenges, you may not get to enjoy the full scanning experience. Luckily, choosing the right Canon scanner doesn’t have to be a chore–just ask these three big questions:

    #1: “What do we need to scan?”

    Your needs should drive your scanning choices, especially when it comes to the machine you’ll use. Consider what types of documents you want to scan, what size and shape they’re in, how often you’ll need to scan, and more.

    #2: “What will we need to scan in the future?”

    Don’t just look a few weeks or months into the future–try to imagine what your needs will look like in five or ten years. A good machine should keep you scanning efficiently and effectively even as your company grows and changes.

    #3: “What does our setup look like?”

    This question can have a lot of answers. Consider your current software and systems, as they’ll need to be compatible so you can get the most out of your scanner. It’s also important to think about how many people will be using the new scanner, what features they’d be comfortable utilizing, and where the scanner should be located to boost efficiency.

    Conclusion

    The most important thing about scanners is choosing the right one–and that doesn’t have to be a struggle. Just remember to prioritize your company’s scanning needs, both now and in the future, and find a machine that fits into your setup like a puzzle piece.

    Need help finding the perfect make and model for your scanning solutions? Contact us today to get started!

  53. Managed Print Services Saves Money, and Here’s Proof

    Leave a Comment

    Ever wanted proof that managed print services does all the great things it says it can do? You’ve come to the right place! Today, we’ll let you watch with your very own eyes as managed print protects your budget. Let’s get started!

     

    Ever wanted proof that managed print services does all the great things it says it can do? You’ve come to the right place! Today, we’ll let you watch with your very own eyes as managed print protects your budget. Let’s get started!

    Managed Print Services in Action

    Managed print services works in all kinds of ways. Some of its solutions are big and obvious–like, for example, cutting extra steps out of your workflows. Others, however, are subtle–like rearranging your fleet to optimize usage and print habits.

    But if you’re trying to decide whether managed print is right for you, the chances are that you want to see proof right now. The good news is that the solution delivers, and it all comes down to simple tips.

    That’s right: By using these managed print services tips in your print environment, you can see actual budget savings. Let’s take a look!

    • Don’t stop printing in color.

    This one seems a little counterintuitive, but it’s an important practice. That’s because, while not always necessary, color printing is sometimes an important part of the job–and giving up on it entirely (for example, by choosing a black-and-white printer) might mean you’ll end up at the print shop.

    • Use digital signature tools.

    When you can sign things digitally, you often don’t need to print them. When you don’t need to print, you don’t need to spend as much on ink, paper, and energy–and your budget will feel the difference.

    • Find a maintenance partner.

    Managed print services providers generally handle repairs and maintenance as well as fleet optimization, workflow improvements, and more. With a partner on your side, you’ll utilize proactive maintenance measures instead of reactive ones, allowing you to catch little issues before they get big enough to waste money.

    Conclusion

    If you thought these tips were stress-free, simple, and totally within reach, just wait–there’s plenty more where that came from. Managed print services has all kinds of tips, tricks, and printing secrets–all you have to do is take that first step.

    Ready to get started? Contact us today to learn more about managed print!

  54. You Need to Upgrade to a Multifunction Printer–Here’s Why

    Leave a Comment

    When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

     

    When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

    Is a Multifunction Printer Really That Different?

    The short answer is yes.

    Multifunction printers are like the younger, faster siblings that will inevitably upstage their traditional counterparts. Desktop or single-function printers just can’t keep up with a machine that copies, scans, prints, and faxes–all while connecting to your network to make tasks even easier and more efficient.

    It’s also important to note that no multifunction printer would be where it is today if it weren’t for older machines. All the latest technology is a result of research, experience, and lessons learned from other printers–so if you’re having trouble saying goodbye, throw in a “thank you” and move on to your printer’s modern successor.

    3 Benefits of Multifunction Printer Ownership

    So, why should you upgrade to a multifunction printer? Here are three big reasons:

    • #1: Your needs are always changing.

    Your printing needs probably don’t look the same as they did a few years ago–or maybe even a few months ago. A multifunction printer can help you keep up with those needs by providing more functions, advanced features, and unbeatable speed and quality.

    • #2: Security is more important than ever.

    Did you know that printers are often a hacker’s first target? Luckily, a multifunction printer can save the day. With advanced security features and built-in tools to ensure a safe network connection, these machines actively help protect your data and devices.

    • #3: Green solutions are all the rage.

    If you really want to be cutting edge, you’ll need to find ways to go green without wasting green–and that’s where multifunction printers come in. By using one machine with four functions instead of four machines with single functions, you save ink, paper, and energy–so Mother Earth and your budget will be grateful.

    In conclusion, it’s time to upgrade to a multifunction printer because these machines represent years of evolution. Fast, powerful, and full of all the latest tech, a multifunction printer can help address your company’s needs in more ways than one.

    Ready to upgrade? Contact us today to meet your new multifunction printer!

  55. Managed IT Services: 3 Critical Elements for Law Firms

    Leave a Comment

    Every company has its unique challenges, but law firms face especially large hurdles–especially when it comes to their tech. That’s why managed IT services offers three critical elements to help law firms get the job done. Let’s take a closer look!

     

    Every company has its unique challenges, but law firms face especially large hurdles–especially when it comes to their tech. That’s why managed IT services offers three critical elements to help law firms get the job done. Let’s take a closer look!

    Why Managed IT Services?

    There’s a long list of business solutions available to law firms–so why choose managed IT services?

    The simple answer is that, while every company wants its networks and devices to work properly, law firms have unique needs that can only be addressed with an efficient tech solution. That’s because so much modern legal communication happens in the digital world; law firms need tools to enable, protect, and share that communication without violating any of the regulations inherent to their industry.

    That’s where managed IT services come in.

    Managed IT Services for Law Firms

    Managed IT services offer three elements that are absolutely critical to a law firm’s success. Those elements are:

    • Simple yet powerful tech: The legal industry demands a high level of technological advancement. However, that advancement can come with even more hurdles–which is why managed IT services help law firms choose and implement tech that is impressive, powerful, efficient, yet simple and user-friendly.

    • 24/7 IT support: When a client needs questions answered, or a case is down to the wire, law firms can’t afford to waste time on troubleshooting. Managed IT services offers 24/7 IT support to help keep networks, devices, and other tech running smoothly.

    • Proactive solutions: Lawyers and other legal experts should be focused on their work, not their IT troubles. With managed IT services, they can rest easy knowing their provider has implemented proactive solutions that eliminate time- and money-wasting issues before they ever arise.

    In conclusion, managed IT services can bring three important things to any law firm. These elements are critical because they work together to create a smooth, efficient tech environment–one that enables good work, high levels of security, and regulatory compliance.

    Want to learn more about managed IT services and other solutions for law firms? Contact us today!

  56. 3 Reasons You Need Document Scanning

    Leave a Comment

    There aren’t many things your business truly needs. Good people, a clear mission, a healthy budget–beyond that, things start to become “nice to have” instead of “necessary.” However, document scanning is one big exception–and here are three reasons why.

     

    There aren’t many things your business truly needs. Good people, a clear mission, a healthy budget–beyond that, things start to become “nice to have” instead of “necessary.” However, document scanning is one big exception–and here are three reasons why.

    Document Scanning for Every Business

    It’s bold to say that a certain solution is necessary for every business, but that’s the truth when it comes to document scanning. The best part is that, because scanning is a simple, tried-and-true solution, you don’t have to worry about software overhauls or pricey hardware upgrades to integrate this particular necessity.

    So if it’s such a simple solution, what makes it so important? Here are three reasons you need document scanning:

    #1: It makes your life easier.

    When you scan your company’s documents, things just get better. Why? Well, scanned documents can be organized by title, date, content, author, and more, all at the click of a button. They can also be searched and shared in seconds–which means no more file cabinets. That’s enough to save time and money in your business, which makes life that much easier.

    #2: It improves security.

    Digital documents are easier to protect. They can be encrypted, password-locked, and made accessible to certain groups of people. They can also enable tools like digital signatures to help ensure validity and improve security overall.

    #3: It’s the future.

    You don’t have to stay up-to-date on all the latest tech to be relevant in today’s business landscape, but there are certainly a few things you don’t want to let pass you by. Document scanning is one of those things. That’s because digitized documents help bring your company into the tech sphere–and that’s a big deal in a world where everything from shopping to hanging out with friends is happening online.

    Conclusion

    These are three convincing reasons you need document scanning–but there are plenty more where that came from. Put simply, this solution is one you definitely don’t want to miss.

    Ready to learn more about our Canon scanners? Contact us today to take that first step into your future!

  57. Signs You Need Managed Print Services

    Leave a Comment

    If you’ve been waiting for a sign to tell you it’s time to jump into managed print services, you’ve come to the right place: we’ve got four of them. Here’s how to know if managed print should be in your future!

     

    If you’ve been waiting for a sign to tell you it’s time to jump into managed print services, you’ve come to the right place: we’ve got four of them. Here’s how to know if managed print should be in your future!

    When Managed Print Services is Necessary

    Not all business solutions are necessary–some are more like luxuries. That’s not the case with managed print services. If you’re feeling overwhelmed by paper or constantly worrying about your print budget, then you probably know what we’re talking about.

    However, if you can’t tell whether managed print services is really necessary, look for these four red flags:

    #1: You have no idea what’s going on with your budget.

    Print budgets can quickly get out of hand. From ink and paper to repairs and maintenance, the cost of these machines can really add up–not to mention the original purchase price.

    If you look at your budget and wonder where all that money is going, it’s time to consider managed print services. With managed print, you’ll enjoy full transparency into your budget–and you’ll get personalized tips and solutions to keep more of that money in the bank.

    #2: Your recycling bin is full of unwanted prints.

    Hey, at least you’re recycling, right?

    The truth is that if you have to get rid of all those documents, you probably didn’t need them in the first place. Managed print services can help you identify when to hit “print” and when a digital data-sharing tool might be the better choice (and eliminate other wasteful habits along the way).

    #3: You never know when you need supplies.

    If you’re always running out of consumables or ordering too many, you know it’s time for managed print.

    That’s because managed print services can help you better understand your print needs–including how much ink, paper, and toner you use. It also allows you to automate supply ordering to make your life that much easier.

    #4: You’d like to hit every office printer with your car.

    Sick of battling your printers? That’s a red flag all on its own.

    Managed print services brings harmony to otherwise-frustrated print environments. It helps you make peace with your printers, giving you the tools and solutions necessary to address issues proactively, minimize downtime, and troubleshoot without wanting to tear your hair out.

    Conclusion

    It’s easy to tell when managed print services is necessary–just take a look at your day-to-day operations and decide if you’ve got print rage. If any of the points above hit a little too close to home, you’ve got your answer.

    Contact us today to learn more about managed print services and start making peace with your printers!

  58. Multifunction Printer Tips: How Many Printers Do You Need?

    Leave a Comment

    We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

     

    We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

    Multifunction Printer Math

    Don’t worry, math-haters–you won’t need to pull out a calculator for this one. Instead, multifunction printer math relies more on your needs and goals–not to mention the layout of your business.

    Here are a few things to consider when deciding how many multifunction printers you really need:

    • How many users do we have?

    If you only have a handful of users in your company, then you probably don’t need a million printers. However, if your teams are overflowing and every single person wants to take a crack at using that shiny new multifunction printer, you may need a more sizable fleet.

    • How often do we print?

    It’s also important to consider what your print needs actually look like. Are you printing all day, every day? Do you only have a few print jobs, but each one takes hours? If that’s the case, you might want to err on the side of caution and add more multifunction printers to your fleet.

    If, on the other hand, you print rarely–but enough to make trips to the print shop a frustration–then you might be better off with a single machine.

    • What does our space look like?

    A huge office space almost requires multiple printers, simply because the alternative would be forcing some people to walk across the entire building just to grab a single document. However, a small space means that big fleets could be unrealistic–so don’t forget to think about layout and available space when choosing multifunction printers.

    Conclusion

    There’s no perfect number of multifunction printers. Instead, it’s up to you to decide what your needs and goals are, as well as what your layout requires. Just remember one thing: A multifunction printer should always make your life easier, not more difficult.

    Ready to shop for a multifunction printer or two (or ten)? Contact us today to get started!

  59. Are You Hesitating on Managed IT Services?

    Leave a Comment

    Making the switch to managed IT services can be a big decision. However, if you know exactly why you’re hesitating, it’s a lot easier to address your concerns and take that first step. We’re here to help you do just that–so sit back, relax, and get ready to learn why managed IT services might just be your new best friend!

     

    Making the switch to managed IT services can be a big decision. However, if you know exactly why you’re hesitating, it’s a lot easier to address your concerns and take that first step. We’re here to help you do just that–so sit back, relax, and get ready to learn why managed IT services might just be your new best friend!

    Hesitating on Managed IT Services

    The first step in addressing a problem is understanding why it’s a problem in the first place. This is especially true when it comes to any hesitation you may have about managed IT services.

    Here are a few common uncertainties surrounding this solution:

    • “Outsourcing causes trouble.”

    You may not want to outsource because you think you’re able to handle your own IT or that only you have the in-depth knowledge needed to serve your unique needs. While managed IT services providers know a lot about tech, they also know you’re the expert on your own company–which is why this solution is always a collaborative effort. That’s right: Even though it’s technically outsourcing, managed IT services puts you in the driver’s seat.

    • “It’s too expensive.”

    Let’s face it: Tech can be pricey. The good news is that managed IT services is about saving money, helping you find better, smarter ways to do things–which means it can strengthen your budgets, help eliminate bad habits, and pay for itself in the long run.

    • “It won’t make a difference.”

    Maybe you think your company is too small for managed IT services, or that IT management isn’t that important anyway. The truth, though, is that businesses of all shapes and sizes can benefit from this solution–and that’s simply because IT is at the heart of just about everything you do (and we all know how important it is to take care of your heart!).

    Conclusion

    There are plenty of reasons to hesitate on any big change–but when it comes to managed IT services, that hesitation can cause you to miss out on all kinds of benefits. In truth, this solution has an answer for every uncertainty or question you may have, so there’s no reason not to give it a try.

    Still on the fence? Contact us today for help deciding if managed IT services is right for you!

  60. Is Scanning the Same as Digitizing?

    Leave a Comment

    If you’re interested in turning all your physical files into neat, well-organized digital documents, congratulations–you’re on a path that’s sure to deliver all kinds of benefits. However, as you do your research, you’re likely to come across two terms: scanning and digitizing. The truth is that, while often used interchangeably, these terms mean separate things–and knowing the difference is key.

     

    If you’re interested in turning all your physical files into neat, well-organized digital documents, congratulations–you’re on a path that’s sure to deliver all kinds of benefits. However, as you do your research, you’re likely to come across two terms: scanning and digitizing. The truth is that, while often used interchangeably, these terms mean separate things–and knowing the difference is key.

    Scanning

    Scanning has been around for a while now. It’s not exactly old news, but neither is it the biggest, most exciting advancement in the world of office documents.

    Maybe that’s because, as a solution, scanning is a little simplistic. It requires the use of a scanner or multifunction device to get the job done, and from there, it’s just what the name suggests: You put a document or photograph on the machine, and it essentially takes a picture, saving this image to your device.

    Unfortunately, just like any other image, scanned files are a little disappointing. They can’t be edited, searched, or manipulated, and they’re far less functional than many companies need. However, if it’s static images you’re looking for, scanning nonetheless represents an important step forward from physical files.

    Digitizing

    Digitizing is where the real magic happens. It still requires the use of a scanner or multifunction device, but this time, there’s a bit of extra work behind the scenes.

    The machine uses more advanced technology–often, OCR or optical character recognition–to read the text or handwriting on the document. Then, by comparing the figures to a database of shapes, the machine translates the content on the physical file into a digital format–and voila, you have a digitized document that can be edited, searched, and shared to your heart’s content.

    The benefits of digitizing are almost countless and can include:

    • Increased efficiency: When documents are digitized, they’re much easier to access and update as necessary, minimizing wasted time.

    • Better communication: Need a file ASAP? Digitized documents can be shared from just about anywhere, making them the modern worker’s best friend.

    • Reliable security: Physical files are tricky to protect. Once digitized, they can live comfortably behind firewalls, passwords, and other security solutions.

    In conclusion, while scanning and digitizing are both useful solutions, digitizing is often the best path for business needs. However, both require the help of a scanner–so your first step is clear.

    Contact us today to kick off your digitizing (or scanning) journey!

  61. 4 Tips for Choosing a Managed Print Services Provider

    Leave a Comment

    Wondering how to choose the perfect managed print services provider? You’ve come to the right place! Here are four tips to help you find the right company for your needs–both now and in the future.

     

    Wondering how to choose the perfect managed print services provider? You’ve come to the right place! Here are four tips to help you find the right company for your needs–both now and in the future.

    Managed Print Services Experts

    All providers claim to be managed print services experts–but only a few of them actually live up to that name.

    Unfortunately, honest experts are sometimes difficult to identify. That’s because the fakers have good cover stories and know just how to trick businesses into thinking they’re cutting-edge. Sure, most managed print services providers have decent intentions–but that doesn’t mean they’re capable of protecting, supporting, and empowering your print environment.

    So how do you weed out the impostors?

    Simple: Use these four tips.

    #1: Start with security.

    Print security is a pretty big deal. If a provider doesn’t offer a lot of service or solutions in this regard, don’t waste any more time–they’re not a good fit.

    #2: Do some digging.

    Does the provider have a good online presence? Is their website clear and easy to use? Can you find reviews about their service? Once you answer these questions, keep that information in your back pocket when approaching providers. It should help you make sure they are who they say they are.

    #3: Talk about communication.

    A provider can be perfect in every way–but if they don’t match up with your preferred communication style, they still won’t be the right fit. Take some time to find out how each provider stays in touch with their clients.

    #4: Find out if they’re interested.

    Managed print services is a partnership. If a provider isn’t interested in you–your print environment, needs, challenges, goals, budget, and more–then they probably won’t be capable of providing the personalized service you deserve.

    Conclusion

    To find true managed print services experts, you need to become somewhat of a detective. Look for references, explore their website, and don’t be afraid to ask all of your questions. Remember–this is supposed to be a partnership, not just a business deal.

    If you need help finding that perfect provider, worry no more. Contact us today for all your managed print services needs!

  62. Can Multifunction Printers Help Engage Students?

    Leave a Comment

    We’ve all been there: Whether as a teacher or a student, we’re all familiar with the feeling of an uninspired lecture and a forgettable class. Luckily, educators have a new tool in the mission to keep students engaged–and it might just surprise you.

    The Power of Multifunction Printers

    You might be wondering how a simple printer could help teachers turn lectures into learning adventures. First, though, let’s get one thing straight: Multifunction printers aren’t your average desktop model. They’re faster, more powerful, and far more impressive, combining fax, scan, copy, and print capabilities in one machine. They’re also packed full of features that can help students really engage with the content they’re studying.

    Here are just a few examples:

    • Constant updates

    Today’s students don’t like working with outdated software. Luckily, multifunction printers are always being updated by their manufacturers, which means students will always find some new tool or feature to delight them.

    • User-friendliness

    Teachers and students alike hate wasting time at the printer–but that’s a thing of the past with a multifunction device. Not only do these printers combine multiple functionalities in one place; they also have user-friendly interfaces, touchscreens, and other solutions to make them quick and easy to navigate.

    • Smart technology

    Multifunction printers allow students to think outside the box by putting all kinds of options at their fingertips. For example, some machines include optical character recognition technology, which reads scanned material and translates it into documents that can be searched and edited.

    • Color printing

    Printing is usually more fun when it involves some color. Many multifunction printer makes and models cut the costs of color printing–which means schools can let students have a bit more artistic license.

    Conclusion

    A multifunction printer might just be every student’s–and every teacher’s–new best friend. These machines make printing a vital part of the learning process fast, powerful, and versatile.

    Want to see what a multifunction printer could do for your educational institution? Contact us today!

  63. Managed IT Services: A Common Sense Solution?

    Leave a Comment

    If you’ve spent any time looking at business solutions, then you know they’re not always based on common sense. In fact, some of them are either so simplistic or so overly complicated that they completely undermine the benefits they were supposed to provide! However, managed IT services is one solution that doesn’t follow the trend–and here’s why.

     

    If you’ve spent any time looking at business solutions, then you know they’re not always based on common sense. In fact, some of them are either so simplistic or so overly complicated that they completely undermine the benefits they were supposed to provide! However, managed IT services is one solution that doesn’t follow the trend–and here’s why.

    What Makes Managed IT Services Tick

    As you search for solutions that will fit your business, your budget, and your overall goals, you’re probably not sure what exactly you’re looking for. It’s one of those “you’ll know it when you see it” situations–but in truth, you’re probably hoping to break each option down to its bare essentials and find the heart.

    When it comes to managed IT services, that heart is you.

    Managed IT services is based on your needs. It may use many of the same tools from business to business, but the ways in which it uses those tools will change entirely depending on the outcomes and benefits you’re hoping to see. That’s why managed IT services feels like common sense: It’s built to complement your unique way of doing things.

    Personalized Benefits of Managed IT Services

    The best part about a personalized solution is that its benefits are personalized, too. Here are a few advantages you may start to see from your custom-made IT approach:

    • Happier staff

    Whether you have a dedicated IT team or not, one thing’s for sure: Someone has to fix the tech when it’s acting up. With managed IT services, that “someone” is your provider. When your teams don’t have to worry about troubleshooting, they can focus on doing what they’re really good at.

    • A healthier budget

    IT is expensive. Luckily, with managed IT services, you can gain visibility into those costs and find simple, stress-free ways to control them–all without cutting corners.

    • Stronger solutions

    As you become more comfortable wielding your tech, you’ll find savvier ways to use it. Soon, technology will be a secret weapon against inefficiencies, communication issues, security concerns, and more–all thanks to managed IT.

    In conclusion, managed IT services feels like common sense because it’s built around your needs and workflows. It can create all kinds of benefits, from cost savings to happier staff, and it’s all because you’re at the heart of the whole solution.

    To see managed IT services in action, contact us today!

  64. Can Scanning Be Stress-Free?

    Leave a Comment

    Scanning itself doesn’t often strike fear into a company’s heart–but managing all those physical files certainly can. Luckily, there’s one little secret that can make scanning stress-free, and it may not be what you expect.

     

    Scanning itself doesn’t often strike fear into a company’s heart–but managing all those physical files certainly can. Luckily, there’s one little secret that can make scanning stress-free, and it may not be what you expect.

    Making Scanning Work For You

    Here’s the secret to scanning: It’s all about choosing the perfect scanner for your needs.

    Although scanning is a solid solution, it can become unnecessarily complex if your machine doesn’t offer the right combination of functions and features. With the wrong device in your fleet, all those physical files could quickly become overwhelming–and suddenly, scanning feels like a chore instead of a solution.

    To make scanning stress-free, choose a machine (or machines!) by asking yourself these questions:

    • “Does everyone scan?”

    If you have a few designated scan experts on your team, you can probably make do with a small number of highly efficient devices. However, if everyone loves scanning, you might need to consider more compact models that can fit in each person’s workspace.

    • “How often do we scan?”

    Do you scan all day and all night? (Okay, you probably don’t scan that much.) If your machine is likely to be in constant use, it’s important to choose a model that can hold up to all kinds of wear and tear.

    • “What do we scan?”

    If you’ve got simple scanning needs–as in, your documents are all one-sided, and you’ve never met a paper bigger than 8.5×11″–you may not need all the bells and whistles. However, if you scan oversized, full-color, two-sided, bound, or otherwise-nontraditional files, you might need a machine that can handle a little more work.

    • “Where will our scanned data live?”

    Scanners need to play nice with your other hardware and software. When shopping, look for something that connects to your network and can scan directly to email, cloud storage, or other everyday parts of your workflow.

    Conclusion

    Scanning can be stress-free–but only if you follow a few best practices, like choosing the best device for your needs. Luckily, by asking yourself a few questions like these, you can set your sights on a scanner that could make a big difference in your workflows.

    Ready to see what stress-free scanning can do for you? Need help choosing the perfect machine? Contact us today!

  65. What’s the Point of Managed Print Services?

    Leave a Comment

    When it comes to business solutions, there are a lot of questions you can ask. However, perhaps the most important is also the simplest: “What’s the point?”. Today, we’ll ask that very question about one big business solution–managed print services–and find out why the answer is so important.

     

    When it comes to business solutions, there are a lot of questions you can ask. However, perhaps the most important is also the simplest: “What’s the point?”. Today, we’ll ask that very question about one big business solution–managed print services–and find out why the answer is so important.

    The Point of Managed Print Services

    When you hear the term “managed print services”, you may think it refers to some sort of outsourcing situation where a faceless third-party company rules your print environment.

    That couldn’t be further from the truth.

    In fact, the real “point” of managed print services is to make your print environment better, stronger, and more efficient in whatever way works best for you. While some tasks and concerns may be outsourced–namely, the ones you don’t want to deal with–the rest stays firmly within your control.

    Here are a few examples of managed print’s main point in action:

    • Company A uses managed print sparingly. They want to maintain control over every little detail in their print environment, so their provider only gives advice and recommendations when necessary. Otherwise, they help Company A by implementing the chosen tools and solutions.

    • Company B is comfortably in the middle. Their provider manages the little day-to-day stuff like automating supply orders, and they deal with the bigger issues, like which machines to buy. It’s their perfect combination of responsibility and freedom.

    • Company C relies on its provider for just about everything. While they like having a say in things that impact their unique workflows and company culture, they’re happy to trust their managed print services provider with solutions, recommendations, implementation, security, and more.

    In these examples, one thing is clear: The point of managed print services is not to take over your print environment but to support it in whatever way you feel is best.

    Conclusion

    Although managed print solutions comes with a long list of benefits, the real point is to help you use your print environment to your advantage. The solutions and approaches involved are totally up to you–and that’s what makes managed print so powerful.

    Want to learn more about managed print services? Contact us today for all the help you need!

  66. Your Multifunction Printer Buying Guide

    Leave a Comment

    Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

     

    Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

    Finding the Perfect Multifunction Printer

    If your company is considering a multifunction printer, you’re on the threshold of greatness. All kinds of efficiency improvements, cost savings, security boosts, and more are waiting for you–but before you can enjoy any of that, you need to actually choose the printer.

    Here are some things to consider before you sign on the dotted line:

    • Brand

    Different multifunction printer brands have different options. To get the most out of your investment, it’s often best to go with a brand boasting an impressive pedigree and plenty of experience crafting secure, efficient, powerful machines, including:

    • Sharp
    • Konica Minolta
    • Lexmark

    • Speed

    Do you often need those print jobs finished yesterday? If so, you’ll want to invest in a multifunction printer that can keep up with your rapid pace. That’s especially true if your high-speed print jobs are also high-volume.

    • Features

    Multifunction printers scan, copy, fax, and print, but they can also do a whole lot more. Consider things like finishing options, printing in color, utilizing your existing productivity or management software, and other features you may find valuable.

    • The future

    Okay, okay–it’s rather difficult to consider the future, right? Luckily, you don’t need to have a crystal ball to be sure you’re thinking a few steps ahead. For example, f you’re working from home right now and plan to keep things remote, you’ll definitely want to consider machines with network connectivity and advanced security options.

    Conclusion

    There’s a lot to consider when choosing a new multifunction printer for your business. Brand, speed, features, and future needs all have a role to play in your overall decision–but as long as you choose a device that can keep up with you, you’re likely to see significant benefits.

    Need help choosing that perfect multifunction printer? Contact us today!

  67. What Challenges Come with Managed IT Services?

    Leave a Comment

    Nothing is perfect–not even managed IT services. So what challenges come with this tech solution, and how can you overcome them? Let’s find out!

     

    Nothing is perfect–not even managed IT services. So what challenges come with this tech solution, and how can you overcome them? Let’s find out!

    What to Expect From Managed IT Services

    By now, you probably know all the great things managed IT services can do for you. But challenges and benefits aren’t mutually exclusive–so what hurdles should you expect from managed IT services, and what can you do to make it to the other side?

    Here’s a closer look:

    Challenge 1: Adapting to remote and hybrid environments

    Managed IT services made more sense when everyone was in the same place, right?

    Not necessarily.

    Although adapting to remote and hybrid environments must be acknowledged as a challenge, even for your IT support provider, that doesn’t mean it’s impossible to handle. In fact, remote and hybrid work gives you a chance to look at your tech in fresh ways, learn a few new tricks, and take your security to the next level. Look at this as an opportunity instead of a challenge.

    Challenge 2: Keeping up with customers

    Customer expectations are always growing and changing. That keeps you on your toes–but it also demands that you undermine one of the main tenets of managed IT services, which is consistency.

    In this case, you’ll need to embrace an interesting paradox: consistent flexibility. If you build flexibility into your tech workflows and give yourself room to adapt to client expectations, you won’t stress out every time your IT game needs to pivot.

    Challenge 3: Managing costs

    The truth about technology is that it’s just plain expensive. Although managed IT services is all about helping you save money; you often need to spend money, too. So how do you balance that?

    The key is visibility. When you know where your money is going and why it’s easier to make sure your spending is reasonable and efficient. That way, you don’t have to panic when you buy upgraded machines or fancy new software; you’ll know the cost is justified and efficient.

    Conclusion

    Although managed IT services, like everything, comes with its challenges, the solution is self-aware–meaning it has built-in tools and approaches to help counteract these challenges. Once you know what you’re up against, you’ll be able to use stress-free managed IT tactics to overcome problems big and small.

    Ready to see what managed IT services can do for you? Contact us today!

  68. Scanning News: New Canon Scanner for Small Businesses!

    Leave a Comment

    Has your small business been looking for a scanner? Have you found that many makes and models simply don’t fulfill the unique needs of a smaller company? Worry no more– Canon has a new machine that will finally put scanning within reach.

     

    Has your small business been looking for a scanner? Have you found that many makes and models simply don’t fulfill the unique needs of a smaller company? Worry no more–Canon has a new machine that will finally put scanning within reach.

    Canon Scanning

    Canon scanners are already fast, efficient, effective, and flexible–but now the manufacturer has taken things to the next level. Canon recently introduced the imageFORMULA DR-C225 II Small Business Edition Powered by Receipt Bank. It’s not just a scanner–it’s a package that includes Receipt Bank software designed to help simplify and streamline your workflows.

    This new machine makes scanning more accessible than ever. Fast, budget-friendly, and full of features added with small businesses in mind–like a space-saving design, automation options, and more–this scanner will change the way you see your company’s documents.

    Benefits of Scanning

    When you add the imageFORMULA DR-C225 II Small Business Edition Powered by Receipt Bank to your fleet, your small business will start seeing benefits right away. Here are just a few things you can expect:

    Cost savings

    When you scan documents, you can save, share, store, and update them digitally. That means you won’t have to pay to use the printer quite as often–and you can start phasing out those file cabinets and physical storage costs, too.

    Better organization

    Scanning gives you a “second chance” when it comes to file organization. As you scan each document, you’ll be able to stick to an organizational framework complete with naming conventions, password protection for certain files, and more.

    Environmental friendliness

    This model meets ENERGY STAR guidelines and complies with multiple other environmentally friendly guidelines. It also helps your workflows treat Mother Nature a little better by reducing your reliance on paper and ink.

    In conclusion, this Canon scanner is designed just right for small businesses. It comes with built-in efficiency software and a long list of benefits, making it the perfect fit for your fleet.

    Want to learn more about Canon scanners? Interested in scanning solutions? Contact us today!

  69. Is Managed Print Services a Smart Decision?

    Leave a Comment

    When it comes to your business, you’re extra careful to make sure that every decision is the right one. However, that kind of vigilance takes a lot of work–and, after all, no one is perfect. If you’re hesitating on managed print services because you’re not sure it’s right for your business, sit back and relax–we’ve got everything you need to know to make sure this is a smart decision.

     

    When it comes to your business, you’re extra careful to make sure that every decision is the right one. However, that kind of vigilance takes a lot of work–and, after all, no one is perfect. If you’re hesitating on managed print services because you’re not sure it’s right for your business, sit back and relax–we’ve got everything you need to know to make sure this is a smart decision.

    Managed Print Services Basics

    The key to making any decision, both in business and in life, is to be sure you fully understand it. That’s why it’s important to take a step back and review managed print services before jumping in.

    Managed print is an outsourcing solution–but only at first glance. The more you look, the more you see: Managed print services is also a way to better organize your workflows, improve print security, cut out unnecessary steps, and even strengthen customer service. It’s a partnership between you and a managed print provider who will act as your guide through the new solutions, strategies, and tools you’ll be utilizing.

    The best part of managed print is that you never have to give up control. You get the final say on any changes that happen in your business–so it may be helpful to think of managed print as a web of decisions that can be made or unmade at your discretion.

    Why Managed Print?

    So, is managed print services a smart choice? Here are a few things to keep in mind:

    • It’s efficient.

    Saving time has never been this easy. Managed print helps you cut out unnecessary steps that you might not have noticed otherwise–plus; it introduces new tools and strategies to turn your most dreaded tasks into the easiest part of your day.

    • It’s flexible.

    Not loving a new solution? With managed print services, it’s easy to change your mind. Your provider will help you choose a replacement for anything you’re not crazy about, which means your print environment can be as flexible as you want.

    • It’s good for your budget.

    Managed print helps save money by cutting wasteful habits, optimizing your fleet, revealing print costs you may not have noticed, and more. It’s great news for your budget–and for your peace of mind.

    In conclusion, managed print services is a smart decision because it comes with so many business benefits. It’s flexible, efficient, and budget-friendly, and it doesn’t lock you into any one choice–which means you get to take a break from worrying about making the perfect decision.

    Ready to let managed print services simplify your work life? Contact us today to get started!

  70. 3 Tips for Choosing a Multifunction Printer

    Leave a Comment

    Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

     

    Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

    Multifunction Printer Matchmaking

    To find your perfect match in the multifunction printer world, you’ll need to do a little background research. This is where you learn more about printer terminology, the latest functions, and manufacturer reputation. Once you’ve got that information, you can act as a “matchmaker” for your company.

    Here are three tips to help you find that perfect machine:

    #1: Be savvy about budget.

    Multifunction printers cost more than what’s listed on the price tag. You also need to consider energy, consumables, repairs, maintenance, and more.

    However, that’s not the only budget consideration to keep in mind. You should also do the math to find out how much a multifunction printer will save you over its lifetime–for example, by keeping you out of the print shop. These calculations will help you understand exactly what impact this new machine will have on your bottom line.

    #2: Think outside the box.

    You’re probably familiar with your company’s current needs–but what about the future? Multifunction printers can adapt to changing work environments with ease, so it’s smart to find a make and model that will help your company grow.

    #3: Consider what’s most important.

    Which printer features are an absolute must? Speed? Capacity? Connectivity? Multifunction printers combine scan, fax, print, and copy capabilities, but they can do a whole lot more–so be sure to consider which features are vital for your company’s success and which are more like a luxury.

    Conclusion

    No matter what your “perfect match” looks like, there’s a multifunction printer to fit the bill. All you need to do is brush up on background information, consider your priorities, and remember to think outside the box–especially when it comes to budget.

    Looking for a multifunction printer? Contact us today–we love playing matchmaker!

  71. The 4 Biggest Benefits of Managed IT Services

    Leave a Comment

    Although managed IT services come with a long list of benefits, you probably don’t have time to brush up on every single one. Instead, here are the four biggest benefits of managed IT–and why they alone are enough to make this solution worthwhile.

     

    Although managed IT services comes with a long list of benefits, you probably don’t have time to brush up on every single one. Instead, here are the four biggest benefits of managed IT–and why they alone are enough to make this solution worthwhile.

    Managed IT Services, Simplified

    The truth about managed IT services is that, like the devices and software it manages, it can get a little complicated.

    Luckily, managed IT is all about simplifying things–even itself. In the spirit of stress-free solutions, here’s a look at managed IT services that breaks the solution down to its four biggest and most important benefits.

    #1: Flexibility

    Your tech solutions should grow and change with you–and managed IT services is no exception. No matter how many (or how few) devices you have in your workforce, no matter what software solutions you employ, managed IT will always be able to scale to fit your needs.

    #2: Focus

    Managed IT services helps you put the focus where it matters. When you’re running around putting out tech fires–like connectivity issues or printer troubleshooting–you’re wasting valuable time. However, having the right IT support helps you focus on the big stuff–like serving customers and supporting employees–while your provider deals with those other frustrations, tasks, and responsibilities.

    #3: Cost efficiency

    Need to save a few bucks? Managed IT is your new best friend. By analyzing your tech habits and helping you eliminate wasteful practices, managed IT services protects your budget without impacting your productivity.

    #4: Control

    Perhaps the best part of managed IT services is that control remains firmly with you. Although you’re outsourcing, you get the final say on solutions, changes, and tools–so basically, you get to keep doing the fun stuff (like choosing new tech) while shrugging off the rest (like updating software or checking for security breaches).

    Conclusion

    Managed IT services isn’t a solution with only four benefits–but if it was, these four benefits would be enough to improve every corner of your company. You’ll see scalable solutions, increased focus, a healthier budget, and more–all while maintaining control over the things that matter most.

    Want to learn more about managed IT services? Contact us today to see what this solution can do for you!

  72. Everything You Ever Wanted to Know About Scanning

    Leave a Comment

    If you’ve got scanning questions, we’ve got answers! Here’s everything you ever wanted to know about scanning (and why it’s great news for your business and your budget).

     

    If you’ve got scanning questions, we’ve got answers! Here’s everything you ever wanted to know about scanning (and why it’s great news for your business and your budget).

    Scanning FAQs

    Although document scanning is a simple solution compared to other tools out there, it does come with some big questions. Here are a few FAQs, answered!

    How do you calculate the cost of scanning?

    Scanning is a budget-friendly solution, but it doesn’t come with a flat fee. Here are some things to consider when calculating the cost of scanning:

    • how many documents you scan,
    • how long the process takes,
    • whether your employees need scanning training,
    • and more.

    Every scanning job comes with a different cost–but the good news is that scanning files is much cheaper than trying to store and organize physical documents.

    Is scanning secure?

    The truth is that scanning is only as secure as your organization is. If you’ve got good security solutions in place–like a document management system, multi-factor authentication for document access, and more–then you’re in the clear!

    Can scanned files be edited?

    A scanned file’s properties depend on the type of scanner you use. For example, simple scanners only create an image of your document–just like taking a picture–which means you can’t edit your content. Smarter scanners, on the other hand, come with optical character recognition (OCR) that reads typed or handwritten content, translates it into a language computers can understand, and gives you the power to search and edit it.

    How do you choose the best scanner?

    Choosing the best Canon scanner is a very personal business. Here are some things to keep in mind:

    • how often you need to scan,
    • how much paper you need to scan,
    • how quickly you need to scan,
    • what you want to do with your files once they’re digitized,
    • what your budget is,
    • which existing systems and devices you want to use with your scanner,
    • and more.

    Conclusion

    Scanning may be stress-free and straightforward, but it still poses a few important questions. The important thing to remember is that scanning is budget-friendly, capable of being adapted to your company’s needs, and easy to learn. You’ll be a scanning pro in no time.

    Want to learn more about scanning? Contact us today to get started!

  73. Your Managed Print Services Questions, Answered

    Leave a Comment

    Ever had a managed print services question you were too afraid to ask? Searched every online review and discussion board but still can’t find the answer? Not to worry–today, we’re here to answer managed print questions of all shapes and sizes!

     

    Ever had a managed print services question you were too afraid to ask? Searched every online review and discussion board but still can’t find the answer? Not to worry–today, we’re here to answer managed print questions of all shapes and sizes!

    Managed Print FAQs

    Whether your company is brand-new to managed print services or you’re just looking for a refresher, you’ve come to the right place. Here’s everything you ever wanted to know about managed print services!

    What is it?

    Managed print services is an outsourcing solution. Basically, you get to pick up your print problems and hand them off to someone else–all while keeping control over the most important stuff.

    Who makes it happen?

    When you implement managed print, you choose a provider to work with. This company acts as your print partner, helping you choose solutions, simplify workflows, automate certain parts of your print jobs, and more.

    How does it benefit my business?

    Managed print comes with a long list of benefits, including:

    • improved security,
    • boosted efficiency,
    • reduced downtime,
    • simplified processes,
    • 24/7 troubleshooting,
    • healthier budgets,
    • and more.

    Is it affordable?

    Perhaps the best part of managed print services is the price. Rather than paying for every element of your print environment, you’re only charged for what you actually need–which means you have one flat fee and nothing else to worry about.

    Conclusion

    Although managed print services is a simple solution, it has a lot of moving parts. Understanding the basics–like what to expect from a print provider or what benefits you should see in the first few weeks–can help your managed print experience be truly amazing. Plus, with scalable costs that adapt to your needs, you can rest assured that this is one solution your budget will thank you for.

    Have more questions about managed print services? Want to see that long list of benefits for yourself? Contact us today!

  74. How Many Multifunction Printers Do You Need?

    Leave a Comment

    To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

     

    To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

    Building Your Multifunction Printer Fleet

    Multifunction printers are powerful, efficient, hardworking devices that fit perfectly into any workflow and every industry. They copy, print, fax, and scan, and they do it all with built-in security features to protect data while you work with it.

    But more isn’t always merrier. Every business has an ideal number of multifunction printers; too few, and you’ll be scrambling to get work done–but too many, and your fleet, security, supplies, workflows, and budgets could quickly get out of hand.

    Here’s how to find that perfect number.

    • #1: Consider your needs.

    Do you need to print high volumes at high speeds? Multifunction printers can do that–but if you need to have several jobs going at once, it makes sense to have multiple machines. Take this into consideration when planning your fleet.

    • #2: Consider your layout.

    Smaller offices may need fewer machines, as everyone would have easy access to the same one or two printers. However, large, multi-level office buildings may benefit from several devices–one for each team or area.

    • #3: Consider your budget.

    Although multifunction printers are an efficient investment, there’s a point beyond which they become expensive to manage and maintain–and that point is when you’re practically overrun with printers. Make sure to consider your budget when finding the perfect number of multifunction printers–not just purchase price, but supplies, repairs, and maintenance, too.

    Conclusion

    There’s no single number of multifunction printers that will work for everyone. Finding your own number is up to you–but when you know what to consider, it’s a little easier to make this decision. Just remember to keep your company’s needs front and center!

    Want to learn more about multifunction printers? Need help building your perfect fleet? Contact us today!

  75. 5 Reasons Managed IT is Every Company’s Friend

    Leave a Comment

    It’s not every day that you find a business solution truly capable of being your company’s friend. That’s because not all business solutions are designed around you–but managed IT services is different. Here are five reasons managed IT is the best friendship your company could ask for!

     

    It’s not every day that you find a business solution truly capable of being your company’s friend. That’s because not all business solutions are designed around you–but managed IT services is different. Here are five reasons managed IT is the best friendship your company could ask for!

    Count On Managed IT

    If you had to sum up managed IT services in one word, that word would be reliable. This solution is fast, effective, and available 24/7–all because it’s designed from the ground up with your needs in mind.

    Here are five reasons your company can count on managed IT services (like any good friendship).

    #1: It’s secure.

    Protecting networks, computers, mobile devices, and data is a necessity in the modern world–and managed IT can make it happen. By analyzing your tech environment and identifying vulnerabilities, your provider can help protect what matters.

    #2: It’s cost-effective.

    Not only does managed IT come with one predictable cost–it also helps you save money by consolidating fleets and simplifying your tech workflows.

    #3: It’s flexible.

    Need to go remote? Want to expand to a different location? Want to take your data on the go? Managed IT can help you achieve any of these things–or all of them at once.

    #4: It’s creative.

    Technology is as much about art as it is about science. Managed IT helps you take that creative approach in your infrastructure, allowing you to choose tech solutions that keep your company on the cutting edge of innovation.

    #5: It’s always there when you need it.

    With 24/7 support, managed IT is wherever you need it, whenever you need it.

    Conclusion

    Managed IT services is built to meet your company’s unique needs and help you overcome challenges even if no one else has ever faced them. It’s the best friend your company could ask for, and it can do wonders for your security, efficiency, and organization.

    Ready to meet your new best friend? Contact us today to see what managed IT services can do for you!

  76. Which Industries Need Scanning?

    Leave a Comment

    Scanning is a “one size fits all” solution–not because it is cookie-cutter or otherwise limiting, but because its simplicity allows it to adapt to any industry, any need, and, of course, any company. While scanning fits in everywhere, its benefits are especially accentuated in a few industries–so let’s take a look to see scanning in action!

     

    Scanning is a “one size fits all” solution–not because it is cookie-cutter or otherwise limiting, but because its simplicity allows it to adapt to any industry, any need, and, of course, any company. While scanning fits in everywhere, its benefits are especially accentuated in a few industries–so let’s take a look to see scanning in action!

    Scanning Solutions in Action

    To understand a business solution, it’s often best to see that solution at work–and document scanners are no exception. Let’s see how scanning benefits a few key industries!

    Finance

    Financial institutions have a lot of information to handle–and it’s all extremely sensitive. Scanning helps turn stacks of financial data into digital files that are easy to protect with passwords, firewalls, user authentication, and more.

    Healthcare

    Healthcare organizations value efficiency perhaps more than any other industry, simply because lives are on the line. With scanning solutions, healthcare experts won’t have to waste time hunting for files, printing multiple copies for patients, or distributing notes among medical teams; instead, all this and more can be done with digitized files and a few quick clicks.

    Engineering

    Engineering is a delicate balance of precision and creativity–the sum of which is ultimate flexibility. Scanning supports engineers by making this flexibility possible–for example, by allowing files to be accessed on the go or utilizing version control to keep track of even the most minor changes.

    Conclusion

    By seeing scanning in action in a few key industries, we’ve learned what this solution is capable of in any company:

    • From finance, we see that scanning prioritizes security. Every business deals with financial information, not to mention personal data, company secrets, and more–so this benefit is a big deal.

    • From healthcare, we find proof that scanning can help you save time, streamline workflows, and boost efficiency across your processes–even if lives aren’t on the line.

    • From engineering, it’s clear that scanning helps you maintain flexibility no matter where you are or how creative you have to get.

    Basically, scanning is a pretty big deal–and it can do all this and more for your business. To see for yourself, contact us today!

  77. 4 Reasons You Need Managed Print Services

    Leave a Comment

    Do you need managed print services? Is it even right for your industry, business, and employees? These are big questions–but luckily, the reasons you do need managed print are even bigger. Let’s take a look!

    Do you need managed print services? Is it even right for your industry, business, and employees? These are big questions–but luckily, the reasons you do need managed print are even bigger. Let’s take a look!

    Managing Doubt with Managed Print

    Every new business solution comes with a certain level of doubt. Is it worth it? Did we really need this solution? Was now the right time?

    Luckily, managed print services comes with big reasons to dissolve that doubt–four big reasons, as a matter of fact!

    #1: It makes printers behave.

    Let’s face it: printers can be a pain. With managed print, you won’t have to worry about getting those finicky machines to behave. Instead, you’ll have a print partner who knows these machines inside and out–and, through a combination of proactive solutions and troubleshooting, that partner will be able to keep your printers in line.

    #2: It saves money on almost everything.

    Print costs got you down? Not anymore! Managed print services helps you understand where your money is going and why–and, armed with this information, you and your provider can cut costs, choose cheaper alternatives, and make printing budget-friendly again.

    #3: It gives you access to all the bells and whistles.

    If it’s printer upgrades you’re looking for, you’ve come to the right place. Whether your managed print provider leases new machines or helps you budget for your own, you can rest assured that those bells and whistles will be within reach.

    #4: It keeps your data safe and sound.

    Did you know that multifunction printers are a huge target for hackers? Managed print services helps keep your printers–and their data–safe and sound with a host of security solutions, upgraded software, and savvy procedures.

    Conclusion

    Managed print services is a good choice for any business–and there are plenty of reasons why. When choosing whether to implement managed print, remember what it can do: keep printers in line, save money, upgrade your fleet, and, of course, protect your company.

    If you’ve got managed print questions, we’ve got answers. Contact us today for all the help you need!

  78. How Multifunction Printers Improve Attorney-Client Confidentiality

    Leave a Comment

    Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

    Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

    Making Multifunction Printers Secure

    Although multifunction printers have a number of built-in security features, they remain one of the biggest targets for digital criminals, simply because many firms and other businesses do not utilize those features. When uncontrolled, printers are also the source of many internal security risks, including human error. However, when used as an active part of your law firm’s security procedures rather than being allowed to remain a vulnerability, they act as champions of attorney-client confidentiality–which is why it is critical to use multifunction printers to the extent of their security potential.

    Here are three ways multifunction printers can improve confidentiality:

    • Limit the risk of human error.

    Because printing is often just one part of an attorney’s busy day, it is all too easy for innocent but potentially disastrous mistakes to be made. For example, if a client’s sensitive information is left on the printer tray for even a minute, it runs the risk of being accidentally picked up by the wrong attorney.

    Multifunction printers can be used to eliminate the risk of this and other instances of human error. Tools like “follow-me printing” work with your printer’s existing features to hold print jobs until the correct attorney arrives at the machine to enter a unique code.

    • Automate printing tasks.

    Certain parts of your workflow can be automated by your multifunction printer. In addition to saving attorneys valuable time, automation limits the number of people who have contact with a client’s secure information, minimizing the risk of error, loss, or theft.

    • Use tracking technology.

    When an attorney scans a document at the multifunction printer, that document can then be tracked and delivered securely to another device or even an email application. Tracking improves accountability and makes confidentiality a feature built-in to your workflows.

    Conclusion

    Multifunction printers may be a target for digital criminals, but when utilized properly, they instead become a tool for attorney-client confidentiality–and a simple, effective way to secure your firm’s data. The key is to utilize every function and feature to its maximum potential, giving your multifunction printer an active rather than passive role in security and confidentiality.

    If your firm struggles with attorney-client confidentiality, or if you want to learn more about multifunction printers, contact us today.

  79. Konica Minolta Launches IP Pro Portal

    Comments Off on Konica Minolta Launches IP Pro Portal

    Ramsey, NJ, (August 12, 2021) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in industrial and commercial printing and packaging solutions, is pleased to announce the launch of a new portal for its industrial print (IP) customers. The IP Pro Portal is designed to help its IP customers access pertinent information and discover new ideas for marketing, growth applications and opportunities to increase profits.

    Intended to provide an environment for business transformation and build a community of profitable businesses through education, networking and shared experience, the portal includes:

    • A forum where customers can ask questions and get answers through a network of other Konica Minolta IP users
    • A marketing repository where customers can get everything from sample files to marketing videos and tools, presentations to new growth applications and proven case studies
    • Technical resources to provide operators with help to be the most efficient and productive running and servicing their presses
    • A cloud-based ink estimating tool for Konica Minolta’s AccurioJet KM-1e LED UV inkjet press and AccurioLabel 230 toner-based production label press

    Content on the IP Pro Portal will be updated on a regular basis to give Konica Minolta’s IP customers the most up-to-date information and ideas to help them increase their profitability.

    “This new IP Pro Portal is another example of our commitment to partnership with our customers, with the most up-to-date resources for success through our entire line of industrial print products, said Bill Troxil, Senior Vice President, Industrial and Production Print, Konica Minolta. “We are committed to helping our customers grow, be more profitable, and more productive.”

    Konica Minolta’s IP customers will receive enrollment information via email to access the portal.

  80. Managed IT Tips: What Every Accounting Firm IT Strategy Needs

    Leave a Comment

    No two IT strategies look alike, especially when it comes to the unique needs and specialized challenges of accounting firms. Luckily, with managed IT services on your side, it’s not just possible, but easy to create an IT strategy that fits your firm’s needs.

    No two IT strategies look alike, especially when it comes to the unique needs and specialized challenges of accounting firms. Luckily, with managed IT services on your side, it’s not just possible, but easy to create an IT strategy that fits your firm’s needs.

    What Is an IT Strategy?

    An IT strategy is like your firm’s roadmap through all the tech challenges you might face. It gives you the guidance and direction necessary, so you can handle security concerns, upgrades, updates, mobile devices, remote work, and more–and it does all of that while constantly adapting to your changing needs.

    The good news is that you don’t have to be an IT expert to create a strategy that works for your accounting firm. All you need is a managed IT services provider to be your partner in tech! Managed IT providers can analyze your firm’s needs, take special care to understand the compliance and security concerns inherent in the financial industry, and work side-by-side with you to create an actionable and efficient plan.

    With managed IT on your side, your firm will have that perfect roadmap in no time.

    IT For Accounting Firms

    So, what does every accounting firm’s IT strategy need? Let’s take a look!

    Savvy tools

    These days, tech should be working for you. Your accounting firm needs tools like automated workflows or cloud storage to make IT a benefit rather than an anchor slowing you down.

    Strong security

    Accounting firms face unique challenges when it comes to protecting sensitive financial information. That’s why every accounting firm’s IT strategy needs to be designed around security, both online and off.

    An approach that works

    No IT strategy should ever be treated as “law.” Rather, your strategy should leave room for experimentation, trial and error, and new information. Meaning that, if that approach works but this one works better, you should be able to make that change without feeling like your whole tech environment will come crashing down.

    In conclusion, every accounting firm needs an IT strategy–and every strategy needs excellent tools, strong security, and a flexible approach that allows room for changes. If that sounds like a lot of work (and a whole lot of questions), don’t worry–managed IT is always available to help you out.

    Does your accounting firm need an IT strategy? Want some help from managed IT services? Contact us today!

  81. Simple Scanning for Small Businesses

    Leave a Comment

    Just because your business is small doesn’t mean your stacks of paper are small too! If you’ve been looking for ways to digitize those documents, but aren’t sure where to begin, you’ve come to the right place. Here’s everything you need to know to keep scanning simple for your small business!

    Just because your business is small doesn’t mean your stacks of paper are small too! If you’ve been looking for ways to digitize those documents, but aren’t sure where to begin, you’ve come to the right place. Here’s everything you need to know to keep scanning simple for your small business!

    How to Start Scanning

    Document Scanning isn’t necessarily difficult, but it can be intimidating. After all, you’ve probably got a lot of documents to scan–which means that organizing, securing, and storing those files could be a lot of work, even once they’re digitized.

    Luckily, you don’t have to put scanning off for another day. Instead, roll up your sleeves and get scanning by taking it one step at a time!

    Step One: Make a list.

    Your first step should always be making a list. Why? Well, the truth is that files are a lot easier to manage when you know what you’re working with–so instead of jumping in blind, make sure you know what you’ve got.

    Step Two: Organize.

    Now that you have your list, it’s time to organize it. That’s right–you’ll be organized before you even start scanning. This makes it easier to keep those files in line once they’re digitized.

    Here are a few ways to organize files:

    • by type,
    • by date,
    • by keywords,
    • by content,
    • or by frequency of use.

    Remember, as you’re organizing, you can shred files you don’t need–that way, you won’t have to waste time scanning them.

    Step Three: Assemble your team.

    Small businesses can hardly afford the luxury of a dedicated scanning team, but you do have hardworking employees who want to help streamline workflows–so put them to good use. Assemble a team and delegate responsibilities, so no one feels overwhelmed.

    Step Four: Take your time.

    You’re ready to start scanning! Go ahead and jump in–but remember, you don’t need to do everything at once. Take your time, be savvy, and don’t let the little things slow you down.

    Conclusion

    Although scanning can be a big job for small businesses, it’s also a worthy one. If you’ve hesitated to begin scanning because you aren’t sure how to jump in, remember to make a list, get organized, assemble a strong team, and, of course, take your time. Soon you’ll be a scanning pro!

    Looking for Canon scanners that fit small businesses? We’re here to help. Contact us today!

  82. Managed Print Tips: How Much Does Printing Really Cost?

    Leave a Comment

    Like many business solutions, managed print services is good at all kinds of things, from cutting unnecessary steps out of your workflow to improving communication across your company–but did you know it also reveals secrets? Managed print is excellent at helping you find the * actual* cost of printing–and the truth may surprise you.

    Like many business solutions, managed print services is good at all kinds of things, from cutting unnecessary steps out of your workflow to improving communication across your company–but did you know it also reveals secrets? Managed print is excellent at helping you find the * actual* cost of printing–and the truth may surprise you.

    Gain Transparency with Managed Print

    Managed print services isn’t just about printers. It’s about your entire print environment–your habits, needs, challenges, and even your supply ordering procedures. By looking at all of these things rather than just one or two, managed print provides the transparency you need to learn the real cost of printing in your business.

    Here are a few things that you might not even realize are draining your budget:

    • Number of printers

    You may not spend much time thinking about how many printers are actually in your fleet, but once managed print brings it to your attention, you won’t be able to look away. The bigger the fleet, the higher the cost of supplies, energy, maintenance, and more.

    • Bad supply habits

    It probably doesn’t seem like the end of the world to over-order paper or buy the wrong toner–but the truth is that bad habits can wreak havoc on your budget for consumables.

    • Unnecessary printing

    From personal prints to documents that could just as easily have been shared online, unnecessary printing is a considerable cost–and it can seriously hurt your print environment.

    Controlling Costs

    The good news is that managed print doesn’t just identify the cost of printing and then leave you to deal with it on your own. Instead, it helps you choose solutions that will address all of these issues–helping streamline your fleet, improve your supply habits, and curb unnecessary printing by establishing “print rules.”

    In conclusion, managed print services is an excellent tool for protecting your budget because it reveals and controls the actual cost of printing. If you want to save money without cutting corners, you couldn’t do much better.

    Ready to see what managed print services can do for you? Contact us today!

  83. Konica Minolta MFPs Exceed Industry Standards for Cybersecurity Compliance

    Comments Off on Konica Minolta MFPs Exceed Industry Standards for Cybersecurity Compliance

    Ramsey, NJ, (July 27, 2021) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) today announced results from penetration testing on its bizhub i-Series multifunction printers, conducted to ensure the product line is compliant with the highest data privacy and endpoint security standards. The bizhub i-Series features multiple next-generation technologies, including solid-state storage, a new code base, firmware and integrated cloud services. No vulnerabilities were found during recent tests performed on the devices by NTT DATA, an internationally respected IT services provider, and the Security division of NTT Ltd.

    Network-connected devices offer end users tremendous opportunities for collaboration and ease of use. Unfortunately, those same endpoint devices are attractive targets for hackers. By exploiting a security vulnerability in a connected device, a skilled hacker can expose an entire network to data theft, business disruption and financial turmoil.

    Konica Minolta puts their products through rigorous internal cybersecurity tests to protect their systems and ensure they meet PCI, HIPAA, FERPA and GDPR compliance requirements. But to further assure customers that the printers exceed industry standards for cybersecurity compliance, Konica Minolta invested in an extra layer of threat protection — penetration tests provided by NTT DATA and the Security division of NTT Ltd.

    Konica Minolta provided a line of its multifunction printers and their source code to NTT DATA for penetration testing. After spending approximately 80 hours trying to hack into the devices, NTT DATA engineers did not find any major security vulnerabilities. These results fortify Konica Minolta’s reputation for offering secure products and helps drive the product line’s success.

    “More and more frequently, our clients are asking us for penetration tests of our products, but I don’t know of a competitor that has contracted a Fortune 500 company with the penetration testing capabilities that NTT DATA has,” said Chris Bilello, Vice President, Solutions and Vertical Market Business Development, Konica Minolta. “In an environment where customers are increasingly and rightfully concerned with security, NTT DATA’s extra testing can provide an added sense of confidence.”

    Visit Konica Minolta online to read the full report or watch a short video about its efforts to protect its systems from vulnerabilities.

  84. Choosing Multifunction Printers for Small Businesses

    Leave a Comment

    Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

    Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

    Why Multifunction?

    You have a lot of options when it comes to office equipment–so why choose multifunction printers?

    The truth is simple: multifunction devices are hardworking. They do a little bit of everything (it’s right there in the name!), and they do it all without sacrificing quality or quantity.

    Multifunction printers are a good choice for any business because they are:

    • reliable,
    • efficient,
    • affordable,
    • secure,
    • innovative,
    • and adaptable.

    These machines really do live up to their reputation–and the best way to know for sure is to see it for yourself.

    Choosing Printers

    Small businesses have different needs when it comes to office equipment. Here are a few tips for getting your hands on that perfect multifunction printer!

    • Focus on your needs.

    Don’t get distracted by all the things a multifunction printer can do, especially when you’re reading reviews or marketing material; instead, focus on what you need it to do.

    • Consider connectivity.

    Multifunction printers need to be an interconnected part of your workflow. Make sure to check that the printer can connect to your network, computers, and mobile devices before making your choice.

    • Don’t forget to be realistic.

    It’s easy to get swept up in the promise of a brand-new printer. However, remember that this is the device you’ll be using for years to come–so be realistic and choose a make and model that’s user-friendly, affordable, and capable of growing with your business.

    In summary, multifunction printers are an excellent choice because they do a bit of everything and they do it well. To choose one for your small business, you’ll want to focus on things like connectivity, flexibility, and, of course, your company’s needs.

    Ready to see for yourself what a multifunction printer can do? Need help choosing that perfect machine? Contact us today!

  85. Konica Minolta’s AccurioJet KM-1e Achieves Deinking Certification for Uncoated Paper

    Comments Off on Konica Minolta’s AccurioJet KM-1e Achieves Deinking Certification for Uncoated Paper

    Ramsey, NJ, (July 15, 2021) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, is pleased to announce its AccurioJet KM-1e LED UV Inkjet Press has been accredited by INGEDE, the International Association of the Deinking Industry, for the deinking of uncoated paper printed on the system, enabling such papers to go into the recycling process.

    Deinking is the removal process of printing ink from recovered paper during recycling. Key process steps for deinking are the detachment of ink film from the paper, ink fragmentation into a suitable size range and removal from the pulp slurry.

    “This certification gives our customers confidence they can run the widest range of substrates in the industry, while still being good stewards of the environment,” said Bill Troxil, Senior Vice President, Industrial & Production Print, Konica Minolta Business Solutions. “Our customers count on us to help them provide value to their customers and to the environment. Now, in addition to our exclusive AccurioJet KM-1e UV ink formulation with zero VOC’s, we add complete deinkability to the message.”

    Konica Minolta’s AccurioJet KM-1e LED UV Inkjet Press, which has been referred to as the Swiss Army Knife of printing because it has so many uses, already has the INGEDE deinking certification for coated papers, which includes recycled qualities. After rigorous testing and evaluation of uncoated papers by INGEDE, in which the KM-1e press achieved an extremely high rating in the “Assessment of Print Product Recyclability – Deinkability Test” (INGEDE Method 11), the accreditation has been extended.

    The formal accreditation is another positive boost for customers, according to Hidetoshi Omo, Head of Competence KM-1 at Konica Business Solutions Europe. Omo stated, “We are extremely proud to have received the accreditation from INGEDE for the Konica Minolta AccurioJet KM-1e, which rewards a great deal of hard work and inspiration from our development teams, and underpins our commitment to sustainability. The AccurioJet KM-1e is a press that enables almost endless possibilities for printing on a vast range of different substrates, and with so few digital presses having achieved this deinking standard, the press stands out even more from the competition now, giving our customers greater possibilities to grow their businesses in a sustainable way.”

    To learn more about the AccurioJet KM-1e LED UV Inkjet Press, please visit Konica Minolta online.

  86. Is Managed IT Services Better Than In-House?

    Leave a Comment

    Ah, the age-old question: what is the best way to take care of your tech? Some companies prefer in-house teams and dedicated departments, while others are happy to put their machines in the hands of a reliable managed IT services provider. Which companies are right? Let’s find out!

    Ah, the age-old question: what is the best way to take care of your tech? Some companies prefer in-house teams and dedicated departments, while others are happy to put their machines in the hands of a reliable managed IT services provider. Which companies are right? Let’s find out!

    Comparing IT Solutions

    When it comes to safe, reliable, efficient technology, you only want the best. That’s why it makes sense to carefully compare your options and see which choices rise above the others.

    For that reason, we’re taking a close look at both in-house and outsourced IT to find out which is better–and which is right for you.

    Managed IT Services

    What it is:Managed IT is the perfect way to outsource your tech troubles without giving up control.

    What it does: Once you’ve chosen a provider, managed IT solutions begin to roll in–for example, 24/7 network monitoring or new digital communication tools. Managed IT is all about making your existing tech work better and upgrading it when necessary–all without breaking the bank.

    In-House IT

    What it is: An in-house IT department or an IT manager is the more traditional choice for juggling tech trouble–but “familiar” doesn’t always mean “better.”

    What it does: It’s true that in-house IT is capable of fixing your problems at least some of the time. However, although in-house teams have the advantage of knowing you and your company right off the bat, the chances are that they won’t have all the tools, solutions, and expertise necessary to help your business achieve its goals. You’ll also have to pay salaries and benefits, which takes a toll on the budget.

    The Winner

    The clear winner here is managed IT services. With managed IT, you get the benefits of having a whole team of experts from all kinds of tech fields, while your in-house team is limited by the types of people who happened to see your ad. Managed IT is simple, efficient, and powerful. The best part is that it leaves you in control while taking over the little tasks (and helping with the big ones).

    Ready to find out what managed IT can do for you? Still not convinced it’s better than in-house IT? Contact us to see for yourself!

  87. Is Scanning Right for Remote Workforces?

    Leave a Comment

    From remote workforces to hybrid business models, everyone has found unique ways of adapting to pandemic life. If your company had to get creative due to COVID-19, we have a solution that might make your workdays simpler and more efficient: scanning.

     

    From remote workforces to hybrid business models, everyone has found unique ways of adapting to pandemic life. If your company had to get creative due to COVID-19, we have a solution that might make your workdays simpler and more efficient: scanning.

    Why Scanning?

    You have plenty of new needs and challenges right now–so why should document scanners be one of the solutions that deserve your attention?

    The truth about scanning is that it’s simple yet powerful. Although it creates only a few new steps for you and your teams, it does a whole lot of good for your company, including:

    • streamlined processes,
    • stronger communication,
    • improved document security,
    • environmental friendliness,
    • more flexible workflows,
    • healthier budgets,
    • and more.

    Scanning could be just what your workforce needs–especially now when every day seems to bring a unique new challenge.

    Benefits for Remote Workforces

    If your teams are working from home, the chances are high that you feel a little disconnected, disorganized, and stressed. Here’s how scanning can help:

    • It keeps things organized.

    Working from home can get messy. Scanning, however, allows employees to keep files in the cloud or on their hard drives, limiting the risk of loss or theft of data.

    • It makes work simpler.

    If your teams are feeling a bit overwhelmed, you’re not alone. Simplifying everyday tasks can make a big difference–which is why scanning is such a powerful solution. (In fact, some systems even have smartphone apps that make scanning as simple as snapping a picture!)

    • It’s flexible and versatile.

    Whether you want a PDF of your files or would rather have a fully searchable and editable document, there’s a scanner that’s perfect for your needs. Scanning can’t be stopped by a global pandemic–and neither can you.

    In conclusion, scanning is an excellent addition to any workflow because it’s simple and powerful–but it’s especially good news for remote workforces. Even when employees are working from the couch, they’ll be able to stay organized, efficient, and in touch with one another.

    Is your remote or hybrid workforce looking for new solutions? Contact us to find out if scanning is the right fit!

  88. Konica Minolta Launches AccurioPress C7100 series

    Comments Off on Konica Minolta Launches AccurioPress C7100 series

    Ramsey, NJ, (July 6, 2021) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, is pleased to introduce the AccurioPress C7100 series, digital color presses packed with innovative technologies to create more profitable business opportunities. From intelligent automation and enhanced finishing to flawless quality, advanced capabilities and exceptional durability, customers have the power to grow their businesses through a press that works smarter.

    Succeeding the highly successful AccurioPress C6100 Series, the new AccurioPress C7100 model runs at 100 pages per minute (ppm) with the AccurioPress C7090 at 90ppm. With a focus on optimizing performance, offering new and advanced print products, and growing the entire business, the AccurioPress C7100 series serves more customers and completes more jobs with innovative technologies that power success.

    “Key to the development of the AccurioPress C7100 and AccurioPress C7090 was building a press that works smarter, not harder, with new technologies geared to provide stability, reliability and productivity to make businesses more profitable,” said Dino Pagliarello, Senior Vice President, Product Management and Planning. “These new models bring the agility that print service providers have come to expect from Konica Minolta, and serve our mission to support our clients’ transformation with opportunities for new revenue sources.”

    Flawless Quality

    Konica Minolta’s latest Simitri V toner is eco-friendly and formulated for performance. Fast melting, energy efficient and low maintenance, it reproduces superb quality on a wider range of media up to 400 g/m2. Combined with an output resolution of 3,600 dpi equivalent x 2,400 dpi, outstanding results are achieved from even the longest print runs.

    Advanced Capabilities

    With auto-duplex banners up to 900mm and the flexibility to handle embossed and textured media, handling of the machines is so simple that the most complex projects can be run by a single operator.

    Intelligent Automation

    By instantly detecting the precise stock being used, the optional Intelligent Media Sensor IM-101 significantly reduces production time. At the same time, the optional IQ-501 Intelligent Quality Care Unit ensures perfectly consistent color quality and front-to-back registration on every print in real time. With no recalibrations or inspections mid-run, users benefit from printing image data now directly comparable with scanning data from IQ-501 with real time variable data print (VDP) inspection. It can be inspected for changes in text and images with real time color and registration adjustment.

    Enhanced Finishing

    As with the entire AccurioPress portfolio, a wide range of finishing and other functions are offered, in addition to booklet-making, stapling, perfect binding and wire binding. Konica Minolta’s TU-510, the world’s first inline cutting finisher, successfully introduced with the AccurioPress C14000 high-volume production printer, is available for the AccurioPress C7100 Series. The TU-510 is a four-edge trimmer and creaser that allows full-bleed finishing support for long sheets, booklets, direct mail and dedicated business card cutting options.

    Exceptional Durability

    Reliability drives profitability. Among the new technologies built into the engine are a more durable lubricated drum, double corona wires with automatic cleaning, an optimized paper transport solution and a double swing registration system for improved paper compatibility and feeding accuracy.

    The AccurioPress C7100 Series is designed to support a highly responsive print room environment where customers rethink agility and offers a choice of different controller front ends from EFI, CREO and Konica Minolta’s own offering to perfectly match customer requirements.

    Helping customers to expand and streamline businesses

    These new models support Konica Minolta’s mission to assist with the transformation of its clients’ companies by sector and industry, predicting potential challenges and creating solutions together. The devices make a powerful impression, with many simply efficient capabilities, ultimately helping customers to expand and streamline their business.

    To learn more about the AccurioPress C7100, please visit Konica Minolta online.

  89. Is Managed Print Worth the Investment?

    Leave a Comment

    When considering business solutions, you always want to know how much you’re paying and why. To decide whether a solution is really worth the investment, you have to take a close, honest look–so today, we’ll pull out the magnifying glass and tell you everything you need to know about managed print.

    When considering business solutions, you always want to know how much you’re paying and why. To decide whether a solution is really worth the investment, you have to take a close, honest look–so today, we’ll pull out the magnifying glass and tell you everything you need to know about managed print.

    Managed Print Basics

    Managed print is a solution that allows you to outsource your print problems. It’s as simple as that!

    The simplicity of the solution is one of its biggest benefits. You don’t have to worry about any complicated learning curves, and you certainly won’t have any hoops to jump through. Here’s how it works:

    • #1: You choose a managed print provider.
    • #2: They work with you to conduct a print audit, which provides data about print needs, habits, and budgets.
    • #3: Together, you use the data from the print audit to choose targeted solutions that address your pain points.

    The best part of managed print is that it doesn’t stop working after the initial round of solutions. Instead, you work with your provider to constantly grow and change, ensuring that your print environment always does precisely what you need it to do. Printing has never been so simple–which is why so many other companies have already decided that this solution is worth the investment.

    What You Can Expect

    Now that you know what managed print is, let’s take a look at what it does–that way, you can decide if it’s right for you.

    It protects your data.

    Network printers are one of the biggest security vulnerabilities in any small business. With managed print, it’s easy to secure these devices without interrupting their function or reliability.

    It streamlines your workflows.

    By cutting out extra steps, improving communication, and introducing solutions that make life a little easier for everyone, managed print makes your workflows strong, safe, and streamlined.

    It saves money.

    Managed print isn’t just an affordable solution; it also actively saves money by eliminating waste, cutting out unnecessary printing, and simplifying your supply orders.

    In conclusion, managed print is worth the investment because it is simple and powerful. If you’re looking for a solution that combines efficiency, security, and cost-efficiency, you couldn’t make a better choice.

    Want to see what managed print can really do? Contact us today!

  90. Lexmark Enhances Cloud Offerings for End Users and Partners

    Comments Off on Lexmark Enhances Cloud Offerings for End Users and Partners

    Jun 29, 2021

    Lexmark, a global imaging solutions leader, today announced enhancements to its core Cloud Services offerings—Cloud Print Management for direct users and Cloud Fleet Management for partners.

    “The adoption of cloud-based technologies and solutions continues to rise, with many CIOs directing a ‘cloud-first’ approach,” said Brock Saladin, Lexmark senior vice president and chief commercial officer. “The pandemic accelerated this trend, as cloud-based solutions offer an effective, secure and cost-saving way of connecting the remote and hybrid workforce in post-pandemic business environments.”

    Lexmark Cloud Services addresses these trends by providing a full suite of cloud-based services to deliver remote device management, print job management, document accounting and scan management features to ensure users are always capable of printing and scanning documents, which enhances productivity and flexibility.

    Lexmark Cloud Print Management (CPM) allows customers of all sizes to simplify processes, streamline costs and relieve IT burden. Updates announced today further amplify the fast, secure and scalable solution:

    • Third party support—Customers with multiple brands of print devices can now utilize the industry-leading features of Lexmark Cloud Print Management across all devices, not just Lexmark devices. An external adapter attaches to the non-Lexmark printer or MFP and enables print management with badge release, without the need for additional on-premise infrastructure. 
    • Guest print—Ideal for businesses that offer guests print access, new guest print features allow guests to use print release. Rather than scanning a badge to release a print job with a cloud account, the guest user submits the document they wish to print, then receives a unique pin number via email to trigger print release.

    Lexmark Cloud Fleet Management (CFM) enables Lexmark partners to easily configure printers, capture cost-saving metrics and keep devices current, working from a remote operations center which saves time and money. New CFM capabilities include: 

    • Supply level monitoring has been expanded to include supplies beyond toner, such as photoconductor, waste toner bottle, etc.
    • Home screen customization is now available for easier navigation, as users can rearrange the printer home screen to best suit their specific needs.
    • Copy/scan/fax counters are now listed in the same place as the print counter, for greater user convenience.
    • Dashboard cards through Lexmark Cloud Services enable quick visibility and instant access to key information.

    “Lexmark brings a full suite of cloud printing solutions to any print environment, from small companies to large enterprises,” Saladin said. “Our industry leadership in document and device security forms the backbone of the Lexmark Cloud, which offers the same levels of award-winning security, control and performance as our entire product line. We look forward to delivering additional cloud capabilities yet this year.”

  91. How to Put Multifunction Printers to Work

    Leave a Comment

    Want to make sure you’re getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!

     

    Want to make sure you’re getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!

    Maximizing Your Printer’s Benefits

    Multifunction printers come with a long list of benefits–but did you know you can maximize those benefits in all sorts of ways? The truth is that your printers are just waiting to be put to work, so roll up your sleeves and get ready to make the most of your multifunction printers!

    #1: Read the manual.

    Okay, okay, this one may not sound like a lot of fun–but the more you understand about your device, the more you can get out of it. You don’t have to read the manual cover to cover, but you should focus on features and functions. Here are a few things to look for:

    • Color: Does your machine print in color or only black and white?
    • Connectivity: Which other devices can your printer work with?
    • Consumables: What types of paper and ink are best for your make and model?
    • Energy savings: Are there features that, once set up, will save energy (and, thus, money)?
    • Security: Does your machine come with built-in security features?

    #2: Check out the available apps.

    Multifunction printers are smart devices. They can connect to other devices, send documents directly to your email, and, yes, even run apps. Check out the apps available on your make and model; chances are, you’ll find a few efficiency and organization solutions just waiting to be utilized.

    #3: Reorganize.

    Remember that your multifunction printer is a hub of hard work and efficiency–so if that hub is placed poorly, your whole workflow could suffer. Consider the layout of your office to make sure you’re getting the most out of your multifunction printer–and if not, try a little reorganization.

    Conclusion

    By definition, multifunction printers exist to make your life easier. However, with just a little bit of homework, you can get even more out of the devices you already own–and soon, your multifunction printer will be working for you (not the other way around!).

    Want to learn more about multifunction printers and what they can really do? Contact us today!

  92. Managed IT Tips: What Are Hackers Really After?

    Leave a Comment

    Protecting your files, both online and off, is an everyday job–but do you know what you’re actually up against? Hackers have motivations and goals that you might not realize, which, in turn, makes it more difficult to fight back. Here are a few managed IT tips that will help you defend the highly sought-after files in your workplace!

     

    Protecting your files, both online and off, is an everyday job–but do you know what you’re actually up against? Hackers have motivations and goals that you might not realize, which, in turn, makes it more difficult to fight back. Here are a few managed IT tips that will help you defend the highly sought-after files in your workplace!

    Hacker’s Paradise

    Let’s say all the defense systems in the world went down–no passwords, no user authentication, no red flag warnings to protect your data from uninvited guests. With all of these obstacles eliminated, hackers could take anything they wanted–so what would they grab first?

    • Medical data

    Medical data brings in the most value on the “digital black market,” as it’s especially sensitive–but this isn’t just a concern for healthcare organizations. Any medical information you have about employees or customers is at risk.

    • Financial data

    Financial data is one of the most obvious “treasures” in a hacker’s paradise. With this information, the digital bad guys can drain bank accounts, use credit cards, and ruin futures.

    • Personal files

    Personal files can include anything from family photos to the latest draft of that sure-to-be-a-bestseller crime novel you work on in your spare time. While these things don’t necessarily pay well if hackers try to resell them, they do tend to motivate companies and individuals to hand over a ransom.

    • Government info

    Government info includes any details you share for official purposes. While not worth as much to hackers, this information can still wreak havoc for your company.

    Why it Matters

    It’s important to know which of your files are in high demand because, armed with that information, you’ll know what to defend.

    The good news is that with a little help from managed IT services, your most important files–and all the other ones, too–can be kept safe and sound without breaking a sweat. Managed IT providers work with you to implement solutions and create procedures that will protect files, improve habits, and eliminate security risks without adding a thousand extra steps to your workflows or draining your budget. Together, you and your provider will make sure “hacker’s paradise” never exists.

    Want to learn more about managed IT services and how it protects your files? Contact us today!

  93. Konica Minolta’s AccurioJet KM-1e Press Wins BLI 2021-2022 PaceSetter Award from Keypoint Intelligence

    Comments Off on Konica Minolta’s AccurioJet KM-1e Press Wins BLI 2021-2022 PaceSetter Award from Keypoint Intelligence

    Ramsey, NJ (June 9, 2021) – Konica Minolta Business Solutions, U.S.A., Inc. (Konica Minolta) is proud to announce it has received a Buyers Lab (BLI) 2021-2022 PaceSetter in Production Print Applications: Output Variety from Keypoint Intelligence, the world’s leading and independent evaluator of document imaging hardware, software and services. Based on research conducted in the North American market, these accolades celebrate those OEMs that best support their customers on reducing costs and/or increasing business based on different printing applications. Konica Minolta’s AccurioJet KM-1e LED UV Inkjet Press was specifically recognized for its ability to print on a wide variety of substrates. Konica Minolta Provides Output Variety Galore Being able to print in a larger variety of substrates increases the number of applications that a print service provider (PSP) can produce and sell. And according to feedback from Keypoint Intelligence, the Konica Minolta AccurioJet KM-1e with UV inks enables users to print on an array of media that other cut-sheet technologies cannot, while greeting cards, gift cards, hotel room keys, and even ID badges can be printed on texture film or PVC. Other applications could be printed on synthetics, PET adhesive, polypropylene, and polyethylene. “Art applications printed on canvas sizes up to 23″x29.5″ can be output on the KM-1e,” said German Sacristan, Director of On Demand Printing at Keypoint Intelligence. “Additionally, the KM-1e has an offline laser-cutting system specifically built for the B2+ sheet size that is capable of producing different types of sleek finishes. Also important is that Konica Minolta supports its customers’ success with business development and a customized professional service program.” “The AccurioJet KM-1e is a key part of our strategy to enable our strategic customers to grow their businesses and maximize their workflow efficiency leading to higher and sustainable long-term profitability,” said Bill Troxil, Senior Vice President, Industrial and Inkjet Printing, Konica Minolta. “This recognition from Keypoint Intelligence affirms our leadership position in the North American marketplace with our LED UV inkjet technology and finishing solutions, and we are proud to receive this honor.” Launched in June, 2020, and inheriting excellence from the AccurioJet KM-1, the AccurioJet KM-1e embodies infinite business expansion possibilities, from current business fields to more profitable businesses. The device amplified benefits of the LED UV inkjet technology to maximize quality and printing capability on various types of media such as plastics, backlit signage, transparent film, foiled paper, metallic media, canvas and synthetic substrates. The AccurioJet KM-1e continues to help customers pursue high value-added products where high-quality production, extensive media compatibility and personalization are required. Keypoint Intelligence’s Pacesetter Awards in Production Print Applications are aimed at finding the digital print manufacturing vendors that best support their customers in terms of driving applications to success. The companies recognized help buyers communicate more effectively via print, which ultimately contributes to the growth of digital printing. Learn more online about Konica Minolta’s AccurioJet KM-1e LED UV Inkjet press.

  94. Scanning Secrets: 3 Simple Approaches

    Leave a Comment

    Want to learn not one, not two, but three easy ways to scan files, depending on your needs and budget? Read on to find out more about this well-kept scanning secret!

     

    Want to learn not one, not two, but three easy ways to scan files, depending on your needs and budget? Read on to find out more about this well-kept scanning secret!

    The Truth, Unveiled

    You may think that owning a huge machine is the only way to get your scanning done–but that’s not the case. In truth, there are actually three ways to scan documents, which means that, no matter what, there’s a solution to fit your company, your needs, and your budget. Let’s take a closer look!

    Approach #1: Multifunction printers

    Budget: Multifunction printers (MFPs) are best for companies with a sizable print budget. They pay for themselves over time, but they aren’t a good fit if you don’t plan to use them long-term.

    Efficiency: MFPs work hard. They’re fast, accurate, and capable of scanning high volumes in short periods of time.

    Features: Multifunction printers scan, yes, but they also print, copy, and fax. Some of them even come with finishing options and additional features, like scanning directly to your email.

    Approach #2: Scanners

    Budget: Standalone scanners are more affordable, but they also don’t have the multitasking power of an MFP.

    Efficiency: Canon Scanners are simple, straightforward, and effective. They’re best for moderately sized jobs and can get the job done quickly and accurately.

    Features: There are different “levels” of scanners. Some are basic, literally just scanning your files, while others will read and interpret characters, images, and more to create fully searchable documents on your computer.

    Approach #3: Apps

    Budget: By far the cheapest and simplest option, apps work with your smartphone to digitize files quickly–but sometimes accuracy is less reliable.

    Efficiency: Remember, you get what you pay for. While apps are a good choice for small scanning jobs, they aren’t very efficient and can slow down the process if you have more than a few documents.

    Features: The good news is that you have lots of options when it comes to apps, and you can use smartphones or other mobile devices that you already own.

    Want to learn more about scanning? Wondering which scanning approach is best for you? Contact us today!

  95. How Managed Print Solves Education Problems

    Leave a Comment

    The world of education is an important one, but it comes with all kinds of challenges and uncertainties. Luckily, there’s one solution that doesn’t just keep up but actually helps educational organizations get ahead: managed print services.

     

    The world of education is an important one, but it comes with all kinds of challenges and uncertainties. Luckily, there’s one solution that doesn’t just keep up but actually helps educational organizations get ahead: managed print services.

    Starting at the Printer

    Since most education challenges are based on funding, organization, or communication, it might seem strange to start at the printer–but managed print services prove that this is one step that no educational organization will ever regret. Managed print helps address some of the biggest struggles in the world of education–all with simple tools, solutions, and procedures that don’t interrupt student experience or drain the budget.

    Let’s take a look at some common problems in education and how managed print can address them!

    Problems

    • Funding:

    Schools usually have tight budgets, meaning that they don’t have a lot of room to experiment with tools and solutions.

    • Organization:

    With so much information to handle on a daily basis, it’s easy for educational organizations to get overwhelmed. This is especially true with larger student bodies or a larger staff.

    • Communication:

    Education requires communication–not just internally, but also between teachers and students, teachers and parents, and even multiple schools in a district. This can be difficult when there are no rules in place for how information is expected to be created and shared.

    Solutions

    • Funding:

    Managed print helps address budget concerns not just by being an affordable solution itself, but also by finding places where educational organizations can cut costs without cutting corners. For example, by introducing print rules that help staff understand when to print and when not to print, it’s possible to save money on consumables.

    • Organization:

    With managed print, schools can get and stay organized by utilizing a variety of flexible tools and solutions. Managed print helps control documents through every stage of the life-cycle, meaning there will always be answers in place to help students and educators know what they’re looking for, where it is, and how to get it.

    • Communication:

    Managed print services adapts to a school’s unique needs and goals, allowing communication to happen naturally and smoothly–all without forcing teachers, students, parents, or school faculty to worry about the how or where. Instead, a managed print provider takes care of the little details, leaving members of the education community to focus on making the grade.

    Managed print services is an excellent fit for the world of education–and lots of other industries, too. Contact us today to see for yourself!

  96. Copiers vs. Multifunction Printers

    Leave a Comment

    It’s an office device grudge-match! When it comes to your company’s paper needs, which machine will win your loyalty: copiers or multifunction printers? Let’s find out!

     

    It’s an office device grudge-match! When it comes to your company’s paper needs, which machine will win your loyalty: copiers or multifunction printers? Let’s find out!

    Two Go in, One Comes Out

    Even the most environmentally conscious company will probably need a paper document processed at some point, which means copiers and multifunction printers still have an important place in the business world. However, that doesn’t mean these machines have to look and perform the same way they always have–or that one has the edge over the other just because it may be more familiar.

    Of course, there’s only one way to find out which machine fits into your company’s unique environment: an office device grudge match! Let’s get started:

    Copiers

    • Price: Copiers tend to be cheaper upfront, but the price per copy is higher than what an MFP offers. Copiers are also more expensive overall because they provide only one main job in your fleet, meaning that you’ll need other devices to fill in the gaps.

    • Paper size: Many copiers can work with your standard 8.5×11 paper, but they can also handle copy jobs up to 12×18. This gives them a bit of an edge in the flexibility department–but only if nonstandard copy jobs are a frequent occurrence in your office.

    • Features and functions: The truth is in the name. Copiers are, for the most part, just copiers, and although they may come with a few additional features, they usually aren’t hailed as multitasking workhorses in the business world.

    Multifunction Printers

    • Price: Multifunction printers are pricier upfront, but cost less to operate in the long run. They also save money by combining print, scan, copy, and fax capabilities in one machine, meaning you won’t have to pay for an entire fleet to get the job done.

    • Paper size: When it comes to multifunction printers, you have a little less flexibility with paper size. Keep this in mind when shopping for your ideal machine.

    • Features and functions: Naturally, multifunction printers are like the Swiss army knife of the printing world, which means they do a bit of everything. In addition to their four main functions, they often come with finishing options, advanced connectivity, efficiency tools, and more.

    So, when it comes to your needs, which machine is the winner of this office device grudge match? Whether it’s copiers or multifunction printers, we’re here to help–so contact us today!

  97. How Managed IT Services Helps You Stay Sane

    Leave a Comment

    Do you ever feel like you’re just juggling too many responsibilities in your company? Don’t let some little tech problem be the straw that breaks the camel’s back. Instead, let managed IT services help keep you sane!

    Do you ever feel like you’re just juggling too many responsibilities in your company? Don’t let some little tech problem be the straw that breaks the camel’s back. Instead, let managed IT services help keep you sane!

    Tech Troubles, Solved

    Let’s face it: as helpful as technology can be, it’s a huge pain. Software updates, security risks, random error messages, glitches, connection issues, and more–it’s a lot for any one person, one team, or even one company to handle!

    That’s why managed IT services is quickly becoming every company’s new best friend. Instead of leaving you all alone with your tech troubles, managed IT allows you to outsource your technological responsibilities to friendly, responsible, reliable professionals with experience in a variety of relevant fields. With a managed IT team at your side, you’ll never have to worry about one little tech issue breaking the camel’s back.

    Here are a few ways managed IT services helps keep you sane:

    No more cost concerns

    Whether you’re wondering where all your IT money is going or you’re worried about overpaying for tech solutions, managed IT services has just the answer you need. By analyzing your IT environment from top to bottom, your provider helps you understand how money flows through your business–and how to keep more of it in your pocket.

    Better tools

    Have you been daydreaming about the latest and greatest tech, only to get a rude awakening from your budget? Managed IT can help you schedule and save for all the upgrades your heart desires–that way, you end up with the right tools at the right time.

    Stress-free security

    IT security is no joke. Managed IT services take this stress off your shoulders with 24/7 monitoring, regular software updates, flexible security solutions designed to address your unique needs, and more. It’s time for you to take a breather!

    Interested in managed IT services? Looking for other business solutions to help you stay sane? Contact us today!

  98. Konica Minolta’s AccurioPress C14000 Wins BLI 2021 PRO Award from Keypoint Intelligence

    Comments Off on Konica Minolta’s AccurioPress C14000 Wins BLI 2021 PRO Award from Keypoint Intelligence

    Ramsey, NJ (May 10, 2021) – Konica Minolta Business Solutions, U.S.A., Inc. (Konica Minolta) is proud to announce it has received a Buyers Lab (BLI) 2021 PRO Award from Keypoint Intelligence, the world’s leading and independent evaluator of document imaging hardware, software and services. Granted annually, these awards acknowledge the products that gave the best performances in production field testing over the previous year. Konica Minolta’s AccurioPress C14000 with EFI Fiery IC-319 Controller took top honors in the Outstanding High-Volume CMYK Production Device High-Volume Category and was identified as a trailblazer in the digital production marketplace.

    “Konica Minolta’s innovative IQ-501 Intelligent Quality Optimizer has impressed us since its launch, allowing for quick, best practice color setup and media-registration profiling, with inline checking and adjustment tolerances controllable by the operator,” said David Sweetnam, Director of EMEA/Asia Research & Lab Services at Keypoint Intelligence. “This technology helped the device deliver an outstanding performance over our production-length tests where, over 67,000 clicks, the device never drifted above DeltaE00 3.4, nor did it exhibit an image-registration shift of more than 0.3 mm.”

    Another key technology innovation noted by Keypoint Intelligence that separates the Konica Minolta AccurioPress C14000 from its peers is the new TU-510 Versatile Trimmer Unit. This inline, four-edge trimmer and creaser allows full-bleed finishing support for banners, booklets, direct mail and a dedicated business card cutting option.

    “We are extremely pleased to have made such a successful entry into the high-volume toner printing segment with the C14000 Series, affirmed by this honor from Keypoint Intelligence,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “The IQ-501 Intelligent Quality Optimizer is our differentiator in the market and allows us to take color consistency and registration accuracy to the next level for our customers. We are tremendously proud to be recognized for this technology.”

    The C14000 Series has won numerous awards since its launch in late 2019, including the “ Good Design Award 2020” from the Japan Institute of Design Promotion, the “Red Dot Award: Product Design 2021,” and most recently the iF DESIGN AWARD 2021, from the Hannover-based iF International Forum Design GmbH, the world’s oldest independent design forum. In addition, earlier this year both the AccurioPress C14000 and C12000 achieved two Idealliance® certifications – the Digital Electrophotographic Press Certification and ISO/PAS 15339 System Certification.

  99. Scanning Tips: Is a Scanner Upgrade Worth It?

    Leave a Comment

    “Upgrade” can be a scary word, especially when it comes to tried-and-true office equipment. However, the truth is that most things are easier with a faster, smarter, more reliable machine–and scanning is no exception. Read on to decide for yourself whether a Canon scanner upgrade is really worth it!

    Why Upgrade?

    Most companies flinch just thinking about upgrades. They can be expensive, frustrating, and stressful–but the good news is that they don’t have to be, especially when you do your research and choose a machine that is going to help rather than hurt your business.

    When it comes to scanning, this is especially true. Here are a few good reasons to add shiny new scanners to your fleet!

    #1: Cost

    New scanners come with a price tag, but believe it or not, you usually end up paying less for a new machine than you would for maintenance and repairs on your old one. (Plus, when you take advantage of trade-in offers, you can make a deal your budget will thank you for!)

    #2: Compatibility

    Technology is a fast-moving game, and if your hardware can’t keep up, your software is likely to leave it in the dust. Upgraded scanners are compatible with all the latest apps, tools, and solutions, which makes your work life a whole lot easier.

    #3: Security

    Your existing scanner might not be showing its age, but it’s still vulnerable–especially to certain types of digital attacks. Newer machines, on the other hand, come with built-in features to protect your data and your company from the digital bad guys.

    #4: Reliability

    If you feel like you’re minutes away from scanner failure at any given time, an upgrade is probably your best bet. After all, a scanner you can’t count on is no scanner at all!

    #5: Features, features, features

    New machines come with all the bells and whistles–and scanners are no exception. Want optical character recognition, email compatibility, automation, and more? An upgrade is just what you’re looking for.

    So, is a scanner upgrade worth it? Contact us today for help with this and all your scanning needs!

  100. Lexmark Launches Cloud Bridge Connectivity Suite

    Comments Off on Lexmark Launches Cloud Bridge Connectivity Suite

    LEXINGTON, Ky., April 27, 2021 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the launch of Lexmark Cloud Bridge, a connectivity suite that empowers workplace flexibility. Lexmark Cloud Bridge expands access to advanced managed print services (MPS) capabilities for direct enterprise customers in complex network environments, and brings powerful remote fleet management capabilities via Cloud Services to a broader set of partners and devices.

    “Customers expect the same level of MPS support on any device in any type of network environment or location. Our partners must be equipped to deliver remote support in a similar manner,” said Brock Saladin, Lexmark senior vice president and chief commercial officer. “We developed Lexmark Cloud Bridge to simply and securely bring advanced MPS functionality via the cloud to all network environments—from enterprise corporate headquarters, to distributed environments, and the individual home office.”

    The Lexmark Cloud Bridge device connectivity suite unlocks advanced print services capabilities in any network environment. This enables customers and partners to:

    • Reduce IT burden and the cost of printing infrastructure
    • Increase device uptime with predictive service
    • Keep printers secure with cloud-based configuration and firmware updates
    • Empower fleet visibility through a consolidated portal and interactive analytics
    • Enable remote management of hyper-distributed fleets

    The suite includes a Native Agent that ships standard on many newer Lexmark devices, a Printer Agent that runs on solution-enabled printers that are not IoT native, a Fleet Agent that runs on a server or PC for flexibility to aggregate data on-premise with a server-based solution, and a Local Agent that supports direct PC to printer connectivity. The extensible Lexmark Cloud Bridge architecture can be expanded to address future connectivity requirements for maximum flexibility.

    Lexmark’s unique industry position as an end-to-end technology owner enables this seamless device-to-backend system connectivity. From the print engine to device communication to its single global IoT system, Lexmark advanced technology architecture delivers a truly integrated connectivity solution that brings advanced services to customers no matter where they reside or what network complexity they may face.

    “Lexmark Cloud Bridge connectivity suite enables us to securely deliver our industry-leading print services anywhere, at any time, to any print environment—from a 100,000-device global fleet to a single device in a remote home office,” Saladin said. “The Lexmark Cloud Bridge architecture base is a strong new foundation that positions us meet the needs of our customers and partners today and in the future.”

    A phased global rollout of Lexmark Cloud Bridge begins in the U.S. today.

  101. What is Managed Print Services, Anyway?

    Leave a Comment

    If you’ve been hearing all about managed print services but still aren’t sure what the fuss is, you’re in the right place. Here are all your managed print questions, answered!

    FAQs

    No matter what type of business solution you’re implementing, you’re going to have a lot of questions–and managed print services is no exception. Let’s take a look at all the answers you’ll ever need!

    “What is managed print?”

    Managed print is a way to outsource your print problems for good. No more worrying about printers, paper jams, network connections, or upgrades; managed print can help you tackle all this and more!

    “What is a managed print provider?”

    A managed print provider is the company responsible for providing your managed print services. They act like a “print partner,” helping you analyze your company’s print environment to identify strengths and weaknesses–and, armed with this information, they work side-by-side with you to choose targeted tools and solutions.

    “What is a print audit?”

    A print audit is your provider’s way of learning more about your print environment, your habits, your supply usage, your needs, and more. Your provider will collect data from all over your company to learn how printers fit into your workflows–and, of course, you’ll be able to repeat the process as often as necessary to check your company’s progress or look for new issues.

    “What should I expect from managed print services?”

    In general, you can expect reliable service, troubleshooting, network support, supply and device delivery, and more. However, the list of benefits goes on and on, including:

    • stronger communication,
    • better organization,
    • more reliable security procedures,
    • less wasted time and money,
    • streamlined workflows,
    • and more.

    Interested in managed print services? Still have more questions? Contact us today for all the help you need!

  102. Lexmark Launches Cloud Bridge Connectivity Suite

    Comments Off on Lexmark Launches Cloud Bridge Connectivity Suite

    LEXINGTON, Ky., April 27, 2021 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the launch of Lexmark Cloud Bridge, a connectivity suite that empowers workplace flexibility. Lexmark Cloud Bridge expands access to advanced managed print services (MPS) capabilities for direct enterprise customers in complex network environments, and brings powerful remote fleet management capabilities via Cloud Services to a broader set of partners and devices.

    “Customers expect the same level of MPS support on any device in any type of network environment or location. Our partners must be equipped to deliver remote support in a similar manner,” said Brock Saladin, Lexmark senior vice president and chief commercial officer. “We developed Lexmark Cloud Bridge to simply and securely bring advanced MPS functionality via the cloud to all network environments—from enterprise corporate headquarters, to distributed environments, and the individual home office.”

    The Lexmark Cloud Bridge device connectivity suite unlocks advanced print services capabilities in any network environment. This enables customers and partners to:

    • Reduce IT burden and the cost of printing infrastructure
    • Increase device uptime with predictive service
    • Keep printers secure with cloud-based configuration and firmware updates
    • Empower fleet visibility through a consolidated portal and interactive analytics
    • Enable remote management of hyper-distributed fleets

    The suite includes a Native Agent that ships standard on many newer Lexmark devices, a Printer Agent that runs on solution-enabled printers that are not IoT native, a Fleet Agent that runs on a server or PC for flexibility to aggregate data on-premise with a server-based solution, and a Local Agent that supports direct PC to printer connectivity. The extensible Lexmark Cloud Bridge architecture can be expanded to address future connectivity requirements for maximum flexibility.

    Lexmark’s unique industry position as an end-to-end technology owner enables this seamless device-to-backend system connectivity. From the print engine to device communication to its single global IoT system, Lexmark advanced technology architecture delivers a truly integrated connectivity solution that brings advanced services to customers no matter where they reside or what network complexity they may face.

    “Lexmark Cloud Bridge connectivity suite enables us to securely deliver our industry-leading print services anywhere, at any time, to any print environment—from a 100,000-device global fleet to a single device in a remote home office,” Saladin said. “The Lexmark Cloud Bridge architecture base is a strong new foundation that positions us meet the needs of our customers and partners today and in the future.”

    A phased global rollout of Lexmark Cloud Bridge begins in the U.S. today.

  103. Multifunction Printers for Remote Workers

    Leave a Comment

    Remote work is here to stay–which means that multifunction printers are a crucial tool for helping employees stay organized, efficient, and connected even from their living rooms. However, choosing the right device for a home office comes with a lot of unique considerations. Here’s everything you need to know!

     

    Remote work is here to stay–which means that multifunction printers are a crucial tool for helping employees stay organized, efficient, and connected even from their living rooms. However, choosing the right device for a home office comes with a lot of unique considerations. Here’s everything you need to know!

    The Right Choice

    Back in the days when everyone worked at the office and nobody knew much about “social distancing,” multifunction printer selection was pretty cut and dry:

    • Identify which features you need.
    • Consider your budget.
    • Choose a device that can grow with your business.

    Well, now that change is upon us, and remote work is here to stay, this process looks a whole lot different. When everyone is working from the couch, and home offices are part of that “new normal,” how can you select devices that will check all the boxes–especially if you don’t yet know what all those boxes are?

    The most important thing to do is remember that a multifunction printer should make your work life easier, not more stressful. With that in mind, here are a few tips for choosing multifunction printers that work for remote employees:

    Tip #1: Begin with a budget.

    Your budget should still be an important part of the decision-making process when it comes to multifunction printers–however, keep in mind that things will look a little different. You’ll have new things to consider, like the unforeseen costs that might come with remote work, but you also won’t have to pay for office maintenance or shared equipment.

    Tip #2: Consider connectivity.

    A multifunction printer with network connectivity is likely your best bet for keeping remote workers “in the loop.” While this can pose certain challenges, like helping employees troubleshoot remotely, it can also bring a lot of benefits–like mobile print options, compatibility with digital communication apps, and more.

    Tip #3: Have fun with features.

    Working from home doesn’t have to be stressful. Multifunction printers come with all kinds of bells and whistles that can keep employees creative and productive, even from the couch–so remember to do your research and choose devices that will fit your company’s new at-home needs.

    Want to learn more about multifunction printers? Looking for remote work solutions? Contact us today!

  104. The Most Important Part of a Managed IT Contract

    Leave a Comment

    Once you’ve decided that managed IT services is a good fit, chosen that perfect provider, and prepared yourself to move forward on this new tech journey, you’ll be asked to sign a contract. You might think you know the most important part of this legally binding agreement–but you might be surprised. Read on to find out everything you need to know!

     

    Once you’ve decided that managed IT services is a good fit, chosen that perfect provider, and prepared yourself to move forward on this new tech journey, you’ll be asked to sign a contract. You might think you know the most important part of this legally binding agreement–but you might be surprised. Read on to find out everything you need to know!

    Greater Than the Sum of its Parts

    A managed IT services contract is kind of like a roadmap for the future of your company’s tech. It helps you know what to expect as well as what’s expected of you–and it also protects you in case any questions or disputes arise.

    Usually, a managed IT contract has a few critical parts:

    • terms,
    • important dates,
    • payment arrangements,
    • maintenance agreements,
    • explanations of offered services,
    • and legal information.

    Looking at this list, you may not be entirely sure what the most crucial part is. After all, each of these elements is critical in protecting your business and creating a managed IT plan you can rely on.

    While that may be true, the reality is that a managed IT contract’s most important part is its execution. This is where a contract becomes greater than the sum of its parts and delivers the promised services and benefits.

    Managed IT contract execution looks like this:

    Data backups

    One of the first steps your new provider will take is creating data backups. These should be part of the services outlined in your contract because they’re a critical piece in the digital security puzzle.

    Security

    A good managed IT contract will let you know what to expect from your provider in terms of data protection–including network scans, 24/7 monitoring, and regular updates to firewalls and security software.

    Disaster recovery plans

    As your contract is executed step-by-step, you’ll find that a disaster recovery plan falls into place. You’ll know what to do in case of a data emergency, how to prioritize devices and information, and how you can stay organized and efficient even in the face of disaster.

    Want to learn more about managed IT services? Need to know how to read a managed IT contract? Contact us today!

  105. The Role of Scanning for Remote Work

    Leave a Comment

    If remote work has changed the way you do just about everything, then the chances are high that you’re looking for some sleek, powerful, reliable, and, most importantly, mobile solutions. Believe it or not, the one tool that can make the difference has been here all along: scanning.

     

    If remote work has changed the way you do just about everything, then the chances are high that you’re looking for some sleek, powerful, reliable, and, most importantly, mobile solutions. Believe it or not, the one tool that can make the difference has been here all along: scanning.

    Complex Problems, Simple Solutions

    Now, you might be thinking to yourself, “Document Scanning? Why scanning?” It’s a fair question; after all, most companies are looking for cutting-edge new solutions to address new problems related to remote work, quarantine, and the other challenges of pandemic life.

    The truth, though, is that scanning is one simple solution to a lot of complex problems–making it particularly powerful.

    Take, for example, communication in the era of remote work. When teams are dispersed across town or maybe even across the country, it’s challenging to make sure everyone has access to the necessary files. However, scan those files, and suddenly the solution is as easy as finding a document sharing tool to keep everyone on the same page.

    Yes, scanning is simple–but it’s a springboard that can launch your company into all kinds of success, even from the comfort of your couch.

    Making Remote Work a Breeze

    So, now that you know why scanning is about to become the best friend of every remote worker let’s find out exactly how it fits into the big picture!

    • Efficiency

      Without scanning, you’d probably have to fax copies of your most important documents to all of your employees. That’s both frustrating and unrealistic–not to mention a huge security risk. Instead, let scanning make remote work a little bit easier by giving you a quick, efficient way to give employees access to digital documents.

    • Accuracy

      When your team is scattered, it can be tricky to ensure that all of your information is up-to-date, accurate, and reliable. However, when documents are scanned and well-organized, it’s much easier to be sure that employees are updating files, using the latest version of every document, and staying in the loop.

    • Simplicity

      Let’s face it: the last thing your company needs right now is more stress. Scanning is a simple, stress-free solution that addresses issues without creating any more. It’s also user-friendly and highly flexible, meaning that it can be whatever you need it to be–no matter what.

    Want to learn more about scanning? Looking for remote work solutions? Contact us today!

  106. Lexmark Honored With 5-Star Rating in the 2021 CRN® Partner Program Guide

    Comments Off on Lexmark Honored With 5-Star Rating in the 2021 CRN® Partner Program Guide

    Lexington, Ky., April 6, 2021 – Lexmark, a global imaging solutions leader, is being acknowledged by CRN®, a brand of The Channel Company, in its 2021 Partner Program Guide. This annual guide provides a conclusive list of the most distinguished partner programs from leading technology companies that provide products and services through the IT Channel. The 5-Star rating is awarded to an exclusive group of companies that offer solution providers the best of the best, going above and beyond in their partner programs.

    Given the importance of IT vendor channel programs, each year CRN develops its Partner Program Guide to provide the channel community with a detailed look at the partner programs offered by IT manufacturers, software developers, service companies, and distributors. Vendors are scored based on investments in program offerings, partner profitability, partner training, education and support, marketing programs and resources, sales support, and communication.

    Lexmark was honored for its Lexmark Connect program, which features different tracks tailored to a partner’s specific business model and customer base with geo-specific offers and programs that consider a partner’s unique challenges. The program’s tiered rewards structure makes it easy for partners to grow revenue and profitability.

    “Recognition for the fourth consecutive year in CRN’s Partner Program Guide and 5-Star rating validates our continued commitment to our channel partners,” Brock Saladin, Lexmark senior vice president and chief commercial officer. “The Lexmark Connect partner program aims to deliver secure, reliable devices and innovative solutions that differentiate our partners and help them build long-lasting relationships with their customers. The 5-Star recognition confirms this program delivers real value to Lexmark partners.”

    “As innovation continues to fuel the speed and intricacy of technology, solution providers need partners that can keep up and support their developing business,” said Blaine Raddon, CEO of The Channel Company. “CRN’s 2021 Partner Program Guide gives insight into the strengths of each organization’s program to recognize those that continually support and push positive change inside the IT channel.”

    The 2021 Partner Program Guide will be featured in the April 2021 issue of CRN and online at www.CRN.com/PPG.

  107. How Does Managed Print Save Money?

    Leave a Comment

    Managed print is known as a money-saving solution, but how does it work? What makes managed print your budget’s best friend? Here’s everything you need to know!

     

    Managed print is known as a money-saving solution, but how does it work? What makes managed print your budget’s best friend? Here’s everything you need to know!

    The Truth About Managed Print

    It’s no secret that saving money is a huge priority in the business world–but often, that’s easier said than done. Luckily, with solutions like managed print, your business can find creative ways to save money without cutting corners. In fact, managed print makes it possible to save money while also improving communication, efficiency, and security.

    Sound too good to be true?

    Here are a few ways managed print helps save money (and do a few other great things along the way!):

    • #1: Managed print makes your habits transparent.

      Whether it’s over-ordering supplies, printing too much, or leaving documents on the printer tray, every business has a few bad habits. Managed print helps you gather data from your devices and processes that will show you where these habits exist, how they’re hurting your budget, and–even better–how to fix them.

    • #2: Managed print makes the future a little more certain.

      You might not know exactly what’s coming tomorrow, but you can be a bit more prepared for it. Managed print makes it easy to track your company’s trends–for example, how much ink and paper you use in a month–so that you know how to plan for the future. It’s also flexible, scalable, and affordable, which means it’s a highly pandemic-friendly solution.

    • #3: Managed print makes costs simple.

      By helping you uncover the “hidden costs” of printing, like maintenance or energy use, managed print makes it easy to see where your money is going. It also helps you choose targeted solutions that will address your concerns without impacting efficiency.

    Want to learn more about managed print and see how it can save money for your business? Contact us today!

  108. Are Multifunction Printers a Good Investment?

    Leave a Comment

    When it comes to office solutions, you don’t just want a temporary bandage for your problems–you want a long-term investment that will continue creating benefits for years to come. Believe it or not, a multifunction printer might be precisely what you’re looking for. Here’s what you need to know!

    When it comes to office solutions, you don’t just want a temporary bandage for your problems–you want a long-term investment that will continue creating benefits for years to come. Believe it or not, a multifunction printer might be precisely what you’re looking for. Here’s what you need to know!

    Don’t Call it Quits

    You might be tempted to say that printing is a thing of the past. After all, the social world has gone digital, and the business world isn’t far behind. Is buying a printer even worth it anymore?

    The answer is, and probably always will be, yes.

    Multifunction printers are never going out of style. The truth is that printing will always be part of the business world–at least, until we all have robot butlers and the whole world has gone entirely online, that is. Printers aren’t just a short-term solution; they are a long-term investment in your company’s communication, organization, and customer service.

    Here are a few more reasons why a multifunction printer is an excellent investment:

    • People like paper. You might be ready to communicate completely online, but that doesn’t mean your clients are. It’s best to do a little bit of both–and multifunction printers can make it happen.

    • Printing can sometimes be more convenient. Your apps and digital tools might fail you, but a printer is always right there when you need it. As long as you’re savvy about your habits, printing can sometimes be the most convenient choice.

    • Occasionally, it’s the law. Hard copies are required for especially important or sensitive documents–for example, financial records or insurance policies.

    At the end of the day, the truth is that multifunction printers are here to stay because they’re capable of adapting to new needs, goals, and challenges. As the world goes digital, multifunction printers offer solutions to fill in the gaps–and that’s a good investment.

    Want to learn more about multifunction printers? Contact us today!

  109. Konica Minolta Receives BLI PaceSetter Award from Keypoint Intelligence for the Legal Vertical

    Comments Off on Konica Minolta Receives BLI PaceSetter Award from Keypoint Intelligence for the Legal Vertical

    Ramsey, NJ (March 18, 2021) – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce it has received a prestigious Buyers Lab (BLI) 2021-2022 PaceSetter Award in Legal Market: Visionary Leadership. Based on research conducted in the North American market, this accolade recognizes the document imaging solution provider that stood out in Keypoint Intelligence’s proprietary study that drilled into key categories including company vision, hardware and software portfolios suitable for the legal market, and professional and IT services. This is the second time Konica Minolta has been honored for its legal solutions, having received the first-ever PaceSetter Award granted in this vertical in 2018.

    The study drilled into approximately 40 points of differentiation spread across key categories including company vision, hardware and software portfolios, and professional and IT services.

    In particular, Konica Minolta rose to the top thanks to its wide range of IT offerings. The company’s All Covered IT services division maintains a legal-specific support practice, The Lawyer’s Help Desk™, with staff specifically trained in leading legal software. Konica Minolta also offers on-premises and cloud-accessible software tailored to legal professionals in areas like document management, billing, financial management, practice management, and e-discovery. Just as importantly, thoughtfully curated and communicated content in its legal portal site enables direct and partner sales personnel to recognize and confidently address the needs of legal customers. These invaluable resources include the sharing of market trends and strategies in legal podcasts and playbooks, a legal certification program for sales reps, and much more.

    “Following an unprecedented year of challenges, particularly for the legal industry, whose business model is not traditionally open to remote working, we are particular honored to be recognized for our efforts to help our clients pivot to an alternative way of practicing law,” said Zina Motley-Weaver, National Practice Manager, Legal and Finance, Konica Minolta. “At Konica Minolta, we believe strongly in being a consultative partner, especially during difficult times, and are at the ready to provide new value in the face of adversity. From those firms who were already strategically partnered with us to support remote work, to those we helped to quickly transition at the start of the pandemic, we are proud to be an ally to this industry.”

    “Konica Minolta has demonstrated impressive foresight with not only an innovative portfolio of products and services for legal market customers but a solid foundation of sales enablement for internal and partner sales teams, too,” said Jamie Bsales, Keypoint Intelligence’s Director of Smart Workplace & Security Analysis. “This invaluable content includes thoughtfully curated and communicated content in its legal portal site, the sharing of market trends and strategies in legal podcasts and playbooks, and a certification program for sales reps that ensures they can confidently address the needs of customers.”

    Read Keypoint Intelligence’s announcement about its BLI 2021-2022 PaceSetter Award in Legal online.

  110. The What, Why, & How of Managed IT

    Leave a Comment

    Have big questions about managed IT services? We’re here to answer them! Here’s everything you need to know about this efficient, cost-effective solution.

     

    Have big questions about managed IT services? We’re here to answer them! Here’s everything you need to know about this efficient, cost-effective solution.

    Crash Course

    There’s a lot to know about managed IT services–but don’t let that overwhelm you. Instead, sit back, relax, and brush up on the most important things to know about managed IT and what it can do for you.

    The What

    Managed IT Services is a solution that allows you to outsource your IT concerns, from the slightest password question to the most extensive security problem. After choosing an IT services provider, you’ll be able to personalize your IT approach without having to do any of the heavy lifting yourself. The best part is that managed IT can be scaled to fit your company’s needs–which means you only pay for what you’re going to use.

    The Why

    There are plenty of reasons to jump into managed IT services, including:

    • less downtime,
    • less wasted money,
    • more efficient workflows,
    • more reliable machines,
    • improved security,
    • better communication, and more.

    The How

    Managed IT works by analyzing your business from top to bottom–your strengths and weaknesses, your biggest security concerns, your employees’ needs, and more. From there, you work with your provider to identify solutions that will put your tech to work for you. On top of that, you’ll have 24/7 access to experts who can answer IT questions of all shapes and sizes, which means you’re never without support.

    One step at a time, managed IT will help make your workflows smoother, stronger, and more reliable–and it all starts with the tech.

    Ready to see managed IT services in action? Contact us today!

  111. Scanning and Beyond: The Power of Multifunction

    Leave a Comment

    Multifunction printers combine scan, copy, print, and fax capabilities–and in this case, the whole is much more than the sum of its parts! Read on to find out the true power of multifunction, and why it may be the answer to your scanning–and copying, printing, and faxing–needs.

    Multifunction printers combine scan, copy, print, and fax capabilities–and in this case, the whole is much more than the sum of its parts! Read on to find out the true power of multifunction, and why it may be the answer to your scanning–and copying, printing, and faxing–needs.

    The Best Way to Scan

    If you’re looking for reliable, effective, and affordable scanning solutions, you have a few options–but none is quite as promising as a multifunction printer. By combining multiple features in one place, you create opportunities for efficiency and productivity that simply wouldn’t exist otherwise.

    For example, with a multifunction printer, you could complete an entire job without once having to leave the machine. Of course, you also save money by having one device in place of four separate ones, meaning you only have to pay 1/4 of the maintenance, supplies, and repairs.

    Let’s take a closer look at each function and why they work so well together!

    Scanning

    Scanning just got a whole lot more impressive. Multifunction printers are powerful, boasting all the latest tech–which means you get OCR, scan-to-email options, and more. Plus, by integrating scanning solutions into your business, you can cut down on paper use and take another step toward a digital workflow.

    Copying

    Need to make copies quickly and efficiently? A multifunction printer has you covered. Plus, with a variety of settings and features, you can limit waste while getting exactly what you need.

    Printing

    Printing is still a huge part of the business world, and when you combine it with other functions, it’s better than ever. Take your print jobs to the next level with a multifunction device.

    Faxing

    By adding fax capabilities to the mix, you cut out unnecessary steps in your workflow and give employees all the tools they need to succeed–right in one place.

    Want to learn more about multifunction printers? Looking for other scanning solutions? Contact us today!

  112. Lexmark Introduces New Cloud Fax models for the Lexmark GO Line Series of MFPs

    Comments Off on Lexmark Introduces New Cloud Fax models for the Lexmark GO Line Series of MFPs

    LEXINGTON, Ky., March 2, 2021 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the launch of new cloud fax models for the Lexmark GO Line series of multifunction products (MFPs). These new models combine optional cloud fax from etherFAX with standard Wi-Fi and Cloud Connectors to offer a cohesive solution that allows small businesses to “cut the cord” to the internet or analog fax lines.

    “According to IDC1, 90 percent of fax users have already integrated or are evaluating integration of fax with other technologies or applications,” said Brock Saladin, Lexmark senior vice president and chief commercial officer. “These new models enable Lexmark to deliver a user-friendly fax experience to our customers, providing a secure, end-to-end encrypted solution.”

    The new models include five Lexmark GO Line series devices. Three color devices: the Lexmark MC3224i, MC3326i, and MC3426i; and two monochrome devices: the Lexmark MB2236i and MB3442i. These models offer customers a robust alternative to traditional analog fax by offering the option of an out-of-the-box cloud fax solution.

    etherFAX Ready
    Lexmark’s partnership with etherFAX enables these devices to deliver a secure cloud fax experience featuring:

    • Simultaneous incoming fax call capability, so no busy signals
    • Ultra-fast transmission of high-resolution images (600 dpi)
    • Plug and play solution with easy configuration
    • Identical user experience to analog fax
    • Industry-leading security including: Military-grade end-to-end encryption, HIPPA (Health Insurance Portability and Accountability Act) compliance, and Payment Card Industry Data Security Standard (PCI DSS) compliance

    Customers can try out the etherFAX service for free for three months or 300 pages, whichever comes first, by simply registering here. After the trial, they can enroll in the monthly plan with etherFAX that best meets their needs.

  113. Managed Print Reveals the Real Cost of Printing

    Leave a Comment

    Do you know what the real cost of printing is? Do you know how to reveal it? Let managed print hold up a magnifying glass and help you see where your money is really going!

    Do you know what the real cost of printing is? Do you know how to reveal it? Let managed print hold up a magnifying glass and help you see where your money is really going!

    All Will Be Revealed

    Uncontrolled printing has a reputation for being pricey. Even when you think you’re controlling costs, the chances are that some things are getting by you–and, unfortunately, those things have the power to wreck your budget. Before you can stop them, though, you need to be able to recognize them–and that’s where managed print comes in.

    The Print Audit

    Any good managed print process begins with a print audit, which is where you and your provider work together to analyze your print environment from top to bottom. You’ll get data on all kinds of things, from usage habits to supply costs. The point of a print audit is to take an honest look at your company and see where you can improve, but you’ll see the good stuff too–like positive habits, savvy security solutions, and more.

    Here are a few “hidden costs” that will be revealed by a print audit:

    • Staff costs

      Time is money, and the time your staff spends fighting with, fixing, and stressing out over the printers can really hurt your budget.

    • Supply costs

      Supplies can be pricey, especially if you’re not aware of best buying practices. Falling victim to things like over-ordering can result in waste, while under-ordering causes workflow backups and inefficiency.

    • Maintenance and repair costs

      Printers can’t be perfect forever. If you’re not taking steps to proactively manage maintenance and repair, even little “quick fixes” can start adding up.

    The good news is that the print audit is only step one. Once all of the hidden costs have been revealed, managed print can help you address each issue one by one, implementing solutions and recommending tools that will get costs under control. In the end, you’ll end up saving all that money and more!

    Worried about the hidden costs of printing? Want to learn more about managed print? Contact us today!

  114. The Easiest Way to Choose a Multifunction Printer

    Leave a Comment

    Need a multifunction printer that fits your needs, budget, and office space? Having trouble deciding between all the bells and whistles? Here’s the easiest way to choose the right multifunction printer for your business!

    Need a multifunction printer that fits your needs, budget, and office space? Having trouble deciding between all the bells and whistles? Here’s the easiest way to choose the right multifunction printer for your business!

    What to Consider

    Printing isn’t on its way out just yet. In fact, smart companies are finding efficient, effective ways to print smarter and get the most out of their machines–which, often, means choosing a multifunction printer. These devices combine scan, print, copy, and fax capabilities, making them multitasking miracles–and along the way, they save time, money, and energy, too.

    Before enjoying those benefits, though, you actually need to get the machine. Here’s what to consider before you buy!

    Functionality

    First things first: what should this printer do for you? Scanning, copying, faxing, and printing are all excellent functions, but remember that today’s multifunction printers can do a whole lot more. Be sure to research the bells and whistles, keeping your current and future goals in mind.

    Effectiveness

    Even the best printer is no good if it doesn’t fit into your company. Make sure you choose a machine that is effective for your unique wants, workflow, office space, and connectivity needs.

    Price

    Price is just one factor in the buying process, but it is, admittedly, a big one. Remember to consider the whole price of ownership, including supplies, maintenance, repairs, energy, and more.

    Support

    It’s no fun to think of your brand-new machine eventually failing, but even the strongest device will have a moment of weakness. Don’t overlook support options when choosing a multifunction printer; you want a device that can be with you for the long haul, not just until the first thing goes wrong.

    Looking for that perfect multifunction printer? Contact us today for help choosing the device that’s right for you!

  115. Sharp Expands Multifunction Printer Line with Four New Desktop Models

    Comments Off on Sharp Expands Multifunction Printer Line with Four New Desktop Models

    MONTVALE, N.J., Feb. 11, 2021 /PRNewswire/ — Sharp Imaging and Information Company of America, a division of Sharp Electronics Corporation (SEC), today added four new monochrome devices to their business product line that include two desktop multifunction printers (MFPs) and two single-function desktop printers. All four models provide business-level security features, as well as a compact, durable design that delivers the reliability business users expect. 

    As incidents of cybercrime continue to grow, it is essential to have tools with proper security features in place. These new desktop models provide the security and ease of use today’s businesses need to help address these threats, such as IP address and protocol filtering, port control, Transport Layer Security (TLS) Encryption and more. Additionally, each of the new MFPs also offer out-of-the-box copy, print, scan and fax capabilities, as well as available Cloud Connect features. The MFP models also offer connectivity for mobile devices enabling users to easily manage workflow from PCs, smartphones and tablets. A user-friendly touchscreen display provides quick access to copy and scan settings, as well as a built-in user guide.

    “Over the past year, we’ve seen a significant shift for many employees towards remote and hybrid work environments, which is likely to persist,” said Shane Coffey, vice president of product management at Sharp Imaging and Information Company of America. “These new models bring advanced integration and powerful productivity right into your workplace or home office, allowing teams to remain productive while helping to keep their information and documents secure.”

    The new MX-B427W MFP and MX-B427PW printers offer output speeds up to 42 pages per minute (ppm), while the new MX-B467F MFP and MX-B467P printers offer output speeds up to 46 ppm. Whether in a desktop or console configuration, these new compact devices are a perfect fit for work from home environments, as well as for smaller businesses, such as pharmacies, doctors’ offices or restaurants.

    These four new models will be available by the end of March 2021.

  116. Konica Minolta Expands bizhub® i-Series Line with New A4 Monochrome Devices

    Comments Off on Konica Minolta Expands bizhub® i-Series Line with New A4 Monochrome Devices

    Ramsey, NJ, (February 10, 2021) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, is excited to announce the latest addition to its new generation of the bizhub A4 series, the bizhub 4750i and the 4050i monochrome MFPs and the bizhub 4700i monochrome single function printer (SFP), completing its A4 line.

    The bizhub 4750i and 4050i replace the bizhub 4752 and 4052 and the bizhub 4700i replaces the 4702P. The 4750i has a speed of up to 50 ppm, 4050i is up to 42 ppm, and the 4700i SFP is up to 50 ppm, all faster than their color printer counterparts. All models offer reduced running costs over their predecessors, and the bizhub 4750i and 4050i have color scanning capabilities.

    “Our updated A4 lineup features nearly identical user interface and software compatibility, consistent with our award-winning A3 products, with everything from the engines to the toner made by Konica Minolta. We are also pleased to be able to offer our clients a more affordable price and smaller footprint with the same functionality they expect from all our MFPs,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “With the addition of these new monochrome models, our A4 product line is now complete, providing the ease of use we have become known for in the industry with the choice of color or black and white.”

    The ease and simplicity of the upgraded bizhub A4 MFPs feature a modernized user interface that is intuitive and efficient, offering the user clear and short steps for completing tasks. The models are equipped with standard 5 GB memory, a 256 GB solid state drive (SSD), PS, PCL & XPS Controller, Wireless Connectivity and Web Browser, Super G3 Fax (standard on the 4750i and optional on the 4050i), Standard Gigabit Ethernet, Duplex Unit, 80-sheet Dual Scan Document Feeder, Standard USB 2.0 (supports local printing), Toner (Yield: 20K), Imaging Unit and many other features.

    The 4700i SFP offers 4 GB standard memory, includes PS, PCL & XPS controller, an Automatic Duplex Unit, 500-sheet Paper Cassette, Fast Ethernet, High-speed USB 2.0 Host, 20K Toner Cartridge, and a 200K Imaging Unit. All machines ship with generous, full-size 20K toner cartridges rather than “starter” cartridges. Security for the bizhub A4 series remains a high priority, with all of the standard features included to secure customers’ data, plus the optional Bitdefender virus scan on the MFP devices to ensure customers’ data is always protected.

    Customers looking for a mixed fleet of A4 and A3 printers will experience the same award-winning user interface, functionality and platform offered by the entire bizhub i-Series line. Konica Minolta’s line of A3 printers recently received Keypoint Intelligence’s BLI 2021 A3 Line of The Year Award and BLI 2021-2023 Most Color Consistent A3 Brand Award.

    The web browser is standard and the Konica Minolta MarketPlace is enabled and ready to use on the bizhub 4750i and 4050i. The Konica Minolta MarketPlace is a great source for cutting-edge technology, with new apps being developed to make the i-Series MFPs even more powerful in all the right categories. Scanning, printing, social networking, security, document management and cloud-based apps are all easy to access and designed to help increase productivity.

    In addition, the i-Series MFPs support Konica Minolta’s new free Personalize app and Personalize with Follow-You Persona subscriptions, which offer users the ability to customize the display of their MFPs according to their individual preferences upon authenticating to the device. Functions and features as well as their language of choice can be matched to their own individual working behavior and routines, decreasing the time employees spend in front of their devices and increasing efficiency and operational cost savings.

    Features include:

    • 5 GB Memory pre-installed (4750i/4050i); 4 GB Memory pre-installed (4700i)
    • 256 GB self-encrypting, high performance solid state drive, which is faster and more secure than conventional hard disk technology (4750i/4050i)
    • “Floating” Panel with new UI that requires fewer clicks to complete common tasks; “Classic” UI can also be used
    • Secure network integration, data encryption and advanced user authentication
    • Mobile Connectivity to print anytime from anywhere
    • Reduced energy consumption and costs
    • Short warm-up time
    • MarketPlace pre-installed, with three popular free apps included (4750i/4050i)
    • Personalize with Follow-You Persona (optional on 4750i/4050i)
    • Bitdefender Anti-Virus Scan (MFP option)

    Konica Minolta has received many more industry accolades for its bizhub i-Series, including Keypoint Intelligence’s Buyers Lab (BLI) PaceSetter award 2020-2021 in Ease of Use: Enterprise Devices, the international Red Dot and Good Design awards for product design, ASTOR Homeland Security Awards and Better Buys Editor’s Choice awards.

    The bizhub i-Series monochrome devices offer versatile configurations to meet customer requirements in terms of workflow, applications and budget. Learn more online about the bizhub 4750i, 4050i and 4700i.

  117. Managed IT: Security for the Modern Age

    Leave a Comment

    Digital security sounds pretty high-tech, but the truth is that even something so advanced can fall behind the times. It’s important to keep up with all the latest and greatest innovations in security–and, luckily, managed IT services are here to help.

     

    Digital security sounds pretty high-tech, but the truth is that even something so advanced can fall behind the times. It’s important to keep up with all the latest and greatest innovations in security–and, luckily, managed IT services are here to help.

    Why Managed IT?

    There are a lot of security solutions out there–so why managed IT services?

    The truth is that managed IT isn’t just about security, which is what gives it that powerful edge. Rather than focusing on your organization’s weaknesses, managed IT treats your company as a living, complex whole–an entity that grows and changes day by day.

    By looking at the whole picture rather than just one brush-stroke, managed IT can help you create a foundation of security from day one, working it into every approach, tool, and solution, rather than having it be a nervous afterthought. With IT services, you can trust that your data and tech are in good hands from day one.

    Opening the Tool Chest

    Sound too good to be true? Here are a few tools managed IT uses to keep your security sleek, advanced, and up-to-date!

    • Cloud security

      The cloud is a big part of everyday life, which means it’s also a big target. Leaving cloud security out of your overall security plan is a vulnerability–but the good news is that your managed IT provider is equipped with all kinds of tools and tricks to keep the peace in your little slice of the cloud.

    • Smart firewalls

      Firewalls are great, but smart firewalls are even better. Managed IT can help you take your firewalls to the next level with automation and artificial intelligence that will actively seek out and protect against threats rather than idly deflecting trouble.

    • Multi-factor authentication

      Authentication isn’t enough anymore; now, multi-factor authentication is the name of the game. Managed IT helps you make sure that your security is as tight as possible by requiring proof of identity in multiple ways before granting access to sensitive information.

    Want to take your security into the modern age? Contact us today to learn more about managed IT services!

  118. Who Can Benefit From Scanning?

    Leave a Comment

    No two industries look exactly alike, and that’s what keeps the world turning. However, they do have one interesting thing in common: they can benefit from scanning–if not in all the same ways. Here’s a look at just a few industries where scanning has quickly become the MVP!

    No two industries look exactly alike, and that’s what keeps the world turning. However, they do have one interesting thing in common: they can benefit from scanning–if not in all the same ways. Here’s a look at just a few industries where scanning has quickly become the MVP!

    One Solution, Countless Industries

    There aren’t many business solutions flexible enough to fit any industry. After all, there are so many industries with so many widely varying needs–how could one solution adapt to all of those different environments? Enter document scanning, the new best friend to industries of all shapes and sizes.

    To prove that scanning can benefit just about anyone just about anywhere, here are some vastly different industries that have implemented this solution in their own unique ways!

    Healthcare

    Healthcare may be one of the most demanding and rigorous industries out there, with incredibly high stakes and all kinds of regulations to comply with–but scanning is still a great match.

    • Scanning eliminates the need for physical storage of patient records, which saves space for patients, equipment, and personnel.
    • Scanned documents are easier to organize, search through, and share with other medical professionals.
    • Digital files can be more effectively secured.

    Construction

    Construction comes with blueprints, sketches, and other irregular documents. Luckily, scanning doesn’t break a sweat.

    • Scanned documents are easily accessed from multiple locations, meaning construction experts don’t have to be tied to desks.
    • Large documents or unique formats are more easily accessed in digital form than crammed in the passenger seat or dragged along to construction sites.
    • Once scanned, files can be managed with version control so that construction experts always have up-to-date information.

    Education

    Education poses unique challenges, especially when it comes to the budget, but scanning can offer a lot of help.

    • Student records can be stored long-term in digital format.
    • Scanned records, transcripts, test scores, and more can be quickly and easily shared between educational organizations.
    • It’s easier to manage and protect large amounts of student information when it’s all digitized and electronically secured.

    Want to learn more about scanning in these industries and countless others? Contact us today!

  119. How Managed Print Protects Your Budget

    Leave a Comment

    Some business solutions can say they won’t hurt your budget, but others–the truly excellent ones–actually bolster it. Luckily, managed print falls distinctly within the latter category–and here’s how.

    Some business solutions can say they won’t hurt your budget, but others–the truly excellent ones–actually bolster it. Luckily, managed print falls distinctly within the latter category–and here’s how.

    The Power of Printing

    Printing is often overlooked as a money-saving endeavor because, well, it seems like more of a money-wasting endeavor. Think of all the paper, ink, and energy you’re paying for, not to mention the price of the machines themselves! How could focusing on the printers really be best for your budget?

    Believe it or not, managed print is so powerful specifically because it focuses on this often-overlooked element of your business. Managed print makes printing a good thing for your budget instead of a pain, all while introducing tools, solutions, and changes that will benefit your entire company–not just the printers.

    Sound too good to be true? Here are a few ways managed print protects your budget!

    #1: Customer service

    Managed print doesn’t just offer 24/7 customer support; it also helps you and your business serve your own customers with more speed, accuracy, and flexibility. When you’re being treated well, it’s much easier to help others–which, in turn, keeps your budget happy thanks to a loyal, satisfied client base.

    #2: Security

    With managed print, it’s easy to identify your company’s security weaknesses and address them. In this way, managed print doesn’t just protect your data from potential disasters; it also protects your budget from having to pay for those disasters.

    #3: Efficiency

    At its core, managed print is about making your work life easier. By streamlining your workflows, optimizing your fleets, and introducing new communication and efficiency tools, managed print eliminates wasted time and money–which results in a healthy, happy budget.

    Ready to see what managed print can do for your budget? Contact us today to get started!

  120. Multifunction Printer Maintenance: Is It Worth It?

    Leave a Comment

    When it comes to business tasks, time really is money–so it’s important to ask yourself if everything you’re doing is really “worth it” when there are other things demanding your attention. Today, we’re here to show you why the answer is always yes when it comes to multifunction printer maintenance!

    When it comes to business tasks, time really is money–so it’s important to ask yourself if everything you’re doing is really “worth it” when there are other things demanding your attention. Today, we’re here to show you why the answer is always yes when it comes to multifunction printer maintenance!

    The Value of TLC

    One of the draws of multifunction printers is that they’re reliable, which means that they can do a whole lot of work with just a little help from you. However, even the hardest-working MFP needs some TLC–and the truth is that a little bit of maintenance goes a long way. You can quickly and easily create a schedule for routine maintenance tasks; that way, printer care becomes a habit, and your workflows and budgets will thank you.

    Here are just a few reasons why printer maintenance will always be worth it!

    #1: Longevity

    Multifunction printers are powerhouses, but even they don’t last forever. The good news is that, with regular maintenance, you can extend the life of your printer and protect your investment for years to come.

    #2: Reliability

    Getting into the habit of maintaining your printer can help you catch little issues before they become big issues. Well-cared-for machines are more reliable and perform better on average, and they create less downtime, too.

    #3: Efficiency

    At the end of the day, you want a machine that does what it’s supposed to do–and an MFP can promise that just as long as you offer a little help. Regular maintenance keeps multifunction printers operating at full capacity, which means no frustrating performance issues, no glitches, no jams, and no other errors that could waste time, money, and energy.

    Looking for a multifunction printer? Interested in tips for MFP maintenance? Contact us today for all the help you need!

  121. Konica Minolta Wins 12 BLI Awards from Keypoint Intelligence for its bizhub i-Series, Including ‘A3 Line of the Year’

    Comments Off on Konica Minolta Wins 12 BLI Awards from Keypoint Intelligence for its bizhub i-Series, Including ‘A3 Line of the Year’

    Ramsey, NJ (January 13, 2021) – Konica Minolta is proud to announce it has received 12 Buyers Lab (BLI) Awards from Keypoint Intelligence, the world’s leading and independent evaluator of document imaging hardware, software and services. This is an acknowledgment of the capabilities of Konica Minolta’s multi-functional peripheral devices (MFPs) with the leading industry awards. All devices are from Konica Minolta’s new bizhub i-Series, underlining the successful relaunch of the company’s MFP range. In addition to 10 BLI 2021 Pick Awards for its bizhub A3 MFPs, Konica Minolta secured the BLI 2021 A3 Line of The Year Award. Based on long-term comprehensive testing, Konica Minolta was further acknowledged with the BLI 2021-2023 Most Color Consistent A3 Brand Award.

    Companies demand consistent quality, reliability and the highest levels of usability from their office printers – and it is in exactly these areas that Konica Minolta’s A3 bizhub i-Series range impressed the testers from Keypoint Intelligence. Twelve Konica Minolta bizhub A3 MPFs received the Highly Recommended overall rating for outstanding performance in Keypoint Intelligence lab testing. Ten of those models earned Pick Awards in their respective segments: bizhub C250i, C300i, C450i, C550i, C650i, 300i, 360i, 450i, 550i and 750i. This earned Konica Minolta additionally the ‘BLI 2021 A3 Line of the Year’ award.

    “Thank you to Keypoint Intelligence for this honor. We are tremendously proud to be recognized for the best A3 product line in the market,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta Business Solutions, U.S.A., Inc. “As an organization that has expanded into many different areas, we have remained true to this industry and driving our core business by continuing to incorporate advanced technology and functionality to improve customer experience. Winning BLI’s 2021 A3 Line of the Year Award is a testament to our unwavering dedication.”

    This underlying philosophy in product design is the basis for the high usability of the devices and offers a high degree of end-to-end ease of use. For example: The large control panels provide easy access to all basic settings and touch navigation for a pleasant and effective user experience. The panel can be fully customized with all tools and apps a specific user most frequently needs. Further, the preinstalled MarketPlace on all devices gives access to a wide range of cloud offerings.

    The BLI 2021-2023 Most Color Consistent A3 Brand further shows that Konica Minolta’s MFPs are able to deliver repeatable high-quality printing results: For this award, BLI analyzed color consistency for well over 20 years and the last five years of results have been included in this evaluation. Technicians print IT8 color charts at specific test points throughout a device’s reliability test, which are then measured using Xrite i1Profiler software together with the i1Pro2 spectrophotometer/iO table combination.

  122. Managed IT: Is In-House IT Really Your Friend?

    Leave a Comment

    We’ve all had a “fake friend” or two, but you probably don’t expect one to be lurking right inside your business. Today, we’ll take a look at in-house IT and decide whether you can count on it when the going gets tough, or if you’d be better off with a friend like managed IT services.

    The Truth

    Many companies are loyal to the idea of in-house IT because it’s safe, familiar, and–at least at first glance–passably efficient. However, the truth is that in-house IT might not really be your friend. Let’s look at the facts!

    #1: It’s expensive.

    In-house IT means you’re paying full-time employees–plus you’re directly responsible for repairs, maintenance, supplies, and more.

    #2: It’s frustrating.

    As great as your in-house tech team might be, the chances are that they don’t have all the answers–and probably not the right tools, either.

    #3: It’s not all that efficient.

    Sure, in-house IT masquerades as an efficient solution because you’re doing it yourself, but the truth is that it wastes time, money, and energy. On top of that, you might be missing out on all kinds of great tech solutions, not to mention some pretty important advances in security.

    The good news is that, if you’re sick of in-house IT being a “fake friend” to your business, you have another option: managed IT services. By outsourcing your IT needs, you’ll have a tech partner you can count on–not to mention all the answers, resources, and support you could ever hope for, without breaking the bank.

    Managed IT allows you to put experts on the job, which, in turn, frees you up to take care of your own tasks and responsibilities–all with the peace of mind that comes from reliable, secure tech.

    Ready to call it quits on in-house IT and switch to managed IT services? We’re here to help! Contact us today to get started!

  123. Sharp Enhances Multifunction Printer Lineup with Two New High-Volume Color Models

    Comments Off on Sharp Enhances Multifunction Printer Lineup with Two New High-Volume Color Models

    MONTVALE, N.J., Dec. 8, 2020 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today introduced two high-speed color document systems designed for high-volume environments. The new MX-7081 and MX-8081 models offer key features needed for businesses today, including advanced cloud services, multi-layered security and available touchless operation. 

    These new models feature Sharp’s easy-to-use touchscreen display and support MFP Voice with Amazon Alexa, which allows users to perform basic copy and scan operations through simple voice commands without having to touch the device. Both models also support touchless operation with Synappx™ Go, a mobile application from Sharp that enables users to print, copy, scan and release print jobs from their mobile device.

    “We are proud to strengthen our leading MFP technology by offering the best in productivity features as well as addressing the health and safety concerns of businesses today,” said Shane Coffey, Vice President, Product Management, Sharp Imaging & Information Company of America. “These new color document systems offer outstanding performance and features that highlight Sharp’s continued innovation in this space.”

    The MX-7081 prints at speeds up to 70 pages per minute (ppm) in color and 75 ppm in black and white, while the MX-8081 prints at speeds up to 80 ppm in both color and black and white. These models also offer increased productivity with the new 300-sheet duplex single pass feeder that scans up to 240 images per minute and provides the ability to feed up to 150 business cards.

    The models offer the optional MX-PE15 Fiery® Print Server, which is perfect for demanding business environments that require increased processing power, precision color control and effective job management. Additional award-winning features include leading-edge security and an Embedded Print Engine that help ensure greater PDF print performance and rendering accuracy. The new models also offer easy access to popular cloud applications, including Microsoft® OneDrive® for Business, SharePoint® Online, Box and Google Drive™, with the Sharp Cloud Connect feature. New extended-life supplies help reduce the cost per page and minimize service visits, while also improving maintenance schedules. The MX-7081 and MX-8081 replace the MX-6580N and MX-7580N in the current product lineup.

    The MX-7081 and MX-8081 are available immediately through Sharp’s nationwide network of dealers and Sharp Business Systems branches.

  124. Scanning Slip-Ups: What Not to Scan

    Leave a Comment

    In the digital age of screenshots, copy-paste options, and scanning, the rules about what can be duplicated start to get a little blurry. Here are a few slip-ups to avoid when it comes to scanning!

    Staying Savvy

    While a document scanning mistake might not seem like such a big deal in a world where security breaches, network failures, and computer crashes exist, the truth is that you get into some sensitive legal territory when you set out to scan something. Certain things can be duplicated safely and legally, but other things, not so much. While it can be tricky to know what to scan and what not to scan, there are a few simple guidelines that can help you out.

    Here are some “scanning slip-ups” to avoid in your workplace!

    #1: Scanning copyrighted material

    If you’re scanning something to avoid buying another copy or purchasing a usage license, you’ve stepped foot into complicated territory. It’s better to turn back so that your company doesn’t end up facing fines–or even a lawsuit. However, keep in mind that some copyrighted material can be used for educational purposes, provided that your use falls within the description of “educational purposes” and the owner of the copyright is allowing their material to be used in that way.

    #2: Scanning cash

    Non-cash money can be scanned–for example, checks. However, cash doesn’t belong anywhere near a scanner, and it can get you into a lot of trouble.

    #3: Scanning government ID

    While you’re safe to scan your personal ID, you should shut the scanner when it comes to government or military ID. As it turns out, it’s actually illegal to duplicate this type of identification–so you’re better off sticking to driver’s licenses and passports.

    Looking for more scanning wisdom? Want to jump into scanning? Contact us today to get started!

  125. Konica Minolta Receives Four BLI Awards from Keypoint Intelligence

    Comments Off on Konica Minolta Receives Four BLI Awards from Keypoint Intelligence

    Ramsey, NJ (December 22, 2020) – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce it has received four prestigious Buyers Lab Awards from Keypoint Intelligence, the world’s leading independent evaluator for document imaging software, hardware and services.

    “As we continue our focus on using innovation and technology to bring new solutions to market to support our clients’ businesses, accolades such as these are an important part of the process,” said Sam Errigo, Executive Vice President, Sales and Business Development, Konica Minolta. “Keypoint Intelligence is a valuable partner on whom we rely to help evaluate our solutions, provide insights on where we stand in the market and assure we are investing in the right areas. We are extremely proud of these recognitions.”

    Recent awards bestowed on Konica Minolta include:

    BLI PaceSetter Award in Healthcare

    Konica Minolta received a BLI PaceSetter 2021-2022 in Healthcare: Visionary Leader from Keypoint Intelligence. Based on research conducted in the North American market, the award recognized document imaging OEMs that have proven they offer the hardware and software portfolios, professional services, support, and thought leadership to best serve healthcare customers. Konica Minolta was praised for going well beyond document imaging devices and software to provide critical workflow solutions for hospitals and group practices across the country. Through its All Covered IT services division, the company aids with HIPAA/HITECH compliance, electronic health records systems implementation and support, healthcare application development, and more, while its Return to Work program is designed to help curb the spread of COVID-19 as employees get back to the office.

    BLI 2021 Pick and Outstanding Achievement Awards

    Konica Minolta received two BLI 2021 Pick and Outstanding Achievement Awards in the Document Imaging Software category. These coveted honors recognize the most impressive solutions evaluated by Keypoint Intelligence during the previous 12-month test cycle.

    • Outstanding Cost Accounting & Recovery Solution: Konica Minolta Dispatcher Paragon
      • Konica Minolta Dispatcher Paragon provides businesses with all the tools they need to track, control, visualize, reduce, and recuperate print, scan, copy and fax costs across their entire fleet – even with mixed fleets. Print rules, budgets and quotas help businesses curb spending, while a customizable pricing structures and built-in payment system makes it easy to charge for print/scan/copy/fax usage.
    • Outstanding Achievement in Innovation: Return to Work
      • Konica Minolta’s Return to Work program is innovation defined. The solution comes with everything businesses need to return to and maintain a safe work environment for all employees. The solution prevents the spread of disease by conducting web-based employee health assessments and using thermal cameras to take an employee’s temperature. The solution also supports contract tracing and incident management tools.

    BLI 2021-2022 PaceSetter in Hybrid Workplace

    Konica Minolta received a BLI 2021-2022 PaceSetter in Hybrid Workplace from Keypoint Intelligence. Through research in the North American market, BLI recognized document imaging OEMs that have the most forward-looking products, services, and initiatives when it comes to helping customers with their in-office, at-home and hybrid workforce needs. Konica Minolta stood out for its quick pivot to solutions addressing new customer needs as a result of the pandemic, including technology and services for employees working remotely and those returning to the office. Its unique Return to Work program delivers a system that encompasses self-reporting, on-site temperature checks and employee tracking to help protect the office-based workforce. The Remote Work package, delivered through All Covered, combines equipment such as laptops, wireless headsets, printers and a service desk to allow secure access to business content, while the Home Assurance package adds another level of security and capabilities through fully managed VPN connectivity and multi-layered security best practices.

    Keypoint Intelligence’s awards give special recognition to manufacturers and products that perform above their peers in its exhaustive lab tests. Read more online.

  126. What Managed Print Isn’t

    Leave a Comment

    As helpful as it is to look up all the details about a certain solution, sometimes it’s clearer and more effective to start with what it’s not. Today we’ll take a look at managed print for what it doesn’t offer, doesn’t do, and doesn’t provide to your company.

    Clearing Things Up

    Because managed print is a term that refers to a huge number of tools, solutions, tips, and tricks, it can be easy to get the wrong idea about its reputation. The good news is that most of the buzz around managed print is positive, so there are no “big bad rumors” to dispel; what’s most important is learning what you can and can’t expect from managed print so that you can decide if it’s a good fit for your company (and so that you can implement it as effectively as possible).

    Here’s what to know about managed print!

    #1: It isn’t a delivery service.

    You might think that managed print is just about delivering ink, toner, and paper to keep your fleet functioning as efficiently as possible. Consumables are a big part of managed print, but they’re not the only thing this solution can help with. In fact, managed print helps you understand how you use consumables, choose more effective brands for your needs and machines, and save money by organizing orders–on top of a whole lot more, of course.

    #2: It isn’t just about printing.

    Sure, “print” is right there in the name–but managed print goes far beyond your printer fleet. By streamlining workflows, improving communication, and minimizing waste, managed print actually makes waves throughout your company.

    #3: It’s more than a business relationship.

    When you choose a managed print provider, you’re actually choosing a partner. Providers should be with you every step of the way, working to help you find creative solutions and remain flexible even in the face of complex challenges.

    Want to learn more about what managed print is (and isn’t)? Looking for a managed print partner? Contact us today to get started!

  127. Should You Upgrade Your Multifunction Printer?

    Leave a Comment

    Upgrades help keep your printer fleet healthy, powerful, and reliable–but they shouldn’t have to break the bank to do it. Here’s everything you need to know about multifunction printer upgrades and whether they’re worth it!

    Shiny and New

    You might think that your existing multifunction printers are doing a good job–and if that’s the case, why upgrade them? After all, upgrades can be pricey, and they tend to come with learning curves and frustration if the new machine isn’t introduced smoothly.

    Here are a few reasons why upgrades are good news for your company:

    • security, since new machines, have more built-in tools and solutions to protect your data;
    • efficiency, including all the latest functions and features that could take your business to the next level;
    • environmental friendliness, because new machines tend to be more effective at using energy and consumables ;
    • and reliability, especially if your older machines are starting to cause trouble.

    So, we know that upgrades can be a great call–but is now the right time? Here are some things to consider:

    Remote work

    With so many employees at home with their work phones and laptops, solutions for remote workers are more important than ever. An upgraded multifunction printer can help keep your teams communicating and connected, no matter where they are.

    Budget challenges

    You don’t have to jump straight into an upgrade. Instead, you can budget for one over time–which, in turn, helps you navigate the uncertainty of the financial world while still getting the new multifunction printer you need.

    Security

    Security threats are getting smarter by the second–which means your printers need to do the same. Upgraded multifunction printers are far better at protecting your company, your data, your employees, and your customers from threats–both online and off.

    So, is it time for a shiny new multifunction printer? Contact us today for help upgrading your fleet!

  128. Why Trust Managed IT?

    Leave a Comment

    Companies of all shapes and sizes tend to have one thing in common: they trust themselves more than third parties. That’s a good way to look at lots of things, but it’s not necessarily the best approach when it comes to tools and solutions like IT Services. Of course, you don’t have to take anyone’s word for it; read the facts and decide for yourself whether you should trust managed IT services!

    A Partner in Tech

    At first glance, it might seem easier to handle your own IT issues. After all, no one knows your company better than you do–and if you have your own employees troubleshooting your tech, you’ll always be “in the loop.”

    The truth, though, is that managed IT services is just like having a partner in technology. They won’t take control away from you, make decisions without you, or try to undermine your goals; instead, they’ll learn your company inside and out before they so much as recommend a tool–and then they’ll consult you every step of the way. What’s even better is that, once you know the drill, you’ll be able to trust your provider to handle the day-to-day stuff, like software updates and routine security checks.

    Are Providers Reliable?

    Here are a few things that make the difference between a decent provider and a trustworthy provider!

    • They’ll communicate.

    Reliable providers prove their worth by staying in touch. They don’t just want to breeze through your company and then never show back up; they want to understand your workflows, goals, and machines from top to bottom–that way, they can provide the best solutions and recommendations.

    • They’re knowledgeable.

    Managed IT services is all about letting someone else do the work for you. A reliable provider will have experts from multiple tech fields, which means you’ll have access to an ever-growing wealth of knowledge.

    • They’re available 24/7.

    You can’t trust a partner who’s never there! Good managed IT providers will be available 24/7 for the big stuff–and the little stuff, too.

    Are you on the fence about managed IT services? Want to find a reliable, knowledgeable provider? Contact us today!

  129. How Do Your Clients Benefit From Scanning?

    Leave a Comment

    If you’re interested in adding scanning solutions to your company’s repertoire, you’ve probably read a few things about all the benefits you’re likely to see. However, there’s one perspective that often gets overlooked: your clients’. Let’s find out how scanning benefits you and your customers!

    Happy Companies, Happy Clients

    Document scanning is simple, affordable, and powerful. Even better, it comes with a long list of benefits for your company–a list so long, in fact, that it’s best to focus on the highlights, like:

    • stronger security,
    • improved efficiency,
    • streamlined workflows,
    • better organization,
    • and cost savings.

    Notice that these benefits have one thing in common: they’re all about you! It’s great that scanning does so many things for your business, but sometimes it’s helpful to look at things from a customer’s perspective.

    Here are a few ways your clients will benefit from scanning!

    1. Better prices

    Scanning helps your company save money on things like document storage, which, in turn, means you can offer more competitive prices for your clients. They’ll appreciate the savings on their end, and you’ll appreciate the savings on yours.

    2. Better service

    Happy clients are loyal clients! Scanning helps your employees find information faster, respond to issues more efficiently, and create a positive experience every time a customer dials your number or sends you an e-mail.

    3. Better understanding

    Clients like to know that you’re actively working to understand their needs and goals. By going digital, you’re showing them that you can keep up with a quickly-changing world–not to mention, you’re providing them with a sleek, modern experience.

    Want to learn more about scanning and how it benefits you and your customers? Contact us today!

  130. Sharp Enhances Multifunction Printer Lineup with Two New High-Volume Color Models

    Comments Off on Sharp Enhances Multifunction Printer Lineup with Two New High-Volume Color Models

    MONTVALE, N.J., Dec. 8, 2020 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today introduced two high-speed color document systems designed for high-volume environments. The new MX-7081 and MX-8081 models offer key features needed for businesses today, including advanced cloud services, multi-layered security and available touchless operation.

    These new models feature Sharp’s easy-to-use touchscreen display and support MFP Voice with Amazon Alexa, which allows users to perform basic copy and scan operations through simple voice commands without having to touch the device. Both models also support touchless operation with Synappx™ Go, a mobile application from Sharp that enables users to print, copy, scan and release print jobs from their mobile device.

    “We are proud to strengthen our leading MFP technology by offering the best in productivity features as well as addressing the health and safety concerns of businesses today,” said Shane Coffey, Vice President, Product Management, Sharp Imaging & Information Company of America. “These new color document systems offer outstanding performance and features that highlight Sharp’s continued innovation in this space.”

    The MX-7081 prints at speeds up to 70 pages per minute (ppm) in color and 75 ppm in black and white, while the MX-8081 prints at speeds up to 80 ppm in both color and black and white. These models also offer increased productivity with the new 300-sheet duplex single pass feeder that scans up to 240 images per minute and provides the ability to feed up to 150 business cards.

    The models offer the optional MX-PE15 Fiery® Print Server, which is perfect for demanding business environments that require increased processing power, precision color control and effective job management. Additional award-winning features include leading-edge security and an Embedded Print Engine that help ensure greater PDF print performance and rendering accuracy. The new models also offer easy access to popular cloud applications, including Microsoft® OneDrive® for Business, SharePoint® Online, Box and Google Drive™, with the Sharp Cloud Connect feature. New extended-life supplies help reduce the cost per page and minimize service visits, while also improving maintenance schedules. The MX-7081 and MX-8081 replace the MX-6580N and MX-7580N in the current product lineup.

    The MX-7081 and MX-8081 are available immediately through Sharp’s nationwide network of dealers and Sharp Business Systems branches.

  131. Konica Minolta Launches AccurioPress C4080 Series

    Comments Off on Konica Minolta Launches AccurioPress C4080 Series

    Ramsey, NJ, (December 1, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, is pleased to introduce a new line of versatile color digital production presses, the AccurioPress C4080 Series. This high-speed digital press offers robust and user-friendly production and is a perfect fit for businesses looking to expand their production capabilities with advanced automation and ease of use for various applications.

    “Our launch of the C4080 Series is yet another important step in enhancing our line of color production printers, providing an easy transition into digital printing with inline finishing options allowing prints to be boxed and shipped right off the press,” said Dino Pagliarello, Senior Vice President, Product Management and Planning. “The advanced automation, high quality and productivity and myriad finishing options these presses offer translate into endless opportunities for printers to expand into new markets and develop new revenue streams.”

    The AccurioPress C4080 is an all-in-one print factory that will help enable business growth through intelligent automation, outstanding image quality and print application diversity. The C4080 Series replaces the C3080 Series, an entry-level, light production press debuted in March 2018. The C4080 Series also includes the AccurioPress C4070 and AccurioPrint C4065, a lighter version of the C4080 that can bridge the gap between an office and production print with the same image quality at a more affordable price point.

    Advanced Automation

    The AccurioPress C4080 Series brings automation to a new level with the TU-510 Inline Trimmer Unit, which produces fully-finished output with inline slitting and trimming and additional options for inline creasing (valley and mountain crease), business cards, postcard cutting and perforation (vertical and horizontal). Plus, the TU-510 has an option to deliver fully trimmed and creased long sheets of up to 51″ to the output tray.

    New to the C4080 Series is the IM-101 external media detection sensor, an optional sensor for measuring and identifying media, ensuring the correct media settings are selected no matter the operator’s skill. The TU-510, IM-101, and the IQ-501, a fully automated, closed-loop quality management tool, provide customers with the ability to produce fully-finished, high-quality, ready to be boxed output quickly and easily without skilled operators — meaning increased uptime, productivity, quality, and profit.

    Image Quality and Media Flexibility

    The AccurioPress C4080 provides outstanding image quality with 3600 (equivalent) x2400 dpi resolution and prints duplex sheets up to 34”. Envelopes can be printed with the standard fuser at half speed, or full speed with an optional dedicated envelope fuser. The IQ-501 Intelligent Quality Optimizer also comes into play here, performing automatic density correction and front-to-back registration prior to printing. Media versatility up to 360 gsm will provide a wide portfolio of paper choices and print applications.

    Incredible Productivity and Versatility

    The AccurioPress C4080/C4070 and AccurioPrint C4065 digital press print at 80/70/65 ppm and offer the flexibility of 2-sided printing on sheets up to 34” long, allowing the capability of producing an 8-panel, letter-size brochure. The AccurioPress C4080 expands application offerings such as envelope printing without the need for an additional fuser. Experience unmatched productivity and versatility with the AccurioPress C4080/C4070 various finishing options, including booklets, perfect bound, punching, stapling, inline trimming, and stacking to meet customers’ needs and tap into new revenue streams.

    New Accessories

    Highly configurable accessories on the C4080 provide added value by allowing a business to build the press in a way that compliments their workflow. New accessories include:

    • TU-510 Versatile Trimmer Unit – an inline, four-edge trimmer, creaser and perforator that allows full bleed, support for long sheets and a dedicated business card cutting option.
    • LS-507 Large Stacker – supports long sheet bypass and offers operators the advantage of offloading while the machine is still running, another new benefit added to Konica Minolta’s AccurioPress expanded line.
    • IM-101 Intelligent Media Sensor – automatically identifies and registers paper.

    Visit Konica Minolta online to learn more about the AccurioPress C4080.

  132. Lexmark Releases Markvision Enterprise 4.0 Printer Fleet Management Solution

    Comments Off on Lexmark Releases Markvision Enterprise 4.0 Printer Fleet Management Solution

    LEXINGTON, Ky., Dec. 3, 2020 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the launch of a significant upgrade to its Markvision Enterprise (MVE) printer fleet management solution. MVE 4.0 software, available today at no cost to Lexmark customers, includes universal configuration which allows users to quickly and easily create configurations that apply to all Lexmark models*, scalable to thousands of networked print and multi-function devices.

    “Enterprise customers are looking for ways to enhance security while reducing the burden on IT staff. We upgraded Markvision Enterprise fleet management with those needs in mind,” said Brock Saladin, Lexmark senior vice president and chief commercial officer. “MVE 4.0 includes improvements in usability and security, making it easier to manage your entire fleet of network printers and multifunction devices. The advanced yet easy-to-use toolset makes it easier than ever to configure both device settings and update security policies all in a single tool.” 

    A key component of Lexmark’s “Secure by Design” approach to security and data protection, MVE 4.0 is designed to ensure optimum protection for every device on the network. The new universal configuration feature allows users to create a single configuration and apply it to any Lexmark model, even legacy models*, to reduce initial setup and ongoing maintenance of the configurations. Users can create a base security configuration and apply it to any new device that appears on the network without specifying which models might be added.

    MVE 4.0 simplifies or eliminates manual IT tasks such as updating firmware, configuring device settings and applying security certificates. For organizations looking for greater visibility and accountability, MVE 4.0 also delivers targeted reporting on device statistics, taking the guesswork out of the activity on enterprise devices. 

    “We are pleased to offer MVE 4.0 to Lexmark customers,” Saladin added. “This user-friendly fleet management solution makes it easy to improve security compliance across the enterprise and reduces the burden on IT staff.” 

    Lexmark customers may download MVE 4.0 here.

  133. 3 Reasons You Need Document Scanning

    Leave a Comment

    You’ve probably heard a lot of business solutions claiming that you “need” them–but is that ever really true? Well, when it comes to document scanning, it certainly is true–and today, we’ll find out why.

    An Important Choice

    When you look at document scanning solutions, you’re not making a throwaway decision that you’ll have forgotten about by lunch. No–what you’re actually facing is an important choice that could influence the future of your company’s communication, efficiency, organization, and budget.

    Sound like a lot of pressure? Not to worry–it’s easier than you might think to make this big choice. All you need to do is consider the three reasons you need document scanning.

    Reason #1: Your team deserves solid solutions.

    You’ve probably got a great team–but at the end of the day, they’re only as good as the solutions you choose for them. Scanning helps them reach their full potential, not by changing what they can do, but by giving them tools–like digital documents and unified document receptacles–to make the most of their talents.

    Reason #2: Security is more important than ever.

    With security threats evolving by the day, it’s critical to keep your documents safe and sound. Digital documents can easily be organized, stored, and protected in multiple ways so that safety never interferes with efficiency–not to mention paper files come with their own weaknesses, like being vulnerable to floods and fires.

    Reason #3: Nobody likes wasted time.

    Let’s face it: paper files are frustrating. How much time have you wasted sorting them, searching through them, and shredding them when you’re done? Scanning allows you to eliminate all of that wasted time by creating organized, easy-to-use digital documents that can be whatever you need them to be.

    So, do you need document scanning? Contact us today to see what this solution can do for you!

  134. Sharp Announces Synappx™ WorkSpaces for Smarter Office Analytics and Insights

    Comments Off on Sharp Announces Synappx™ WorkSpaces for Smarter Office Analytics and Insights

    MONTVALE, N.J., Nov. 19, 2020 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC) today launched Synappx™ WorkSpaces, the latest in its line of Synappx smart office solutions that allows organizations to streamline technology operations while improving the analytics needed to enhance efficiency.

    Synappx WorkSpaces enhances the functionality of the Windows collaboration display (WCD) from Sharp by leveraging the device’s data collection modules into an easy to use dashboard to provide organizations with the critical data and analytics needed to make informed decisions about their WCD technology and workspace productivity investments.

    These insights are a key driver for implementing work transformation initiatives, according to IDC’s recent “Future of Work Survey.” Synappx Workspaces helps organizations meet their productivity goals by providing data on whether employees are using Windows collaboration displays, tracking who is booking a shared workspace and determining if meetings are taking place as scheduled. In addition, this type of analytical data is becoming increasingly valuable as many businesses begin assessing how to return to the office once the COVID-19 pandemic subsides and ensure they do so with increased employee productivity.

    “Our evolving workplace environment requires deeper analytics to inform smarter organizations, especially as we make the move from a home-based to a more hybrid workforce,” said Vince Jannelli, Associate VP, Software Product Management at Sharp Imaging and Information Company of America. “Synappx WorkSpaces provides the insights needed to determine the success of collaboration technology, helping organizations invest smarter, positively impact productivity and promote employee satisfaction.”

    Designed to address common workspace challenges for businesses of any size, Synappx WorkSpaces monitors ambient conditions, such as temperature changes and attendee impact on the meeting environment. Its analytics provide alert notifications about factors that can impact employee productivity, such as temperature, humidity and air quality. It does this by combining data collected by the IoT sensor hub on the Windows collaboration display with data from Microsoft 365.

    Sharp previewed Synappx WorkSpaces at this year’s virtual InfoComm 2020 conference, taking home Best of Show honors from Sound & Video Contractor.

    For more information, including technical specifications, please visit the main Synappx page.

  135. Is Your Multifunction Printer’s Hard Drive at Risk?

    Leave a Comment

    There’s so much to know when it comes to printer security that it’s easy to feel overwhelmed. However, there’s one simple thing you can do that will make a huge difference–but many companies don’t realize it. Read on to find out why something as small as your multifunction printer’s hard drive can be key to your security procedures!

    Hard Drives in Peril

    Your multifunction printer is on your side. Its job is to work hard while making your life easier–and one of the ways it does that is by saving and storing data about what you print. Now, this may sound nefarious, but the truth is that multifunction printers do this in order to process information quickly and efficiently, not to take down your business from the inside. However, that doesn’t mean someone else isn’t trying to do just that. Hackers will often target unprotected printers, hoping to access the gold mine of a neglected hard drive overflowing with sensitive information.

    Get Tech Savvy

    Don’t rush to crush that hard drive! Here are a few safe and savvy ways to protect your hard drives without impacting printer performance.

    Overwrite.

    If you’re returning a leased multifunction printer, it’s important to overwrite or “flush” the hard drive before it leaves your care. Don’t send sensitive data out the door!

    Encrypt.

    Encryption protects what’s on your hard drive just in case a hacker gains access. It makes data unreadable to anyone who isn’t meant to have it, which is excellent news for your printer security.

    Plan.

    There are three types of hard drive management you can take advantage of:

    • immediate, which automatically overwrites hard drive data;

    • regular, which is scheduled just like printer maintenance and clears your hard drive completely,

    • and complete, which empties your hard drive at the snap of your fingers.

    It’s best to combine these approaches to complete hard drive protection.

    Want to learn more multifunction printer tips and security tricks? Contact us today to get started!

  136. Konica Minolta’s bizhub® i-Series Honored with Two Better Buys Editor’s Choice Awards

    Comments Off on Konica Minolta’s bizhub® i-Series Honored with Two Better Buys Editor’s Choice Awards

    Ramsey, NJ, (November 12, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce its bizhub® 650i Series has earned Better Buys Editor’s Choice Award in Q4 2020 for its black-and-white multifunctional printers (MFP) category. The devices were launched in September as part of an expansion of the bizhub i-Series line. The bizhub portfolio was also recognized earlier this year when the new bizhub C650i Series earned Better Buys Editor’s Choice Award in Q2 2020 for its high-volume machines category.

    Better Buys evaluates products both individually and compares them against the competition, on a range of criteria. This includes unique features, value to the customer and pricing. Konica Minolta’s bizhub C650i and 650i series were part of only a handful of vendors chosen for these honors.

    The bizhub i-Series product line is a part of Konica Minolta’s next-generation multifunctional device portfolio designed to empower digital workflows. These MFP models represent a new paradigm for how multifunctional devices meet the needs of businesses by serving as a secure, smart technology hub to augment office connectivity. All models boast the same fresh, contemporary exterior design, with great usability features, which Konica Minolta has become known for in the industry.

    “The launch of the monochrome models completed our bizhub i-Series product line and allow us to provide the ease of use we have become known for in the industry, with the choice of color or black and white,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “As the world of work and our customers and ends users’ needs continue to change, our bizhub multifunctional devices offer versatile and tailored solutions for any type of business and organization, ensuring minimal disruption to productivity and efficiency.”

    “Konica Minolta continues to bring innovative features that help the workplace collaborate better and improve productivity,” said Melissa Pardo-Bunte, Editor, Better Buys. “The bizhub C650i and 650i monochrome models bring robust features, such as fast engine speed, flexible paper-handling and a customizable touchscreen interface.”

    Visit Better Buys’ website to see the full reviews of the bizhub C650i i-Series and 650i i-Series.

  137. Managed IT: Ask Your Provider About Security

    Leave a Comment

    Managed IT services should be all about security, but the truth is that not all providers are created equal in this regard. Here are a few questions to ask your provider to make sure that your company, your data, and your devices are as safe as possible!

    What to Ask

    If you have a good relationship with your managed IT services provider, it should be easy to ask about security. If not, though, you might be wondering how to decide whether or not your provider is doing enough to protect you–and the answer is simple: ask questions. It’s important to understand the choices being made for your company and the steps being taken to defend your data.

    Here are a few questions to get you started!

    “Are you keeping up with the latest threats?”

    One of the most important steps a managed IT provider can take is to educate themselves about what they’re up against. Digital threats are constantly advancing, and if your provider wants to keep you safe, they should be able to tell you what’s new in the world of scams, malware, and online threats.

    “Is our network really being monitored 24/7?”

    24/7 monitoring is a great way to catch any irregularities in your network that might suggest a breach. However, if your provider isn’t offering this or promised it but isn’t being consistent, you could have a problem.

    “Do we have safety nets in place?”

    Managed IT services are all about giving you peace of mind, so there should always be security “safety nets” in place–for example, data backups and encryption, which would protect you in case of a breach.

    Concerned about security? Looking for an IT services provider who can protect what matters? Contact us today!

  138. Managed Print in the Education System

    Leave a Comment

    There are few things more important than a good education for kids, and there are few things more important than good solutions for schools. Believe it or not, there’s one thing that can be an answer to both: managed print!

    Smart Printing

    At first glance, managed print may seem like a solution for corporations, as if it belongs somewhere with cubicles and tiny potted plants on each desk–but that’s not the case.

    Managed print is great for industries of all shapes and sizes, meaning that it’s just as comfortable in cubicles as it is in the classroom. That’s because managed print is all about customization, meaning that every detail, solution, and tool will be defined by a school’s unique needs and challenges.

    How it Works

    Sound too good to be true? Here are a few ways managed print adapts to each school and helps make education a breeze!

    • Cost

    Schools are often operating on a tight budget, and printing without management or control can really hurt that bottom line. Managed print helps schools understand where their money is going and why, and then it helps find ways to spend that money more effectively–all without cutting corners.

    • Color

    Creativity shouldn’t be limited just because resources are. Managed print makes it easier to understand when color printing is cost-effective and when it isn’t–that way, schools can plan projects without worrying about print problems.

    • Carbon footprint

    Teaching by example is important, especially when it comes to environmental friendliness. With managed print, schools can set a good example for their students by finding cost-effective, savvy ways to go green with their printers, print habits, and consumables like toner and paper.

    Want to learn more about managed print in and out of the classroom? Contact us today!

  139. Is Managed Print Right For You?

    Leave a Comment

    Managed print is famous for being a perfect fit for all kinds of companies–but what about yours? Naturally, you want to be sure about any big business decision before you make it, so you’re probably looking for an easy way to answer that question. Look no more–today, we’ll help you decide once and for all if managed print is right for you!

    Strong Printing, Strong Companies

    With the rise of digital solutions and fantastic tech tools, you might wonder whether printing is on its way out–or if managed print is even necessary anymore. The truth is that printing will probably never go out of style, but it is getting smarter–for example, sleeker workflows and greener solutions–and that’s right where managed print comes in. With managed print, it’s easier than ever to make sure you’re printing in savvy, environmentally friendly, and efficient ways, all without breaking the bank.

    But that doesn’t necessarily mean managed print is right for you. Here’s how to know if managed print can help make your company stronger!

    #1: Do you have a print strategy?

    If you do have a print strategy, that’s great! Managed print can help you analyze it from top to bottom and make sure it’s doing everything you want it to do.

    If you don’t, managed print has all the tools and solutions you need to start working on your brand-new strategy.

    #2: Do you know your print costs?

    Most companies don’t. After all, that’s okay; print costs are often hidden and incredibly varied–but if you’re not actively working to understand those costs, they can start hurting your budget. Luckily, managed print has all the transparency tools and analysis solutions you need to understand and control your costs.

    #3: Do you want to print smarter?

    If printing is a chore in your business, chances are – it’s wasting time and money, too. Managed print can help you turn printing into a valuable asset instead of frustration, all while saving that time and money.

    So, is managed print right for you? Contact us today to find out!

  140. Konica Minolta to Ignite Print Possibilities as Exhibitor at PRINTING United Insight Days

    Comments Off on Konica Minolta to Ignite Print Possibilities as Exhibitor at PRINTING United Insight Days

    RAMSEY, NJ (October 22, 2020) – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) today announced its participation as a top sponsor at PRINTING United Insight Days, a virtual experience running October 26 through November 12 that will deliver an interactive series of community-based content sessions to connect the global printing industry.

    Konica Minolta knows its current and potential clients are searching for a provider of high quality, production-level, digital printing presses and products. To maintain its status as the brand of choice, it focuses on offering products, software solutions, and services. All this is aimed at enabling cost efficiencies and productivity options unique to digital printing, while delivering printed output of the highest caliber and consistency at a competitive price point. Given the new economic challenges due to the ongoing quarantine and health concerns, it is more important than ever for a solutions and hardware provider to be a true partner to printers to ensure financial recovery.

    “Considering the obvious challenges faced by the print industry this year, we are encouraging customers to ‘rethink the future of print,’ and look forward to engaging with and supporting printers during this event as they further embrace convergence,” said Dino Pagliarello, Senior Vice President, Product Management and Planning. “Our ongoing investment in growth businesses through our products in categories of decorative print, wide format, high-speed ink, packaging and labeling and production color will create new opportunities for our customers to increase revenue as they recover from the effects of the pandemic.”

    Konica Minolta will activate on numerous days throughout the 14-day event to promote its expansive product line and demonstrate the facilitation of convergence through its products. Participation on specific days will include:

    Wide Format Day – October 26

    Konica Minolta will showcase its AccurioWide 200 and 160, two wide format inkjet printers that help customers increase job applications to grow their business. These devices offer superior image quality and high productivity for outdoor and indoor job applications. Equipped with UV LED lamps, they enable printing on a wider range of media — while simultaneously saving energy, time and costs.

    Digital Inkjet Day – October 28

    The AccurioJet KM-1, often referred to as the “Swiss Army Knife” of printing for its versatility with substrates and applications, as well as its successor, the KM-1e, offer Konica Minolta’s unique, patented technology that solves the challenge of uncontrolled ink dot movement that reduces print quality and workable materials. Konica Minolta proudly promotes this technology that uniquely self-freezes ink drops upon contact with materials, resulting in superior color stability and consistency and excellent results with instantly dry perfect prints.

    Digital Toner Day Sponsorship – November 1

    Through this daily sponsorship, Konica Minolta will demonstrate the integration of the AccurioPress C14000/C12000, its high-speed toner-based digital presses, with the MGI JETvarnish 3D Evolution through exciting video footage taken at its state-of-the-art Customer Engagement Center (CEC). The 18,000 sq. foot facility located at its U.S. Headquarters in Ramsey, NJ showcases the latest technologies revolutionizing the production print industry. This includes Konica Minolta’s leading cut-sheet and roll-fed presses, MGI decorative embellishment and foil stamping presses, wide-format printers, label and packaging presses, and more.

    Konica Minolta is also poised to introduce its new high-speed digital printing press, the AccurioPress C4080, a brand new, all-in-one print factory. The C4080 Series replaces the C3080 Series, a lower-end production press debuted in June 2018. The perfect fit for businesses looking to expand their production capabilities, this robust and user-friendly production press will launch in a few weeks.

    Packaging Day Sponsorship – November 4

    Konica Minolta’s activation will focus on the integration of its KM-1 with the MGI JETvarnish 3D Evolution for extra added value and sensory dimensional textures to printed output through a product demo video with its KM-1 customer Vulcan Information Packaging. Attendees will learn how this customer transitioned into digital print finishing and was able to provide faster turnaround and unparalleled quality to its customers through improved color graphics and photos from the KM-1 and endless combinations of embellishment with MGI technology.

    Virtual Showcase – October 6 – December 31

    Throughout the event, Konica Minolta will conduct one-on-one meetings and schedule product demonstrations for current and prospective clients within its Virtual Showcase. Extensive content, including virtual events, will also be accessible to attendees to learn about all Konica Minolta’s technologies including the AccurioPress C14000, AccurioJet KM-1 and KM-1e, wide-format, MGI inkjet and embellishment and packaging and label technologies.

    A staunch advocate for the industry, Konica Minolta’s commitment to help lead the print industry to recovery and future growth is also demonstrated through its ongoing premier sponsorship of the PRINTING United Alliance, which includes support of important events such as the Color Conference, Continuous Improvement Conference and the TAGA Annual Technical Conference.

    Register online for PRINTING United Insight Days and visit Konica Minolta’s Virtual Showcase.

  141. Are Your Multifunction Printers HIPAA Compliant?

    Leave a Comment

    Security and compliance are two sides of the same coin. However, that doesn’t mean either one of them is necessarily easy to implement. Here are a few ways to see if your multifunction printers are safe, secure, and HIPAA compliant!

    Analyzing Compliance

    While multifunction printers might be powerful, efficient, and great for boosting creativity in the workplace, they certainly aren’t invincible. This means that, like all printers, your multifunction device needs a little TLC to make sure it’s safe and secure. This is especially important when it comes to HIPAA compliance, which protects employees, customers, and your business as a whole.

    But how can you tell if your multifunction printers and workflows are HIPAA compliant and as secure as possible?

    Here are a few questions to ask yourself!

    • “Do we have secure printing?”

      Secure printing requires a code to be entered at the printer before any print job will be released. This helps make sure that the person who hit print in the first place is the same person who retrieves the document–rather than someone accidentally taking or distributing the file.

    • “Do we use encryption?”

      Encryption acts like a safety net for your data. It doesn’t necessarily prevent security breaches, but it makes data unreadable if it happens to fall into the wrong hands between your devices and your printer.

    • “Are our employees properly trained?”

      Employee training is a big part of maintaining HIPAA compliance. Make sure everyone’s on the same page when it comes to access, communication, protocols, security habits, and other important details, especially when it comes to the use of your multifunction printer.

    • “Do we update regularly?”

      If you’re putting off updates, you’re opening the door to all kinds of trouble. Software updates and patches help protect your multifunction printers, keeping you safe from hackers and other digital threats.

    Do you want more multifunction printer tips or need help with HIPAA compliance? Contact us today to get started!

  142. Konica Minolta Receives BLI PaceSetter Award for Ease of Use in its Enterprise Devices

    Comments Off on Konica Minolta Receives BLI PaceSetter Award for Ease of Use in its Enterprise Devices

    Ramsey, NJ (October 16, 2020) – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), is proud to announce it has received a prestigious Buyers Lab (BLI) PaceSetter award 2020-2021 in Ease of Use: Enterprise Devices from Keypoint Intelligence, the world’s leading independent evaluator for document imaging, software, hardware and services. Keypoint Intelligence based its selection on comprehensive testing and research, determining which OEM has incorporated the highest degree of end-to-end ease of use in the design of their enterprise devices.

    Organizations today need to provide employees across departments with hardware and printing infrastructure for a wide variety of applications. With this broad scope of functionalities, ease of use has become one of the most important features in modern multi-functional peripherals (MFPs). Konica Minolta is pursuing an uncompromising customer-centric approach: When developing a new MFP device, understanding use patterns, behaviors and user requirements is the cornerstone of its process. Konica Minolta’s close contact to its customers and additional research amongst dealers and other stakeholders enables it to create solutions perfectly suited for enterprise environments.

    Konica Minolta drives usability-enhancing innovations

    To determine the market leader, Keypoint Intelligence carried out a study on functionality in everyday usage situations in enterprise work scenarios. With the award, Keypoint Intelligence recognizes the importance of this factor in Konica Minolta’s product design and development. After conducting comprehensive research on what customers do with their devices and which functions are most needed, Konica Minolta created a unique, large control panel that is fully tiltable. The screen provides easy access to all basic settings and touch navigation for a pleasant and effective user experience.

    Keypoint Intelligence states: “Konica Minolta is very strong when it comes to typical print, scan and copy functions, what really separates these next-generation products form the competition are the apps onboard tools, and innovations.” Konica Minolta’s MarketPlace comes preinstalled on all new devices. It allows its customers to access cloud offerings such as Box, Dropbox, Google Drive, Google Mail, Microsoft OneDrive, OneDrive for Business and Microsoft Sharepoint. All of these applications are easily downloaded and directly used on the panel. Apps like Scan to Gmail, Sharepoint or OneDrive complement these options.

    Also, directly on the device, the How2 app allows users to access online instructions directly from the MFP. One of the most striking functionalities, however, is Konica Minolta’s Follow-You-Persona feature, which enables customization of the MFP panel with all tools and apps a specific user most frequently needs. This way, users can work even more efficiently from any device, anywhere.

    “We are particularly honored to receive this award, as it recognizes the diligent measures we take to understand customers and users’ needs in order to develop and deliver new solutions that serve individual preferences and working behaviors,” said Dino Pagliarello, Senior Vice President, Product Planning and Management, Konica Minolta. “As we progress further into the advancement of the Intelligent Connected Workplace, we will continue to focus on design technologies that are intuitive and adapt to our users.”

    Konica Minolta has a long history of being a pioneer in regard to the user experience of its MFPs. Last year, the jury of the Good Design Award 2019 praised the A3 color MFPs bizhub C360i/C300i/C250i for their highly intuitive interfaces and user experience, and the C650i/550i/450i Series and recently introduced C750i, 750i, 650i/550i/450i and 360i/300 are based on this same award-winning interface. Although the company has offered the ability to tailor the MFP display to customers’ individual needs for more than ten years, Konica Minolta’s Personalize advances this concept even further, optimizing productivity by allowing users to access their own personalized UI instantly on any device around the world.

    Read Keypoint Intelligence’s announcement its Buyers Lab PaceSetter award 2020-2021 in Ease of Use: Enterprise Devices online.

  143. Before You Switch Managed IT Providers

    Leave a Comment

    If you’re looking to switch managed IT providers, then you’re probably looking for something different. Whether you want different pricing, better customer service, or more customizable tools and solutions – it’s important to find that perfect fit! So before you make the switch, here are a few big questions to ask.

    Big Questions

    Here’s the most important thing to remember about managed IT services: it should be about you and your company. If a provider isn’t willing to learn your business inside and out, taking all the necessary time to understand who you are and what you need, then that provider will never be a good fit. You need someone who will be a partner in tech.

    When you’re looking for that perfect partner in tech, ask yourself these big questions!

    #1: “How do we want to communicate?”

    Regular communication is a must when it comes to managed IT services. In fact, good providers will be available 24/7 to troubleshoot or answer your questions. Before making any choices, be sure to understand what good communication looks like to you–and then refuse to settle for anything less.

    #2: “What will we need in the future?”

    Managed IT isn’t just about now–it’s about later, too. Even if you can’t answer this question just yet, a partner in tech should be able to help you make plans, providing scalable services and solutions that keep up no matter where the future takes you.

    #3: “What are our biggest security concerns?”

    Security is a concern for businesses of all shapes and sizes. Understanding what worries you the most will help you select a managed IT provider whose prioritizes match your own–and, once you’ve made your choice, you’ll already know what you want to work on first.

    Looking to switch managed IT providers? Not sure what to look for? Contact us today for all the help you need!

  144. Konica Minolta Launches New Managed Application Services Packages

    Comments Off on Konica Minolta Launches New Managed Application Services Packages

    Ramsey, NJ, (October 15, 2020) – Konica Minolta Business Solutions, U.S.A., Inc. (Konica Minolta), today announced new Application as a Service packages including document and print management with advanced workflow, network fax and healthcare-specific offerings. These scalable and fully managed packages are enabled by the latest additions to the Workplace Hub product line. Workplace Hub Core and Smart provide a secure, fully managed platform with 24 x 7 monitoring and management. This avoids the customer needing to internally build, maintain or support the infrastructure needed for the applications.

    Workplace Hub Core has been introduced to support businesses of all sizes by providing a rack-based processing platform utilizing best-in-breed hardware and software with a suite of managed IT services and support. The customer does not have to provide, build or maintain anything while getting the peace of mind their solution is always on, always available and fully secure.

    Workplace Hub Smart offers the same functionality as Core – plus the power of the bizhub i-Series products – with an embedded server in the base, providing customers with print and copy speeds ranging from 25ppm to 65ppm (pages per minute), with Scan speeds ranging from 100/200ipm to 140/280ipm (images per minute).

    “We’re extremely pleased to be able to launch these new packages and further expand the Workplace Hub offering to our customers. As digital transformation becomes ever more important as businesses adapt to new external forces, it was important for us to broaden the number of application services and packages to create an even more customizable suite,” said Kevin Kern, Senior Vice President, Digital Transformation and Emerging Technologies, Konica Minolta. “With Core and Smart we combine hardware, solution software, professional services, managed services and administrator support to deliver a service that is always on, always available, and hassle-free for one monthly fee.”

    These new packages will include the following offerings:

    • Document management to provide process automation for the storage and retrieval of documents, content, emails and data
    • Print management to enable businesses and organizations of any size to manage, analyze, account and optimize print, copy, fax and scan output while providing document security to help comply with government regulations
    • Print management with single sign-on (SSO) to advanced workflows
    • Flexible and configurable network faxing with integration and automation capabilities
    • Healthcare bundles to secure Protected Health Information (PHI) from EHR backend systems

    Visit Konica Minolta online for more information on Workplace Hub Core and Smart and to book an appointment with a representative for a customized consultation.

  145. Konica Minolta Named in Managed Print Services Market by Gartner

    Comments Off on Konica Minolta Named in Managed Print Services Market by Gartner

    Ramsey, NJ (October 6, 2020) – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) has been recognized in the Market Guide for Managed Print Services (MPS) in the Digital Workplace by Gartner, the world’s leading research and advisory company. MPS providers named in the June, 2020 report “are able to deliver MPS from small and large enterprises within a broad array of industries, and in at least three global regions.” Gartner further states, ”in this Market Guide, we have included the providers that have received the most client interest based upon searches on Gartner.com and customer inquiry.”

    “We have made significant investments into our print services and solutions, and will continue to drive innovation as clients’ needs grow for secure home printing solutions, cloud-enabled digital workflow services and cloud print infrastructure transformation services,” said Rick Taylor, President and CEO Konica Minolta. “Having our efforts recognized by such an organization we consider an immense honor, and we are pleased to be among these providers of managed print services.”

    As the digital workplace evolves, Konica Minolta realizes the necessity of providing advanced capabilities to further drive the intelligent connected workplace. These include cloud enablement and services, security consultancy services and app-enabled print platforms. Konica Minolta was praised for its OEM-branded solutions that are able to manage print streams using direct IP printing or print queues. This includes solutions such as Consult: Secure Print and Dispatcher Paragon/Suite.

    Dispatcher Paragon/Suite

    Launched in 2011, Dispatcher Phoenix, Konica Minolta’s award-winning scan/document workflow management solution allows customers to manage document/content capturing and workflow design and automation capability through an intuitive UI and robust platform. In 2019, the company introduced Dispatcher Suite, which combines Dispatcher Phoenix with Dispatcher Paragon, its print output management solution, offering an all in one, integrated platform streamlining from print management to document capture and workflow management.

    “We are confident our award-winning Dispatcher Suite helps further accelerate our successful MPS engagements by offering added convenience and tangible value to our clients. It helps them expand their digital transformation from MFP fleet management into content capturing and workflow management,” said Nick Pegley, Senior Vice President, Digital Workplace, Konica Minolta.

    Consult: Secure Print

    In order to provide centralized fleet monitoring/management services, Konica Minolta utilizes its Consult platform, leveraging multi-tenant cloud infrastructure. Consult remotely installs a lightweight Windows application – the ‘Consult App’ – which runs at the client’s site. The App scans MFP IP addresses, detecting devices and transmitting MIB data to the cloud. It also monitors MFP diagnostics for optimal fleet performance. Consult includes Cartographer, a cloud-based current/transition/future-state fleet mapping solution that provides fleet optimization recommendations.

    To further build on its strategy to provide the most comprehensive portfolio of intelligent connected workplace solutions, Konica Minolta is partnered with Google, which allows the company and its dealer partners to offer the full suite of Google Cloud solutions. Its alliance with Dropbox provides customers with management of their business processes and supports their digital transformation initiatives.

    Visit Konica Minolta online to learn more about its print management software and solutions.

  146. Sharing Office Equipment for Remote Work and Learning

    Leave a Comment

    You’ve probably heard of “the new normal”, but if you’re working from home and sharing office equipment with kids who are learning virtually, it probably feels anything but normal. Here are a few tips to help make working, learning, and everyday pandemic life just a little bit easier.

    Safe, Organized, and Sane

    It’s not easy to stay safe, organized, and sane these days–but with remote working and learning happening all in the same place, it’s important to find creative solutions. Here are a few tips to get everyone in your office/school-room/kitchen off on the right foot!

    Safe

    • Child-proof your device.

    With all kinds of browser tools and device options, it’s easier than ever to make sure your remote learners stay focused on school.

    • Protect your network.

    Depending on what office equipment you have at home, your network might be full of vulnerabilities. Make sure everything is password-protected and locked down, from printers to individual devices.

    Organized

    • Create user accounts.

    Suppose you’re a remote worker sharing a device with virtual learners. In that case, user accounts can help keep your company’s data safe from prying eyes or accidental deletion while helping keep kids focused and organized. It’s a win-win.

    • Stay in contact.

    Communicate with bosses, teachers, and other people in your house. This is a learning curve for everyone so that a little communication can go a long way!

    Sane

    All of these changes and new expectations are hard on everyone. To keep kids and yourself on track, try these simple tips:

    • Set a schedule.

    Scheduling your day can seem unnecessary when everything’s online, but knowing what to do and when is a great help when you or your little learners are low on motivation. Meetings, homework, lunch breaks–write it all out and make sure everyone’s on the same page.

    • Expect frustration.

    From internet troubles to misplaced devices, remote learning and virtual work can be frustrating. Expect to be a little understanding, and the chances are that teachers and coworkers will understand too.

    Are you looking for more tips? Need office equipment for virtual learning and remote work? Contact us today!

  147. 3 Times Scanning Saves the Day

    Leave a Comment

    Document Scanning is a great solution, but some companies aren’t sure when they need to use it. Here are three scenarios where scanning saves the day!

    Savvy Scanning

    In a world full of complex, pricey business solutions, document scanning is a breath of fresh air. It gives you the flexibility, power, and convenience that you need to achieve your goals–and those goals can be just about anything, from improving communication to creating (and sticking with) organization conventions.

    If you want to see what scanning can do, there’s no replacement for seeing it in action. Here are three examples of times when scanning might just save the day!

    #1: The Big Move

    Let’s say your office is relocating. Whether it’s across the street or the world, you don’t want to be dragging stacks of papers with you wherever you go–but luckily, scanning is here to help. Making your physical files into convenient digital documents and moving your office just got as easy as “copy and paste.”

    #2: The File Fiasco

    You might not have to use too much imagination to picture this scenario. It’s all too familiar: stacks of records piled up here and there, blocking desks and getting in the way. They’re important files, but you’re not using them immediately, so you don’t know what to do. The good news is that scanning can make those stacks of paper a thing of the past, providing options and tools for long- or short-term file storage depending on your needs.

    #3: The Organizer’s Dream

    Maybe you’ve been trying for years to get your business organized, but something always comes along to get in your way. With scanning, there are no more excuses. It’s easier than ever to organize digital files by name, date, keyword, and topic–and the best part is that you can search for them digitally instead of hunting through file cabinets!

    So, can document scanning save the day for you? Contact us today to find out!

  148. MFP TLC: Understanding Multifunction Printer Duty Cycles

    Leave a Comment

    When it comes to multifunction printers, you want to be an expert on “MFP TLC.” One thing you can do to make sure your machine lives a long, productive life is to brush up on printer duty cycles, what they are, and why they’re important.

    Understanding Your Machine

    The good news is that multifunction printers are user-friendly and easy to operate. They don’t require years of technical training, and they certainly don’t ask you to learn all kinds of tech jargon to get your files printed, copied, scanned, or faxed.

    However, one thing you will want to add to your vocabulary is the “printer duty cycle.” Here’s what you need to know!

    What is it?

    “Printer duty cycle” might sound complicated, but the chances are that it’s a more familiar concept than you might realize. Essentially, printers are tested during manufacturing to determine what their limits are under normal conditions so that you know how much you can expect from your machine.

    Keep in mind that the printer duty cycle represents your multifunction printer’s maximum capacity, while “recommended print volume” sets more realistic, everyday expectations.

    Why does it matter?

    Understanding printer duty cycles can help you make the most of your multifunction printer and avoid putting undue strain on the device. When you know what your machine is capable of, it’s much easier to put it to work for you. On top of that, regular printer TLC has all kinds of benefits for your MFP (and your workflows, and your budgets), including:

    • better performance,

    • improved reliability,

    • longer lifespan,

    • fewer print flaws and errors,

    • higher speeds,

    • and more.

    Want to learn more about multifunction printers? Are you looking for tips on MFP TLC? Contact us today!

  149. Savvy Security Tips for Remote Workers (and Schoolers)

    Leave a Comment

    It’s official: the world has changed, and now employees and students alike are left to change with it. Working and schooling remotely has created and will continue to create new challenges, from IT issues to turning kitchens into offices and classrooms–but if you’re worried about how to stay secure (and sane) through all the uncertainty, here are a few simple tips to help you out.

    Coexisting

    The first and most noticeable challenge we’re facing in this “new normal” is the need to coexist. Working remotely while the kids are doing online school at the other end of the kitchen island can create problems you’ve never had to face before. The offices and schools we took for granted less than a year ago, outfitted with corporate security solutions and high-level efficiency tools, are now a fond memory of the past. We’re left to navigate working, schooling, and living–all entirely from the couch.

    The good news is that we’re all learning new ways to adapt to our complicated environments, overcome stay-at-home challenges, and keep ourselves and our data safe from security threats. Take, for example, IT security. It doesn’t look the same anymore, sure, but things like backup and recovery or cloud services have never been more critical. It’s all about taking old solutions, making them new again, and utilizing them for all your unique needs–remote work and online school included.

    Security Tips for a New World

    Ready to take control of your work life and school year? Here are a few security tips that will keep you safe and make your stay-at-home life just a little bit easier.

    For employees

    • Get smart.

    Digital bad-guys aren’t taking a holiday. Coronavirus-themed phishing emails are a brand-new threat to look out for–so, like at the office, keep an eye out for suspicious messages or senders in your work account.

    • Use encryption.

    Encryption helps cover any weak points that your home network might have. It keeps sensitive and professional data secure while making your network less of a target.

    • Use passwords.

    It’s simple advice, but it goes a long way when working remotely. Every device and network should have a complicated password–ideally a phrase or randomized string of characters rather than an easily-guessed word or date.

    For students

    • Create a routine.

    Schools provided a solid routine for students, but without that structure, some kids can fall behind. Help your online learners create a routine that fits their needs (and keeps them out of the home office when you’re trying to work!). Remember to schedule breaks and meal-times, too.

    • Get them started.

    Before you head to the home office or the couch yourself, help kids get started on schoolwork. Ensure they’re logged in, working on specific tasks, and confident about what they need to do (and when to do it).

    • Keep an eye on IT security.

    Remember, IT security isn’t extinct–it just looks different. Help kids make secure choices online because if they run into any trouble now, it’s your home/work/school network on the line.

    For coexisting

    • Use parental controls.

    If you’re working remotely, then you’re probably sitting just feet from the kids–but that doesn’t mean you have time to keep an eye on what they’re up to. Use parental controls to set limits on access and functions so kids have the freedom they need, but not too much.

    • Create separate user accounts.

    Every user on your device should have a separate account. This helps keep everything organized, sure–but it also keeps sensitive information, or twenty-page English reports from accidentally getting moved, deleted, or sent out.

    Looking for more IT security tips to keep yourself and your data safe while working remotely, schooling remotely, and living remotely? Contact us today!

  150. Sharp Adds Nine New Printers and MFPs to Its Letter-Sized A4 Line

    Comments Off on Sharp Adds Nine New Printers and MFPs to Its Letter-Sized A4 Line

    MONTVALE, N.J., Sept. 15, 2020 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today adds nine new models to its existing letter-sized A4 printer and MFP lineup, providing a total of 19 A4 models for home and office use. The additional products include three monochrome models: MX-B557F, MX-B557P and MX-B707P and six color models: MX-C357F, MX-C407F, MX-C507F, MX-C407P, MX-C507P and MX-C607P. These new models are designed with high-performance features typically found on larger machines, delivering the productivity, performance and reliability needed for busy work environments.

    The new lineup, which includes four multifunction printers (MFPs), delivers a crisp, high-quality output with an exceptional ease of use, all in a compact design. These models present an intuitive design as well as out-of-the box copy, print, scan and fax capabilities. Additionally, with speeds ranging from 35 – 70 pages per minute, these products can integrate seamlessly into any existing office environments. The four MFP models are also compatible with Synappx Go™, a mobile application that connects to Sharp MFPs for fast scanning and printing wherever you go.

    “We’re proud to offer a more versatile selection of A4 printers to serve the varying needs of organizations looking to enhance their hybrid workspaces,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “Businesses can look to Sharp for a one-stop solution for both A4 and A3 printers with monochrome and color capabilities, providing them a complete line of products in the document systems marketplace.”

    Users will benefit from a compact design with robust technology and advanced workflow features for virtually any sized office. Each MFP also comes equipped with Sharp Easy Mode interfaces that provide simplicity and continuity with Sharp A3 MFPs. All new printers and MFPs come standard with touch screens for easy operation and the ability to quickly access built-in and add-on applications.

    The new models in the A4 printer lineup will be available to ship at the end of September 2020.

  151. Konica Minolta Expands bizhub® i-Series Line with New Monochrome Devices

    Comments Off on Konica Minolta Expands bizhub® i-Series Line with New Monochrome Devices

    Ramsey, NJ, (September 14, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, has expanded its bizhub® i-Series with the launch of six new black and white A3 multifunctional printers (MFPs). The new bizhub 750i, 650i, 550i, 450i, 360i and 300i multifunctional devices offer functionality with beneficial features for workplaces with printing needs ranging from low-volume to high-volume, not requiring color output.

    The launch expands Konica Minolta’s offering with the addition of the 75ppm 750i, a speed not available in its previous monochrome MFP lineup. Like all models in the bizhub i-Series product line, the new units meet a wide range of needs for businesses by offering a simple, convenient and secure smart technology hub to augment office connectivity.

    Simple

    The six new monochrome units are all based on the bizhub i-Series platform, with the same modern design and easy operation as the color line to ensure uniformity in operation and solution integration and services. An enhanced user interface allows jobs to be performed quickly and easily and with fewer keystrokes. The bizhub monochrome units offer the usability customers have come to expect from the i-Series, including a consistent user experience between engines, even for businesses with mixed fleets.

    The units mirror the functionality of the color versions exactly, with the exception of the Fiery controller and related software. There is no learning curve since the capabilities are consistent throughout the bizhub i-Series line.

    The large, floating 10″ tablet-style touch panel with a 26° to 90° tilt angle provides convenient accessibility and operation for all users with standard customization functionality as well as through the optional MarketPlace UI Builder, Personalize and Personalize’s Follow-You Persona. Easy, touchless accessibility is provided through the bizhub Remote Access app, enabling remote MFP panel operations, data entry and scanned data import from the convenience of a mobile and tablet device.

    As a testament to its design and easy operation, the i-Series was recently recognized by Keypoint Intelligence as a recipient of 2020-21 BLI PaceSetter award in Ease of Use: Enterprise Devices, noting that ease of use is a critical factor in product design and development for Konica Minolta and it has “made its mark with usability-enhancing innovations.”

    Secure

    As an extension of the bizhub i-Series, the monochrome devices also offer the highest built-in security standards with additional options for a complete security setting. Data is protected and reliably accessible through a layered approach to ensure the ultimate defense against any potential threat.

    The Solid-State Drive (SSD) offers greater security than a traditional hard disk drive, using flash memory instead of magnetic storage that may not completely erase deleted data. In addition, all SSL communications are encrypted through a highly secure encryption algorithm which is based on the U.S. NSA (National Security Agency) standard and available only from Konica Minolta. All i-Series models are compliant with GDPR and ISO 15408 certified HCD-PP, ensuring that all data privacy standards and endpoint security requirements are met.

    Additionally, through bizhub SECURE services, security is tailored to specific needs through data encryption, locked passwords, secured access and device network settings. The optional BitDefender® anti-virus software safeguards against viruses and malware by scanning incoming and outgoing data, adding yet another security layer to protect a business’ ecosystem.

    Convenient

    Users of the new monochrome devices will enjoy many of the handy features offered by the i-Series line – not available on previous black and white models – that serve to increase productivity and serviceability. A new, soft close feature has been introduced on the dual scan feeder, and double-feed detection comes standard to avoid paper jams when media sticks together. First copy out and warm-up times have also been reduced to save time.

    The optional Intelligent Media Sensor, developed exclusively by Konica Minolta, automatically detects stock weight and makes necessary adjustments, streamlining shifts between media. An improved waste toner box eliminates spills when replacing cartridges. Designed to consume minimal power while the printer is not in use, the i-Series is one of the top energy-saving MFPs in the industry.

    As part of Konica Minolta’s next-generation multifunctional device portfolio designed to empower digital workflows, the new monochrome MFPs have also been designed to work with sophisticated workflow tools such as Konica Minolta’s Dispatcher Suite, also layered by security options through bizhub SECURE services. This allows for businesses to have effective print management and advanced document workflow while maintaining document security.

    “Keeping our customers and end users in mind, as well as the ever-changing ways of work, our bizhub® i-Series multifunctional devices offer versatile and tailored solutions for any type of business and organization, ensuring minimal disruption to productivity and efficiency,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “With the addition of the monochrome models, our i-Series product line is now complete, providing the ease of use we have become known for in the industry with the choice of color or black and white.”

    In addition to the BLI PaceSetter award recognizing ease of use, Konica Minolta has received many other industry accolades for its bizhub i-Series, including the international Red Dot and Good Design awards for product design, ASTOR Homeland Security Awards and Better Buys Editor’s Choice awards.

    The bizhub i-Series monochrome devices offer versatile configurations to meet customer requirements in terms of workflow, applications and budget. Learn more about the 750i, 650i, 550i and 450i, 360i and 300i online.

  152. Konica Minolta Named a Worldwide Leader by IDC MarketScape for Print Transformation

    Comments Off on Konica Minolta Named a Worldwide Leader by IDC MarketScape for Print Transformation

    Ramsey, NJ, (September 9, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce it has been named as a leader in the IDC MarketScape: ‘Worldwide Print Transformation 2020 Vendor Assessment’ (doc #US45354420, August 2020).

    Konica Minolta has pursued an active approach to significantly grow its product portfolio and capabilities, leveraging its expertise in technology, products and workflow solutions to provide clients with the tools and competencies to support their digital transformation. The IDC MarketScape states that “Konica Minolta has successfully executed this plan in targeted areas such as managed IT services, security, voiceover IP (VoIP), enterprise content management, business process outsourcing and vertical specific ERP and CRM solutions.” The report notes that “…customers seeking more than just a refresh of their printer/MFP portfolio and more of a vision of the workplace’s evolution into the future may want to consider Konica Minolta.”

    Konica Minolta’s respective portfolio is also recognized by the IDC MarketScape in its report, as its product evolution involves a continuum of products and services including hardware, managed services, and business process automation integrated into an Intelligent Connected Workplace. The company maintains a client-centric approach to portfolio development in order to build profitable business solutions with its clients as they navigate through their digital transformation journeys to support the Workplace of the Future™. IDC MarketScape assessed that “Konica Minolta believes that technology needs to be human centered, so understanding the motivations, wants, and needs of the worker is essential. The company will focus on the ‘why’ when implementing new technology and not just the ‘how’.”

    “Throughout the pandemic, Konica Minolta focused on using innovation and technology to solve clients’ business challenges. We reimagined, repackaged and repurposed existing technologies to create new offerings to help companies maintain business continuity,” said Kay Fernandez, Senior Vice President, Marketing, Konica Minolta. “The IDC MarketScape’s assessment is a testament to our ongoing hard work and efforts to assist clients with the acceleration toward digital transformation, and further imparts confidence amongst our clients that we will continue to pivot as the world of work further evolves.”

    One main reason for the positioning as a leader is Konica Minolta’s transition toward being a partner for holistic printing and office IT solutions. The report highlights a specific product example of Konica Minolta’s digital solutions: “Konica Minolta’s MarketPlace platform represents a key element in the company’s Intelligent Connected Workplace vision. The Konica Minolta MarketPlace platform makes it easy for customers to access the tools they need to connect their MFPs to various industry-related, security and cloud service apps. Konica Minolta’s bizhub i-Series devices are increasingly becoming the centerpiece of the ‘Intelligent Connected Workplace’ of its customers.”

    Amongst its IT solutions, Konia Minolta is also providing its small and medium-sized business clients with a literal ‘hub’ for their IT: Workplace Hub. Available in different versions, it brings together best-in-class hardware with compatible software and managed services, unburdening and empowering their IT. Konica Minolta’s leadership role in driving the digitalization makes it an attractive partner both for clients as well as investors.

    Within the framework of its DX Stock 2020 program, Japan’s Ministry of Economy, Trade and Industry (METI) organized the Competitive IT Strategy Company Stock Selection. It highlights companies listed on the Tokyo Stock Exchange that are particularly attractive for investors that prioritize improving corporate value over the medium to long term. As one of those companies, Konica Minolta has been highly rated with regard to the potential of its new business model, including digital transformation support services for small and medium-sized enterprises (SMEs) under its Intelligent Connected Workplace. Learn more online.

  153. Why Small Businesses Love Managed Print

    Leave a Comment

    Since no two small businesses are exactly alike, it’s sometimes difficult to find a tool or solution they all agree on. After all, with so many different markets, industries, needs, and challenges represented, can any one thing be a perfect fit for everyone? Believe it or not, that’s exactly what you can expect from managed print–and here’s why.

    A Fan Favorite

    No matter where you’re located, how many employees you have, or what you do, the chances are high that you do a lot of printing. Sure, printing can be a big weight on your budget, and, when handled improperly, it can be frustrating and inefficient too–but the truth is that printing can be your business’s best friend if you play your cards right.

    That’s why small businesses love managed print services: it’s a solution that allows them to take control of their printing in creative, flexible ways. You’ll see all kinds of benefits, from happier customers to sleeker workflows–all without breaking the bank.

    Here are a few reasons why managed print is truly a fan favorite!

    • Boosting efficiency

    Managed print is all about efficiency. If there are unnecessary steps in your workflows, inefficient machines in your fleet, or tasks that would be better off automated, managed print will help you find and address them.

    • Going green

    Want to make up with Mother Nature? With managed print, it’s easier to choose green solutions–like recycling your toner cartridges or using paper more efficiently.

    • Improving supply management

    If you’re always over-ordering or under-ordering, your print environment will suffer. Managed print helps you understand your needs so that you still have exactly what the job calls for.

    • Saving money

    Managed print solutions begin with a “print audit” that, among other things, helps you understand where your money is going. You can use this information to make all the right steps toward a tighter, healthier budget.

    Are you ready to become one of the small businesses that love managed print? Contact us today!

  154. Konica Minolta launches Personalize App with Follow-You Persona Service

    Comments Off on Konica Minolta launches Personalize App with Follow-You Persona Service

    Ramsey, NJ, (August 31, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce the Personalize app with Follow-You Persona Service, an advanced, industry-leading solution that allows users to customize the MFP panel on i-Series devices according to their individual preferences and have their personalized user interface (UI) follow them to any supported device on a global scale.

    In times of increasingly complex working environments, user experience is key for adopting technology. People need to be able to understand technology quickly and use it intuitively without the need for lengthy or extensive training. Users expect, for instance, a similar user experience to the one they know from their mobile phone. Personalize specifically addresses this challenge, allowing employees to easily customize the MFP UI to match their own working behavior and needs, decreasing the time they spend in front of their devices while increasing efficiency and operational cost savings.

    Konica Minolta has a long history of being a pioneer in regard to the user experience of its MFPs. Last year, the jury of the Good Design Award 2019 praised the A3 color MFPs bizhub C360i/C300i/C250i for their highly intuitive interfaces and user experience, and the C650i/550i/450i Series and recently introduced C750i are based on this same award-winning interface. Although the company has offered the ability to tailor the MFP display to customers’ individual needs for more than ten years, Konica Minolta’s Personalize advances this concept even further, optimizing productivity by allowing users to access their own personalized UI instantly on any device around the world. Personalize’s advanced technology was recently recognized by Keypoint Intelligence as part of Konica Minolta’s 2020-21 BLI PaceSetter award in Ease of Use: Enterprise Devices, an honor that recognizes OEMs for incorporating end-to-end ease of use in the design of enterprise devices.

    “The enhanced features we offer through Personalize truly pave the way to the Intelligent Connected Workplace,” said Dino Pagliarello, Senior Vice President, Product Management and Planning. “Taking into consideration the fact that multifunctional devices can have multiple users, we designed an experience based on individual preferences and working behaviors.”

    Decreasing operational costs and time spent in front of the MFP, while increasing efficiency

    Konica Minolta’s new Personalize app allows users to create individual MFP UIs that are immediately accessible when they authenticate to the device. Features and functions frequently accessed can be moved to the front using drag-and-drop functionality, while features that are not used – or used infrequently – can be removed from view. This allows more efficient operation of the MFP display, as the removal of unused functions causes less distraction for users, and faster access to frequently used functions means less time spent using the MFP in total. Users can also select their individual preferred language in which all MFP functions are presented, a useful feature for organizations with employees from all over the world. And, to add even more of a personal touch, users can choose a custom background for their UIs, selecting from pre-loaded images or (coming shortly) from their own uploaded images.

    Personalize’s Follow-You Persona allows the individual UI to follow each user to any supported device within an organization upon authentication. With this unique service, users can have immediate access to their personalized UI wherever they go, with no additional set-up required. This cloud service also provides an easily accessible online admin portal for license and device management, making it easy for our customers to manage Personalize in their office.

    Three different plans for organizations of all sizes

    While the Personalize app is free of charge, the Personalize Follow-You Service is available via subscription with three plans to support customers ranging from SMEs to the enterprise level: Starter, Business, and Enterprise. The Starter Plan is an introductory plan that offers basic Follow-You Persona features and is best suited for small business. With the Business Plan, customers benefit from all the features of the Starter Plan along with additional personalization features for users. And the Enterprise Plan is an advanced plan that offers individualized support to give administrators more control.

    Although these plans will be available on December 1, 2020 as chargeable plans, all Enterprise Plan features are available now through November 30, 2020 as an extended free trial. To access the free Personalize app, go to Konica Minolta’s Marketplace. Once the app has been installed, users can start the extended trial via the Personalize website.

  155. Scanning Tips: Choosing Small Business Scanners

    Leave a Comment

    If you’ve decided to take your business to the next level by implementing document scanning solutions, congratulations–you’re on your way to better organization, smoother communication, and even a happier budget. First, though, you’ll need to take on the task of choosing a scanner for your small business.

    Small Business, Big Needs

    Small businesses don’t have less work to do just because they’re small. In fact, you’ve got challenges, needs, and goals that look entirely different from the big brand-name Goliaths–so your company deserves a document scanner up to the task. The trick is to find a machine that does everything you need it to do without introducing complexity or frustration into a solution that should be so simple it’s almost fun.

    Here’s how to do just that!

    #1: Find out what you’re scanning.

    Your document scanning needs will determine the type of machine you want. Start by analyzing your goals and deciding exactly what types of documents you’ll be scanning, how many, and how often.

    #2: Decide on OCR.

    OCR, or optical character recognition, is a scanning tool that allows the machine to “read” your files, understand them, and essentially rewrite them as something you can search, edit, save, and share. It’s helpful if you deal with a lot of text-heavy documents or if you’d like to pull some fancy organization footwork–but it’s not necessarily a requirement, depending on your needs. (For example, if you were exclusively scanning blueprints or marketing photographs, you might not need to worry about OCR.)

    #3: Research connectivity.

    You want your scanner to play nice with the rest of your business’s software. Make sure to do research ahead of time, so you end up with a machine that fits into your workflow and makes things easier instead of more difficult!

    Ready to take the next step in your scanning journey and choose a machine for your small business? Contact us today!

  156. Do You Need a Multifunction Printer?

    Leave a Comment

    When it comes time to printer-shop, there are so many options that it’s easy to get overwhelmed. One of the biggest choices you’ll have to make is between a standalone machine and a multifunction printer. Here are a few quick questions to help you decide if multifunction is in your future!

    Getting Started

    The first step to buying a multifunction printer–or any business machine, really–is doing your research. You don’t need to make any decisions right away, but hopefully, some things will come easy–like whether you want to print in color or want your device to connect to the Internet. This will help you understand what you’re looking for and what probably won’t work for your needs.

    Certain things, however, might be a little more challenging to decide on. If you’re still wondering whether a multifunction printer is right for you or if you’d be better off with a standalone device, here’s a quick way to get started. It’s simple: if you answer yes to any of the following questions, you might want to consider a multifunction device!

    #1: Do you want to save money?

    Okay, this one’s easy–chances are, you definitely want to save money. However, a multifunction printer helps you save money in unique ways–for example, only needing to maintain one machine instead of several, and only paying to power a single device instead of a whole fleet.

    #2: Are you using document management solutions?

    Document management solutions and multifunction printers go together like paper and ink. If you’re looking for a way to make the most of your document management solutions, let a multifunction printer streamline your workflows and organization simpler.

    #3: Do you value multitasking in the workplace?

    If your dream is to walk up to a machine, complete an entire job, and then sit back down to mark it off your to-do list, a multifunction printer is perfect for you. These machines allow you to print, scan, fax, and even copy, all without having to walk back and forth across the office.

    So, do you need a multifunction printer? Contact us today to find your perfect machine!

  157. Konica Minolta Launches All New Flagship Color A3 MFP bizhub C750i

    Comments Off on Konica Minolta Launches All New Flagship Color A3 MFP bizhub C750i

    Ramsey, NJ, (August 19, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce the latest addition to its bizhub i-Series, the bizhub C750i. The A3 high-volume color multi-functional peripheral (MFP) device is designed to provide the functionality of a small-scale print shop within a single unit suitable for an office space. The bizhub C750i offers the usability customers have come to expect from the i-Series, including a consistent user experience between engines, even for businesses with mixed fleets.

    The bizhub C750i fulfills the needs of customers who process high-volume print jobs such as small CRDs or small- and mid-size copy shops. It can be used in office environments that require a high volume of printing in spaces ranging from a small room or corridor to a warehouse. The device is ideal for a wide range of offices including government, legal, education, healthcare environments and membership organizations.

    “The bizhub C750i launch is a result of continually listening to our customers, tracking market needs and reviewing trends to provide devices that keep up with the ever-changing needs of the office,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “Its many enhanced features include higher print speeds for improved productivity, an intelligent media sensor for increased efficiency and of course, the latest in security to ensure data is protected.”

    The bizhub C750i is the successor to the award-winning bizhub C759 MFP, with greater functionality, offering a print speed of up to 75ppm in mono and 70ppm in color. The high-capacity and high-speed dual-scan document feeder with double feed detection runs with a speed of up to 140/280ipm, ideal for schools or legal offices requiring larger scan volumes or digital archiving.

    The bizhub C750i features versatile large finishers with an integrated manual stapler and offers a quick copy mode to guarantee faster copying with fewer clicks and pop-ups, with all main settings available at a glance. Additionally, the home screen customization makes it quicker to add, rearrange or remove the icons. Konica Minolta’s anticipated “Personalize” app offers users the ability to personalize the display of their MFP according to their individual preferences. Functions and features can be matched to their own individual working behavior and routines, decreasing the time employees spend in front of their devices and increasing efficiency and operational cost savings.

    Intelligent media sensor reduces paper jams and improves output quality

    Office communication requires different print media, and good print quality cannot be achieved unless the paper thickness is set correctly. Addressing the paper settings entails additional work every time users want to print. The bizhub C750i features an intelligent media sensor which instantly measures the paper type and thickness – for instance, thin or thick paper, recycled paper or envelopes – and automatically adjusts the paper settings as needed. This feature ensures fewer paper jams, fewer service calls, increased efficiency and better output quality.

    Embedded security

    As office documents become more digitized and the volumes of data increase, companies and institutions need centralized management and better access to documents for reference. They require more sophisticated integration with the cloud and advanced remote access, meaning more complex workflows and a need for better security. The bizhub C750i is equipped with the latest security technology to provide a safe, reliable user environment. The optional Bitdefender’s leading edge anti-virus solution monitors all scanned files and documents transferred to and from it in real time. It also enables automatic virus scanning on hard drives as well as manual scans. With bizhub SECURE, different security levels and access licenses can be set to ensure the security of office devices and protect device memory and network settings.

    Remote usage and support

    Similar to all other models in the bizhub i-Series, the bizhub C750i can be operated remotely, without the user ever having to even touch the control panel. The device can accommodate multiple users accessing the unit via computers, mobile phones and tablets. Konica Minolta also offers fast and professional support via a remote services tool.

    Approaching the digital workplace with intelligent features

    More and more businesses seek to become digital connected workplaces that bring together people, spaces and devices with data. The bizhub i-Series MFPs, including the bizhub C750i, are smart IoT-enabled devices offering a fully digital workplace, designed to pave the way to the “Intelligent Connected Workplace.” The bizhub C750i combines printing with process efficiency to empower customers to organize, streamline and customize their printing landscape while providing the tools to digitize workflows. With an innovative and intuitive user experience and powerful built-in processing capabilities, the bizhub C750i is able to provide secure access to a suite of cloud-based services and applications via Konica Minolta’s MarketPlace.

  158. Keypoint Intelligence-Buyers Lab Honors Lexmark Color Devices with 2020 Summer Pick Awards

    Comments Off on Keypoint Intelligence-Buyers Lab Honors Lexmark Color Devices with 2020 Summer Pick Awards

    Lexmark, a global imaging solutions leader, today announced that Keypoint Intelligence – Buyers Lab honored the Lexmark CS431dw and the Lexmark CX431adw with their prestigious Summer 2020 Pick Awards for Outstanding Color Printer and MFP for Small Workgroups.

    The Lexmark CS431dw and CX431adw are small workgroup dynamos that pack consistent color output into a lightweight and compact footprint. Built for reliability, performance and security, these units print up to 26 pages per minute* and offer expandable input for longer print runs. The units come with a 2.8-inch touch screen standard and connect easily via Wi-Fi, USB, Ethernet or the cloud.

    “Lexmark’s compact, user-friendly devices are great fits for any small workgroup looking for a color printer or MFP they can count on for reliability and high-quality output,” said Kaitlin Shaw, Associate

    Director of A4 Hardware at Keypoint Intelligence. “Producing vibrant colors, clean lines, and clear text, image quality should more than meet the needs of general office use. Small workgroups can also rest assured that these devices will keep them productive given their strong performances, combined with how easy to use and maintain they are. And flexible mobile and cloud support means productivity can continue beyond the workstation.”

    “This award validates Lexmark’s commitment to providing devices that combine enterprise-class reliability and security with small-business-friendly size, speed, pricing and ease of use,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “Lexmark partners expect us to deliver reliable, high-quality products their customers can count on. This award affirms that small workgroups can rely on these Lexmark color workhorses to meet their needs for years to come.”

    • These devices are also sold via channel partners as devices in the Lexmark GO Line™ series.
    • The Lexmark CS431dw is sold as the Lexmark C3426dw.
    • The Lexmark CX431adw is sold as Lexmark MC3426adw.
  159. Why Do You Need Managed IT Services?

    Leave a Comment

    You can do all kinds of research on managed IT services–read blogs, look at reviews, search the Internet until your eyes are ready to fall out of their sockets–but at the end of the day, only one question matters: why do you need managed IT? Here are just a few ways to answer that question!

    Managed IT

    Managed IT services isn’t a big, complicated, showy solution that will get you big, complicated, flashy results. Instead, you and your IT services provider will take time working together to learn your business, your needs, goals, and challenges to create the best combination of tools and solutions.

    Of course, that doesn’t answer why–it just answers how.

    There are plenty of reasons why your business might need managed IT services. To find out what your reason might be, read through the following questions–and if you say yes to any of them, then you know what your reasons are!

    #1: Do you want to improve security?

    If improving security is your goal, you couldn’t choose a better path than managed IT. By identifying your security weaknesses–like unreliable firewalls or out-of-date software, your provider will help you take the steps necessary to be confident in all your tech undertakings.

    #2: Do you want to save money?

    It’s easier than ever to save money with managed IT. Workflows will be streamlined, old devices and software will be replaced with more practical choices, and new tools and automation options will be put into place–which means your budget will certainly thank you.

    #3: Do you want to make things easier on yourself and your staff?

    Maintenance, repairs, troubleshooting, and more–it’s all part of the day-to-day IT life. If you’re tired of being tied down by these tech troubles and want to free yourself up for more important tasks, managed IT services is just the solution you’ve been looking for.

    So, why do you need managed IT services? Contact us today to get started!

  160. 3 Ways Managed Print Saves You Money

    Leave a Comment

    You’ve probably heard that managed print can help save money–but did you know that it saves money in three different ways? Let’s take a look at what managed print can do for you!

    An Intricate Approach

    Managed print services are about more than keeping a tight grip on your printers themselves. If that were the case, it probably wouldn’t be such a successful solution. Instead, managed print treats your company as a complicated, sophisticated environment with all kinds of variables–and the result is a holistic approach that addresses multiple elements at once.

    Take, for example, your budget. Instead of just looking at the dollars and cents, managed print takes a closer look, helping you understand where your money is going and why.

    Sound too good to be true? Here are the three ways managed print saves you money (and makes some other great changes, too!).

    #1: Cost analysis

    The first step in any managed print program is generally the print audit, where you and your provider work together to get important information about your print environment. You’ll learn about device usage, the cost of consumables, good habits and bad habits, and more–and, by looking at this data, you’ll be able to see where your money goes and how to make better use of every dollar.

    #2: Workflow improvements

    Another way managed print helps save money is by addressing your workflow. Unnecessary steps and extra work can slow you down and drain your budget–but with managed print, it’s easier than ever to streamline and strengthen just about everything.

    #3: Savvy solutions

    Managed print services come armed with plenty of creative yet affordable solutions for your biggest printing pains–from security to efficiency. Whether you’re looking to automate tasks, connect to other devices, create a print queue, or step up your printing game, managed print is right there, with a cost-effective tool or trick.

    Ready to see what else managed print can do? Contact us today to find out!

  161. Getting Smart With Security for Online School and Remote Work

    Leave a Comment

    Everyone seems to be working and learning from home these days, and it’s getting easier to do so. However, many people don’t think about security as much when they are working from home vs. working in the office. It’s just as important to pay attention to cybersecurity when you’re in a home office as it is anywhere else, and this includes students learning from home.

    Cybersecurity Basics

    When you’re working or attending online school from home, all of the best practices you’ve learned are still in effect. It’s important to be wary of opening unexpected attachments as well as clicking on any links emailed to you. Keeping challenging passwords and changing them regularly is also important. Password protect all devices and teach kids to keep their passwords both strong and private.

    Familiarize yourself with phishing scams, and make sure that kids in online school know what they are and what they do. And when it’s time for software updates, download them right away instead of waiting until a more convenient time. Software updates are often improvements to the security of the system. It’s also important to use encryption on your router to keep prying eyes away from your data streams.

    Multiple Users

    With so much being done from home, it’s become common for kids to share their parents’ setup. However, this can come with a lot of problems if the right steps aren’t taken to keep users separated. It’s important to have separate accounts with separate logins for each person who will use a computer. This ensures that kids won’t accidentally get into your files and cause any problems, and it allows a more secure environment for working remotely. It also means a more personalized experience for each user. And for parents, it allows the child’s account to be protected with parental controls as needed.

    Parental Supervision

    One of the things that can make your child’s experience the safest is to simply supervise where they go online. Be aware of the sites they are using and how they are using them. Kids can be tempted to try to make friends online, and they may give out more information than they should. Be sure to talk to them about what information they can give out and what needs to stay private. At home, you are a vital part of your child’s IT security. Take the time to take a look at what they are doing online regularly. 

    With so many people both working remotely and supervising kids in an online school, using the computer can be a source of friction when both parties need it. Having a set schedule of when each person uses it can be a helpful way to prevent arguments and ensure that both of you are able to get your work done. 

    If you need better IT security, call us today to find out how we can help. Your computer’s security is vital during these times of working and learning remotely. We can help you stay more secure and ready for remote work.

  162. Multifunction Printers: How Far Does a Little Maintenance Go?

    Leave a Comment

    When it comes to multifunction printer maintenance, you may wonder if it’s worth the work. Let’s take a quick look at just a few printer pains that can be solved with a little regular TLC!

    Doing Your Part

    One of the best things about multifunction printers is that they’re user-friendly. They don’t require a lot of work on your part–but what they do need is a little bit of preventative maintenance to keep them fast, efficient, and powerful for years to come. Printer maintenance looks a little different depending on the make, model, and age of your machine, but the result is always the same: a reliable, high-performing multifunction printer.

    The good news is that, when you keep up with maintenance, your printer will repay the favor. Here are a few issues you won’t have to worry about when you give your printer the TLC it needs!

    • #1: Paper jams

    Paper jams can have a lot of causes–but for the most part, they’re mechanical. Taking good care of your multifunction printer will help ensure that all those moving parts work together smoothly and reliably, which, in turn, will reduce the risk of a paper jam.

    • #2: Splotchy documents

    Do your documents end up covered in streaks, lines, or splotches? Chances are you’ve got an ink blockage or buildup. Regular cleaning helps make sure that ink stays where it belongs: on the page.

    • #3: Software issues

    If your multifunction printer seems to fight you at every turn, you’ve probably got software issues. To avoid this problem in the future, it’s best to add software patches and updates to your printer maintenance plan–that way, your machine is taken care of inside and out.

    Want to learn more about multifunction printers? Need to create your maintenance plan? Contact us today!

  163. Konica Minolta Strengthens Environmental Commitment With GREENGUARD Certification For AccurioWide Inks

    Comments Off on Konica Minolta Strengthens Environmental Commitment With GREENGUARD Certification For AccurioWide Inks

    Ramsey, NJ, (July 20, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, is pleased to announce it has achieved GREENGUARD Gold Certification for its AccurioWide inks in a move that underpins its commitment to sustainability and environmental responsibility.

    For decades, Konica Minolta has been committed to sustainability across its global operations. Its environmental action plan, Eco Vision 2050, sets ambitious goals to reduce its carbon footprint and preserve the planet, while enabling customers to do the same. Products receiving the GREENGUARD certifications are scientifically proven to meet some of the world’s most rigorous third-party emissions standards, helping to reduce indoor air pollution and the risk of chemical exposure.

    “Achieving the GREENGUARD Gold Certification for our AccurioWide wide format UV LED inks demonstrates our commitment to sustainability and environmental responsibility and is one of the many ways we fulfill our mission to create value for society while contributing to a sustainable future.” said Dino Pagliarello, Senior Vice President, Product Management and Planning. “As a global company, we are accountable to our customers to consider health and the environment as part of our product development process so they too can reduce their environmental impact wherever they can.”

    In addition to maintaining low indoor emissions, Konica Minolta’s AccurioWide UV LED inkjet inks for sign and display printing offer the following benefits:

    • Wide color gamut and high color vibrancy for dynamic results that impress and inspire
    • Versatility to print on rigid or flexible media with accuracy and excellent adhesion to broaden the scope of possible applications
    • Lowest ink consumption per square foot – the lowest on the market

    GREENGUARD certification is provided by UL, a global safety science company that promotes safe, secure and sustainable living and working environments for people by the application of science, hazard-based safety engineering and data acumen.

  164. Konica Minolta Launches Workplace Hub Pro

    Comments Off on Konica Minolta Launches Workplace Hub Pro

    Ramsey, NJ, (July 15, 2020) Konica Minolta Business Solutions, U.S.A., Inc. (Konica Minolta), today announced Workplace Hub Pro, further strengthening its all-in-one IT offering to small and medium-sized businesses (SMBs). Joining the Hub and Edge solutions in the next-generation Workplace Hub portfolio, the newly launched device combines powerful, smart office printing technology from Konica Minolta’s bizhub i-Series MFP range, with best-of-breed software and managed IT services – all in a single solution.

    Designed with the particular IT needs of SMBs in mind, Workplace Hub Pro combines the innovative Workplace Hub software with high-quality bizhub® i-Series printing and scanning capabilities to deliver a powerful solution for the intelligent connected workplace. The advanced solution offers customers print and copy speeds ranging from 25ppm to 65ppm (pages per minute), and scanning speeds range from 100/200ipm to 140/280ipm (images per minute). Workplace Hub Pro also offers a comprehensive portfolio of features and applications including print and document management, cloud back-up and remote virtual public network (VPN) connection, and WiFi management to give users the convenience of working with a single provider for all their technology needs.

    Konica Minolta’s customer research has shown the five biggest SMB challenges are an aging/non-scalable IT infrastructure, few or no internal IT management resources and knowledge to manage ever-growing IT environments and different providers, lack of storage and proper backup, low level of security and little transparency on costs. Recent developments of the COVID-19 crisis have created further challenges for customers, making remote access and collaboration a clear and urgent necessity for them. It highlights the impairments their work processes face by an inadequate and out-of-date IT infrastructure and the need for VPN access as well as smart IT set-ups.

    “That’s why we believe in growing the Workplace Hub ecosystem – to relieve our customers of these challenges, and help them focus more on their business,” said Nick Pegley, Senior Vice President, Digital Workplace, Konica Minolta. “Smaller businesses in particular only have very limited IT resources at their disposal, so for many of our SMB customers, the Workplace Hub portfolio has been a true game changer with regard to their IT capabilities.”

    These scalable, secure and reliable hybrid IT solutions integrate both physically and virtually even into the smallest office environment, providing digital work tools users require. With managed IT services accessible through these solutions, Konica Minolta can take care of all of its customers’ IT needs, allowing even small businesses to benefit from an IT infrastructure otherwise only accessible to larger companies.

    Howie Flagler, Vice President of Spector Textile Products and Konica Minolta customer, explains: “Our company, like many small firms, struggles to keep updated with the rapid changes in IT. Maintaining aging hardware, tracking updates, license renewals, implementing upgrades and other tasks all become challenging. We realized that these functions were draining resources away from our primary objectives. Konica Minolta’s Workplace Hub, coupled with their IT managed services, allows us to focus on our business knowing that our IT needs will be managed effectively.”

    Konica Minolta is constantly optimizing and redefining its services and solutions according to fast-changing markets and small businesses requirements, aiming to provide its customers with exactly the solutions they need. “Particularly in smaller businesses and organizations, printing, copying, faxing and scanning are still very much at the core of everyday business routines. Recognizing this need, we decided to provide the full scope of paper-to-digital and digital-to-paper work processing in a Workplace Hub solution, and so we built in the full IT infrastructure into our fully functional and powerful smart MFP bizhub i-Series,” Pegley added.

    The set-up also allows for a seamless integration of information and business process management, be it digital or paper-based. To ensure the highest level of security, the IT solution and the MFP functionalities run on two separate systems. “Workplace Hub Pro is designed as the heart of our smaller customers’ intelligent connected workplace, simplifying both their IT and paper-based document processing. At the same time, it keeps capital as well as operational costs low and flexibility high, as customers pay a consistent monthly fee,” Pegley concludes.

  165. Managed IT for Manufacturers

    Leave a Comment

    Every industry has its unique needs, challenges, and goals. Only a certain kind of solution can keep up with all of these unique elements across so many different industries–and that’s exactly what you should expect from managed IT services. Let’s find out what managed IT can do for manufacturing!

    A Real-World Look

    It’s great to hear what a solution like managed IT services can do, but it’s better to see it for yourself. Sure, you could spend all day reading lists of benefits–but that’s not going to help you understand how this solution would adapt to your business, help address your concerns, and find creative solutions for all your tech troubles. Of course, the only way to do that is to talk to a managed IT provider.

    The next best thing, though, is seeing how managed IT services work in real industries, for example, manufacturing. Here’s a real-world look!

    #1: Workers can focus on their own jobs.

    It’s hard to do your job when you’re babysitting a finicky computer or fighting with your company’s network. Managed IT allows manufacturing employees to focus on their tasks by taking the tech responsibility off their shoulders.

    #2: Costs are reduced.

    With so many moving parts in the manufacturing industry, it can be tricky to keep costs down–but with managed IT services, tech is one place where the budget will always be consistent. By limiting downtime, scheduling, and budgeting for upgrades, and choosing the best and most efficient solutions, managed IT helps manufacturers use their technology to make money instead of losing it.

    #3: Security problems are squashed before they arise.

    Managed IT services help manufacturers analyze their infrastructure from the inside out and identify weaknesses of all shapes and sizes. Proactive solutions help stop problems before they become problems at all–and the digital bad-guys are left at the doorstep.

    Want to learn more about managed IT services? Contact us today for all the help you need!

  166. Sharp Announces New Compact, Economically Priced Printers

    Comments Off on Sharp Announces New Compact, Economically Priced Printers

    MONTVALE, N.J., July 9, 2020 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC) announces two new models for its monochrome printer lineup. The Sharp DX-B351PL and DX-B352P monochrome printers are energy efficient and provide a compact footprint, combined with secure network printing, making them a perfect choice for printing in executive offices, home offices and restricted areas of the workplace.

    The DX series printers deliver durability and low cost of operation, giving users flexibility and reliability when using the product. Developed with business users in mind, the DX-B351PL delivers one of the lowest costs per page available today, which is great for keeping office expenses under control. These models are also ENERGY STAR® certified with low power consumption.

    Both models print up to 35 pages per minute and are equipped with automatic duplexing, Standard PCL® 5e, 6, PostScript®3, and direct to PDF printing capability. Users can be confident these models will deliver value and efficiency for any variety of common office uses. The DX-B352P model offers wireless connectivity as well as triple the paper capacity with an optional paper tray.

    “The new Sharp black and white printers are designed to bolster our monochrome line. End-users have long wanted the great Sharp user experience in more locations within their office, and now they can have it with these exceptionally cost-effective printers. They will allow dealers to offer a broader range of Sharp products along with the guarantee of the quality and service Sharp is known for,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America.

    Users will benefit from the DX-B351PL and DX-B352P simple installation process and easy-to-use keypad. The DX-B352P has an all-in-one toner/drum cartridge for efficient reloading of supplies. A compact design will allow these units to fit into small office spaces and is ideally designed for placement in executive offices or home offices.

    The DX-B351PL and DX-B352P printers are available for immediate order. Shipments will be available at the end of July.

  167. Managed Print: A Look at Print Audits

    Leave a Comment

    What is the first step of any great managed print plan? Simple: a print audit! Today we’re taking a closer look at print audits to find out what they are, how they work, and why they’re great news!

    What to Know

    When it comes to print audits–and all those managed print services you’ve probably heard about–most companies have three big questions: what, why, and how.

    The “What”

    A print audit is the first step on your managed print journey. It’s essentially an analysis of your entire print environment from the inside out–data, statistics, habits, strengths, weaknesses; you name it.

    The “Why”

    At first glance, print audits might seem stressful–but the truth is that, by revealing all of this information, a print audit helps you take control of your print environment and eliminate issues that impact security, efficiency, and budget. It also shows you where you’re excelling, so you can keep doing all the right things while working on your problem areas.

    The “How”

    Here’s how a print audit works!

    • #1: Your print infrastructure is analyzed. This is where your managed print provider learns about the “bones” of your print environment–like the types of machines you have, the physical layout of the space, and which devices are connected to your network.

    • #2: Next, it’s time to look at your budget. How much is being spent, what is it being spent on, and how often?

    • #3: Finally, you get a closer look at, well, you. A print audit helps reveal your habits–good and bad–like print volume, color or black and white, security oversights, and more.

    Once the print audit is completed, you’ll have all kinds of new data to look at and work with as you decide which new print solutions to implement, which machines to upgrade, and what habits to change.

    Want to learn more about managed print and print audits? Contact us today!

  168. Konica Minolta Announces AccurioJet KM-1e B2+ LED UV Inkjet Press

    Comments Off on Konica Minolta Announces AccurioJet KM-1e B2+ LED UV Inkjet Press

    Ramsey, NJ, (June 25, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), today announced the AccurioJet KM-1e digital color B2+ sheetfed LED UV inkjet production press, continuing its accelerated growth path within the industrial print market.

    Since its launch at Drupa 2016, the AccurioJet KM-1 has been acclaimed as the top choice among B2+ production digital printing presses. Many leading commercial printers, direct mailers, online printers, in-plant print shops, publishing and book printing companies have benefited from multiple installations as a result of the world-class media versatility of Konica Minolta’s original LED UV inkjet technologies. The AccurioJet KM-1 has also realized a high quality that exceeds offset printing without changing the surface quality of the paper media, which has previously been considered impossible with digital printing presses.

    Inheriting excellence from the AccurioJet KM-1, the AccurioJet KM-1e embodies infinite business expansion possibilities, from current business fields to more profitable businesses. Konica Minolta amplified benefits of the LED UV inkjet technology to maximize quality and printing capability on various types of media such as plastics, backlit signage, transparent film, foiled paper, metallic media, canvas and synthetic substrates. The AccurioJet KM-1e will continue to help customers pursue high value-added products where high-quality production, extensive media compatibility and personalization are required.

    “We have attained a leadership position in the North American marketplace with our LED UV inkjet technology and finishing solutions, and we are proud to announce the AccurioJet KM-1e as the newest addition to our Industrial Print lineup of world class solutions,” said Bill Troxil, Senior Vice President, Industrial and Inkjet Printing, Konica Minolta. “Our customers will be enabled to deliver the best print quality and wide variety of substrates to their end user clients like never before.”

    “Under our concept ’Igniting Print Possibilities’ we summarize our drive to solve customers’ and social challenges by the means of digital printing through further automation, integrated on-demand digital production and visualization of quality and operation. The AccurioJet KM-1e is a key pillar in ourstrategy to help our customers seize the many new opportunities digitalisation brings along, supporting the trend to switch from offset to inkjet printing in a fast-growing market,” said Toshi Uemura, Executive Officer, Division President of Professional Print, Konica Minolta Inc.

    He added: “The main benefit of AccurioJet KM-1e remains its infinite expansion possibilities. It helps customers to unlock doors to new and more profitable applications. As just one example, we know from feedback that some customers are working more with agencies directly now thanks to the combination of world-class technologies. We can offer from high quality print through to varnishing and highly sophisticated decorative cutting for customer business expansions.”

    Konica Minolta’s AccurioJet KM-1, often referred to as the “Swiss Army Knife” of printing for its versatility with substrates and applications, as well as its successor, benefits from Konica Minolta’s unique, patented technology that has overcome one of the fundamental challenges of inkjet printing – uncontrolled ink dot movement that reduces print quality and workable materials. The technology uniquely self-freezes ink drops upon contact with materials, resulting in superior color stability and consistency and excellent results with instantly dry perfect prints.

    Visit our website for more information about Konica Minolta’s AccurioJet KM-1e LED UV Inkjet Press.

  169. Lexmark GO Line™ Multifunction Printer Garners Top Awards

    Comments Off on Lexmark GO Line™ Multifunction Printer Garners Top Awards

    Jun 22, 2020

    Lexmark, a global imaging solutions leader, today announced its MB3442adw multi-function printer, part of the Lexmark GO Line™ series, has been honored by Better Buys and PC Mag.com with coveted Editor’s Choice designations. The MB3442adw is a 42-page per minute monochrome MFP that offers duplex scanning, copying and faxing with the convenience of a digital touchscreen and built-in Wi-Fi, all in a compact footprint.

    Better Buys Editor’s Choice Award
    In selecting the Lexmark MB3442adw for its Editor’s Choice Award, Better Buys independently evaluated and compared the device against the competition on a range of criteria, including unique features, value to the customer, and price.

    Better Buys commended the Lexmark MB3442adw for providing enterprise-level features— including extra-high-yield toner capacity, a 2.8″ color touchscreen, and strong security features—in a smaller, lower-cost device.

    “The MB3442adw is a black-and-white MFP that targets small- and medium-sized businesses that need an affordable and efficient device,” said Melisa Pardo-Bunte, Editor, Better Buys. “It includes the strong security features that are present on Lexmark’s other devices. Some of those features include confidential print, user authentication, network security and document security.”

    PCMag.com Editors’ Choice Award
    After measuring overall performance, functionality and output quality in an independent lab test, PCMag.com, a leading authority on technology, honored the Lexmark MB3442adw with its coveted Editors’ Choice award.

    PCMag.com describes the Lexmark MB3442adw as compact, quick and multilingual. “The light, compact Lexmark MB3442adw MFP is relatively fast, prints well, and supports high print volumes for the price,” said William Harrel, Contributing Editor, PC Mag.com. “This makes the MB3442adw a good value for any office south of the enterprise.”

    The Lexmark GO Line™ series, which includes the MB3442adw, offers a broad range of devices for small workgroups that are impressively easy to use and maintain.

    Brock Saladin, Lexmark senior vice president and chief revenue officer, said, “We developed the Lexmark GO Line™ series to provide enterprise-level features on smaller, lighter devices designed for the SMB. We’re proud of this recognition from Better Buys and PCMag.com, and the tremendous response from customers using the Lexmark GO Line™ series of printers.”

  170. The 3 Biggest Benefits of Document Scanning

    Leave a Comment

    Document scanning is a solution that comes with a long list of benefits–but you don’t need to read the whole list to see why so many businesses are giving up paper for good. Here are the three biggest benefits of document scanning!

    What to Expect

    When you first heard about document scanning solutions, you might have hesitated. How could something so simple be so powerful? Well, the truth is that scanning does so much for your business because it starts at the source: your documents. You might not realize it, but documents play a part in just about everything you do–communicating, marketing, finances, you name it. Naturally, then, any solution that deals with your documents inbound to make waves.

    But what can you expect from this solution in particular? Here are the three most significant benefits of document scanning!

    #1: Cost savings

    Here’s the truth: paper is pricey. It hurts your budget and the environment–so why not kick paper to the curb and scan all your files instead? Digital documents are much cheaper to store and maintain–and, bonus, you don’t have to kill trees every time you create one.

    #2: Efficiency

    Physical files are challenging to organize and secure. Scanned data, on the other hand, can quickly and easily be stored right where you want them–and they can be neatly organized by date, name, keyword, and more. On top of that, you’ll have more tools at your disposal–like password protection and firewalls–to keep sensitive data safe.

    #3: Flexibility

    As the business world–and the world at large–changes, it’s important to stay flexible. Scanned files can be easily accessed, updated, shared, and utilized anywhere, which means remote workers and multiple business locations can all be on the same page.

    That’s just the beginning. If you want to see more benefits of document scanning, contact us today!

  171. Are Multifunction Printers Actually Efficient?

    Leave a Comment

    By now, you’ve probably heard a thing or two about multifunction printers and their efficiency. Sure, the machines themselves are efficient–how can they not be when they combine so many functions and features? But it might seem difficult to believe that this efficiency can carry through your entire workplace. Let’s take a closer look to find out the truth!

    Efficiency in Your Hands

    Here’s the deal with multifunction printers: they’re tools. Of course, they’re powerful and reliable tools, boasting print speeds and functionality that other devices can’t match–but they’re still tools. That means it’s up to you to utilize them in a way that will not only make you more efficient but your company too.

    Here’s an example: imagine you’ve just bought a fantastic new multifunction printer. Now, imagine you use it exactly like your old printer. When you don’t take advantage of those functions, features, and new opportunities, a multifunction printer can’t be anything more than an effective machine.

    So how do you put your multifunction printer to work boosting efficiency? Start by focusing on these areas!

    Connectivity

    First things first: make sure your multifunction printer is talking to all the other devices in your workplace. When everything is on the same page, you can use your printer to scan straight to email, store copies directly on your computer, and utilize cloud services.

    Security

    Multifunction printers open up all kinds of doors for security improvements. Take advantage of built-in tools as well as new insights and usage habits to understand better how you interact with your printer, how your printer interacts with your network, and where weaknesses might exist.

    Day-to-day efficiency

    Technically, you can just “transplant” a multifunction printer into an existing workflow–but why would you want to? A new printer is an opportunity to restructure your workflow around powerful features and functions, an “all-in-one” workspace where a print job can be completed from start to finish, and more.

    Want to learn more about multifunction printers? Contact us today for all the help you need!

  172. Managed IT Services: Tips for Choosing a Provider

    Leave a Comment

    If you’ve decided that managed IT services are a great fit for your business, congratulations! You’ve just taken a big step toward better security, communication, and efficiency in your business. Now there’s just one thing left to do: choose a provider.

    Does it Matter?

    Some companies aren’t sure exactly what role a provider plays in the managed IT services process, other than literally providing the service itself.

    In truth, a provider can make or break the managed IT experience–which means it’s especially important to find the right one to work with. For example, if you choose a provider who isn’t interested in creating a partnership, you could end up with solutions that aren’t a good fit for your company, while a good provider will take the time getting to know your unique needs and challenges.

    Quick Tips

    So, now that you know how important a managed IT services provider can be, how do you choose a good one? Here are a few quick tips!

    #1: Look for expertise.

    This one’s twofold. Firstly, you want a provider who has been in the business long enough to be comfortable and confident. Secondly, you want a provider who is well-versed in multiple technology fields to answer just about every question you’ll ever have.

    #2: Ask about flexibility.

    Ask the provider how flexible they are. This is a big one because a flexible provider will be able to keep up with changing tech and make quick changes the moment that something isn’t working in your business, rather than being limited to one approach or set of tools.

    #3: Prioritize proactive solutions.

    A great managed IT provider won’t wait until the fire is raging to put it out; instead, they’ll work with you to make sure fires don’t start at all. Proactive solutions are a huge part of managed IT, so make sure they’re at the forefront of your mind!

    Want to learn more about managed IT services or are you ready for a great provider? Contact us today!

  173. What Managed Print Really Looks Like

    Leave a Comment

    It’s one thing to hear a long list of benefits about managed print, but it’s another thing entirely to see those benefits in action. Here’s what managed print services could look like in your business!

    An Innovative Approach

    It might be called managed print, but it’s not just about printing. This simple but powerful solution can help you address a little bit of everything, from the printers themselves to your tools and workflows. That’s what makes managed print so effective: it approaches your print environment as a complex, fluctuating ecosystem rather than just a room full of machines.

    So how does the magic happen? Simple: managed print helps you focus on three main areas. Let’s see what this might look like in a business like yours!

    Printers and Supplies

    First things first: managed print helps you take a careful look at the printers themselves. Do you have the right machines for your needs? Is your fleet too big, or not big enough? Are you using the best settings?

    Next, you’ll take a look at your supplies. By analyzing usage data straight from your printers, managed print can help you schedule and automate deliveries, so you never run out of what you need.

    Workflows

    Managed print also addresses your workflows by helping you see what’s working and what isn’t. With new tools at your disposal, you’ll be able to cut unnecessary steps, simplify communication, and streamline your whole work-life.

    Security

    Although managed print is, naturally, focused on print security, it also helps you see all the ways your machines and workflows are connected–and, thus, all the things you need to protect. Luckily, it’s easier than ever to identify weaknesses and implement targeted solutions with managed print.

    Want to see what managed print can do for you? Contact us today!

  174. In-House Scanning: What You Need to Know

    Leave a Comment

    Document Scanning is a great tool and a powerful security solution–but do you know what it takes to start scanning in-house? Let’s find out!

    Savvy Companies, Savvy Scanning

    Document Scanning comes with a long list of impressive benefits. It’s affordable, user-friendly, and easy to fit into your existing workflows–but even if it weren’t all those things, it would still be worth it, simply because it brings so many advantages to your company. Here are just a few things you can expect from scanning solutions:

    • improved organization,
    • stronger security,
    • smother communication,
    • more free space,
    • and less environmental impact.

    But how do you get started? What do you need to know? Here are a few things to keep in mind when it comes to in-house scanning!

    Cost

    The first thing you need to pay attention to is cost. Scanning is a budget-friendly solution, but you are paying the employee to do the scanning and fees for maintenance and repairs on the scanner itself. However, in-house scanning tends to be more affordable overall because you can control the details of the job and get exactly what you need precisely when you need it.

    Security

    Scanning is a great solution for security, both online and off. Scanned documents are easier to protect and to share securely; you can’t forget a document on the printer tray if it doesn’t need to be printed in the first place!

    Efficiency

    Getting started with scanning solutions will require a little bit of homework and careful planning. Still, once you take that first step, you’ll start to see immediate benefits to the efficiency and organization of your workflows, workspace, and the entire company.

    Other options

    If in-house scanning doesn’t seem like a good fit for you, there are always other options to consider–like a scanning service. They’re fast and effective, but remember that you’ll be giving up creative and organizational control on multiple levels–and the costs might be higher.

    Want to learn more about in-house scanning solutions in Des Moines? Contact us today to get started!

  175. Konica Minolta Launches AccurioPress 6136P MICR

    Comments Off on Konica Minolta Launches AccurioPress 6136P MICR

    Ramsey, NJ, (May 21, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, is pleased to introduce a new addition to its product line-up – a MICR version of the AccurioPress 6136 – giving the 6136P product line a MICR toner and developer that will have significant impact on the financial printing market.

    “While personal checks are on the downtrend, commercial bank checks are still in high demand, with usage in financial institutions, government agencies and educational segments,” said Dino Pagliarello, Senior Vice President, Product Management and Planning, Konica Minolta. “MICR printing represents a huge market with more than five billion checks printed annually.”

    Konica Minolta partnered with TROY Group to help convert the AccurioPress 6136P to a MICR version, combining TROY’s patented MICR Toner Secure™ with its own proprietary developer bead. The toner has been extensively tested to ABA/ANSI standards. TROY Group is a worldwide leader in OEM MICR developed printers and has many patents on MICR Technology.

    “Through our partnership with Konica Minolta we are setting the standard in production check printing solutions for anti-tamper payments,” said Michael Riley, Executive Vice President/General Manager at TROY Group, Inc. “We recognized the market need for a production solution to fill a void in the secure payment printing space. The AccurioPress 6136P MICR leverages Konica Minolta’s long history of print innovation and introduces TROY’s patented, MICR Toner Secure technology.”

    TROY’s MICR Toner Secure, MICR developer and MICR fonts were designed specifically for use in the 6136P print engine to ensure consistent MICR quality and performance. The AccurioPress 6136P MICR combines exceptional speed and versatility with unmatched durability and reliability to deliver high-quality, tamper resistant MICR documents in high-volume production environments. TROY’s expertise in MICR toner development translates to consistent MICR character quality and the use of MICR Toner Secure guarantees The World’s Most Fraud Resistant MICR Toner™.

    The biggest benefit of the AccurioPress 6136P MICR print solution is its print speed of 136 ppm and unique TROY MICR Toner Secure, a proven industry standard in financial check printing. The high-quality toner – engineered exclusively for the 6136 Konica Minolta engine – maximizes readability and makes toner scraping nearly impossible. Through patented security technology, red dye is released which voids the check if chemical alteration is attempted.

    The printer can be specified to optimize print settings instantaneously, providing efficient paper setups with each job for up to 256 media profiles. Its 15-inch touch panel makes operating easy and affords greater visibility and operability. Operators can view and edit job tickets, create previews and print sample output to confirm results, allowing for output operations that are efficient and waste free. Advanced job management support simplifies output work and reduces labor costs.

    Optional software available is AccurioPro VDP for variable data applications. The 6136P MICR production print device supports camera-based monitoring systems and document integrity software to ensure every piece prints in order.

    Visit us online for more information about the AccurioPress 6136P MICR.

  176. How to Fix Common Multifunction Printer Problems

    Leave a Comment

    Multifunction printers do a little bit of everything, from printing and copying to scanning and faxing. But what happens when they start causing trouble? Here are a few common multifunction printer problems and how to fix them!

    Printer TLC

    The good news about multifunction printers is that they don’t need a lot of babysitting. They’re intuitive and user-friendly, which means they can almost take care of themselves–but once in a while, even the best printer will need a little TLC.

    Here are a few problems you might be facing with your multifunction printer (and how to fix them without breaking a sweat)!

    #1: Paper jams

    Paper jams seem like a simple thing, but they can be pretty darn frustrating. The best way to fix them is to check for a few possible issues. First, make sure paper is always loaded correctly into the drawer or tray. Also, be on the lookout for damage or debris like paper clips. If the issue isn’t here, you might be using low-quality or damaged paper–so try switching to a different brand or weight if problems persist.

    #2: Connectivity issues

    Multifunction printers play well with all the devices on your network, but sometimes they have connectivity issues. This can be the result of updates or accidental disconnects, so make sure to check IP addresses and network settings whenever you make a change.

    #3: Low print quality

    If you notice smudges, dark spots, or other imperfections on your prints and copies, you’ve probably got some cleaning. Low print quality is almost always the result of dirty glass inside the machine–and, if not, you might be using the wrong type of paper for your specific make and model.

    Want to learn more about common printer problems? Interested in adding a multifunction printer to your fleet? Contact us today!

  177. Managed IT in the Healthcare Industry

    Leave a Comment

    The healthcare industry is under a lot of strain right now, but there are specific tools and solutions that can make things easier–both now and in the future. Let’s take a look at the difference managed IT services can make!

    Why Managed IT Services?

    Managed IT services might look, at first glance, like the kind of thing that belongs in a big business or corporation, where people sit at desks and do most of their work on computers–but that’s not the case. In truth, managed IT is a perfect fit for businesses that look like that and businesses that look like everything else.

    Take, for example, the healthcare industry. It might not be immediately clear how the two work together, but consider how much tech work goes on behind the scenes of a hospital or doctor’s office, and you’ll quickly come to realize that managed IT services can be a real life-saver (no pun intended).

    A Closer Look

    Let’s raise a magnifying glass and take a closer look at managed IT services in the healthcare industry!

    • #1: Saying goodbye to bandwidth issues

    Many healthcare organizations are making the switch to wireless, digital, high-tech solutions, which is great news for everything except their bandwidth. Managed IT can help eliminate systematic flaws and weaknesses to ensure bandwidth issues are a thing of the past.

    • #2: Improving security

    Security is critical in healthcare–and, luckily, managed IT is all about security. Introducing new tools and solutions while also managing risks and identifying weaknesses and managed IT services helps keep healthcare safe.

    • #3: Creating personalized infrastructures

    No two healthcare organizations have the same IT needs. With managed IT services, it’s easier than ever for doctors and hospitals to create, personalize, and implement brand-new infrastructures that will help keep workflows (and patients!) happy and healthy.

    Want to learn more about managed IT services in and out of the healthcare industry? Contact us today!

  178. Konica Minolta’s bizhub® Connector for Dropbox App Now Supports Dropbox Business

    Comments Off on Konica Minolta’s bizhub® Connector for Dropbox App Now Supports Dropbox Business

    Ramsey, NJ, (May 12, 2020) Konica Minolta Business Solutions, U.S.A., Inc. (Konica Minolta) is proud to announce the immediate availability of Dropbox Business for its bizhub product line. The updated bizhub Connector for Dropbox app now allows access to Dropbox Business from existing Konica Minolta i-Series multifunction printers (MFP) and Workplace Hub models using the MarketPlace platform, expanding front-to-back end office automation and streamlining office efficiency, productivity and collaboration. The app is a unique offering exclusive to Konica Minolta, clearly setting the company’s MFPs apart in an overly commoditized market.

    The bizhub Connector for Dropbox app offers organizations increased security capabilities and much more visibility over MFP usage. Users can take advantage of Dropbox’s unique collaboration features, including the smart workspace, perfect for supporting a remote workforce. The Dropbox Business offering includes a choice of four different subscription levels, available through Konica Minolta’s dealer and direct sales channels.

    From document management to workplace IT, office processes today run on an abundance of different systems and services, forcing employees to manage extremely complex workflows. Konica Minolta not only provides its customers with solutions for their digital transformation, but assists them in tailoring the solutions to efficiently manage and control these business processes, shaping their workplace of the future. The updated bizhub Connector for Dropbox app and additional Dropbox Business subscription levels provide additional advantages to Konica Minolta’s current MFP users as they have one organized place for all their content, can stay focused on their most important work and get coordinated across the team – all directly from the MFP.

    “Providing tools for growth while reducing complexity is at the heart of our Connected Office approach, and the incorporation of Dropbox Business really differentiates our MFPs from others in the market,” said Kevin Kern, Senior Vice President, Digital Transformation and Emerging Technologies, Konica Minolta. “In addition to further enhancing our MFP capabilities, the immediate availability of Dropbox Business subscriptions will empower our SMB customers with a simple way to share files and keep those files synchronized, well-organized and easily accessible, expanding and improving on their digital-focused workplace of the future.”

    Konica Minolta announced its partnership with Dropbox at its Dealer Summit in October, 2019 as part of its strategy to provide opportunities for dealers to align with leading companies in all areas that support SMBs and the workplace of the future. The company is committed to helping dealers serve their existing customers and win new business by supporting them to rethink today’s workplace and redefine the way organizations work.

    “Dropbox is excited about forming a strategic alliance with Konica Minolta to help customers work more effectively with content and MFPs,” said Dropbox Head of Channel, Simon Aldous. “Konica Minolta and Dropbox will deliver best in class service and support to help organizations focus on the work that needs to be done and not the headaches of IT. With this partnership, customers have an opportunity to connect their MFPs to an industry leading collaboration solution to stay organized and connected to team members. Technology is an important investment for any organization and choosing a trusted advisor like Konica Minolta will help your organization stay competitive in your market.”

    The updated bizhub Connector for Dropbox app’s advanced features support Dropbox Business as well as additional functionality. Visit the Konica Minolta MarketPlace for more information.

  179. Managed Print for Architects: Building Benefits

    Leave a Comment

    Managed print services is one of those rare business solutions that allows you to “build” benefits from the ground up by putting you in charge of every change, solution, and improvement. Naturally, this makes managed print a great fit for architects–so let’s take a look at what can happen when you put the two together.

    Architecture Challenges

    The easiest way to understand what managed print can do is to see it in action–addressing and solving challenges. Let’s take a look at some printing woes that might crop up in the daily life of an architect:

    • Scale. Almost all architecture work is large-scale in one way or another–even at the printing level. Some print structures can’t handle the demands of these high-complexity, high-speed projects.
    • Format. Architecture doesn’t stay within the confines of the 2D world. Jobs often require different formats, and they all need to be compatible with one another to keep communication smooth.
    • Media. Getting the point across, organizing a team, and managing information isn’t usually limited to one media type–which means print environments need to adapt to different papers, inks, and project types.

    Managed Print Solutions

    Now that we’ve seen the challenges let’s take a look at the solutions–managed print style!

    • Scalability

    No matter how intense a project or job might be, managed print can scale to fit. You get to mix and match solutions, so the benefits are uniquely yours.

    • Adaptation

    Have a new media challenge, a mobile device that needs to connect to the machines or a wide-format job? Managed print can help you choose all the right tools and machines for all your projects, both now and in the future.

    • Creativity

    The best part about managed print is that it doesn’t limit your creativity. Instead, it smooths out rough patches in your workflows and print environment to ensure that you can do a little bit of everything, and do it confidently.

    Want to learn more about managed print for architecture? Interested in “building” your benefits? Contact us today!

  180. Multifunction Printer Tips: How to Break Bad Printing Habits

    Leave a Comment

    Everyone has a bad habit or two, but bad printing habits can be especially destructive–especially considering they create huge expenses without your company even realizing it. Here are a few tips and tricks for breaking those bad printing habits!

    Printing the Smart Way

    Multifunction printers are remarkably forgiving machines. They do their job without needing much work from us–all while offering unrivaled power, speed, quality, and even security. However, multifunction printers can’t reach their full potential if you and your employees are unknowingly working against them with bad printing habits. To help protect your printers, budget, customers, and your company at large, it’s best to take a step back and examine what your habits are–and which ones need to go.

    Here are a few examples to help get you started!

    Bad Habit #1: Wasteful printing

    This one’s easy. If you’ve got a quick “trigger finger” when it comes to hitting the print button, you’re probably racking up pretty high printing costs–often for no good reason.

    Solution: Carefully consider every print job. Do you need to use color or use single-sided documents? Do you even need to print in the first place?

    Bad Habit #2: Flawed printing

    Flawed printing occurs when you use the wrong settings, the wrong paper, or the wrong loading techniques. This habit isn’t as wasteful, but it does result in some wear-and-tear on your machine.

    Solution: Read the owner’s manual on your multifunction printer when questions arise. Make sure you’re using the right consumables and settings for the job; after all, a little work now can save you heartache later!

    Bad Habit #3: Unsafe printing

    Leaving documents on the printer or using unsecured machines are two things that fall into the unsafe printing category. This is a particularly bad habit, as it impacts the security of your employees, your customers, and your whole company.

    Solution: Use all the security tools and features your multifunction printer has to offer–and never leave documents unattended on the printer tray.

    Are you looking for more multifunction printer tips? Want to add a new machine to your fleet? Contact us today to learn about our inventory of Canon, Konica Minolta, and Lexmark products!

  181. Managed IT: Quick and Easy Security Tips

    Leave a Comment

    You’re probably not likely to use the words “quick and easy” for any element of your security experience. However, believe it or not, that’s precisely what managed IT services can do for you and your business. Read on to learn some tips that are quick, easy, and great for protecting your business!

    A Fresh Look at Security

    At this point, we’ve all heard so much about digital security–document security, network security, passwords, firewalls; you name it–that we probably think we know what to expect. The details may change, but security itself generally looks the same.

    That’s where managed IT services comes in to change the game. Rather than looking at security in the same old way, managed IT helps you find fresh new approaches to make security a living, breathing part of your workflow just like everything else. As your needs change, your security tools and features will change, too, meaning you can strike a perfect balance between protection and flexibility. You’ll never have to worry about frustrating security procedures again because they’ll always be designed to fit your unique needs.

    Simple Tips

    Here are a few tips straight from managed IT that will help you change your view on security while making quick, easy improvements!

    #1: Make security a team effort.

    No one person or team should be responsible for protecting your whole business. Instead, get the entire group involved and make every individual employee feel like an important gear in the security machine.

    #2: Use backups.

    Data backups are the safety net of the security world. No matter what goes wrong, you’ll always have safe copies of your files to fall back on.

    #3: Choose effective tools.

    There are a lot of approaches to total security–tools like user authentication, password protection, firewalls, virtual private networks, and more. Remember to choose tools that make the most sense in your business setting.

    Want more security tips? Need some help from managed IT services? Contact us today!

  182. Lexmark Extends Offering with New SMB and Enterprise Business Class Devices

    Comments Off on Lexmark Extends Offering with New SMB and Enterprise Business Class Devices

    LEXINGTON, Ky., April 14, 2020 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the availability of 13 new devices, expanding both its enterprise and SMB/GO Line offering with 300- and 400-Series printers and MFPs that provide full business-class capabilities in a smaller footprint.

    The devices launched today include nine new monochrome business-class printers and multifunction products, and four new small-workgroup color printers and MFPs for GO Line™ device partners and enterprise customers. Designed for small workgroups and small spaces, these new devices offer Lexmark partners and enterprise customers impressive productivity, with the capacity and durability for fewer interruptions. They offer print speeds up to 42/40 ppm (letter/A4) and time to first page as fast as 5.9 seconds. 

    “These new devices are light, compact and fast, offering the same Lexmark quality and performance our customers expect in a smaller, more condensed footprint,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “A steel frame drives durability and long-life reliability, while standard two-sided printing saves paper. The lifetime fuser minimizes maintenance, while Lexmark full-spectrum security helps protect your network and proprietary information.” 

    Lexmark GO Line™
    Lexmark partners can now offer their customers new small-workgroup devices with the performance and features that support a wide range of user needs and imaging workloads while taking up very little space. These devices are available with monochrome or color output, and as single-function or multi-function machines. 

    Features include: 

    • Fast mono print at 40/38 ppm* (letter/A4) on the 300 series; 42/40 ppm* (letter/A4) on the 400 series 
    • Fast color print at 26/24 ppm* (letter/A4) on the 400 series 
    • Time to first page as fast as 5.9 seconds 
    • Duplex printing is standard on all models
    • Fax and USB ports are standard on all MFPs
    • All MFPs have a front USB port to print from or scan to a USB flash device
    • 2.8-inch touch screen on all MFPs for ease of use

    New enterprise color devices are smaller and lighter
    The enterprise devices launched today provide bold, consistent color in a small footprint and are designed specifically for small businesses or workgroups. Built for reliability, performance and security, these devices print up to 26/24 pages per minute* and offer expandable input for longer print runs.

    Features include: 

    • Smaller and lighter — 400 series color printers are 30 percent smaller and 20 percent lighter than the predecessor; the MFP is 50 percent smaller and 25 percent lighter than the predecessor
    • Duplex printing and Wi-Fi are standard on all models
    • Duplex Automatic Document Feeder is standard on the MFP 
    • All models have 2.8-inch (7.2 cm) touch screen with Cloud Connector apps included standard
    • Install up to two optional 250-sheet trays
    • Lexmark full-spectrum security features are standard on all devices 

    New enterprise monochrome devices are light, compact and fast 
    Light, compact and fast, these monochrome enterprise devices support output of up to 42/40 pages per minute, while an optional 550-sheet tray supports longer print runs. A 1-GHz multi-core processor powers through big jobs, and Lexmark full-spectrum security helps protect sensitive information. 

    Features include:

    • First page of output as fast as 5.9 seconds, at speeds up to 42/40 ppm* minute (letter/A4) and scanning up to 96/92 images per minute* (letter/A4)
    • High-yield cartridges, optional input tray, plus the reliability of steel frames and long-life components mean less downtime
    • Duplex printing is standard on all models
  183. Konica Minolta Wins Red Dot Award 2020 for bizhub® i-Series

    Comments Off on Konica Minolta Wins Red Dot Award 2020 for bizhub® i-Series

    Ramsey, NJ, (April 7, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), is pleased to announce its i-Series has received the Red Dot Award – one of the world’s most prestigious design awards – in the category of Product Design 2020. The award-winning products are the bizhub C360i/C300i/C250i (A3 color MFP series) and the bizhub C4050i/C3350i (A4 color MFP).

    The bizhub i-Series combines printing with process efficiency to empower customers to organize, streamline and customize their printing landscape, while providing the tools to digitize workflows. With an innovative and intuitive user experience and powerful built-in processing capabilities, i-Series MFPs are able to provide secure access to a suite of cloud-based services and applications via Konica Minolta’s MarketPlace. This gives businesses the freedom to quickly tailor and easily harness each device’s capabilities. To ensure the highest security standards, they also offer a unique and comprehensive security system with an optional built-in anti-virus solution. Furthermore, with bizhub SECURE, different security levels can be set to protect device memory and network settings.

    The awarded bizhub models are part of the larger MFP i-Series portfolio, recently expanded through the launch of the new bizhub C450i, bizhub C550i and bizhub C650i – three new color A3 MFPs offering a choice of 45 ppm, 55 ppm or 65 ppm print speeds, respectively. The new devices boast the same fresh, contemporary exterior design as the rest of the bizhub i-Series models. With great usability features, such as the exclusive intelligent media sensor that detects media weight and automatically corrects the media setting, they provide uninterrupted use while optimizing print quality. These latest models replace the popular and highly successful bizhub C458, bizhub C558 and bizhub C658 models – enhancing Konica Minolta’s offering in the segment with the addition of extended smart capabilities that embrace the way businesses are evolving.

    “Digitization has not diminished the role of office printing devices or multifunctional peripherals (MFPs),” said Kevin Kern, Senior Vice President, Business Intelligence Services and Product Planning, Konica Minolta. “Our bizhub i-Series MFPs are smart, IoT-enabled devices that retain their traditional role for printing, copying and scanning while addressing market needs as businesses evolve and seek to bring together people, spaces and devices with data within the Intelligent Connected Workplace.”

    Since launching in June 2019, the bizhub i-Series has attracted worldwide attention for its high quality and outstanding design. In addition to the Red Dot Award, the bizhub C360i/C300i/C250i also received the Good Design Award 2019 from the Japan Institute of Design Promotion (JDP), receiving praise for their “sophisticated design,” highly intuitive interfaces and user experience. The series has also been recognized twice by Better Buys, receiving its 2020 Innovative Product of the Year and Editor’s Choice Award for 3Q 2019 in its MFP category.

  184. Healthcare Tools: Managed Print Services Helps Save Lives

    Leave a Comment

    It’s not every day you find a business solution that can help save lives, but that’s exactly what managed print services does in the healthcare industry. Sound too good to be true? Here’s a closer look!

    Healthy Printers, Healthy Patients

    Managed print services are all about organization, efficiency, and reliability–which makes it a perfect match for the healthcare industry. By providing tools that help to store, search, save, and share files in different formats and across different systems, managed print can unify data in any healthcare organization and make life easier for patients and employees alike.

    Here’s how managed print helps save lives, one document at a time:

    #1: It emphasizes organization.

    Organization is key in the healthcare industry, especially when multiple doctors or organizations are involved. Managed print helps create consistent organization techniques across all file types to keep data in line. Documents will always be right where they belong–which means no wasted time or money.

    #2: It improves print security.

    Printers are often the #1 target of digital criminals, simply because many organizations fail to protect them. This is an especially pressing issue in the healthcare industry, where sensitive patient information is handled every day. Managed print helps identify weaknesses in security procedures and works with healthcare professionals to create targeted, concrete solutions that won’t interrupt day-to-day functions.

    #3: It cuts costs.

    Managed print helps make printing easier, stronger, and more effective–which, in turn, cuts down on waste and makes everything less expensive. This means less wasted money for organizations and patients.

    #4: It boosts efficiency.

    Better print environments lead to better workflows, which, in turn, leads to better healthcare. An efficient environment creates a better experience for everyone, allowing doctors to focus on their patients and patients to focus on their health.

    That’s just a peek at what managed print does in the healthcare industry. What can it do for your business? Contact us today to find out!

  185. Konica Minolta’s bizhub® i-Series Honored with Better Buys 2020 Innovative Product of the Year

    Comments Off on Konica Minolta’s bizhub® i-Series Honored with Better Buys 2020 Innovative Product of the Year

    Ramsey, NJ, (March 31, 2020) Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is proud to announce its new bizhub C360i Series has earned Better Buys 2020 Innovative Product of the Year in its color MFP category.

    Better Buys evaluates products both individually and compares them against the competition on a range of criteria, including unique features, value to the customer and price. Konica Minolta’s bizhub C360i series was one of only a handful of vendors chosen for this honor.

    The bizhub C360i is part of the larger MFP i-Series portfolio. Designed to empower digital workflows more simply and securely, the new i-Series features a modern user interface with a fresh new look boosted with high-performance operation. The simple and intuitive menu layout is built to minimize the number of touches, followed by quick response functionality, so things get done faster. This new generation of bizhub color office units caters to the needs of businesses by servicing as a secure, smart technology hub to augment office connectivity.

    “The bizhub i-Series is a significant milestone in office print technology. They serve as smarter printers that connect the workplace more effectively and securely, and we’re honored to be recognized by Better Buys,” said Kevin Kern, Senior Vice President, Business Intelligence Services and Product Planning, Konica Minolta. “The wide breadth of capabilities, coupled with best-in-class service, ignite new opportunities for productivity and innovation towards the future of work.”

    Konica Minolta recently announced the expansion of its bizhub i-Series with the launch of three new color A3 MFPs. The new bizhub C450i, bizhub C550i and bizhub C650i offer a choice of 45ppm, 55ppm or 65ppm print speeds, respectively, and boast the same fresh, contemporary exterior design as the current bizhub i-Series models. With great usability features, such as the intelligent media sensor that detects media weight and automatically corrects the media setting, they provide uninterrupted use, while optimizing print quality. They replace the popular and highly successful bizhub C458, bizhub C558 and bizhub C658 models – enhancing Konica Minolta’s offering in the segment with the addition of extended smart capabilities that embrace the way businesses are evolving.

    “The bizhub C360i Series represent Konica Minolta’s innovative new line of devices that encourage more collaboration and streamline workflows,” said Melissa Pardo-Bunte, Editor, Better Buys. “It has strong features, such as the customizable touchscreen interface, upgraded security and scalable finishing.”

    See Better Buys’ full review of the bizhub C360i i-Series here.

  186. The Future is Now with Document Scanning

    Leave a Comment

    Have you ever seen a really neat piece of technology in action and thought to yourself, “The future is now”? Well, that’s the truth when it comes to document scanning. This simple, pain-free solution can make a huge difference today, and an even bigger impact tomorrow.

    The Future is Bright

    Document scanning is one of those unique solutions that combine familiar, comfortable concepts with brand-new technology to create something truly futuristic. When you implement document scanning solutions, you are essentially adapting to your old techniques–like file organization, storage, and distribution–to the digital world. That’s part of what makes scanning so simple; it doesn’t have a huge learning curve because, at its heart, it’s a familiar concept.

    Here are just a few more ways that document scanning helps bring the future into your workplace!

    #1: Security

    Today’s security risks are more sophisticated than ever, but so are today’s security defenses. Scanning allows you to turn your vulnerable physical files into digital documents that can be protected with passwords, user authentication tools, and access control.

    #2: Communication

    We may not have robot butlers who can do all our communication for us (yet), but we do have some great solutions to help make file storage, sharing, and distribution easier than ever. It all begins with document scanning–but where it goes from there is entirely up to you.

    #3: Flexibility

    Preparing for the future isn’t always easy, but one thing is clear: businesses are moving steadily away from paper. Scanning solutions help you get ahead by preparing for paperless, digital workflows.

    #4: Compliance

    Security rules and regulations are especially tight in the modern business world. Document scanning makes it easier than ever to stay compliant without interrupting efficiency, putting organization and security tools right at your fingertips.

    Ready to see what else document scanning can do for you? Contact us today to get started!

  187. Everything to Know About Multifunction Printer Passwords

    Leave a Comment

    In today’s day and age, passwords are more important than ever–but some companies still aren’t sure how to put them to work, especially when it comes to machines like multifunction printers. Here’s a quick look at everything you need to know about MFP passwords!

    Powerful Passwords

    Multifunction printers are a powerful and efficient addition to any company, but the last thing you want is for one of these devices to become a security risk. The truth is that hackers tend to start by targeting printers, simply because they know most businesses overlook this simple step.

    Here’s how to change the password on your MFP:

    • #1: Open the settings menu.
    • #2: Go to “administrator settings.”
    • #3: Enter your administrator password. (Your managed services provider may set this, or it might be on your MFP paperwork.)
    • #4: Find “security settings.”
    • #5: Go to “administrator password” and choose a new password.

    What Now?

    If you followed the above steps, congratulations–it’s time to come up with a password for your multifunction printer. Here are a few quick tips to help you make sure your new password is as strong and safe as possible.

    Use phrases.

    One-word passwords aren’t very secure. Phrases, however, are much more difficult to crack–and automated hacking tools that randomly “guess” passwords won’t be as much of a threat.

    Avoid the basics.

    Remember never to use words, phrases, or numbers that are too easy to guess–like your company’s address. Make it complicated and intricate.

    Get creative.

    Using different passwords for each level of access helps make sure that you have a “safety net” if hackers do gain access. It’s more for you to remember, sure, but it’s worth it in the end.

    Want more multifunction printer tips? Need help resetting your password? Contact us today!

  188. 3 Signs It’s Time for a New Provider

    Leave a Comment

    Once you’ve researched managed IT services and chosen a provider, the hard part is over; you’re finally free to start reaping the benefits of this great decision. But what happens if something goes wrong and suddenly that provider is letting you down? Here are three big signs it might be time to make a switch.

    A Word on Bad Providers

    Managed IT services is a solution you can rely on. It does a little bit of everything, from network monitoring to cloud services–and, even better, it adapts to your company’s needs and grows with you every step of the way.

    A lousy provider can change all of that in the blink of an eye.

    The truth, unfortunately, is that managed IT solutions are only as good as your IT services provider. An inexperienced or dishonest provider will leave you with messy workflows, wasted money, and more questions than answers. You’ll start to wonder why you chose this service in the first place.

    What to Look For

    Here are three big signs your managed IT provider isn’t doing their job:

    #1: No data backups

    Data backups are a huge part of managed IT. If you’re not getting this simple but critical service, your provider isn’t interested in keeping your company safe and secure in the event of a disaster.

    #2: No monitoring

    24/7 monitoring helps keep your network, devices, and connections safe and efficient even when you’re not using them. Without monitoring, your business is being left vulnerable to all kinds of nasty surprises.

    #3: No growth

    Managed IT is all about growing your brand, your budget, and your company overall. If you’re feeling stagnant–or if the solutions are–then you know your provider is dropping the ball.

    Worried you might not have the best provider? Looking for a better partner in managed IT services? Contact us today!

  189. Konica Minolta to Exhibit at ISA Sign Expo 2020

    Comments Off on Konica Minolta to Exhibit at ISA Sign Expo 2020

    RAMSEY, NJ (March 10, 2020) – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in industrial and commercial printing and packaging solutions, today announced its participation in the ISA International Sign Expo in Orlando, Florida, April 2 – 4.

    Konica Minolta will showcase its range of wide-format products developed to serve sign making and graphics printing applications. Specifically, the AccurioWide 200 and AccurioWide 160 hybrid UV LED wide format inkjet printers that allow for printing on a wide variety of rigid and flexible substrates. This includes thin heat-sensitive styrene, foils and laminates, coated paper, PET, fluted polypropylene, soft boards and industrial film. The option to layer printing with color and white ink will give print service providers the option to create backlit signage with a high-quality look and vibrant colors.

    The Konica Minolta AccurioWide 200 and 160 hybrid wide-format printers provide opportunity for those looking to expand their wide-format and sign business. The versatility of UV LED ink opens new markets for special and industrial printing with the ability to print unique sign and display jobs – or other applications such as small, 3D objects. The AccurioWide products also excel at printing on rigid and flexible substrates from 0.04 up to 1.77 inches. Loading media is a smooth and accurate process thanks to automated features of the media registration bar and the head height adjustment. The AccurioWide’s four-zoned vacuum system delivers equal or variable suction to ensure flawless media transport.

    The instant drying time of the UV LED inks increases productivity and return on investment through time saved, allowing users to stack, cut or ship immediately. Other benefits include high image quality of up to 1440 dpi, low-ink consumption per sq. ft., Konica Minolta 1024i print head technology and powerful AccurioPro WideDirector workflow software.

    For flatbed routing, creasing and cutting to complement the AccurioWide printers, the Colex Sharp Cut SX1732 flatbed cutter will also be on display. This product includes a fixed knife, oscillating knife and router, allowing for a multitude of applications for sign makers. Optional add-on tools are available to allow customers to customize the cutter to suit their specific needs and workflow.

    “We know quality and cost are top of mind when evaluating technology, and we designed the AccurioWide series with its users’ greatest needs at the forefront. Our customers continue to marvel at the products’ unbelievable flexibility and capability to handle a wide variety of specialty applications,” said Dino Pagliarello, Vice President, Product Management and Planning, Konica Minolta. “For sign makers and print service providers looking to expand their options, our wide-format production printers are the latest in hybrid UV LED inkjet technology – the perfect fit for anyone looking towards innovation, and we look forward to engaging with the audience at ISA to discuss their applications and ideas.”

    Free show passes are available to those who register for a product demo.

    Event attendees can request a meeting with Konica Minolta production print product managers or visit Booth 3723 to learn more about its wide-format printing solutions.

    Konica Minolta will also host a press breakfast and booth tour on Friday, April 3 from 8:30 – 9:15 a.m. Attending press can send an email to reserve their spot.

    About Konica Minolta

  190. 5 Minutes with Managed Print

    Leave a Comment

    Can any business solution start making a difference in just five minutes? Let’s see if managed print is up to the task!

    The Power of Better Printing

    Let’s be honest: no business solution is going to change the world in just five minutes.

    But managed print doesn’t need to change the world. All it has to do is change the way you think about printing, your print environment, and even the machines themselves–and, believe it or not, all the great benefits will follow. It’s that simple. Better printing means better communication, better budgets, better customer service, and a better bottom line.

    So how can managed print makes such a big difference in such a small amount of time? Let’s find out!

    #1: Changing perspectives

    One of the first things managed print does for you is changing your perspective. It helps you realize that your print environment, like the rest of your company, is a unique, powerful, ever-changing element–not some stagnant thing you should try to ignore. You’ll learn to be more flexible, adapt to new tech and solutions, and keep your print procedures modern–and all you have to do is take a minute to see your business in a new light.

    #2: Changing information

    In under five minutes, managed print can change the game just by giving you new data. Just imagine what you could do if you knew which machines were used the most (and for what), how often you print in color (and why), and where every single dollar was going. It’s possible with managed print!

    #3: Changing security

    Even with managed print, modern security isn’t a five-minute task–but you can get a pretty good start just by knowing where to look. Managed print helps you identify, analyze, and address weaknesses in your security protocols and procedures–and it’s so fast that you’ll start feeling safer right away.

    What can managed print start doing for you in just five minutes? Contact us today to find out!

  191. Scanning Solutions for Restaurants

    Leave a Comment

    Have you ever heard about an exciting efficiency solution, only to shrug it off because it’s branded as an “office solution” and probably won’t adapt to your restaurant’s unique needs? Look no further: scanning is here to save the day.

    Why Scan?

    At first glance, scanning solutions and restaurant business models don’t seem like the most obvious fit. After all, scanners seem to belong in bustling office buildings, tucked cozily into cubicles–so what good can they do in the restaurant scene?

    The truth is that document scanning solutions are so flexible, powerful, and efficient that they can benefit companies in every industry–including your restaurant.

    Sound too good to be true? Here are a few reasons why scanning is a perfect fit for the restaurant world.

    • #1: Stop stacking.

    Do you find yourself continually stacking papers around your workspace? Do files, folders, resumes, invoices, and other documents end up getting in the way when you’re trying to do something more important? Scanning solutions allow you to take control of your papers, turning all those stacks into orderly, secure digital documents that will never be in your way.

    • #2: Get organized.

    Chances are, your restaurant doesn’t have room for a whole fleet of file cabinets. Scanning helps you get organized the smart way–by giving you the tools to create consistent naming conventions, sort files by keyword or date, and even control who has access to what.

    • #3: Worry less.

    Scanned documents are easy to secure, track, and share–and automated tools help eliminate human error throughout the whole process. In the end, you’re left with organized, efficient documents, more free space, and a lot less stress–that way, you can focus on what really matters instead of panicking over paperwork.

    Canon scanning solutions are a perfect fit for restaurants. Contact us today to see for yourself!

  192. Lexmark Cloud Print Management Now Available to Partners

    Comments Off on Lexmark Cloud Print Management Now Available to Partners

    LEXINGTON, Ky., Feb. 25, 2020 /PRNewswire/ — Lexmark, a global imaging solutions leader, announces its Cloud Print Management (CPM) offering is now available to its channel partners. Lexmark has seen success with CPM among enterprise customers. By extending its CPM technology to the channel, Lexmark partners can leverage cloud technology to eliminate costly infrastructure and provide cloud-based, effortless secure print release to their customers.

    Customers of all sizes are moving business processes to the cloud to simplify management, lower costs and enhance collaboration. With Cloud Print Management (CPM), Lexmark partners can provide that same level of optimization when it comes to print, eliminating the burden of printing infrastructure and manual, onsite management.

    “Today’s print customers care about more than just the quality of the device or cost per page. Customers are focused on eliminating server infrastructure, implementing new technologies, and improving security – and now Lexmark partners can deliver this through Lexmark Cloud Print Management,” said Sammy Kinlaw, Lexmark vice president, Worldwide Channel and OEM Sales.

    Lexmark’s cloud-based design is simple to deploy and easy to use, providing customers new levels of visibility and document security. Lexmark partners can help their customers adopt a stronger approach to document and device security, close document security gaps with secure print release, and access around-the-clock cloud server monitoring.

    When combined with other managed offers, partners can leverage Lexmark CPM to dramatically improve service levels. Offering simple per-device, per month pricing provides customers financing flexibility and simplifies selling, while real-time analytics provide insights that help customers understand and improve end user behavior. In addition, easy-to-adopt technology can leverage the cloud providers and mobile processes customers have already implemented in other business areas.

    “Lexmark CPM is a real differentiator for our partners,” said Kinlaw. “This true cloud offering equips them to provide higher levels of service more profitably through the cloud. It also aligns customer conversations with beyond the box initiatives.”

    Lexmark enables partners to offer a complete suite of cloud services including Cloud Connector, Cloud Fleet Management and Cloud Print Management. Combined, Lexmark Cloud Services give partners a highly efficient, cost-effective platform, available through an easy-to-use portal.

    Lexmark Cloud Print Management and Lexmark Cloud Fleet Management solutions were honored with 2019 Keypoint Intelligence – Buyers Lab (BLI) Pick awards in the Document Imaging Software category.

    “The Lexmark team works daily to bring our partners secure, reliable devices, differentiated capabilities, and tools to drive growth,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “Lexmark CPM is another example of our commitment to partner success.”

  193. Konica Minolta Provides Industry-first MFP Document Security Solution

    Comments Off on Konica Minolta Provides Industry-first MFP Document Security Solution

    Ramsey, N.J. – February 13, 2020 – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class business transformation solutions, continues to garner attention for its industry-leading bizhub SECURE Alert solution.

    According to recent research by Keypoint Intelligence*, a top business priority among IT decisions makers for the next three years is to improve data and document security. As the first in the industry to provide essential document security for its MFPs, Konica Minolta has already earned recognition and reports heightened interest in its offering launched in September 2019.

    “With the increasing concern about information security threats and data breaches, our bizhub SECURE alert service adds another level of protection against network and physical access risk,” said Kevin Kern, Senior Vice President, Business Intelligence Services and Product Planning. “The value and functionality provides levels of service no other provider can offer.”

    bizhub SECURE Alert provides critical data and document security by notifying organizations when a security breach has occurred at their MFP due to unauthorized usage. It also provides a detailed and keyword-searchable archive (audit trail) of all MFP activities. Only Konica Minolta provides this advanced level of MFP security with this low cost, all-inclusive application.

    When organizations are unaware a data or document breach has occurred, they are potentially left legally and financially liable for documents that are printed, copied, scanned, emailed and faxed. These data breaches at the MFP likely also expose an organization’s important trade secrets and intellectual property information as well as customer, patient, student, and employee data and personally identifiable information (PII).

    “bizhub SECURE Alert solves the problem of organizations not knowing who used the MFP for what and when,” said Chris Bilello, Director, Business Solutions and Market Development, Konica Minolta. “As data breach incidents become more common, we are experiencing a rise in interest in the product from concerned companies wanting to get ahead of potential security issues.”

    bizhub SECURE Alert was recently named a Platinum Award winner for “Best MFP Protection Solutions” by American Security Today at its 2019 ASTORS Homeland Security Awards.

    bizhub SECURE Alert, powered by DocRecord by Prism Software, is an application that automatically processes Konica Minolta MFP activity records. It provides essential security for industries such as healthcare, government, financial, insurance, defense, education and corporations.

    *2019 US IT Decision Makers Survey in SMB & Enterprise Markets, Keypoint Intelligence

  194. Konica Minolta Expands Smart, Connected bizhub® i-Series Line

    Comments Off on Konica Minolta Expands Smart, Connected bizhub® i-Series Line

    Ramsey, N.J. – February 20, 2020 – Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta), a leader in world-class printing technology, has expanded its new bizhub i-Series with the launch of three new color A3 multifunctional printers (MFPs.) The new bizhub C450i, bizhub C550i and bizhub C650i are a part of the next-generation multifunctional device portfolio designed to empower digital workflows. Like all models in the bizhub i-Series product line, the additions present a new paradigm for how multifunctional devices meet the needs of businesses by serving as a secure, smart technology hub to augment office connectivity.

    The three new A3 color MFPs boast the same fresh, contemporary exterior design with great usability features as the current bizhub i-Series models. The new card-type quick copy screen and various applications with integrated guidance allow for an even better user experience. In addition, newly developed widget technology allows embedding and operating functionality directly from the MFP’s home screen, shortening the time spent in front of the MFP and ensuring familiar use across all bizhub i-Series devices. Similarly, high-performance operation and quick response are assured by the same powerful quad-core central processing unit, standard 8 GB of memory and 256 GB solid state drive (SDD), plus an optional 1 TB SSD.

    The new bizhub C450i, C550i and C650i offer a choice of 45ppm, 55ppm or 65ppm print speeds, respectively. They replace the popular and highly successful bizhub C458, bizhub C558 and bizhub C658 models – enhancing Konica Minolta’s offering in the segment with the addition of extended smart capabilities that embrace the way businesses are evolving.

    “These three new MFPs strengthen the bizhub i-Series product line, offering faster, smarter office print technology, and serving as intelligent printers that connect the workplace more effectively and securely. They continue to cultivate the future of work by tailoring to the changing needs of businesses,” said Kevin Kern, Senior Vice President, Business Intelligence Services and Product Planning, Konica Minolta. “The wide breadth of applications available through the pre-installed Konica Minolta MarketPlace, coupled with best-in-class service power new opportunities for productivity and innovation.”

    These MFPs have also been designed to work with sophisticated workflow tools such as Konica Minolta’s Dispatcher Suite, layered by security options through bizhub SECURE services. This allows for businesses to have effective print management and advanced document workflow, while enhancing document security.

    As an added highlight, the three new MFPs feature a dual-scan document feeder that can accommodate up to 300 sheets, with a fast 280 ipm scan speed. They also feature large, newly designed finishers with an integrated manual stapler. These new higher speed models also have an automatic intelligent media sensor that can detect media weight and automatically make the correct media setting, which can reduce misfeeds and help optimize print quality. This additional feature, unique to Konica Minolta solutions technology, provides uninterrupted use, increasing productivity, unmatched in the office print market.

  195. Invest Smart for Disaster Recovery

    Leave a Comment

    Disaster recovery involves strategic security management efforts to protect data, information, and other business infrastructure from any possible disaster – from theft to flood. Disasters are always unexpected and can severely impact business operations at the time of the disaster and into the future.

    Disaster recovery is an essential business tool because it is a plan to return to normal operations and revamp security. Partnering with a reliable vendor can help ensure that your disaster recovery will address any possible issue.

    Online Security Solutions

    Disaster recovery uses online security, cloud services, technology, and software to set up a plan that works best for your business. With a professional team assisting a disaster recovery set up, it’s simple to ensure your business is covered from all angles.

    Standard disaster recovery plans include pre-planning, testing, and often backup and recovery solutions.

    Why Disaster Recovery Matters

    Anything can happen at any time – this is a reality that no one wants to focus on – yet, you do want to plan for. With disaster recovery, your investment in a solid plan could save your business in a significant event.

    How can you make the smartest investment? Most disaster recovery plans include some combination of the following features:

    • Physical depiction of network infrastructure, recovery procedures, and location of business materials and machines.
    • Incident response plan
    • Centralized contact information
    • Explanation of which systems will be dispatched in a disaster.
    • Media, communications, legal, and budget plans. The reality is that a disaster of any type is possible – from human error to natural occurrences, it just makes sense to be prepared.

    How to Get Started

    Disaster recovery is not something you want to put off, even though it’s easy to get caught up in the “not us” mindset. Being realistic will save you money and maybe even your business in the long run. Talk to the team today.

  196. Managed IT Services for Small Businesses

    Leave a Comment

    If you’re part of a small business, then you understand that some solutions, tools, or systems just weren’t designed with you in mind. They’re called “one size fits all,” but they don’t keep that promise–and at the end of the day, you really wouldn’t want them to. Instead, you want a solution that scales to fit your unique needs, and that’s just what you can expect from managed IT services.

    Why Managed IT?

    There are all kinds of solutions designed with small businesses in mind, so why start with managed IT?

    The answer is simple: tech is at the heart of just about everything you do–which means that tech solutions should also be there, waiting to help out. Technology is notoriously frustrating; you want to be prepared for anything it can throw at you–including security breaches, complicated network connections, inefficient workflows, and more.

    Luckily, that’s where IT services come in. By analyzing your tech environment and suggesting specific, targeted solutions that fit your company managed IT makes itself an invaluable tool in an uncertain but ever-technical business world.

    Here are just a few reasons managed IT is a perfect fit for small businesses:

    • #1: It’s secure.

    Small businesses are, unfortunately, often the targets of digital crime. Hackers assume you are less prepared than other companies. Don’t prove them right; instead, let managed IT help identify and address weaknesses in your defenses and security protocols so that you’re ready for just about anything.

    • #2: It’s up-to-date.

    Outdated information and obsolete technology are a pretty bad match. With managed IT, you’ll have access to the latest expertise and the best tech–which means you’re only limited by what you want to do with it all.

    • #3: It’s flexible.

    No matter where your small business goes in the future, managed IT will be there. By offering a wide range of flexible solutions, managed IT scales consistently to your unique needs and challenges–meaning that this is one tool you’ll never outgrow.

    Ready to see what managed IT services can do for you? Contact us today to find out!

  197. Making the Grade: Managed Print for Schools

    Leave a Comment

    Schools are all about teaching, inspiring, and encouraging students–but who’s there to help the schools themselves “make the grade” when it comes to efficiency and environmental friendliness? The answer is simple: managed print!

    The Power of Printing

    Many schools don’t realize that they have an unbridled power just waiting to be utilized. That power is printing, and it can do a lot for your efficiency, security, productivity, and staff and student satisfaction–as long as it’s managed properly, that is. Printing left unchecked can quickly wreak havoc on just about everything, especially the budget. Luckily, that’s where managed print comes in. By helping schools understand their print environment, take control of their machines, and create simple but powerful workflows without any extra steps, managed print can help you get an A+ in printing.

    A Closer Look

    Let’s see just how managed print works in schools like yours!

    • #1: Better budgeting

    School budgets are always changing, and more often than not, they’re pretty tight. Printing can’t be allowed to drain the bank. Managed print helps staff members understand where the money is going, which areas can be simplified or improved to be less expensive, and how to create better budgets for things like upgraded printers.

    • #2: Flexibility

    Education changes a little bit every day. Managed print helps schools keep up with every change on the horizon, from fluctuating enrollment to financial challenges to new technology, all without cutting corners or costing too much. It also helps schools come up with a solid print foundation, so they can be flexible without changing every little detail.

    • #3: Organization

    It’s easy to get overwhelmed by folders, filing cabinets, and stacks of papers lining the desks. With managed print, schools can change their habits to rely less on printing and more on digital communication, which means that the printers are used effectively and efficiently (and the stacks of paper get a little smaller every day!).

    Ready to see what managed print can do for your school? Contact us today to get started!

  198. How to Make a Document Scanning Plan

    Leave a Comment

    Although scanning may be one of the quickest, easiest, and most efficient document solutions currently available, that doesn’t mean it’s not going to take a little work from you. Here’s how to make a stress-free document scanning plan!

    Getting Started

    One thing you need to remember about document scanning is that it can get out of hand if you’re not careful. Of course, even low-quality or disorganized scanning is better than no scanning at all–but when you scan files, you’re essentially giving yourself a “second chance” to get and keep things in order. Don’t waste that second chance by failing to make a good plan–follow these simple steps!

    Step #1: Organize

    This is the first step because it is, perhaps, the most important one. Getting your documents organized beforehand can save you a lot of heartache in the future. Just make sure you have separate piles for “scan” documents, “store” documents, and “shred” documents (and don’t get them mixed up!).

    Step #2: Understand the process

    Make sure you know what to expect. Do your files need to be prepped in any way before the scanning process begins? How will your documents be ordered once they’re scanned, and what technology is being used to capture and index data accurately?

    Step #3: Prioritize security

    Security is vital through every step in the scanning process. Be sure to consider all your options, from user authentication to password protection.

    Step #4: Organize (again)

    Now that your files are all digital and easy to save, share, edit, and even delete, it’s time to organize them–again. This time, though, you’ll be organizing them for long-term use, so remember to use keywords, naming conventions, and sensible structures to keep everything neat and tidy.

    Need help creating a document scanning plan? Want to get started with finding the right scanning device? Contact us today!

  199. Lexmark Delivers Multi-Talented A3 MFPs for Medium Workgroups

    Comments Off on Lexmark Delivers Multi-Talented A3 MFPs for Medium Workgroups

    LEXINGTON, Ky., Jan. 21, 2020 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the expansion of its A3 product line of devices with the availability of two new multifunction printers (MFPs), the Lexmark CX920de and the Lexmark XC9225. These new devices are designed to bring enterprise-level features and performance to the entry A3 market.

    With many features standard, these new MFPs support demanding workloads through a powerful combination of printing, copying, scanning, faxing and optional finishing. Color output up to SRA3/12×18 makes a big impression, while thoughtful engineering drives endurance and minimizes interruptions to keep the work moving. These A3 devices are an ideal choice for medium workgroups that need a flexible MFP that can do it all. Their larger-format output and integration with the full portfolio of Lexmark-exclusive features and services also complement the capabilities of existing A4/letter fleets.

    Multi-format output – Color output up to SRA3/12×18 makes a big impression, while additional optional paper trays allow A4/letter-size printing and a multipurpose feeder takes small envelopes. Among the wide range of media types accepted are card stock, glossy stock, recycled paper, transparencies and labels.

    High-capacity production yields – Genuine Lexmark toner cartridges print up to 18,500 black or 11,500 color pages, while developer units go up to 600,000 pages for impressive uptime 1,2.

    Speedy scanner — Duplex automatic document feeder (ADF) holds 100 sheets and supports scanning at up to 160 sides per minute. Support for mixed originals, page-level jam recovery, standard OCR, and a “classify and route” option fulfill the highest-speed automated scanning requirements.

    Intuitive color touch screen – The large 10-inch class color touch screen with next-generation e-Task interface features an ultra-smooth surface and can be activated by almost anything, including pens, fingertips or nails—without pressure or direct skin contact. The modern interface is familiar to users, minimizing the need for training.

    Software solutions – User experience and productivity can be enhanced with included solution applications, and devices can be customized via optional apps tailored to a specific need or industry. With available software development kits, customers can create apps of their own. Lexmark smart MFP adaptability future-proofs the investment.

    Finishing options — Finishing options include multi-position stapling, hole punch, booklet, saddle stitch, and trifold. The finisher raises output capacity to 3,500 sheets.

    “Lexmark is pleased to offer these additions to our award-winning product portfolio,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “These new products provide the reliability, security and ease of use that helped Lexmark achieve the highest laser hardware volume growth in the industry, according to IDC’s 3 latest 2019 measures.”

    Saladin added, “Lexmark extends our customers’ hardware investment with a fleet that lasts longer, enables users to get the job done efficiently, and simplifies fleet management by taking the guesswork out of upgrades and upkeep.” 

  200. Multifunction Printers: Lease or Buy?

    Leave a Comment

    You’ve done a lot of work to get to this point. You’ve researched every multifunction printer out there, you’ve analyzed your company’s current and future needs, and you’ve chosen the right machine–but there’s one more step: getting it. Today we’ll make that last step just a little easier by going over your options (and which is best for your budget).

    Leasing vs. Buying

    The final step in the process of getting a new multifunction printer is perhaps the most important one. After all, you wouldn’t want to spend so much time and do so much work finding that perfect machine, only to make the wrong choice at the very end and be forced into something that doesn’t work for you.

    Luckily, it’s easier than you might think to be sure you’re making the right choice. Just spend a little time considering the pros and cons!

    Leasing

    Pros: When you lease a multifunction printer, you don’t have to worry about the initial cost; you get to structure your payments in a way that works for you–plus, a maintenance plan is usually included. You also don’t have to worry about losing money on a machine that may become outdated within just a few months.

    Cons: Leasing is generally more expensive in the long-term. You also end up locked in to a specific contract–and, although some leases allow you to upgrade to a newer or more efficient device without breaking any terms, options like that may be more expensive.

    Buying

    Pros: Buying a multifunction printer means you save money in the long run–and that you get at least some of that money back when it’s time to upgrade. You’re also in charge of every detail, including the “when” and “how” of maintenance and repairs.

    Cons: The upfront costs of buying are high. On top of that, you’re financially responsible for everything that happens to the multifunction printer throughout its life–and, of course, you’re on the hook for every little decision that must be made.

    So, should you lease or buy your multifunction printer? Contact us today for help making this big choice!

  201. The Biggest Benefits of Managed IT Services

    Leave a Comment

    Managed IT is powerful and promising–but it comes with so many benefits that you might find it challenging to know exactly what this solution can do for you. Today, we’ll cut the jargon and focus on what matters most: the most significant benefits of managed IT services.

    Don’t Sweat the Details

    You care about your business and the people who keep it up and running, so naturally, you want to know every little detail about the solutions you choose. That’s a good thing–but it can be a huge responsibility.

    The great thing about managed IT services is that it allows you to take a break from that responsibility for a little while. Once you’ve chosen a provider who understands your needs and offers reliable, professional service, you can rest assured that everything is being taken care of. This means you’re free to focus on what matters most to you (even if that happens to be your tech). The little stuff takes place “behind the curtain,” keeping your IT safe, efficient, and dependable while you work on expanding your brand, connecting with your customers, and finding the next big thing.

    Big Benefits

    Of course, while managed IT services allows you to shrug off the details, there are a few big benefits you won’t want to forget. Here’s a closer look!

    #1: Expertise

    You don’t have to have all the answers; your managed IT provider has them for you! Instead of scouring the owner’s manual or struggling with a search engine, your provider will quickly, efficiently, and reliably help you solve IT issues big and small.

    #2: Dependability

    Managed IT services are up and running 24/7. That means your data, machines, and connections will be secured continuously–but it also means you’ll have help available whenever you need it.

    #3: Cost-efficiency

    Tech is expensive. Managed IT services help you track costs, manage budgets, schedule upgrades, and generally keep track of your spending–all while finding stress-free ways to save.

    Want to learn more about IT services? We’re here to help. Contact us today!

  202. Sharp Earns Astounding 14 Buyers Lab Winter 2020 Pick Awards

    Comments Off on Sharp Earns Astounding 14 Buyers Lab Winter 2020 Pick Awards

    MONTVALE, N.J., Jan. 15, 2020 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today announces that Sharp has earned a total of 14 Pick awards for Winter 2020, the most Keypoint Intelligence – Buyers Lab 2020 Pick awards in the Copier MFP category compared to all other competitors. Every color model, from 26 ppm – 60 ppm, as well as every tested monochrome model within the same speed range, earned top awards.

    In addition to the 12 highly coveted Pick awards for Color/Monochrome Copier MFPs, Sharp was also honored with 2 additional Pick awards in the Color/Monochrome Printer MFP category. Recently, Sharp also received a 2020 Outstanding Achievement in Innovation Pick Award for its Synappx™ family of smart office software solutions. Additionally, Sharp is the current holder of the 2018 – 2021 Buyers Lab Most Reliable Monochrome Copier MFP Brand, which is presented to one manufacturer every three years.

    “These prestigious awards signify Sharp’s leadership in both hardware and software in the digital imaging and smart office markets,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “We are proud of the strong start of this next decade with our recent win of the most pick awards for Winter 2020.”

    Presented in Winter 2020 by the world’s leading authority on document imaging devices and software applications, Buyers Lab’s highly sought-after Pick award recognition is given to the multifunction printer (MFP) models that are deemed best overall based on its rigorous two-month laboratory evaluations. Among the many factors considered are reliability, image quality, productivity, ease of use, a host of connectivity attributes and overall value.

    “We ran over one million impressions on Sharp copier MFPs this season, to exceptional overall results,” said George Mikolay, Associate Director of Copier MFP/Production Analysis, Keypoint Intelligence – Buyers Lab. “As a whole, productivity results were better than other competitors. Strong reliability and above average maximum paper capacities mean less downtime for users to clear misfeeds or refill paper drawers. IT administrators will love the web user interface’s intuitiveness and search and shortcut functionality. And Sharp’s ‘know one, know all’ approach means users of the drivers and control panel will enjoy the same very good overall usability regardless of which machine is close to their particular workspace.”

    Keypoint Intelligence – Buyers Lab Winter 2020 Pick Awards: 

    • Outstanding Color MFP for SMBs
      • Sharp MX-C304W
    • Outstanding MFP for Mid-Size Workgroups
      • Sharp MX-B476W
    • Outstanding Color Copier MFP
      • 26ppm Sharp MX-2651
      • 30 ppm Sharp MX-3071
      • 35 ppm Sharp MX-3571
      • 40 ppm Sharp MX-4071
      • 50 ppm Sharp MX-5071
      • 60 ppm Sharp MX-6071
    • Outstanding Monochrome Copier MFP
      • 26 ppm Sharp MX-M2651
      • 30 ppm Sharp MX-M3071
      • 35 ppm Sharp MX-M3571
      • 40 ppm Sharp MX-M4071
      • 50 ppm Sharp MX-M5071
      • 60 ppm Sharp MX-M6071
    • 2020 Outstanding Achievement in Innovation Award
      • Sharp Synappx™ Smart Office platform
    • 2018 – 2021 Most Reliable Monochrome Copier MFP Brand
      • Sharp Monochrome Copier MFP Line
  203. Lexmark Retail to Showcase latest Innovations in Print and Digital Signage Solutions at NRF 2020 Vision

    Comments Off on Lexmark Retail to Showcase latest Innovations in Print and Digital Signage Solutions at NRF 2020 Vision

    LEXINGTON, Ky., Jan. 10, 2020 /PRNewswire-PRWeb/ —Lexmark, a global imaging solutions leader, today announced that they will be showcasing their award-winning printers and solutions that are designed with retail in mind at NRF 2020 Vision, Retail’s Big Show and Expo, Jan. 12 to 14, at the Jacob K Javits Center in New York. Lexmark will be located in booth 5637.

    “Complicated, paper-based processes slow things down and make it difficult for retail employees to spend time on the sales floor with customers,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “NRF 2020 is the perfect opportunity for Lexmark subject matter experts to interact with customers and to demonstrate how these retail devices and solutions can add real value and extend the lifetime of their investment.”

    Lexmark retail experts will be on hand to showcase products that help streamline paper-based processes in retail. Lexmark offers decades of retail expertise combined with world-class devices, retail-specific solutions and industry-leading services to help our customers achieve their goals.

    2020 vision: Retail seen clearly
    Here’s what will be on display at this year’s show in Lexmark booth 5637:

    • A single signage platform that gives you the right blend of control and creativity for engaging, effective signs that sell.
    • Solutions that automate and streamline processes to enable next-level productivity.
    • Printers built for retail environments that are engineered to last longer than industry norms.
    • Cutting-edge cloud technology and managed print services designed to simplify management and provide complete insight.
    • Built-in security that drives greater protection across your enterprise.
  204. Is Managed Print Good For the Environment?

    Leave a Comment

    It’s not every day that you find a business solution just as good for your wallet as it is for the environment, but that’s exactly the case when it comes to managed print. What’s so unique about this solution? Read on to find out why managed print might be your company’s new best friend.

    Going Green the Smart Way

    There are lots of ways to go green–some of them even fast, efficient, and painless for your business. However, the problem with going green is that many companies see it as a choice between the environment and their bottom line. The good news is that, as we develop new solutions and technologies, that viewpoint is slowly but surely changing–and with options like managed print, it’s possible to go green and save green at the same time.

    To prove it, let’s take a look at some of the “greenest” things about managed print:

    • less waste, which means less printing, less use of consumables, and less energy consumption;
    • better digital solutions, allowing you to say “no” to the print button;
    • more effective use of consumables, like double-sided printing;
    • recycling techniques, especially when it comes to ink and toner cartridges;
    • cost-effective fleet management, which means identifying and eliminating machines that are outdated or inefficient so you can replace them with cheaper, greener devices;
    • and smarter supply storage, so you don’t order more than you need or accidentally waste anything.

    Notice a pattern? Everything good for the environment is also good for your efficiency, budget, productivity, and even customer service. Now that’s a multitasking solution!

    Ready to see how managed print can help you go green and save green? Contact us today!

  205. Things You Might Not Know Your Multifunction Printer Can Do

    Leave a Comment

    Multifunction printers can do a little bit of everything–fax, copy, print, scan; you name it. However, did you know there are even more features and functions that you might not be taking advantage of? Let’s get a closer look!

    MFP Secrets

    Your multifunction printer doesn’t necessarily have “secrets;” it just has a long, intricate list of amazing functions–so many that you probably don’t know every single one. Of course, to get the most out of your machine, it’s smart to brush up on all the little details. You already know your MFP can handle high-speed, high-volume jobs, can copy at high resolutions, can connect to your other machines, and can substantially boost efficiency and security across your company. But what else can it do?

    Let’s find out!

    Finishing options

    Did you know your multifunction printer can help you do a job and finish it too? Whether you need to fold, staple, or bind, your loyal MFP is right there to help you out. (These features make for professional, high-quality documents and reports that will impress just about anyone!)

    Efficient scanning

    Get the most out of your document scanning features by connecting your multifunction printer right to your computer, your mobile device, or even the cloud for convenient cloud backup. This little trick cuts out all kinds of extra steps and makes it easier to edit, share, and secure your digital documents.

    Answering machine

    Believe it or not, on top of everything else it can do, your multifunction printer can also answer the phones! By utilizing your machine’s fax capabilities, you can set up “answering machine” features that forward calls to the right person every time.

    Do you have multifunction printer questions? We can answer them all. Contact us today for all the help you need!

  206. Your Outsourcing Questions, Answered

    Leave a Comment

    In today’s day and age, outsourcing certain IT services–like print management, document management, cloud backup, and even network management–is becoming all the rage. Some companies, though, still aren’t sure. How can you find someone trustworthy enough to handle something so important? What if you still want to keep some control? Today we’ll answer all these questions, and more so you can feel confident choosing managed IT services.

    A Great Team

    The most important thing to remember about any managed service–but especially managed IT–is that you’re not just hiring some stranger to do your work for you. Instead, by outsourcing, you are essentially choosing a teammate–a partner who will work with you to learn your company, your needs, and your goals to offer the most reliable service. A good provider will listen, answer your questions, and always take your opinion into account, so you never have to get out of the driver’s seat (unless you want to, of course). On top of that, managed IT solutions often implement data-tracking tools and services, so you’ll always be able to make the most informed decisions about your tech.

    Outsourcing Questions

    Now that you know what managed IT is all about, it’s time to answer your questions about actually making this big choice.

    #1: “Is it worth it?”

    The simple answer is yes. Outsourcing your IT is cost-effective, secure, and efficient, and it helps take the load off you and your employees, so you never have to worry about having access to reliable tech.

    #2: “Is it reliable?”

    One of the great things about managed IT services is that you’ll be in contact with experts who can answer questions and solve problems 24/7, every day of the year. You’ll never be left on your own.

    #3: “How does it work?”

    Your managed IT provider will come in to learn about your business and your needs, and then begin offering suggestions and solutions based on your habits, challenges, and goals. From there, it’s up to you what direction you want to take the service and benefits.

    Ready to see what managed IT services can do for you? Contact us today!

  207. The Power of Scanning for Law Firms

    Leave a Comment

    Scanning is a dispensable tool for companies in every industry, but it is, perhaps, even more, essential for law firms. Why is this? Today we’ll take a closer look–and also explore a simple tool that can help you make the most of document scanning solutions.

    Scanning Simplicity

    The best thing about scanning is that it’s simple. No need for high-tech software or exhausting learning curves; all you need to do is organize your physical documents, put them through the scanner, and then organize them again on the other side! While this is excellent news for all kinds of companies, it’s especially important for law firms, who can always benefit from less paperwork and more organization.

    What’s even better is that there’s a tool available (and sometimes built-in on specific scanners) that can take your scanning to the next level: optical character recognition. Rather than just making your physical files into digital documents, scanners with OCR can actually read and decipher them, and then organize, store, and secure them accordingly. You get all the benefits without having to do any of the work.

    Why Scan?

    So, now that you know the basics, why should you integrate scanning solutions with OCR in your law firm? Let’s find out!

    #1: Searching

    Once you’ve scanned a document with OCR, it becomes fully searchable. You can search for any word, phrase, or sentence to pull the file right up–and that saves a lot of time hunting through file cabinets.

    #2: Saving

    Scanning saves the day when it comes to human error. By automating the process with OCR, you don’t have to worry about someone entering data wrong or putting files in the wrong place; instead, things will be right every time.

    #3: Communicating

    With scanning solutions, you never have to worry about different file formats again. The software helps you transition from one format to another smoothly and painlessly–which means communication is also smooth and painless!

    Want to learn more about scanning and optical character recognition? Contact us today to get started!

  208. What Managed Print Does For Your Budget

    Leave a Comment

    By now, you probably know that managed print can do all kinds of great things for workflows, efficiency, and even customer service–but let’s be honest: you want to know what it does for your budget. Today we’ll focus exclusively on your bottom line and how managed print services helps save money (and maybe even make more of it!).

    A Money-Friendly Solution

    Managed print isn’t “all about saving money,” and that’s what makes it so great at saving money. Think of it this way: when you’re focused specifically on your budget, agonizing over every dollar, it’s way easier to miss the root of the problem. When you take a few steps back and address the bigger picture, though–like your entire print environment–you’re able to see exactly where your money is going, what needs to change, and what you can do about it. That’s why managed print might be your budget’s best friend.

    Let’s take a look at managed print in action!

    • Controlling supplies

    Ordering, storing, and using supplies can drain your budget. Managed print helps you analyze and control every step of the process, so you’re not wasting anything–dollars or paper.

    • Improving workflows

    Do you have extra steps in your workflow that are wasting time? Could you make things simpler and faster to save money? If there are places you could improve, managed print will find them–and, even better, it will help you address them.

    • Helping employees

    Solutions that save money for your company and are great news for your employees are the best kind of solutions. With managed print, it’s easy to implement new tools and even automation solutions that will make your employees happy and your budget even happier.

    Ready to see what managed print can do for your budget? Contact us today!

  209. Multifunction Printer Tips: When Do You Update Drivers?

    Leave a Comment

    Multifunction printers can scan, copy, fax, print, and do all sorts of other amazing things, all with almost no effort on your part–but every once in awhile, they do need some help from you. Here’s a quick guide on how to know when it’s time to upgrade your printer drivers!

    What is a Printer Driver?

    Multifunction printers are powerful and capable. They can communicate with computer programs, read and print data from a variety of sources, and even send faxes straight to your email–but the one thing “behind the scenes” that are making all of this possible is the printer driver.

    Printer drivers are the software installed on your printer, whether it be Canon, Konica Minolta, or Lexmark, that makes it able to speak the same language as any computer program it encounters, which, in turn, allows it to convert data to a usable form. Naturally, this makes printer drivers a pretty important piece of the puzzle!

    When Should You Update?

    Now that you know what a printer driver is, here are some big signs that it’s probably time for an update.

    #1: When documents are going missing

    If you send a document to the printer from your computer only to find that it is lost in space, the chances are high that your printer driver didn’t do its job. Time for an update!

    #2: When the printer isn’t connecting

    Sometimes multifunction printers have connectivity issues, and that’s normal–but if your printer never seems capable of communicating with other devices, that’s a big sign that the driver is out of date.

    #3: When your prints look terrible

    Low-quality images, grainy text, or just plain bad prints and copies mean that something is seriously wrong. Don’t keep wasting money on reprints; instead, check your driver.

    Want to learn how to update a driver? Interested in more multifunction printer tips? Contact us today!

  210. What to Ask a Managed IT Provider

    Leave a Comment

    Managed services come in all shapes and sizes–document, print, IT services, you name it. They have a few things in common, like prioritizing security and designing their solutions to fit your unique company–but one thing you need to remember about all IT managed services is that they’re only as good as the provider you choose. With that in mind, here are some questions to ask a potential IT managed services provider!

    Why Managed IT?

    Despite being one of many managed services, managed IT is truly unique. It takes stock of your entire business, learning about who you are and what you do, and then gets even closer to understand how your IT infrastructure influences your business identity. Armed with this perspective and awe-inspiring attention to detail, a managed IT services provider can help you choose big-picture solutions and implement far-reaching changes, just by diagnosing and analyzing weak points in your IT processes. Technology is, in many ways, the heart of your company, and managed IT is the health plan that keeps it beating.

    Big Questions

    Here are some questions to ask a potential managed IT services provider!

    #1: “Who are you?”

    This is a broad question–and here, that’s a good thing. You want to learn who is on the managed IT team, what kind of experts you could have at your disposal, and how exactly the provider operates as a whole. You also want to learn how they think about and treat their clients–especially when it comes to customer service.

    #2: “How do you approach IT issues?”

    The answer you’re looking for here is “proactively.” If the provider doesn’t prioritize a good foundation and streamlined processes over basic damage control, then you know it’s probably not a good fit.

    #3: “Can you help us grow?”

    A managed IT provider should be able to choose tools and solutions that enable you to handle the increasing demands and new tasks that are associated with existing growth. Still, those tools and solutions should also help you grow even more. If it’s just about “keeping up,” then you might want to work with someone else.

    Looking for a managed IT services provider who fits perfectly with your company? Contact us today to get started!

  211. How Does Scanning Save Money?

    Leave a Comment

    In a world full of fast, efficient, and tech-savvy business solutions, document scanning can often get overlooked–and that’s a real shame. After all, the truth is that scanning has all kinds of tricks up its sleeve for saving money, boosting efficiency, and making your company stronger and more customer-friendly than ever.

    You Can Bet on Document Scanning

    If document scanning seems like a fast, simple, and inexpensive solution to a lot of big problems, that’s because it is. Take, for example, a stack of papers that’s sitting on top of an overflowing file cabinet. All of that disorganization represents a lot of wasted time, money, and energy–things that your company values. Instead of implementing a whole host of complex, interconnected solutions to address that unsightly pile of paper, scanning allows you to prioritize and reorganize–and just like that, you can turn messy stacks into orderly digital files.

    Here are just a few more reasons you can always bet on scanning!

    • It’s smart.

    Today’s document scanners may not look as high-tech as a smartphone or a giant, impressive production printer, but they can still offer the same kind of advanced technology. Canon scanners are so smart that they can turn your physical files into searchable digital files with text that can be copied, made into keywords, and used to fill out forms automatically. (You’ll save money just by saving time!)

    • It’s creatively budget-friendly.

    Scanning improves your customer service by boosting productivity and cutting down on confusion. It helps you cut down on paper-reliance. It even allows you to save money on file storage–so, at the end of the day, scanning is just a simple solution with incredibly far-reaching benefits.

    • It’s fast.

    Once you’ve organized your files and set up your scanner, there’s not much work for you to do. The machine takes care of almost everything–which means you can spend your time organizing, strengthening your new digital workflows, and creating new printing rules that encourage employees to try online tools first.

    Want to see firsthand how scanning can save money? Contact us today!

  212. How Managed Print Saves You Money

    Leave a Comment

    Managed print services is an excellent solution for all kinds of things, from improved security to streamlined communication. But did you know that managed print is also a fan-favorite when it comes to saving money? Here’s what you can expect from this specialized solution!

    Complex Problems, Simple Solutions

    The task of saving money in your business can sometimes seem a little overwhelming. After all, there are a lot of moving parts to take into account–and if you remove just one tiny thing, it feels like the whole system could collapse.

    That’s why so many companies are turning to managed print services for help controlling and protecting their budgets. Since printing is still at the heart of almost everything you do, even in this modern tech-driven world, it makes sense that a solution focused on printing would be capable of doing all kinds of great things. The best part is that you don’t have to spend your entire workflow on seeing results. All you need to do is implement a few simple print solutions, and just like that, your budget will be healthier and happier than ever.

    Here are just a few ways managed print services can save you money:

    • Better tools

    Managed print gives you access to all kinds of communication and efficiency solutions. When armed with the right tools, it’s a lot easier to cut costs without cutting corners.

    • Lower prices

    Another way managed print can protect your budget is by helping you find the best prices on everything from upgrades to paper and ink. You’ll be a savvy shopper, and your budget will thank you for it!

    • Improved cost per page

    The biggest goal of any managed print system is to improve your cost per page–essentially, making it cheaper for you to do your everyday printing. By gathering data about your habits, reviewing how your print environment works as a whole, and implementing targeted solutions — managed print helps bring this cost down without interrupting existing balances and workflows.

    This is just the beginning! To see what else managed print can do for your company, contact us today!

  213. Biggest Benefits of a Multifunction Printer

    Leave a Comment

    Even though many companies may not stop to consider multifunction printers as “cool technology,” the truth is that these machines can do all kinds of amazing things for your business. Even beyond the print, copy, fax, and scan capabilities, they promise. Let’s find out precisely what a multifunction printer can do for you!

    Don’t Underestimate the Printer

    Businesses of all shapes and sizes make the mistake of underestimating their multifunction printers. Printers, after all, aren’t as eye-catching as the latest smartphones or self-driving cars. But that doesn’t mean they can’t do some pretty amazing things for your company. If you know how to put a multifunction printer to work for you, then you’ll start seeing all kinds of benefits. Like better communication and healthier budgets–without having to lift a finger.

    Sound too good to be true? Here are the most significant benefits of having a multifunction printer!

    • #1: They’re efficient.

    Multifunction printers are the heroes of modern multitasking. They allow you to print, copy, fax, and scan, sure–but they also let you print from your mobile phone or scan directly to email. Meaning that you can do a task start to finish without having to leave the machine.

    • #2: They’re budget-friendly.

    It’s a whole lot cheaper to have one multitasking machine than several single-function devices. You won’t have to pay as much for energy, ink, or paper, and you’ll only have to worry about maintaining and repairing one printer!

    • #3: They’re creative.

    Are you looking for new marketing techniques? Want to offer more services to your clients? Are you hoping to make a great impression at that big meeting? Multifunction printers have a variety of tools and features that open up all kinds of new business opportunities, meaning that your imagination is truly the only limit.

    Multifunction printers can do a little bit of everything. Plus, we have them from tech giants like Lexmark and Canon. Want to see what multifunction printers can do for you? Contact us today!

  214. 3 Ways to Take Control of Cybersecurity

    Leave a Comment

    Cybersecurity is a pretty big deal. It comes with a lot of responsibility and, too often, a lot of stress–but the good news is that you can take control of cybersecurity in your office. Here are a few tips to help put you back in the driver’s seat!

    Manageable Security

    The most important thing to remember when it comes to cybersecurity is that you’re not alone. Managed IT services is an excellent resource for companies looking to boost security while also improving workflows, increasing efficiency, and implementing new tech solutions. With managed IT, you can rest assured that you’ll always have someone to turn to, whether it’s for a quick question, a network issue, or an entire security overhaul.

    Managed IT is all about putting you in control of your tech, and cybersecurity is no exception. Here are a few tips to help you get started!

    Tip #1: Do your research.

    Cybersecurity is so complicated because it’s always changing. One of your most significant responsibilities is to stay informed about the latest threats and risks. That way, you can still be prepared for whatever the tech world throws at you.

    Tip #2: Prioritize good backups.

    Data backups are one thing; good data backups are another. Managed IT services in Des Moines can help make sure you have efficient, effective backups that are always being updated so that your data is as safe as possible.

    Tip #3: Try multiple approaches.

    Antivirus software is excellent, but it’s not enough to protect your entire company. You’ll need a more complicated approach, complete with different types of tools (like a combination of encryption, user authentication, and monitoring) to keep digital threats at bay.

    Worried about cybersecurity and hoping IT managed services can help your Des Moines business? Contact us today to see for yourself!

  215. Is Scanning Part of Your Disaster Recovery Plan?

    Leave a Comment

    Companies of all kinds spend a lot of time worrying about disaster recovery plans–and for a good reason. After all, there’s a lot to worry about, from floods and fires to hackers and malware. The good news, though, is that you can strengthen your disaster recovery plan with a straightforward step: scanning.

    Why Scanning?

    You may be wondering how something as simple as scanning could be so vital to your disaster recovery plan. The truth is that document scanning allows you to improve organization, strengthen security, and create necessary backups in the cloud–all things that would be priceless in case of emergency. Essentially, scanning is an easy way to make your disaster recovery plan stronger and more reliable, all without investing in pricey software or complicated upgrades. Simply take your physical files, run them through the scanner, and digitally organize them. Just like that, you’re well on your way to secure backups and a great disaster recovery plan.

    Here are a few more reasons why scanning might be your company’s new best friend:

    • It’s fast and easy.

    Chances are, you already have a machine capable of scanning paper documents. In fact, many of these scanners can be programmed to scan your files to a specific location. Organization and smooth communication have never been more effortless!

    • It’s budget-friendly.

    Digital workflows are efficient, effective, and a lot cheaper to manage and operate than their paper counterparts. Take, for example, a necessary file for a meeting. If you scanned that file using a Canon scanner, then there would be no need to print a massive stack of copies. Instead, you can save your time and money by emailing it to everyone.

    • It’s a great tool for security.

    Paper files aren’t that safe. They can be lost, destroyed, or stolen–and they’re pricey to keep around. Once they’ve been scanned, though, it’s easy to add passwords and limit access with user authentication. This means that scanning is a great way to keep your company, data, and clients safer than ever.

    Are you ready to make document scanning a part of your disaster recovery plan? Contact us today to get started!

  216. Lexmark Garners Numerous Product Awards from Printer Hardware Reviewers

    Comments Off on Lexmark Garners Numerous Product Awards from Printer Hardware Reviewers

    LEXINGTON, Ky., Oct. 1, 2019 /PRNewswire-PRWeb/ — Lexmark, a global imaging solutions leader, today announced it has been lauded by top industry hardware reviewers for the reliability, security and ease of use of various monochrome and color laser multifunction printers (MFPs).

    Better Buys 
    Better Buys awarded the Lexmark MC3326adwe Series with its Editor’s Choice Award for 3Q 2019 in the color MFP category.

    “The MC3224dwe, MC3224adwe and MC3326adwe join Lexmark’s GO Line™ series which provides enterprise-level features in smaller, lower-cost devices,” said Melissa Pardo-Bunte, editor, Better Buys. “These color MFPs target small businesses that need affordable and efficient devices. Lexmark boasts that these MFPs are 30 percent smaller and lighter (than previous models) for a compact fit on desks and other cramped spaces.” 
    Keypoint Intelligence – Buyers Lab (BLI) Summer Pick Awards 
    BLI recently awarded Lexmark with Summer 2019 Pick awards for the following products: 

    • Lexmark CS331dw/CX331adwe – Outstanding Color Printer/MFP for SOHO Environments
    • Lexmark B2236dw/MB2236 Series – Outstanding Printer/MFP for SOHO Environments
    • Lexmark CS622de/CX625 Series – Outstanding Color Printer/MFP for Mid-Size Workgroups
    • Lexmark CS720 Series – Outstanding Color Printer for Large Workgroups

    “Lexmark’s outstanding lineup was awarded with the most wins in the most categories this Summer 2019 award season,” said Kaitlin Shaw, Keypoint Intelligence senior editor, Printers/A4 MFPs. “Lexmark offers products that outshine the competition in the home office, small office, mid-size workgroup, and large workgroup areas. All of the winning models stood out for their impressive performances and user-friendliness, promising minimal downtime for busy workgroups.”

    “When you factor in these devices’ low costs with their impressive performances and feature sets, it’s easy to see why Lexmark took home so many Pick awards,” Shaw concluded.

    Pacesetter Award Recognizes Lexmark for Standout Ease of Use 
    Keypoint Intelligence – Buyers Lab also awarded Lexmark its BLI PaceSetter 2019–2020 in Ease of Use: A4 Small Workgroup award.

    “Lexmark offers a broad range of devices for small workgroups that are impressively easy to use and maintain,” said Shaw. “Buyers Lab analysts were impressed with Lexmark’s robust USB print capabilities, particularly the broad range of file formats many models support, including Microsoft Word, PowerPoint, and Excel. Also impressive is the level of guidance Lexmark’s touchscreens provide for user maintenance procedures; extensive, graphical, step-by-step instructions steer users seamlessly through the processes for toner replacement and misfeed removal.”

    “We designed these products to deliver reliable, secure and easy to use print solutions for SMB customers,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “These award-winning devices bring the power and durability of a departmental printer or MFP to the desktop, without sacrificing the enterprise-level quality and security customers expect from Lexmark.”

  217. Managed Print: Reactive vs. Proactive Solutions

    Leave a Comment

    Printing is often a tricky subject when it comes to finances. After all, without the appropriate processes and data measurement tools in place, just hitting “print” can be an expensive choice. So today, we’re here to arm you with some proactive solutions.

    What’s the Difference?

    To help you get a better idea of how to effectively approach print costs (and what managed print is all about) – here are some examples of proactive solutions versus reactive solutions.

    Proactive Solutions

    • Maintenance. Taking good care of your Lexmark and Canon printers helps you catch small issues before they become big ones–and it also lengthens the life of your machines.
    • Supply schedules. When you understand what your habits are, you can create supply schedules to help you order ink, toner, and paper before you run out.
    • Timed upgrades. Upgrades can be pricey, but they’re no big deal if you plan them ahead of time and create the appropriate budgets.

    Reactive Solutions

    • Repairs. Choosing to do repairs on anything that breaks rather than schedule and perform regular maintenance is a reactive solution–especially since repairs are a lot more expensive!
    • Random supply orders. It’s easy enough to order supplies whenever you run out, but that means you might have to put off some critical jobs while you wait for ink or paper to arrive.
    • Late upgrades. Waiting to upgrade your machines until the very last minute can hurt your budget, efficiency, and workflows. Which is why it’s an excellent example of a reactive solution.

    The difference is clear: proactive solutions allow you to address inefficiencies and frustrations before they become huge, expensive issues. While reactive solutions leave you scrambling to do damage control. With a little help from managed print, you can make sure that you stay firmly in the former category. Making great choices, implementing savvy changes, and overall taking control of your print environment from the bottom up.

    Want to see what else managed print services can do for you? Contact us today to get started!

  218. Multifunction Printer Tips to Save Your School’s Money

    Leave a Comment

    Des Moines organizations of all shapes and sizes are looking for ways to save money without cutting corners, and schools are no exception. Today we’ll take a look at some simple, stress-free ways to put your multifunction printers to work saving money and improving efficiency, all without making any massive changes!

    Working Smarter

    The great thing about multifunction printers from Canon Des Moines businesses use is that they’re designed so you can work smarter instead of harder. However, to make that possible, you need to have a few tricks up your sleeve–nothing fancy, of course. But a few simple tools for making the most of your printer’s functions and features. That way, the machine will save money for you.

    Sound too good to be true? Here are a few tips you can try today!

    • #1: Implement savvy security tools.

    Security issues and human error can be a considerable cost for your school. Instead of stressing out, try implementing security tools like follow-me printing and user authentication. That way, documents are never left on the print tray to be lost, stolen, or accidentally reprinted.

    • #2: Consolidate your fleet.

    That sounds like a lot of work, but the truth is that consolidating your school’s printer fleet can make a huge difference. Do a little math and find the right number of machines for your operation size, your staff, and your school’s unique needs. This saves money on everything from ink and paper to repairs and maintenance!

    • #3: Utilize print tracking.

    Print tracking gives you feedback on exactly how you print. That means you’ll understand who makes how many color copies, which devices are used most often, and when your printing needs increase. It’s a great way to reflect on your habits and make the right changes.

    Ready to see what else multifunction printers can do for your school? Contact us today!

  219. Managed IT: Anatomy of a Great Provider

    Leave a Comment

    How do you tell a decent managed IT services provider from an excellent one? What are the signs that you’ve created a partnership that will benefit your security, your efficiency, your budget, and your entire company? Today we’ll help you answer these questions and more by taking a look at the “anatomy” of a great managed IT provider!

    Looking Closely

    At first glance, many managed IT services providers look like they’d be a good fit. They might have smart, professional technicians or offer enough variety that you can always find the services and supplies you need. They might even have fast answers to all of your questions. However, if they’re not interested in creating a partnership with your company, they’re not the right fit.

    Providers like that won’t often take the time to learn your company inside and out, meaning that you’ll end up with “cookie-cutter” solutions that never quite fit. Just remember, most providers are decent–but only a perfect provider will want to create a real, lasting relationship with your business.

    Let’s take a closer look at the anatomy of a great provider!

    #1: Listening ears

    Providers who don’t take the time to answer your questions thoroughly and honestly just aren’t going to be a good fit. Instead, they should be eager to include you in every conversation.

    #2: Helping hands

    A perfect provider will always be there with professional, polite technicians to solve your problems and keep your machines in good working order. They’ll also have a fast response time so that you’re never left in a tight spot.

    #3: A clever mind

    You want a provider who can offer targeted, savvy solutions for your unique needs, as well as guide you through rapidly-changing technology. All while helping you stay cost-effective and efficient. Intelligent providers know how to combine industry knowledge with data they’ve gathered about your unique company.

    Looking for a managed IT services provider in Des Moines who has all these things and more? Contact us today!

  220. Become a Scanning Pro with the Perfect Scanner

    Leave a Comment

    Being a “scanning pro” is easier than you might think, especially using a Canon scanner. All you need is the right information, the right inspiration–and, of course, the right scanner. Here are a few things to keep in mind when making this big decision!

    A Good Investment

    Scanning can quickly become your company’s “secret weapon.” Not only is it affordable and efficient–it also comes with a long list of benefits that can impact every part of your workflow. For example, scanning allows you to:

    • get organized, helping you get rid of those huge stacks of paper;
    • improve security, turning vulnerable paper files into digital documents that are easier to store and secure;
    • save money, limiting your reliance on paper;
    • and protect the environment, giving you a fast, easy, and pain-free way to “go digital” while minimizing your use of paper, ink, and energy.

    Before you can enjoy those benefits, though, you need to choose the right scanner for your business.

    What to Ask

    Here are a few things to ask yourself when looking for that perfect machine!

    • “How will we use the scanner?”

    It’s essential to have a good idea of what your needs are. For example, if you plan on doing a lot of high-volume, high-speed scans, you’ll need a more powerful machine.

    • “What devices need to connect to the scanner?”

    In today’s world, a machine that doesn’t talk to other devices is not just frustrating–it’s an obstacle to efficiency. Make sure you choose a scanner that can connect to your existing systems, network, and mobile devices.

    • “What will we need in the future?”

    Don’t choose a “bare minimum” machine. Instead, find something that addresses both your current goals and your future ones–that way, you won’t have to break the bank upgrading later.

    Ready to be a scanning pro? Need help choosing the perfect Canon scanner? Contact us today!

  221. Managed Print: Where is Your Money Going?

    Leave a Comment

    Managed print helps you cut down on paper usage, improve security, streamline workflows, boost efficiency, but maybe the most important thing is budget control. Essentially, managed print allows you to answer one big question: where is your money going?

    How it Works

    Managed print services rely on a print audit to get a complete, detailed look at your business–your habits, your needs, your challenges, your Lexmark printers, your workflows, and more. With this information, you and your provider can make informed decisions about which direction to take, which solutions to implement, and how to go about making the best changes for your company. However, there’s one type of data that many companies find the most appealing: financial facts. 

    Here’s what a print audit will tell you about where your money is going:

    • Equipment

    How many printers do you have, and how much do they cost to operate? What about other hardware? Do you pay for specialized software? Managed print provides valuable transparency when it comes to equipment costs.

    • Supplies

    Paper, ink, toner, you name it–ordering and storing supplies can get pricey. A print audit will help you see exactly what you’re spending (and why).

    • Repairs and maintenance

    Part of your print budget will always go toward repairing and maintaining your hardworking machines. Exactly how much of your budget? Well, that’s what managed print will help you find out.

    • Invisible costs

    There are other, less obvious costs of operating a printer fleet–which means that it can feel challenging to find out where your money is going. Luckily, managed print can help you keep track of these things–like the cost of unnecessary printing, the unapproved use of print shops, accidental supply orders, and more.

    Managed print uses this information to help you take control of your budget and save money, time, and stress. To see for yourself, contact us today!

  222. Should You Buy or Lease a Multifunction Printer?

    Leave a Comment

    You have a lot of decisions to make when it comes to multifunction printers–but one choice you definitely shouldn’t have to stress about is whether to buy or lease. Today we’ll cover the pros and cons of both, helping you decide what’s best for your business.

    Before You Decide

    Long before you start worrying about buying or leasing, you should focus on the multifunction printer itself. It’s best to have some idea about what you want before you start the shopping process. For example, choosing a Lexmark or Canon–that way, you won’t be distracted by features and functions when you’re trying to decide between leases and price tags. 

    The best way to decide which multifunction printer is best for you is to do a little bit of research, analyze your goals both now and in the future, and prioritize. These machines can be a great advantage for your company–provided, of course, that they support your needs and open up all the right opportunities.

    The Big Choice

    Once you know what you want, it’s time to decide how to get it. Here are the pros and cons when it comes to buying or leasing multifunction printers!

    Buying

    Pros: Although the upfront cost of buying a printer might seem high, it’s actually cheaper in the long run. The tax benefits are also a pretty great advantage. On top of that, you own the machine, which means you get to call all the shots (and eventually get some money back when you go to sell it).

    Cons: Ownership means you’re on the hook for everything. Repairs, maintenance, eventual upgrades–you’ll have to deal with all the details.

    Leasing

    Pros: Leasing gives you budget flexibility. You won’t have to worry about depreciation, and you’ll be able to upgrade whenever your lease allows.

    Cons: The biggest disadvantage of leasing is that you’ll be paying more in the long run.

    Buy or lease–it’s a big decision, but it doesn’t have to be stressful. If you want to see multifunction printer options, contact us today!

  223. Managed IT: A Long-Term Solution

    Leave a Comment

    What are short-term IT support solutions, and why are they bad news for your business? Today, we’re going to find out–all by taking a look at a long-term IT solution: managed IT services.

    Duct-Taping Your Problems

    Duct-tape might be great for just about everything, but one thing it’s not good for is fixing IT problems. You don’t want a “quick fix” or a short-term remedy that’s just going to hold your IT together for a little while; instead, you want a solution that actually gets to the root of the problem and addresses it, then works its way up to eliminate all the other issues. That’s a long-term IT solution–and managed IT services is a perfect example.

    With managed IT, you can rest assured that your tech problems are being solved from the ground up, meaning that once they’re gone, they’re gone–you won’t have to worry about them showing their ugly faces again. Additionally, managed IT helps you create plans and implement changes that work proactively so that new problems don’t arise in the first place.

    Here are a few more ways managed IT services helps protect your tech:

    • Growth

    As your company grows and changes, so do your IT needs. Managed IT can be scaled to fit your business no matter what, which means you’ll always be able to count on your software, your Lexmark and Canon machines, and your network.

    • Cost savings

    It’s expensive to “duct-tape” your IT problems. They end up causing bigger issues in the long run–but when you use managed IT to solve them instead of covering them up, you save money in all kinds of ways.

    • Support

    Another great thing about managed IT is that it’s there when you need it most. By putting you in contact with experts who can answer your questions, provide recommendations, and get you into good IT habits, this solution ensures that you’re never left in a bind.

    Ready to see what else managed IT services can do for you? Contact us today!

  224. Scanning Tips: What Belongs in the Cloud?

    Leave a Comment

    Cloud services are great for all kinds of things–security, communication, streamlining, and more. However, many companies aren’t always sure when and how to use the cloud in order to get the most use out of it. That’s why today’s scanning tips will focus on cloud storage and how to decide what belongs there.

    After You Scan

    Scanning using a Canon Des Moines organizations have trusted for many years is a kind of gateway solution: it opens up all kinds of paths and opportunities for new ways to store, access, and distribute information. One thing you can do after scanning your documents is to store them in the cloud–a safe, efficient way to make data accessible to all the right teams and individuals. There’s no “right” way to use the cloud, but there are efficient ways–and knowing them can help you make the most out of all your cloud services.

    Using the Cloud

    Let’s take a look at which of your scanned documents belong in the cloud!

    • Correspondence

    Look over the letters and messages you’ve exchanged with clients, suppliers, and other important business partners. Chances are, most of these include important information for all parties–which means it’s a good idea to store them in the cloud, where they can safely be shared with anyone who needs access.

    • Schedules

    No matter how you do your scheduling or what your calendars look like, they definitely belong in the cloud. That way, everyone can see them–and those with proper permissions can update things to keep everyone on track.

    • Password information

    It’s rule #1 never to write your passwords down, right? Well, the truth is that, as long as you’re using a reliable password management program and you have the proper encryption and security, the cloud is a great place to store this kind of information. It helps ensure that you can get into all of your accounts from anywhere, all without putting your data security at risk.

    Looking for more scanning tips? Want to learn about cloud storage? Contact us today!

  225. Sharp Announces 13 New Monochrome Multifunction Printers That Join Award-Winning MFP Product Family

    Comments Off on Sharp Announces 13 New Monochrome Multifunction Printers That Join Award-Winning MFP Product Family

    MONTVALE, N.J., Aug. 6, 2019 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), announces 11 new Advanced and Essentials Series workgroup MFPs, as well as two new Advanced Series desktop MFPs for the technology-driven workplace. All the new models are built using Sharp’s latest controller technology and share Sharp’s award-winning, easy-to-use touchscreen display, common across 30+ models in the lineup. The new models also offer available voice control features, greater cloud integration, leading-edge security and more.

    Using the available MFP Voice feature with Amazon Alexa, users can ask the MFP to make copies or scan a document. The new models also easily integrate with today’s complex network environments and offer quick access to an expanded list of cloud services that include Box and Dropbox. Additionally, Adobe Embedded Print Engine technology enables users to direct print PDF files from a variety of sources with greater performance and rendering accuracy. Sharp’s new Application Portal allows administrators to easily add new applications and update existing ones right from the touchscreen of the MFP.

    All 13 models deliver leading-edge security features, such as firmware attack prevention and a self-recovery capability, which can identify a malicious intrusion and restore the machine firmware to its original state. An application whitelisting feature helps protect the machine’s file system from unauthorized access. Additionally, administrators can centrally manage select settings at the device using Active Directory® Group Policy.

    “We are excited to offer this new lineup of monochrome MFPs that not only offers great features but also delivers consistency throughout the product family,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “Our focus continues to be about providing quality products that deliver superior productivity and ease-of-use. We’re proud to continue that tradition with this new lineup of monochrome Advanced and Essentials series models.”

    The following models will be available for shipment in late August via authorized Sharp dealers and direct sales channels:

    Advanced Series Workgroup Models

    • MX-M3071 – 30 ppm; replaces the MX-M3070
    • MX-M3571 – 35 ppm; replaces the MX-M3570
    • MX-M4071 – 40 ppm; replaces the MX-M4070
    • MX-M5071 – 50 ppm; replaces the MX-M5070
    • MX-M6071 – 60 ppm; replaces the MX-M6070

    Essentials Series Workgroup Models

    • MX-M2651 – 26 ppm; replaces the MX-M2630
    • MX-M3051 – 30 ppm; replaces the MX-M3050
    • MX-M3551 – 35 ppm; replaces the MX-M3550
    • MX-M4051 – 40 ppm; replaces the MX-M4050
    • MX-M5051 – 50 ppm; replaces the MX-M5050
    • MX-M6051 – 60 ppm; replaces the MX-M6050

    Advanced Series Desktop Models

    • MX-B376W – 37 ppm; replaces the MX-B355W
    • MX-B476W – 47 ppm; replaces the MX-B455W
  226. The Biggest Benefits of Managed Print

    Leave a Comment

    The truth about managed print services is that it has a long list of benefits–so many, in fact, that it might take you days to fully appreciate them all. Luckily, it’s easy to see the biggest benefits of this great solution–and today, we’ll show you exactly what they are.

    What is Managed Print?

    Before we see what this solution can do, we should take a minute to see how it works. Managed print helps you take control of your entire print environment–from consumables to machine placement to specific settings–and recommends solutions designed specifically for you. It allows you to better understand your own habits, anticipate future needs, and streamline just about everything you do, all while saving time and money. There’s no limit to what you can achieve with a little help from managed print.

    Big Benefits

    So, what does managed print actually do? Let’s find out!

    #1: Improved security

    Did you know that hackers often start an attack by targeting the printer? Managed print helps you identify security problems in your print workflows and find fast, effective solutions–all without draining your budget. Your data, machines, and networks will be safer than ever.

    #2: Boosted efficiency

    One of the best things about managed print is that it introduces new solutions that you might not have considered before. For example, you could implement mobile printing to save time and improve flexibility; you could also use online tools to manage your devices remotely, allowing you to keep things running smoothly no matter what.

    #3: Strengthened communication

    Good communication relies on good printing. With managed print, you can minimize downtime and make sure everyone is using the printers from Lexmark Des Moines’ trusts as efficiently as possible–which, in turn, allows you to simplify and strengthen communication in every corner of your business.

    Want to see what else managed print can do? Contact us today for more information!

  227. Lexmark Extends SMB Offering with New Lexmark GO Line™ Devices

    Comments Off on Lexmark Extends SMB Offering with New Lexmark GO Line™ Devices

    LEXINGTON, Ky., July 16, 2019 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the expansion of its Lexmark GO Line series with the availability of six new devices designed for small and medium business (SMB). The Lexmark GO Line series delivers enterprise-level durability, reliability, security and features in a smaller, lighter, lower cost device.

    The Lexmark GO Line devices launched today include two new color single-function printers, the C3224dw and C3326dw; three new color multi-function devices (MFPs), the MC3224dwe, MC3224adwe and MC3326adwe; and a new monochrome MFP, the MB2236adwe. 

    The color devices launched today are up to 30 percent smaller and lighter than Lexmark’s predecessor products, to accommodate small spaces. Wi-Fi is standard, along with enhanced connectivity and support for mobile users. These devices also come with multicore processing and Lexmark’s full-spectrum security, which ensures the same level of award-winning security and protection found in Lexmark enterprise-class devices. A one-piece toner cartridge combines imaging components with Unison toner, making them easily removable and recyclable through Lexmark’s Cartridge Collection program. 

    The color devices print up to 24 or 26 color pages per minute, while the mono device features print speeds of up to 36 pages per minute. The multi-function products feature a 2.8″ touchscreen.

    “The Lexmark GO Line series delivers SMB customers a simplified product line with easy to use, reliable products that fit their budgets and environments,” said Brock Saladin, Lexmark senior vice president and chief revenue officer. “Lexmark GO Line series products are designed to be quick and easy to select, place and configure, with a full range of features that enable customers to maximize their productivity and simplify device management, with the peace of mind that comes with Lexmark’s full spectrum security.”

    Products in the Lexmark GO Line series are available through the Lexmark Global Partner Network and directly from global distributors.

    Lexmark is also announcing two new enterprise color products today. The CS331dw single function printer and the CX331adwe MFP help to enhance small-workgroup productivity with color output up to 26 pages per minute, high-yield replacement toner cartridges, and connectivity via Wi-Fi, USB and gigabit ethernet.

  228. The Best Things About Multifunction Printers

    Leave a Comment

    There are so many great benefits associated with multifunction printers that it might take hours to list them all in-depth. However, since multifunction printers are all about saving time and space, we’ve compiled this quick list of the best things about MFPs–so read on to find even more reasons to love these powerful, efficient machines.

    Value, Performance, and Reliability

    Multifunction printers from Canon or Lexmark are a popular choice in companies of all sizes and industries of all kinds–and that’s because these machines really are the workhorses of the business world. They copy, fax, scan, and print, and on top of that, they come with plenty of extra features to help you achieve your marketing goals, communicate better than ever before, and impress your customers. Essentially, a multifunction printer is everything you could ask for in a single piece of office equipment–and it has plenty of benefits to offer, too.

    A multifunction printer will:

    • Save time.

    The great thing about MFPs is that they’re a one-stop, do-it-yourself machine–which means you can start and finish an entire print job without taking a step. They save all kinds of time connecting to and collaborating with multiple devices–and besides, it’s easier to learn how to use one machine instead of a whole fleet.

    • Save money.

    Multifunction printers are affordable in numerous ways. Firstly, they have a budget-friendly upfront cost, which means you don’t have to settle for something you don’t want just because the price is right. On top of that, they’re also cheaper to own and operate than separate fax, scan, print, and copy machines–and you only have to buy ink and paper for one device.

    • Save the environment.

    With an MFP, it’s easier than ever to utilize online tools, limit your reliance on paper, and use less energy and ink. Who would have thought that one big printer could be Mother Earth’s best friend?

    Multifunction printers are a great fit for every business. Contact us today to see for yourself!

  229. Managed IT: Combining IT Services and Security Services

    Leave a Comment

    Should you use two different providers for IT security services and managed IT services in Des Moines? What’s best for your data, your budget, and your company overall? Today, we’ll help you answer these questions and more by taking a closer look at managed tech services like these.

    The Basics

    Since the two often overlap, it’s important to understand the real differences between managed IT services and managed security services. Knowing the details helps you make savvy, informed decisions that protect your business and save time, money, and stress.

    Managed IT services

    A managed IT provider is responsible for:

    • helping create and manage backups,
    • managing routers, firewalls, and other tech,
    • keeping your network up and running,
    • offering cloud services,
    • and providing customer service and IT support in Des Moines for you and your employees.

    Managed security services

    A managed security provider is responsible for:

    • managing your use of mobile devices
    • identifying security vulnerabilities
    • running assessments to ensure compliance with security regulations
    • and responding to threats, breaches, and other issues.

    The Best of Both Worlds

    For most businesses, it’s best to combine these services–to find a provider who can offer both managed IT and advanced security. In general, it’s cheaper to combine everything than to pay for separate vendors–and on top of that, you only have to find one company you can trust and work with. Additionally, it’s easier, more consistent, and less stressful for you and your provider to cut out any “middle man” and instead communicate directly on all IT concerns.

    At the end of the day, it’s important for you to decide what works best for your unique company–and, of course, to find a provider who supports your unique goals.

    Want to learn more about IT managed services and managed security services? Contact us today!

  230. Top Reasons You Need Scanning Solutions

    Leave a Comment

    By now, you’ve probably heard plenty about scanning solutions and why they’re so great–but do you know what makes them an invaluable part of any business? Here are the top reasons you should consider scanning solutions!

    Achieving Simplicity

    Today’s business solutions are generally powerful, efficient, and budget-friendly–but they aren’t always simple. Scanning, though, doesn’t have that problem. It’s as simple as it sounds–just place your document on the scanner, press the right buttons, and get ready to see instant improvements in communication, security, document storage, and more. Many businesses tend to take scanning for granted because they think it’s too simple to be helpful–but that’s simply not the case.

    Still not convinced? Here are the top reasons why scanning solutions are a great choice for every business!

    • #1: Scanning limits paper reliance.

    Do you ever feel like you rely too much on paper? It can be expensive, inefficient, and unreliable–but scanning solutions help you make the switch to digital documents. That way, you can cut down on paper reliance at your own speed and start enjoying the benefits of easy-to-use, easy-to-organize digital files.

    • #2: Scanning makes security easier.

    You can’t protect your company’s files if they’re all over the place. Scanned files are much easier to manage–and with tools like password protection and access control, you have multiple layers of security at your disposal.

    • #3: Scanning improves disaster recovery plans.

    Whether you’re planning for physical disasters or digital ones, scanning can help you create backups and strengthen disaster recovery plans so that you’re prepared for just about anything.

    • #4: Scanning saves time and money.

    No more hunting for lost documents, no more reprinting, no more frustration–scanning helps you save time and money by introducing simple solutions into your workflow.

    Ready to get started with document scanning solutions? We’re here to help. Contact us today!

    Canon Des Moines

  231. Go Green with Managed Print!

    Leave a Comment

    Managed print is one of those unique solutions that can help you go green and save green at the same time. It’s simple but powerful, environmentally friendly but efficient–and best of all, it benefits just about everything in your company while helping to protect Mother Earth. Sound too good to be true? Read on to find out how managed print can help you go green the smart way!

    Creative Solutions

    The great thing about managed print is that there’s nothing “cookie-cutter” about it. Instead, it’s completely designed around you–your workflows, your needs, your machines, and your unique goals. By analyzing your print environment and helping you find ways to improve your habits and processes, managed print introduces solutions you might never have considered–and the best part is that, by making things better for you, managed print is also making things better for the environment. Every time you use double-sided printing or rely on a digital tool instead of physical paper, you’re keeping your budget and Mother Earth healthy and happy.

    Here are just a few of the creative ways managed print can help you go green!

    • Minimize waste

    Managed print isn’t about getting you to stop printing. It’s actually about teaching you all the best ways to print smart, which means minimizing wasteful practices and being mindful about how you use your machines.

    • Make efficient choices

    Little choices can make big differences. For example, you can change the defaults on your printer to be more environmentally friendly, use recycled paper, and recycle your print cartridges–simple for you, but great for your budget (and the Earth).

    • Choose good upgrades

    Upgrading to more efficient, less wasteful machines can do wonders for your sustainability. Older machines waste money, energy, ink, and paper–but managed print helps you find the smartest, most efficient ways to upgrade so your fleet is always as green as can be.

    Ready to see what managed print can do for you? Contact us today!

  232. Multifunction Printer Tips: Maintenance Agreement Benefits

    Leave a Comment

    Multifunction printers are responsible for so many things in your workflow that, if they break down or run into issues, your productivity levels could suffer for hours or even days. That’s why many companies turn to the reliability and efficiency of a maintenance agreement–to keep things running smoothly.

    A Good Choice

    When it comes to print environments, you have a lot of choices to make. The first great choice is bringing multifunction printers into your fleet. These machines are powerful and intelligent, allowing you to do a little bit of everything–all while being budget-friendly.

    The next great choice is to enter into a maintenance agreement that acts as a “safety net,” helping make sure that your multifunction printer is able to consistently perform at these high levels. There are plenty of things to love about maintenance agreements–so let’s take a closer look!

    • Cost

    One of the best things about printer maintenance agreements is that they offer fixed prices. This means that you won’t have to keep paying for every little thing and that you won’t have to worry about any hidden costs–just one price you can count on.

    • Longevity

    Regular maintenance helps ensure that multifunction printers last a long time. The truth is that it’s always cheaper and more efficient to pay for “printer TLC” than it is to pay for an upgrade or repair.

    • Reliability

    Maintenance contracts guarantee that your provider will always be there for you. Fast, personalized service allows you to rest easy knowing that your company’s unique goals and needs will always be taken into account–and that you’ll never be forced to fix big problems by yourself.

    Want to learn more about multifunction printers? Interested in maintenance agreements? Contact us today!

  233. Managed IT Services for Public Relations Firms

    Leave a Comment

    IT managed services in Des Moines is a great tool for companies of all shapes and sizes–and in all different industries. This is because managed IT is unique in the way it approaches each business’s individual needs. Even public relations firms, with their specialized goals and security requirements, can benefit from this solution–and here’s how!

    A Different Approach

    Managed IT services Des Moines businesses use never looks the same twice. Instead, it adapts to each business and essentially becomes part of the environment–all without interrupting efficiency. For example, a managed IT provider can help streamline fleets while protecting crucial functionality, perhaps by replacing single-function devices with multifunction printers. The possibilities are endless, and the benefits are incredible.

    Managed IT and PR

    How does managed IT fit the unique needs of PR firms? Let’s find out!

    • #1: Priorities

    PR firms do a lot of different things under one roof, from speech-writing to marketing to planning events. Managed IT doesn’t just keep up with all of these differing needs and goals–it helps make sure everyone is on the same page by making devices, files, data, and online tools interconnected and efficient.

    • #2: Costs

    IT can be expensive. With managed IT, PR firms don’t have to worry about expensive repairs, maintenance, or upgrades–instead, the provider will create proactive solutions as well as step-by-step financial plans to make upgrades possible.

    • #3: Backups

    Every industry worries about data loss and online disasters, and PR firms are no exception. Luckily, managed IT services Des Moines industry leaders use from MMIT makes it easy to create and organize cloud-based backups–that way, no natural disaster, man-made accident, or cyber-criminal can get in the way of efficiency and success.

    Managed IT is a perfect solution for PR firms. Contact us today to learn more!

  234. Scanning: The Easy Way to Get Organized

    Leave a Comment

    “Getting organized” seems like it’s on every company’s list of New Year’s resolutions. Of course, eliminating stacks of paper and creating simple filing systems is easier said than done–until now, that is! Scanning makes it fast, simple, and stress-free to get organized, and the best part is that you can get started today.

    No More Procrastinating!

    Many companies tend to procrastinate when it comes to getting organized simply because they aren’t sure where to start. It’s a big job, and it can seem daunting at first–but with scanning solutions, you don’t have to worry about any of that. In fact, all you need to do is prepare your documents, scan them in using a Canon scanner, and name them according to a simple filing system–and then you’re good to go!

    Scanning makes it simple and painless to get organized, but it also comes with a lot of other great benefits. For example, when you start scanning documents in your business, you’ll enjoy:

    • streamlined workflows, where it’s easy to find, update, and share documents because they’re all scanned in;
    • smoother communication, because no one will be scrambling to find hard copies of certain documents;
    • better security, since you can control access to scanned documents and set passwords so that only the right people can see important files;
    • fewer errors, thanks to automation options and less human error;
    • and less stress, because scanned documents are easy to create and even easier to use.

    When you use scanning solutions in your company, you’re not just making things easier on yourself–you’re also creating a safe, efficient workplace that’s good for you and the environment. Scanning truly is a win-win!

    Ready to get started with scanning solutions? Contact us today!

  235. Managed Print Solutions for Auto Dealerships

    Leave a Comment

    Auto dealerships have a wide range of documents that must be printed regularly. This makes it important to ensure that all of the printers in the office are working well and ready to be used.

    Printer Maintenance

    Part of managed print services in Des Moines is the regular maintenance of the printers. This keeps an eye on whether a printer needs any work, whether it has gotten slow or is experiencing problems like paper jams. If any repairs need to be done, managed print services can let you know about them before they get bigger and far more expensive to complete. Maintenance allows for your printers to last longer and to be ready to go when they are needed by salespeople and management alike.

    Saving Time for Employees

    Auto dealerships are fast-paced workplaces, and there is little way to predict how busy a day will be. When your printers may or may not work, this can take time away from an employee’s day for checking on the printers, trying to fix them, getting the paper to put in them, etc. To keep pace with the sales force, managed print services are there to keep the printers up and running and stocked with everything they need. Your salespeople need to be free to go out and make sales. The time that they spend on printer maintenance only takes away from making those sales.

    Secure Data

    Part of today’s managed print services is ensuring that the privacy features are working well on every printer. Those features are especially important with today’s danger of data breaches. The privacy of your customers is of the utmost importance, and a data breach can ruin the reputation of a dealership. This makes managed print services an important part of your overall security. So much data from customers is needed that remaining compliant with their privacy is a major task that must be done every time their data is printed.

    If you’re ready for managed print services to keep your dealership’s printers prepared to be used, and your data private, contact us to find out more.

  236. What You Need to Know About Buying vs Leasing a Printer

    Leave a Comment

    Every office needs at least one good printer, but it’s up to the business rather it needs to purchase a printer or to rent one. For some companies, leasing makes more sense. For others, purchasing a printer outright is a much better situation.

    Cutting Edge Office Technology

    For offices that want to be on the cutting edge of technology and utilize all of the latest printer features and compatibilities, renting a printer might be a better plan than buying one. When the equipment is rented, it can be upgraded as newer models are released on the market. Renting allows the company not to be locked into the current models until they’re ready to replace it with a new purchase.

    Financial Considerations

    Does your company want to own all of its equipment, or does it make more financial sense to make smaller monthly payments to rent its equipment? Some want to invest in their own office machines while others would find it difficult to come up with the purchase price for a new printer all at once. If it would wreck your company’s budget to buy, renting might be a better idea. However, if the goal is to pay less over the life of the machine, it may be better to buy one that can be used for many years to come.

    Contracts

    When you purchase a printer, it’s paid for and you can then decide whether your multifunction printer should have managed print services. But with a lease, there will be a contract period for the rental. If you find that you don’t need the printer as much as you thought, or it’s simply the wrong one for your needs, you still have to pay the monthly rental fee throughout the life of the lease. That can add monthly costs to the budget that aren’t necessary. If the company simply owned that printer, it could be sold or traded in on a different model.

    If you’re thinking about leasing or purchasing a new office printer, contact us to find out about the latest models available.

  237. Lexmark Launches New Approach to Enterprise Print with Cloud Print Infrastructure as a Service

    Comments Off on Lexmark Launches New Approach to Enterprise Print with Cloud Print Infrastructure as a Service

    LEXINGTON, Ky., May 14, 2019 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the availability of Lexmark Cloud Print Infrastructure (CPI), a complete as-a-service solution that utilizes IoT and cloud technologies to take its industry-leading managed print services (MPS) offering to a new level. With Lexmark CPI, customers access a modern, secure print environment through a subscription service in which they pay for print capacity rather than owning and managing the physical infrastructure. 

    This completely new approach to enterprise print enables IT departments to reduce costs by removing infrastructure and management burden, while ensuring a higher level of user experience. For purchasing departments spending valuable time managing RFPs and complex billing, the offering provides flexible subscription pricing options.

    “As organizations seek to remove IT complexity, Lexmark Cloud Print Infrastructure as a Service builds on Lexmark’s MPS leadership to simplify how our customers approach print. We can now take on a full range of their print infrastructure challenges, allowing the customer to focus on the print capacity they need while we take care of the rest,” said Allen Waugerman, Lexmark senior vice president and chief technology officer.

    The Lexmark CPI offering simplifies print, from acquisition to IT management and user support:

    Data-based Print Fleet Design provides customers a more standardized and connected fleet of devices. Using best-in-class benchmark data, Lexmark hardware deployment plans address current use patterns, security protections and future print and scan needs, resulting in a custom fleet design that will scale to meet changing needs. The devices are owned and managed by Lexmark, providing potential flexibility in operating expense accounting.

    Cloud Print Management enables customers to eliminate the physical infrastructure required to support the print environment, including on-premises print servers, print server provisioning, driver deployment and user management. Instead of sending documents through a print server to a designated print device, documents are transferred to the Lexmark Cloud where they are held until a user logs in or authenticates at the printer. Features include Secure Print Release, Mobile Print and a Hybrid Option.

    IoT / Smart Services are designed to deliver an always-on print environment:

    • Proactive Consumables Management leverages artificial intelligence to provide automated, accurate, just-in-time supplies fulfillment.
    • Predictive Services assess the health of a device through algorithms based on alerts, sensor readings and more to anticipate needed intervention and maximize uptime.
    • Proactive Device Notification informs users of actions taken behind the scenes, such as toner shipments and service delivery schedules.
    • Live Data Analytics provides real-time device performance data.

    “Lexmark MFPs are smart IoT devices,” Waugerman said. “We apply Big Data analytics to sensor output that enables smart services, allowing us to actually predict device needs and take preemptive action to maximize uninterrupted uptime, including automatic supplies replenishment and predictive service.”

    Cloud Print Infrastructure as a Service is available in the U.S. today directly from Lexmark.

  238. Understanding Disaster Recovery

    Leave a Comment

    One of the most frightening things to any business is a disaster happening that the company must then recover from. Unfortunately, business disasters can and do happen, so knowing how to prepare and respond is the key to riding out the storm.

    Preparing for Disaster

    A data breach is a disaster that more and more companies are experiencing. One of the best ways to prepare is to put numerous safeguards in place for your data. Keep your files digital and password dependent. Keep your computer network up-to-date and ready to fend off any hackers. Be sure that you are compliant with all data-safety requirements and that you have enough personnel to keep your network running safely. Discuss in advance how IT would handle a breach if it did occur. Or, use managed IT services for extra security methods.

    Keep a Mirror Site

    A mirror site is one that reflects your company’s main site exactly. By keeping this alternative site ready to go, including keeping it updated as needed, it can be put into place quickly if anything happens to the main site. This keeps you from being out of reach for customers and risking bad publicity. A major hack may take time to deal with, but having a mirror site ready to use means you don’t have to compound your bad luck with company downtime that can cost the business dearly.

    Have Multiple Choices

    If you put all of your hopes into one disaster recovery method, the business would be in serious trouble if that should fail. That’s why there should be multiple plans in place so that the company can choose a plan depending on the circumstances. Then, if that one should fail, there will be more solutions to choose from. Stay updated periodically about the various plans in place. Encourage your IT support team to keep adding to those plans if necessary as technology grows and changes.

    If you want to be sure that your business is ready to enact a disaster recovery plan, contact us to get started.

  239. Keeping Documents Safe from Prying Eyes

    Leave a Comment

    Keeping data safe today is a bigger concern than ever. Luckily, there are now more ways to keep it safe than ever before. Here are some ways you can add layers of safety onto the data that you’re responsible for.

    Digitize Your Documents

    Many companies put more emphasis on their cybersecurity, but it’s still hard copies of documents that are the most vulnerable to thieves. When you have an office full of paper documents, they are vulnerable in a number of ways. They may be left in a copier and seen by the wrong people. They may be picked up from a desk by a criminal. They may end up being lost and/or thrown away and become vulnerable to thieves looking for data to steal. By scanning and digitizing the documents instead, you won’t have hard copies to worry about keeping safe any longer.

    Shred Hard Copies

    Putting all of those hard copies in the trash after document scanning them leaves them even more vulnerable to thieves. Even if you’ve never had a problem with thieves in the garbage before, a massive data dump like this could attract attention and bring them to your outdoor cans. Shred everything that is going out, and bundle the shredded documents together to keep them mixed up.

    Cloud Storage

    With your computer systems intact and secure, your documents will be even more secure when they are stored in the cloud and accessed through your computer network. This keeps them safe from any disaster that could wipe out your computers. The safety of storage in the cloud has been shown time and time again over the years, and it’s the perfect long-term storage for your sensitive files. They can also be made accessible only to certain employees with this kind of storage, further guarding them against prying eyes.

    When you want to digitize your files and switch to a more effective document management system, contact us to find out how to get started.

  240. How to Manage Your Print Costs Effectively

    Leave a Comment

    When operating a business, managing outgoing costs is just as important as increasing profits. Small improvements to your regular processes will help you decrease the amount you spend and optimize your resources. Controlling print expenditures and managing your print resources properly is one area where analysis and improvement will help your entire business run smoothly. Without having to worry about ordering printer supplies and keeping the machine running, your employees can concentrate on more pressing tasks.

    Be Clear About Your Printing Policy

    It may seem like common sense, but setting a printing policy for your employees that encourages them to only use the printer for business purposes and retrieve documents as soon as they are printed will help to cut down on waste and eliminate potential exposure of confidential information to unauthorized personnel. Setting guidelines for your employees will help cut down on wasteful printing and unnecessary copies.

    Consider All the Costs in Your Analysis

    A full accounting of printing costs should include everything related to these expenses. In addition to per-page printing costs, include:

    • Employee time spent ordering and stocking supplies and managing issues that arise with the printer
    • Repairs or service call costs
    • Toner, paper, ink, and other supplies
    • Shredding or other paper disposal costs

    Optimize Document Workflows for Better Efficiency

    Once you’ve taken stock of all the time and money spent on printing-related costs, you can look for places to make your processes better. Scanning documents into the system instead of sending them via mail can save days of waiting, the cost of paper, ink, and postage, and the time it takes employees to send documents out. These might seem like small changes, but incremental savings can add up when applied to each process.

    If you’re spending too much on printing and related costs, MMIT Business Solutions Group can help you set up a managed print solution that works for your organization. Contact us today to find out more.

  241. Sharp Adds Four New High-Volume A3 MFPS To Highly Successful Color Advanced And Essentials Series Lineup

    Comments Off on Sharp Adds Four New High-Volume A3 MFPS To Highly Successful Color Advanced And Essentials Series Lineup

    MONTVALE, N.J., April 23, 2019 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), announces the addition of four new high speed models to its color Advanced and Essentials Series lineup, bringing the total to 11 models in the product family ranging from 26 to 60 pages per minute. The four new models are designed for busy workgroups and departmental environments and offer advanced features for the technology-driven workplace. The new models include Sharp’s award-winning, easy-to-use touchscreen display, common across 30-plus models in Sharp’s multifunction printer lineup, and offer greater cloud integration, leading-edge security and available voice control features.

    The new MFP Voice feature with Amazon Alexa enables users to interact with the machine by using simple verbal commands. These new color models also easily integrate with today’s complex network environments and offer quick access to an expanded list of cloud services that include Box and Dropbox. Additionally, Adobe Embedded Print Engine technology enables users to direct print PDF files from a variety of sources with greater performance and rendering accuracy. Sharp’s new Application Portal allows administrators to easily add new applications and update existing ones right from the touchscreen of the machine. The new models are also equipped with enhanced productivity features, such as the ability to feed up to 50 envelopes from the standard paper drawer.

    The new color Advanced and Essentials Series also delivers leading-edge security features, such as a firmware attack prevention and a self-recovery capability, which can identify a malicious intrusion and restore the machine firmware to its original state. An application whitelisting feature helps protects the machine’s file system from unauthorized access. Additionally, administrators can centrally manage select settings at the device using Active Directory® Group Policy.

    “This is an exciting time at Sharp, as we roll out a new high speed modes in our line of color workgroup MFPs that offer greater cloud integration, enhanced workflow capability, and voice integration to meet the demands of today’s technology-driven workplace,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “Our focus continues to be to provide quality MFPs that deliver superior productivity, performance and ease-of-use. We’re proud to continue that tradition with this new lineup of color Advanced and Essentials series models.”

    The following four models will be available to ship via authorized Sharp dealer and direct sales channels:

    Advanced Series:

    • MX-5071 – 50 ppm; replaces the MX-5070V
    • MX-6071 – 60 ppm; replaces the MX-6070V

    Essentials Series:

    • MX-5051 – 50 ppm; replaces the MX-5050V
    • MX-6051 – 60 ppm; replaces the MX-6050V
  242. Lexmark Wins Prestigious 2019 Printer/MFP Line of the Year Award from Keypoint Intelligence

    Comments Off on Lexmark Wins Prestigious 2019 Printer/MFP Line of the Year Award from Keypoint Intelligence

    LEXINGTON, Ky., April 23, 2019 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced that it has won the prestigious 2019 Printer/MFP Line of the Year award from Keypoint Intelligence – Buyers Lab (BLI), the world’s leading independent evaluator of document imaging hardware, software, and services.

    According to Keypoint Intelligence, the award is based on the strength and breadth of the range of Lexmark’s printers and MFPs tested. All 13 Lexmark products tested for the Winter 2019 season earned Buyers Lab’s ‘Highly Recommended’ rating and won Pick awards.

    “It is an honor to receive the Keypoint Intelligence 2019 Line of the Year award for our color and monochrome printer and MFP lines,” said Allen Waugerman, Lexmark Senior Vice President and CTO. “The Lexmark team pushed the envelope in 2018, refreshing over 90 percent of our product line to bring our customers the most durable, secure, and efficient devices ever. We are proud of this recognition and of the tremendous response from our customers.”

    “From small office to enterprise environments, Lexmark has a printer or MFP designed to meet the complex needs, and budget, of the modern workplace,” said Marlene Orr, Keypoint Intelligence’s Director of Printer & MFP Analysis. “Lexmark devices are built on a solid foundation of excellent reliability and impressive user-friendliness, featuring an intuitive design with smart technology that can help simplify even the most complicated workflows. This translates to maximum uptime and worker productivity. When you add in a robust portfolio of software, low running costs, and cutting-edge security features, like firmware integrity checking and intrusion detection, Lexmark is the clear choice for the Buyers Lab’s 2019 Printer/MFP Line of the Year.”

    Presented once a year, Line of the Year awards honor those manufacturers’ product lines that are determined to be the best overall based on the cumulative test results of all models tested in Buyers Lab’s rigorous two-month laboratory evaluation. The selections are made by Buyers Lab’s highly experienced staff of technicians and analysts after subjecting scores of devices from every major OEM to exhaustive, comprehensive lab tests.

  243. Boost Office Productivity with a Multifunction Printer

    Leave a Comment

    The use of printers in the typical office is necessary for day-to-day business. Having at least one printer that is a multifunction printer is a far more convenient and cost-saving way to provide printing to employees.

    Easier Projects

    When employees have projects that require any type of printing, a multifunction printer makes it all the easier for organizations in Des Moines. Because these printers can take on so many tasks, none of that will have to be outsourced to a printing center, and productivity will not suffer. It’s fast and easy to get those jobs done in-house when you have one of these machines available.

    Saving Money

    Because a multifunction printer handles so many different office tasks, you won’t have to invest in several machines to do it all. You won’t have to buy a separate copier, a machine that collates, a fax machine, or various other machines that do just one specific job. It also saves money by requiring less room to keep it in. Needing three or more office machines could necessitate one or more rooms to house them in. None of that is necessary when just one machine will do it all. And because you don’t have to outsource any of these tasks, you save money by getting all of it done in-house.

    Getting It All Done

    Many multifunction printers can take on two or more tasks at the same time. That means that there doesn’t have to be a line at the printer as people wait for their turn. It can print and copy at the same time, and many types can both print and collate and staple together documents all at once. And because modern multifunction machines are so fast, it leads to higher productivity and less time spent waiting for your pages to print, fax, or be copied.

    When you want to get your own multifunction printer into your office, contact us to find out more about today’s high-tech models.

  244. How to Smoothly Implement New Technology in the Workplace

    Leave a Comment

    Are you bringing in new workstations? What about a new software suite, or a better database?

    Bringing in new technology has historically been a challenge that requires planning, documentation, testing, and after-action feedback. Several things could go wrong on the technical side and the personal side, but proper preparation can iron out the most devastating side effects of new technology.

    Keep these concepts in mind as you install, upgrade, or revolutionize your business tech infrastructure.

    Beta Testing For Smoother Transitions

    Measure twice, cut once. It’s a standard saying in many lines of work, from carpentry and masonry to architectural design and engineering. Measuring what you need, creating what you need, and bringing in what you need means less waste.

    For many people, bringing in technology means wasting a lot of time and money in hopes of something that makes it all worth it. Individuals struggle to set up their accounts, install and test programs, and migrate their files. Businesses displace their workers and lose productivity hours trying to figure out what to do on the spot.

    Bringing in a professional can help, but do they know exactly what you need? A licensed technician can install, turn on, and operate the systems they’re trained to handle, but understanding the unique quirks of your software and files can take a lot of explaining.

    Beta testing is the process of trying out an experimental, incomplete, or preliminary version of products and services. While your old systems are still in place, build a test system, and bring it into your work environment. Test how well it works with the peace of mind that your old system is on standby.

    For businesses with multiple employees, give one or two employees a new system, or designate a training system for everyone to test. For software, make sure that you have a backup of your original files that can be restored if the new software damages or incorrectly alters your information.

    When the new system seems to function correctly–or better than the old systems–start moving everything out and adopt the new systems at your leisure.

    Restack And Major System Moves

    How much new equipment are you installing? Do you need to move out old equipment? Does anyone have to stop working during the change, and how long will the change affect business as usual?

    Restacking–the act of bringing in new systems and moving out old systems–is a planned and well-organized way to upgrade your systems while losing as little time as possible. Technicians will uninstall and relocate old systems, then install the new systems.

    Businesses with hundreds or thousands of people per location choose to restack entire departments or buildings by designating a specific time to move everything. Some moves will happen after hours, while businesses that operate at all hours–or areas where night operations aren’t practical–will give their employees half days off as the move takes place.

    If you move just a department at a time, your entire business won’t grind to a halt. Especially for large companies, allowing some key, quick, and flexible workers to take care of their tasks until it’s time for their row or department to move can be an even more efficient way to upgrade. Successful restack businesses know better; don’t count on this unless your business specifically trains flexible technicians who know how to juggle their files between machines if something goes wrong.

    A managed IT services team can help you set up the restack and create a better way to handle the transition. If your businesses use a virtual machine (VM) server or cloud computing services, you can use any generic laptop or tablet to connect to your virtual computers and perform tasks with as little interruption as possible.

    Even if your business can’t switch to virtualization right now, using managed IT services for emergency backups can help you save your data in case the migration doesn’t go well, or if you change plans and need to work on temporary systems while designing a new system.

    Contact us to discuss how we can help you prepare for your new technology.

  245. Are Your Documents Digitized Yet?

    Leave a Comment

    There are many problems with paper documents that businesses today don’t have to worry about. Digitizing these documents has an enormous number of benefits that are well worth the digitizing process.

    Save Money and Space

    Storing items costs money for every business. The more space you need for your stored documents, the more you will pay. It also costs money to have people dealing with the filing that has to be done to store those documents. The loss of productivity that comes from employees taking their time to print and arrange them also costs the business money. Scanning them into the computer means that none of that is necessary. It saves an enormous amount of space as well as employee time. There will no longer be a long retrieval time needed for a file to be found and brought back to the desks of employees. That loss of productivity alone is worth document scanning to have your files available digitally.

    Keep Documents Accessible

    When documents have been scanned and digitized, they are easily accessible by anyone who needs them. It takes away the real possibility of files being misplaced or accidentally thrown away. When they are instantly accessible, it’s easy to find all of the information you need from one or multiple documents in just seconds. It also makes company travel easier. You no longer have to retrieve many documents and carry them with you.

    Security Concerns

    Paper documents are easily stolen in an office. They can be copied or simply placed in a bag and carried out. When the documents have been digitized, it’s far easier to keep them limited only to those who should have access to them. And, there’s no risk of having them stolen from the company’s trash cans. It’s a great way to add more security to your data to avoid theft.

    When you want document scanning and organization, contact us to find out more. We’re ready to help you stay better organized and your documents safer.

  246. Managed Print Benefits for All Businesses

    Leave a Comment

    Managed print services typically supervise all of your print provisions, including device hardware, maintenance, service, and supplies. Print management is a great way to consolidate print costs and streamline your print environment, making it easier to run and supervise. MPS is no longer expensive and unwieldy to roll out; it is an essential solution with many benefits for any business.

    Sustainable Solution

    By tracking your print activity, managed print lets you know how much you are printing, if there are areas of waste and highlights the potential for cutting back. This is a great way to reduce paper waste as well as conserve toner and electricity usage — saving money and reducing emissions.

    Financial Benefits

    When it comes to managed print, most businesses agree that the financial savings are top-notch. The all-inclusive nature of print management means that your costs are bundled, saving you on supplies, service, maintenance, and more. Plus, you reduce expenses by eliminating the need for emergency repairs and troubleshooting. Consolidating print expenses eliminates stressful cost estimating and eases budget concerns.

    Oversight and Control

    Beyond financial savings, MPS helps businesses eliminate time and aggravation with simple oversight, automated notifications, increased control, and more. Never worry about running out of toner or ink again — with print monitoring, we will notify it is running low and send you more before it is even an issue for your business.

    IT Assistance

    Even if you have a great IT support team on staff, they probably have many other issues to deal with other than overseeing the functionality of your copiers and printers. Using a managed print provider frees up your IT resources, allowing your tech experts to focus on other technology pursuits. Contact us for more information on managed services.

  247. Top 5 Tips for Selecting a Multifunction Printer

    Leave a Comment

    By now you probably know that multifunction printers are an indispensable device for any business. Since MFPs consolidate the need for multiple devices, they are particularly critical for small-to-medium businesses with limited space and budgets.

    If you are in the market to improve workflows, reduces expenses, and streamline print processes, here are the top 5 tips for selecting a multifunction printer.

    1. Know Your Needs Assess your print requirements and pinpoint what you need your MFP to do daily, besides just print. These devices have endless capabilities, but be sure you are focusing on your primary needs and not sacrificing your budget.

    2. Total Cost of Ownership When you are evaluating a potential MFP, don’t just look at the initial cost, understand the total costs of ownership (TCO) as well as the cost/value benefits of the device. TCO can vary based on supplies, maintenance, service, and functionality.

    3. Network Connections Take your current network into consideration and how difficult or easy it will be to integrate your new device into that network. Also, factor in whether or not you have a managed IT service plan or managed print program to assist with that transition or if you must rely on your in-house IT support.

    4. Multitasking Capabilities Don’t let the name multifunction printer mislead you. Sure, they have multiple capabilities, but make your device can multitask in the way your business requires. Be cautious of an MFP that offers numerous functions but cannot perform them simultaneously, resulting in slowdowns and bottlenecks.

    5. Security Concerns Once you connect your MFP to your network, that does not mean it is secure. When it comes to business security, you must protect your network as well as your printers and copiers — if one is vulnerable, both are. Be sure to understand the security capabilities of the device you are acquiring to ensure your business data is protected.

    Read more about the many benefits of a multifunction printer and how it can help your business.

  248. Assessing Your Managed IT Services for 2019

    Leave a Comment

    Now that we are well into the new year, it is a great time to take a look at your 2019 IT program. Here are some pointers for assessing how well your managed IT services are performing so far in 2019.

    1. Is Your Tech Doing What It Should? Slow networks and repeated errors are a good indication that your tech is not performing as it should be. Not only do persistent setbacks inhibit productivity, but they also lead to stress and frustration. If you are dealing with these issues, either is it time to upgrade or overhaul your current IT services.

    2. Are You Managing Your IT? If you do not have a managed IT services provider — and are handling it in-house — finding an affordable provider is critical. Dealing with IT emergencies ad-hock is an inconvenient, expensive, and outdated approach. Managing your tech is a much better approach to streamlining processes and saving money.

    3. Do You Have a Backup Plan? When people think of disaster recovery, they often imaging putting their business back together after a natural disaster like a hurricane or fire. While those are certainly disasters that require a backup plan, so too do hardware failures or network breaches. Essentially any threat to your data security requires an emergency backup plan to get you back on your feet after the fact.

    4. Are Things Running Smoothly? The whole point of modern technology is to make your life easier. So, if your current systems are not working, look for opportunities for improvement. Chances are that there is a solution, application, device, or product available that will help streamline your business systems. Do you need help wrangling in your print costs? If, so managed print services will help curtail waste and cut costs.

    Answering these questions is a great way to assess how well your current systems align with your overall business goals. If you need help with managed IT services, backup services, managed print, or more, contact us today to get started.

  249. Sharp Expands A4 Lineup With Two New Desktop Color Multifunction Printers For The Technology Driven Workplace

    Comments Off on Sharp Expands A4 Lineup With Two New Desktop Color Multifunction Printers For The Technology Driven Workplace

    MONTVALE, N.J., March 5, 2019 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today introduced two new A4 desktop color multifunction printers for the technology driven workplace, delivering strong workflow capabilities and leading-edge security features, all in a compact design. The new Advanced Series MX-C304W and Essentials Series MX-C303W boast full multifunction capability out of the box, including copy, print, scan and fax, as well as wireless networking for easy access from mobile devices.

    The new models also share Sharp’s award-winning, easy-to-use 7″ (diagonal) touchscreen display, and offer exciting new features including conversational AI. The new MFP Voice feature with Amazon Alexa enables users to interact with the machine by using simple verbal commands. These models also easily integrate with today’s complex network environments and offer quick access to an expanded list of cloud services that include Box and Dropbox, helping businesses manage their workflow with greater efficiency. Additionally, Adobe Embedded Print Engine technology enables users to direct print PDF files from a variety of sources with greater performance and rendering accuracy. Sharp’s new Application Portal, available in the Spring of 2019, will allow administrators to easily add new applications and update existing ones right from the touchscreen of the MFP.

    “We’re excited to introduce these new desktop color multifunction printers that offer a strong set of standard features and deliver high functionality right out of the box,” said Shane Coffey, vice president, Product Management, Sharp Imaging and Information Company of America. “Sharp remains focused on providing high-quality MFPs that are feature rich, easy-to-use and highly secure. Our new desktop color models continue this trend and complement our full line of Sharp multifunction products.”

    The MX-C304W and MX-C303W desktop color multifunction printers are available for immediate purchase via authorized Sharp dealers and direct sales channels with shipments planned for the last week of March 2019.

  250. Finding the Right Printer or Scanner for Your Business Needs

    Leave a Comment

    Staying up to date on technology does not just mean having the latest print device. It means making sure you have the best printer or scanner for your needs and your budget. Often that means a multifunction printer with faxing and document scanning capabilities. You might already have a great printer, but if it is not the best suited for your office needs it can cost you more in the long run.

    Here are some guidelines to help you determine what type of office equipment you need:

    Print Needs

    They type of documents you print weighs heavily when selecting a printer or MFP. Do you need to print high-quality color photos or do you tend to print mostly text? What about color versus black-and-white? Before you look at printer options, you should determine the type of jobs your device needs to produce. There are myriad options, including wide-format and production printers.

    Scanning Needs Additional Needs

    What do you need your printer to do besides just print? In addition to printing, faxing, and scanning, MFPs have lots of finishing options like duplex print, collating, stapling, and more. Again, assess your needs. You might like to have all of the fancy bells and whistles, but unless you really need them, you can save money on a simple model.

    MFPs are best for moderate scanning, so if you do a lot of scanning or are transitioning to a digital document platform, consider a dedicated scanner that can handle a substantial workload. Document scanning apps and software make it easy for you to scan stacks of paper and save them in a secure digital format.

    If you are a small-to-mid-sized business in a small office, space can be an important consideration. If you don’t have room for several devices, a high-quality, color multifunction printer may be the best option. This multitasker can handle copying, printing, faxing, and scanning all within an office-friendly small footprint.

    Contact us for more advice on finding the perfect printer for your business.

  251. Streamlining Costs with Managed Print

    Leave a Comment

    Tracking print costs is no easy task. And what if your business bills client projects based on expenses, it can be even more challenging to keep tabs on what you print and how much it costs. Managed print services can help you streamline your print expenses and keep tabs on all print-related costs.

    Assessing Your Expenses

    Managed print enables you to track the resources and time used for individual clients so that you can appropriately charge clients for billable resources, such as print. These types of tools and strategies are particularly for businesses that must recoup client costs, such as law firms.

    For example, to estimate fees for the number of copies, prints, scans, and research for each client, they must track these costs. These types of expenses fall outside of the typical hourly rates charged.

    Maximizing Available Tools

    Managed Print Services is a customizable solution that can help you get an accurate read on your print expenses, enabling you to recoup costs from clients. With MPS, you can

    • track and monitor print costs and jobs
    • oversee client-specific print jobs and expenses
    • create print expense reports

    Beyond tracking print expenses, managed print will ensure you are using the best print devices to meet your needs, rein in overhead costs, streamline print projects, provide top-of-the-line support.

    Regardless of your business or industry, managed print services can help streamline your print program and bolster your bottom line.

    Read more about the many benefits of managed print.

  252. Lexmark Cloud Services Receives Prestigious 2019 Pick Award

    Comments Off on Lexmark Cloud Services Receives Prestigious 2019 Pick Award

    LEXINGTON, Ky., Feb. 20, 2019 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced that Keypoint Intelligence-Buyers Lab honored Lexmark Cloud Services with a prestigious 2019 Pick of the Year Award for Outstanding Print Environment Management Solution.

    Lexmark Cloud Services is a suite of cloud solutions designed to help businesses remove the IT burden of managing their printing infrastructure, and help partners save time and money by managing their customers’ devices remotely. Solutions launched to date include Lexmark Cloud Print Management for the enterprise; Lexmark Cloud Fleet Management for partners; Real-time analytics; and the Lexmark Cloud Connector.

    “Buyers Lab analysts and lab technicians looked at dozens of document imaging solutions in the past year, and each of them delivers tangible strengths for its intended market,” noted Jamie Bsales, Director of Solutions Analysis for Keypoint Intelligence. “Those honored with a Pick award proved themselves to be among the best in their categories thanks to an impressive mix of productivity-enhancing features, value for the dollar, ease of use for end users and IT administrators, and other key attributes.”

    Lexmark Cloud Services was selected for the award based on:

    • Cloud-based architecture that reduces costs and simplifies administration
    • Secure pull printing functionality that protects sensitive information in printed documents
    • Remote tracking for all print, copy and scan activities across the entire fleet
    • An analytics engine that visualizes an array of print, copy and scan usage statistics in real time
    • The ability to remotely configure printers, update firmware and embedded software, and restart devices

    “This award recognizes the tremendous value Lexmark Cloud Services brings to our customers and partners,” said Allen Waugerman, Lexmark senior vice president and chief technology officer. “The ability to provide users with secure print release while eliminating internal print infrastructure aligns with our customers’ cloud-first initiatives. We look forward to delivering exciting new cloud services offerings in the months to come.”

    Lexmark Cloud Services was introduced in North America in October 2018 and is available as of today in EMEA and Latin America.

  253. Form and Function: The Many Benefits of a Multifunction Device

    Leave a Comment

    There are a lot of variables involved when it comes to buying a multifunction printer. Of course, the cost is a big factor, but there are many other concerns to keep in mind when you are investing in print equipment.

    Here are some things to explore:

    • Print Considerations Although an MFP can do much more than just print, printing is most likely to be its primary use in the office on a daily basis. So, when researching a multifunction device for your office, consider how often your employees print and the types of documents that will be printed.

    MFPs can print up to thousands of text documents daily, but what types of media are you printing and what style of materials are you printing on? If your needs are basic, a black-and-white option might work for you, but businesses with more sophisticated needs can opt for a full-color device that can create cutting-edge digital prints.

    • Copying and Scanning Depending on your specific business, copying is likely the second most popular usage. Multifunction printers can create high-quality copies in color or black-and-white, single-sided or duplex. Just as with printing, MFPs support a wide range of paper types.

    Scanning is another huge benefit of a multifunction device. Capture high-resolution images and text and send to pre-approved contacts directly from your printer or save them to your network. Document scanning often eliminates the outdated method of faxing documents — simply scan and email images, text files, and more.

    • Network Connections With networking capabilities, multifunction printers let you print from desktops connected to a server, USB connection, or wirelessly. Since so many different employees work from various devices, this valuable feature allows access from desktops, laptops, tablets, and smartphones. Businesses no longer just run from the office, connected devices, and networked printers are a must in the current climate.

    • Cost Considerations The total cost of ownership is an important thing to consider when choosing a multifunction printer. TCO includes the cost of the machines as well as the expense of supplies, maintenance, and more. Managed print services are a great way to secure your print environment and ensure costs don’t spiral out of control.

    Ready for an MFP or have questions on managed print? Answers are just a click away!.

  254. Support Your Business with Managed IT Services

    Leave a Comment

    More and more companies are turning to outsourcing to help support their business operations. And, one of the most popular outsourcing options is managed IT services, which can include network design and support, network monitoring, cloud services, IT support and oversight, managed print services, and more.

    When it comes to keeping your business running, the last thing you want to worry about is your IT networks. Outsourcing managed IT services can reduce workplace stress and reduce expenses. Here are just some of the reasons your business should consider managed IT services

    Focus on Business Growth, Not IT Troubles

    Like many businesses, you may not have the time, staffing, or on-site tools to monitor and manage your IT network effectively. When you contract out your IT needs, you can focus on high-level initiatives and business growth knowing that your infrastructure is in good hands. With managed IT services, you don’t have to worry about network functionality; we take care of that for you so that you can concentrate on success.

    24 Hour Protection and Access

    Business is not just 9 to 5, and neither are security threats. With 24-hour access and monitoring, you are protected no matter what time of day or night it is. In addition to oversight, we provide alerts and response to keep your data safe in case of an attack. You will always be kept up-to-date on any changes or issues with your network and provided troubleshooting services as needed.

    Reduce Costs and Free Up Staff

    Even if you have in-house IT staff, their skills are required for a wide range of tasks, not just network monitoring and security. Plus, hiring a full roster of network professionals can be a financial drain on your bottom line. IT services can help take financial and employment burdens off our shoulders. Saving money while ensuring the security of your infrastructure an all-around win for small businesses.

  255. Using a Scanner to Help Declutter You Office or Home

    Leave a Comment

    If you are like most of the country, chances are you have been binging episodes of Tidying up with Marie Kondo on Netflix. And while she certainly offers some excellent tips for decluttering your home, we all know it is nearly impossible to get rid of all our paper especially at the office.

    Invoices, receipts, bank documents, medical files and more all amount to stacks of paper taking up space in your home office. Although old tax information probably does not spark joy you still must retain certain documents for your records. So, how can you clean your space while still hanging on to the important documents you need?

    Basic Tips to Help You Get Organized

    When it comes time to clean your home or business office, be ready with the tools you need and set aside some time. Gather some boxes and label them for the items you will keep and those you will toss.

    Sort keep-items into one box and paper to toss in the other. Take your time and work in time-limited increments. Don’t try to sort through every piece of paper in your home or office in one afternoon. Block out some time where you can concentrate and not be interrupted. Plan ahead if you know it will take a few days.

    Using Technology to Help You Organize

    When it comes to paper decluttering and organization, there are two essential items you need — a scanner or MFP with scan capabilities and a shredder.

    When you look at the “keep” box, determine which items you must keep in their original form. Many documents contain information that you need, but you don’t necessarily require a hard copy — those items go in the scan box. Documents that you must keep should go into the box of things to file.

    Papers in the “toss” box should all go through the shredder before recycling. While these days we worry about online identify theft, your identity can also be stolen via discarded documents if they are not disposed of properly. The shred pile can multiply quickly so don’t save it all for the end — shred stacks of piles throughout the process so that you don’t feel overwhelmed.

    In the end, you will have a large amount of shredded paper to be recycled, a small box of documents to be filed, and a bunch of scanned files on your computer. The final step of the process is organizing and backing up your electronic data, which can be made easier with document scanning apps and solutions.

    Remember, decluttering is a big task to undertake, but in the end, you will feel less stressed, and your home and office will feel fresher. Using technology like a scanner and scanning software can help you get organized without getting overwhelmed. If your office is getting buried in paper, contact us today to learn more about how scanning can help!

  256. Analyze and Reduce Printing Costs with MPS

    Leave a Comment

    When it comes to your print environment, it is more than just paper and ink. And underestimating the number of variables involved often means you end up spending more than you anticipated or budgeted.

    You probably already have various business systems in place across your organization to help improve productivity and cut costs. So, why not extend that same thought process to your print initiatives? With managed print services you can assess your current print landscape, pinpoint areas of improvement, and save a significant amount of money.

    Assessing the Situation

    The reality is that most companies do not have a great handle on their print fleet and the associated costs. Do you know how many copiers, printers, and multifunction devices you currently have and how many different people are accessing them? What about supplies? Is more than one person authorized to purchase ink and paper for your fleet? When you think about, it obvious why managed print is a necessity.

    Reaping the Benefits and Savings

    One of the most significant benefits of MPS is that it can be tailored to your specific business needs and budget. Working within your parameters, we will develop a plan that includes supplies management, IT support, monitoring and reporting, and more to make it easier for you to manage your print fleet.

    Plus, we can work with the equipment that you already have — no pressure for expensive upgrades or new machines unless there is a legitimate need. Often upgrades can save money in the long run, but our managed print program focuses on providing support and supplies for your existing print fleet.

    Uncovering Hidden Costs

    Since hidden costs are one of the biggest print concerns, we use software to track your printer and copier usage. Once we have this big-picture view of use and expenditures and we can make suggestions for improving spending and productivity.

    If you a ready to get a handle on your print practices and expenses, it is time for top-of-the-line managed print services. Click here to read more about the benefits of managed print.

  257. To Color or Not: The MFP Dilemma

    Leave a Comment

    One of the most common questions that people have when they are researching multifunction printers is whether or not the need to opt for the color option. And, the main concern is not whether or not they want color — the answer is almost always yes — but, rather, apprehension over the perceived costs.

    All That and More

    The good news is that a multifunction printer is going to be the rockstar device of your office no matter what. You can print, copy, fax, scan, and then some all from one sophisticated machine. And, thanks to networking capabilities, multiple employees can use a single MFP to get their work done.

    The True Cost

    We get it, upgrading your office equipment should help you reduce spending, not increase it. An affordable print program must be a top priority since it is a business area that can come with hidden costs. While the concerns over cost are valid, here are some factors to consider when shopping for a color multifunction printer.

    • Eliminate outsourcing costs. When you have a big print job that your current printer can’t handle, you have to outsource it to a vendor or print center. Having a color MFP on-site eliminates the extravagant costs associated with outsourcing — which costs 500 to 2000 percent more per color copy. With your in-office device, you can print a page for approximately 6 cents per piece.

    • Save money on ink. When you get a color multifunction printer for your business, you eradicate the need for multiple desktop laser printers, which require high-cost disposable print cartridges. Plus, the cost per page of laser printers is significantly higher than on a color MFP. Getting one machine that can serve multiple purposes and multiple employees will save money and streamline workflows.

    • Take advantage of functions and features. Use tracking codes to monitor activity and prevent unauthorizes usage. Employee tracking codes and rules are a great way to keep costs in line. And, to reduce unnecessary color print, set default setting to black and white so that staff members must select color print only when truly necessary.

    When you break down the overall cost savings, it becomes clear that investing in a color MFP for your business will not only save you money, but it will also eliminate wastefulness and increase productivity.

    Still have questions or concerns? No problem. Contact us today for answers.

  258. IDC MarketScape Names Lexmark a Worldwide Leader in Managed Print and Document Services

    Comments Off on IDC MarketScape Names Lexmark a Worldwide Leader in Managed Print and Document Services

    Lexmark, a global imaging solutions leader, today announced that it has been recognized as a Leader by IT market research and advisory firm IDC in its IDC MarketScape: Worldwide Contractual Print and Document Services Hardcopy 2018–2019 Vendor Assessment (doc # US44387318, December 2018).

    Lexmark has been a leader in IDC MarketScapes looking at managed print and document services, workflow services, and print security services over the past several years. The latest report cites Lexmark as being “in a strong position to effectively address and manage customer environments and drive real digital transformation.”

    In naming Lexmark a leader, the report states, “Lexmark continues to separate itself from competitors through its vertical market approach and consistent global service delivery.” The report adds, “Combined with investments in cloud, IoT, and data analytics, Lexmark is creating a global service delivery platform designed to keep pace with evolving workplace dynamics.”

    The IDC MarketScape suggests organizations consider Lexmark “when looking for vertical-specific expertise in a wide variety of markets and applications” as well as “when considering programs that focus in key areas such as print infrastructure, security, and process optimization.”

    “We intentionally engineer hardware, solutions and services as seamless integrated systems that deliver a more simplified, secure and productive print environment,” said Allen Waugerman, Lexmark senior vice president and chief technology officer. “We are proud that the IDC MarketScape recognizes the value we deliver to our customers.”

    With a 95% managed print services contract renewal rate and IDC MarketScape leadership recognition in hardware, security and services categories, customers across the globe can be confident in choosing Lexmark.

  259. How Managed IT Can Protect your Business

    Leave a Comment

    According to an oft-quoted statistic, 40 percent of businesses that experience a serious IT failure within the first year go out of business. While this might seem like a scare tactic or small businesses urban legend, IT security is essential to the success of your business, regardless of size or industry. And, the best way to safeguard your venture is through managed IT services.

    Navigating Ever-Changing Technology

    When it comes to technology, most business leaders have a basic understanding of things. What they don’t possess is an in-depth knowledge of all things IT related. Nor do they have the time or resources to devote to it. Tech waters run deep, and it can be challenging to keep your business secure in today’s ever-changing techno landscape.

    Outsourcing with Confidence

    With IT services you don’t have to worry about that. Managed IT can cover everything from network design and setup, remote monitoring, cloud-based services, print management solutions, and more. Outsourcing your IT to a managed service provider means you have a dedicated team of IT support experts designated to keeping your business secure and running efficiently. Rather than worrying about how your business can survive without a functioning network, you can focus on actually running your business while we focus on your tech systems.

    Partnering with Experts

    Perhaps you have an excellent in-house IT staff. Great! No need to put them out of a job. With managed IT services you can outsource some of all of your IT operations. We can partner with your in-house professionals as needed. This is an excellent option for small-to-mid-sized businesses who lack access to a full team of experts. By outsourcing some of your technology and security protocols, you get the best of both worlds — an on-site pro who can liaise with a team of high-level gurus.

    Tailoring Your Solution

    While managed IT services are customizable to your company, be sure to lay out your specific needs and expectations. Having open communication with your service provider is essential to ensuring that your goals are met. Whether you need the full suite of IT services or only to fill some security gaps, you can expect ongoing monitoring and problem resolution, help desk services, network management and support, and more.

    Contact us for more information on how to protect your business with managed IT services.

  260. Konica Minolta to Globally Release Dispatcher Suite, a Print Management and Advanced Scan Workflow Solution

    Comments Off on Konica Minolta to Globally Release Dispatcher Suite, a Print Management and Advanced Scan Workflow Solution

    Tokyo (January 10, 2019) – Konica Minolta, Inc. (Konica Minolta) will globally release Dispatcher Suite, software developed by Konica Minolta Business Solutions U.S.A., an affiliated company in the U.S. , in partnership with Y Soft Corporation.

    Overview
    Dispatcher Suite is a software package that consists of Dispatcher Paragon, an integrated print management solution, and Dispatcher Phoenix, an award-winning process automation application.
    This new software suite is an integrated print management and process automation solution that was independently developed by Konica Minolta Business Solutions U.S.A., which operates in IT-advanced countries, and by Y Soft, in order to identify and solve print and process issues for its customers.
    Dispatcher Suite will be released after January 2019 in the U.S., Europe, and other countries.

    Value Proposition
    Office workers are engaged in complicated manual tasks such as collecting, inputting, processing, saving, and distributing files in their daily operations. Dispatcher Suite helps automate routine tasks.
    Specifically, these tasks can be automated by clicking buttons that are customized for automation.

    Dispatcher Suite also helps ID authentication management of printing and scanning at an office, as well as aggregation and management of status data to enhance security, improve workflow productivity, and cut expenses. It is an integrated solution offering single sign on and the same “look and feel” at the MFP for both print management and advanced scanning capabilities.

    Features of Dispatcher Suite
    1. Automation of document processing and sorting by Dispatcher Phoenix
    Dispatcher Phoenix efficiently automates the processing of documents created in daily operations at an office. For example, when a contract is scanned by an all-in-one (to create an electronic file), it can be automatically converted to text data using OCR. Attributes can be automatically assigned to a file, which is then automatically sorted and stored in a designated folder based on the attributes. Dispatcher Phoenix was nominated as a finalist in the IT Software category of the World Technology Awards under the auspices of the World Technology Network (WTN) in the U.S.

    2. Print management function achieved by Dispatcher Paragon
    A printing environment suitable for tasks can be managed. For example, a printing policy for cost reduction can be created. When printing email documents, an optimal printing environment such as black-and-white double-sided printing can be created and managed.
    Leakage of confidential information can be audited by monitoring overall user trends based on tracking and analysis of user, division, or place.

    3. Security measures offered by Dispatcher Paragon
    The use of all-in-ones and printers at an office can be managed using the user information managed by a server by linking the IC card information used in employee IDs with Active Directory® and LDAP.
    Dispatcher Paragon also supports two-factor authentication systems using “an IC card and a PIN code” or “an IC card and a password.” Users are required to hold a card over a reader when printing a document. This helps prevent information leakage due to a failure to take a printed document

    4. Flexible system configuration
    Centralized management can be ensured for single-site operation, multiple environments in and outside a country, or even a large-scale environment. The solution also supports cloud-based system configurations such as Microsoft Azure and Amazon AWS. Respective customers can introduce an optimal system for their office environment.

    Under the brand proposition “Giving Shape to Ideas,” Konica Minolta remains committed to creating new value through offering services that integrate IT with document management from the viewpoint of customers.

  261. Sharp Earns Buyers Lab 2019 Copier MFP Line of the Year Award

    Comments Off on Sharp Earns Buyers Lab 2019 Copier MFP Line of the Year Award

    MONTVALE, N.J., Jan. 9, 2019 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today announces that it is has earned the Keypoint Intelligence – Buyers Lab 2019 Copier MFP Line of the Year. Presented annually by the world’s leading authority on document imaging devices and software solutions, Buyers Lab’s highly sought-after Line of the Year recognition is awarded to the multifunction printer (MFP) manufacturer whose product line is deemed best overall based on its rigorous two-month laboratory evaluations. Among the many factors considered are reliability, image quality, productivity, ease of use, a host of connectivity attributes and overall value.

    “Sharp’s copier MFPs have long been known for their quality, innovation, and ease of use, and their current line holds up to that standard,” said George Mikolay, Associate Director of Copiers/Production, Keypoint Intelligence – Buyers Lab. “In fact, Sharp’s current line sets the industry standard when it comes to usability. The control panels are highly intuitive and customizable on a user-by-user basis, and users can quickly access the most commonly used scan and copy functions. Throw in the easy-to-use drivers, the retractable keyboard, and the innovative, award-winning web utility, and building workflows is a cinch for walk-up users and IT administrators alike. Plus, in an office environment where reliability day in and day out is also a key factor, Sharp’s line stands tall as a leader in the industry.” 

    Product Line of the Year is the highest level recognition Buyers Lab awards to an MFP manufacturer. In order to qualify, a manufacturer must have models tested by Buyers Lab in various categories, including A3, A4, monochrome and color. Additionally, for all models tested, the vendor must achieve a high number of Pick Awards. Announced twice a year, the Pick Awards acknowledge the products that gave the best performances in Buyers Lab’s extensive suite of laboratory tests.

    Sharp earned the following Buyers Lab Pick Awards over the past year:

    • Outstanding 30 ppm Copier MFP – Sharp MX-M3070 (Winter 2019)
    • Outstanding 35 ppm Copier MFP – Sharp MX-M3570 (Summer 2018)
    • Outstanding 40 ppm Copier MFP – Sharp MX-M4070 (Winter 2019)
    • Outstanding 50 ppm Copier MFP – Sharp MX-M5070 (Summer 2018)
    • Outstanding 60 ppm Copier MFP – Sharp MX-M6070 (Winter 2019)
    • Outstanding 90 ppm Copier MFP – Sharp MX-M905 (Winter 2019)
    • Outstanding 65 ppm Color Copier MFP – Sharp MX-6580N (Winter 2019)
    • Outstanding 75 ppm Color Copier MFP – Sharp MX-7580N (Winter 2019)
    • Outstanding Professional High Volume 70-ppm Color Copier MFP – Sharp MX-7090N (Winter 2019)
    • Outstanding Professional High Volume 80-ppm Color Copier MFP – Sharp MX-8090N (Winter 2019
    • Outstanding MFP for SMBs – Sharp MX-B355W (Winter 2019)
    • Outstanding MFP for Mid-Size Workgroups – Sharp MX-B455W (Summer 2018)

    “We are extremely honored to have earned the coveted distinction of Copier MFP Line of the Year from Keypoint Intelligence – Buyers Lab,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “This award, as well as the twelve Pick Awards we have earned over the past year for our individual MFP models, emphasize our unwavering dedication to delivering best-in-class solutions that help our customers meet their business needs while delivering high-quality results efficiently, effectively and securely.”

  262. Understanding the Many Benefits of Scanning Technology

    Leave a Comment

    While technology has opened new worlds of possibility for business owners, it has also brought with it new vocabulary. We know it can be challenging to keep up with the latest offering when you are not sure what everything means. Fear not, friends, we are here to help with this guide to scanning technology and terminology.

    Scanner: A device that enables you to quickly and easily convert paper documents to digital. A scanner helps you eliminate outdated file cabinets and effortlessly retrieve and share information.

    Multifunction Printer: This multi-faceted device that lets you print, scan, fax and copy from one convenient place. This is best for businesses who don’t do a large amount of scanning. If you need to scan, sort, and store a large amount of data, a dedicated scanner is a better option.

    Simplex versus Duplex: Simplex scans one side of one sheet of paper at a time. Duplex scanning, similar to duplex printing, scans both sides of a document simultaneously. Duplex scanning capabilities save a significant amount of time, especially when scanning in large batches.

    Automatic Document Feeder: Know as ADF, this refers to the tray that holds the paper documents you want to scan. Rather than loading one page at a time, the ADF specifics how many pieces of paper you can load into the tray to be scanned. ADF makes it easy to scan multiple page reports or presentations.

    DPI: DPI stands for dots per inch and measures the resolution of electronic images. In regard to document scanning, it determines the clarity and sharpness of the image or text you are converting to digital. More dots per inch means higher resolution and better image quality. The term is often used when discussing the resolution of photos; low DPI results in pixilated images.

    Having a better grasp on scanner terms and features will help you understand what options are available and enable you to procure the best device for your specific business needs. Contact us with questions.

  263. Immediate Benefits with Managed Print Services

    Leave a Comment

    Your business might have a printer, or it might have a dozen printers. Either way, you probably have a printer. Maintaining these printers can cost you time and money, and you often don’t have a printer maintenance expert on your staff. Outsourcing your print management to a third-party provider is a great way to streamline your workflows and save your business time and money.

    Here are a few of the immediate benefits that come with Managed Print Services:

    Cut Printing Costs

    With Managed Print Services (MPS), your company could experience significant cost reduction for your annual printing spending. Managed Print can save your business up to 30% of previous printing expenses. There are many ways that Managed Print helps you cut costs, but the most significant ways are improved efficiency, initial cost reduction, standardization, and cost accountability.

    An MPS provider will evaluate your print environment and make suggestions for cutting costs and increasing efficiency. They will help you get rid of outdated or ineffective devices that are costing you additional expenses. They will also monitor device usage to ensure that supplies like ink, toner, and paper are being used appropriately.

    Improved Security with Digital Documents

    A Managed Print provider will equip you with devices to effectively scan documents to file electronically on either a cloud network or a local storage network. Not only will this free up filing space in your office and effectively organize your documents, but it also protects them by removing them from your physical office.

    Green Practices

    An MPS provider will help your business initiate more eco-friendly practices for your print environment. Through the solutions offered with MPS, your business will create less waste, recycle more, and save energy.

    To learn more about the immediate benefits that Managed Print Services has to offer your business, contact MMIT Business Solutions Group today!

  264. Establishing a Security Plan for Your MFP

    Leave a Comment

    Device and network security are two of the most overlooked features of any office, the multifunction printer (MFP) being a common unprotected device. What many business owners don’t realize is how much information is passed through and stored on your devices and networks and how prone they are to a breach attempt.

    The truth is, the data that passes through an MFP is so valuable that hackers have identified them as a frequent target in offices around the world.

    Here are some tips for creating a security plan that will ensure secure printer use:

    Integrate Security Plans

    If you have developed a network security plan and have not included your business’ printers and office devices, it’s time to make some amendments to that plan. Incorporating all of your office devices into your business’ network security plan will ensure that no holes are left for hackers to find.

    User Authentication

    Restricting access to your MFP with user authentication is one of the smartest security measures you can take to protect your device. Modern MFPs will allow you to require a password, PIN code, or user badge to gain access to the device.

    Data Encryption

    Data encryption is the process of encoding your data as it passes through a device, making it useless to anyone who might steal it. Although it is not an end-all solution, it creates an additional wall of security for hackers to get through to access data. Data should be cleared from the hard drive monthly to lower the chances of information being reached.

    Monitor Usage

    You could develop the best security plan so far, and it will still be prone to failure. It is essential to monitor your employee’s usage of devices and plans to make sure they are using office devices and processes as intended.

    Managed Print Services

    Security is the first concern for most companies, but acting on it is more difficult than often expected. It turns out that not everyone is an IT expert! That is where the help of a Managed Print Services (MPS) becomes useful. An MPS provider has in-depth knowledge and experience with effective security practices and will ensure that your business is prepared to prevent hackers.

    To learn more about Managed Print Services and MFP security, contact MMIT Business Solutions Group today!

  265. Sharp Introduces New Line Of Color Multifunction Printers For The Technology-Driven Workplace

    Comments Off on Sharp Introduces New Line Of Color Multifunction Printers For The Technology-Driven Workplace

    MONTVALE, N.J., Dec. 13, 2018 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today introduced a new line of Advanced and Essentials Series color document systems for the technology-driven workplace. The eleven new models include seven that are available now, and four models that will be available in early summer 2019. All the new models offer Sharp’s award-winning, easy-to-use touchscreen display, which is common across 30+ models in Sharp’s multifunction printer lineup, and add exciting new features for conversational AI, cloud integration and security enhancements.

    The new MFP Voice feature, powered by Amazon Alexa, enables users to interact with the machine by using simple verbal commands. These new color models also easily integrate with today’s complex network environments and offer quick access to an expanded list of cloud services that include Box and Dropbox. Additionally, Adobe Embedded Print Engine technology enables users to direct print PDF files from a variety of sources with greater performance and rendering accuracy. Sharp’s new Application Portal, available in the Spring 2019, will allow administrators to easily add new applications and update existing ones right from the touchscreen of the machine. Additionally, the new models are equipped with enhanced productivity features, such as the ability to feed up to 50 envelopes from the standard paper drawer.

    The new color Advanced and Essentials Series also deliver leading edge security features, such as a firmware attack prevention and a self-recovery capability, which can identify a malicious intrusion and restore the machine firmware to its original state. A new whitelisting feature helps protects the machines’ file system from unauthorized access. Additionally, administrators can centrally manage select settings at the device using Active Directory® Group Policy.

    “This is an exciting time at Sharp, as we roll out a new line of color workgroup MFPs that offer greater integration, enhanced workflow capability, and voice integration to meet the demands of today’s technology-driven workplace,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “Our focus continues to be to provide quality MFPs that deliver superior productivity, performance and ease-of-use. We’re proud to continue that tradition with this new lineup of color Advanced and Essentials series models.”

    These following seven models are available to ship immediately via authorized Sharp dealer and direct sales channels:

    Advanced Series:

    • MX-3071 – 30 ppm; replaces the MX-3070V
    • MX-3571 – 35 ppm; replaces the MX-3570V
    • MX-4071 – 40 ppm; replaces the MX-4070V

    Essentials Series:

    • MX-2651 – 26 ppm; replaces the MX-2630N
    • MX-3051 – 30 ppm; replaces the MX-3050V
    • MX-3551 – 35 ppm; replaces the MX-3550V
    • MX-4051 – 40 ppm; replaces the MX-4050V

    Sharp will add four more models to the lineup coming in early summer 2019. In the Advanced Series, the MX-5071 and MX-6071 replace the MX-5070V and MX-6070V. Rounding out the Essentials Series will be the MX-5051 and MX-6051, replacing the MX-5050V and MX-6050V.

  266. 5 Crucial Questions to Ask Your Potential Managed IT Provider

    Leave a Comment

    In our technology-driven world, incorporating a useful IT foundation is crucial. Modern networks and devices contain all of your most significant and sensitive information, and having systems that process that data effectively and securely is critical to your company’s success. But that information is probably nothing you haven’t heard before. Let’s be real here, the toughest part of IT management is implementing it.

    This is where a Managed IT provider is helpful.

    With Managed IT, what once was an overwhelming mess of data and processes to protect and keep running becomes a capable system that appears to run itself. Outsourcing your IT management provides fantastic results at a great price. When considering a Managed IT provider, there are some crucial questions that you should ask before hiring them:

    What services does your company provide?

    Depending on your industry and the size of your organization, the IT infrastructure necessary for your business could get large and complex. You’ll want to work with a Managed IT provider who is experienced with companies of all sizes and industries, so you get the best IT services for your company.

    Is your Managed IT team certified?

    When considering a provider, make sure they are certified to work in the field. Common certifications include Network+, CompTIA A+, and MSCA and MSCE.

    What customer service do you offer?

    Savings are significant, but they don’t mean as much if the service is awful. The right provider will offer after-hours and weekend access for service needs, giving you quick results when needed. A reputable provider will also proactively monitor your network for ongoing IT support.

    What is your issue reporting protocol?

    Along with solving issues that come up with your network, reporting these problems should be a quick, intuitive process. Some providers may have a digital form to fill, and some may allow you to call them directly; either way, it is essential to know for when an issue arises.

    Do you have previous client endorsements?

    Recommendations are important anytime you choose to do significant business with a solutions company. Be sure that the company you select has given you personal testimonies from other customers without hassle.

    MMIT Business Solutions Group is a full-service Managed IT provider with a reputation for quality, security, and simplicity. To learn more about Managed IT, contact us today!

  267. 2 Methods for Decluttering Your Office

    Leave a Comment

    Most businesses deal with a significant amount of paperwork flowing throughout their office. Documents from customer forms to meeting agendas fill offices’ desks and file cabinets around the world, causing chaos for many business owners. To better organize your office, it is vital to create a strategic plan that enforces practices that will result in an organized office.

    When an office is organized and well managed, employees are more likely to work harder and will run into fewer roadblocks when they do. Here are two tips for removing the clutter from your office:

    Control the Papers

    Paperwork is the biggest culprit in an unorganized office, so let’s start there. After the proper information has been received from a document what happens next? Are the papers left on a desk or throne on a tray on the desk? Or are they transported to the appropriate folder elsewhere in the office where they are “organized”?

    A simple, yet powerful solution to this mess is by investing in a document scanner. A document scanner allows you to create digital files of your business’ various documents for filing on a cloud-based or local system network. This is a safe and secure practice to get documents out of your office and organized on an accessible, protective network.

    Utilize Paperless Tools

    Many paper processes in your office are unavoidable, but they can at least be converted to digital documents for storage. Many systems and solutions help you use paperless entirely for processes that do not require physical paper.

    With modern technology and the help of cloud-based storage networks, contact management, meeting notes and agendas, accounting records, and expense tracking can all be completed without a single sheet of paper.

    To learn more about document scanners and other technology that can help save time and money, contact MMIT Business Solutions Group today!

  268. Konica Minolta Earns Honor with the U-Bix 480 Certified as a Copying Machine Heritage

    Comments Off on Konica Minolta Earns Honor with the U-Bix 480 Certified as a Copying Machine Heritage

    Tokyo (November 28, 2018) – Konica Minolta, Inc. (Konica Minolta) is pleased to announce that the U-Bix 480, which was Japan’s first indirect dry type electrophotographic copying machine, manufactured using domestic technology by Konishiroku Photo Industry Co., Ltd., a former company of Konica Minolta, was certified as a “Copying Machine Heritage” established by the Imaging Society of Japan (ISJ).

    The U-Bix 480, the first PPC copying machine (plain paper copying machine) of Konishiroku Photo Industry, was introduced at a business show in 1970 and released in January 1971. The machine was a sensation because it was Japan’s first indirect dry type electrophotographic copying machine using domestic technology and produced beautiful, fine images at half the copying cost of conventional machines. The copying machine was so popular that Konishiroku Photo Industry struggled to keep up with production. Since then, copying machines have been one of Konica Minolta’s leading products along with cameras and films.

    The ISJ’s high recognition of the U-Bix 480 manufactured about 50 years ago as a historically valuable technology and product is an encouragement to Konica Minolta, which is determined to keep creating products and services that offer new values to customers and society through the ongoing digital transformation.

  269. Improve Your Workflow with Managed Print

    Leave a Comment

    With many office processes, simple goals require complicated systems. Running a smooth operation is a goal of the finest companies, but knowing how to implement those processes is easier said than done. With Managed Print Services (MPS), you receive a one-stop solution to your business’ printing and document workflows.

    An MPS provider will guarantee that your print environment is equipped to handle workflows effectively. Through a print audit, an MPS provider will determine which devices and solutions will make your workflows as productive as possible.

    Here are the pieces that make up an effective print environment:

    Reduce the Necessary Steps

    One of the main goals of MPS is simplicity. Rather than stocking your office with more devices to use throughout the office, an MPS provider will help you consolidate your equipment to develop an effective plan for your office. A Multifunction Printer is an excellent example of this, which combines your printer, scanner, fax machines, and copier into one, intuitive device.

    Ensure Effective Locations

    An overlooked part of print efficiency is considering where you put your devices. An MPS provider will examine the layout of your office and develop a plan to place devices in the most effective locations in your office. This step will help cut down the time spent picking up documents and cut back on disruptions that occur.

    Monitor Performance

    An MPS provider will actively monitor the details of your print environment to ensure that programs are running as efficiently as possible. This will ensure that the system is running as planned and allows the provider to make changes if necessary. They will also install monitoring software that keeps track of supplies, like toner and ink, for automatic replenishment. These monitoring procedures will ensure that systems stay productive and active, which will reduce downtime and save your employees time and energy.

    MPS is the best solution to take control of your print environment. To learn more about Managed Print, contact MMIT Business Solutions Group today!

  270. Why the MFP is Right For Your Business

    Leave a Comment

    Efficient and productive performance is a high priority for any business in any industry. Businesses around the world are always scrambling to find the best software and hardware to improve the daily functions of their company. Modern advancements in technology have made this easier than ever before, especially with paper-based workflows. The Multifunction Printer (MFP) is the productivity workhorse for businesses that deal with high volumes of paper.

    Scanning, copying, and printing are all necessary functions of most businesses, and the MFP offers advanced technology to streamline document saving and sharing processes. Developing streamlined workflows where document sharing and faxing is quick and secure is essential, and the MFP makes that possible.

    Purchasing a Multifunction Printer is a great way to empower your employees with a device that will make them more productive.

    Here are some of the ways that an MFP will benefit your business:

    Consolidate

    An MFP removes the need for multiple printers, scanners, and other office equipment in your office. This all-in-one device will save you space and money.

    Costs

    Consolidating equipment and purchasing an eco-efficient MFP will ensure that you spend less on supplies, maintenance, and more.

    Efficiency

    Choosing an MFP for your office enables your employees to do their job more efficiently.

    Intuitive

    Almost all MFP’s come standard with intuitive touchscreens that make use as simple as possible.

    Finishing

    An MFP can save you post-print time as well with features like duplex printing, stapling, folding, booklet printing, and more.

    Custom

    Modern MFPs can be customized to help establish workflows and presets that make your common print jobs quick and easy.

    The MFP is an effective solution for the modern business seeking to streamline processes. To learn more about Multifunction Printers and which one might be right for your business, contact MMIT Business Solutions Group today!

  271. Holiday Hours at MMIT

    Leave a Comment

    As we are entering the holiday season, we wanted you all to be aware of any closures or hour changes at our business.

    We will be closed for the following days:

    Thanksgiving Day and the day after, Friday, November 23rd

    Christmas Eve and Christmas Day

    New Year’s Eve and New Year’s Day

    Happy Holidays!

  272. The Real Costs of Being Hacked

    Leave a Comment

    The Real Costs of Being Hacked

    When a breach occurs in your office, you know that you will have to pay to get your network and equipment restored, and probably take a slight loss from downtime. Most business owners that we talk with view getting hacked as an inconvenience rather than a bottom-line cost.

    For anyone who has gone through it, however, they have a different tale to tell. They can tell you all about the expenses that crippled their business when they were hacked, and that effective IT services could have prevented the breach completely. The costs of an information breach can be so harsh, that most small businesses are forced to close because of the financial hit they take.

    Here are the harsh realities of a hack:

    Wiping the Budget Clean

    From the moment your business is hacked, expenses begin to pile up; and the longer the attack, the most it costs. Many hacks take up to six months to identify, and it can take another two full months to control the damage. When an attack of this severity occurs, you will need to hire experts to clean your entire system.

    They will need to go through every computer, server, printer, mobile device, and more to ensure that your system has removed the breach completely. On top of that, these experts will recommend different hardware and software solutions to ensure that it doesn’t happen again.

    Fines and Legal Fees

    Depending on the data lost and how your company handled the situation, there could be fees and legal costs that approach millions of dollars. Depending on the industry you work in, the information that got out could cause significant costs for your business; not to mention, having to hire an expert to help you gather the information that was lost to prove it.

    Customer Loss

    One of the most challenging aspects of a breach is the impact it has on your company’s reputation. Both current customers and prospective customers can be lost due to a hack, which helps your business’ ability to recover.

    The costs of a data breach can be brutal, but Managed IT Services from MMIT Business Solutions Group can help protect your business from the treats of a cyber attack. To learn more, contact MMIT Business Solutions Group today!

  273. Lexmark Honored with 2018 CRN® Tech Innovator Award

    Comments Off on Lexmark Honored with 2018 CRN® Tech Innovator Award

    LEXINGTON, Ky., Nov. 13, 2018 /PRNewswire/ — Lexmark, a global imaging solutions leader, announced today that CRN,® a brand of The Channel Company, has recognized Lexmark with a 2018 CRN Tech Innovator Award. These annual awards honor standout hardware, software and services that are moving the IT industry forward. In compiling the 2018 Tech Innovator Award list, CRN editors evaluated 300 products across 34 technology categories using several criteria, including technological advancements, uniqueness of features and potential to help solution providers solve end users’ IT challenges. Lexmark’s MC2425adw Color Laser MFP took top honors in the Printer category.

    The Lexmark MC2425adw Color Laser MFP packs reliable, productive and secure color multifunction performance into a small-footprint package with output up to 25 pages per minute. It reliably handles diverse media types and sizes and comes equipped with both built-in Wi-Fi and tools to help customers minimize toner consumption. 

    “Taking the top honor in the printer category for the 2018 CRN Tech Innovator Award is a highlight of my first year here at Lexmark,” said Sammy Kinlaw, Lexmark vice president, worldwide channel and OEM sales. “Lexmark designs devices for the long haul, delivering longevity, durability and serviceability that drives success for our channel partners. An award of this magnitude expands our reach and consideration and highlights Lexmark’s innovation.”

    “Each year, the CRN Tech Innovator Awards recognize technology vendor offerings that are reshaping the IT channel landscape by increasing worker productivity, reducing cost, and minimizing complexity for solution providers, IT departments, and end users,” said Bob Skelley, CEO of The Channel Company. “The winners in this year’s awards bring breakthrough ideas to the table for solution providers and their customers, in areas ranging from cloud to security to business intelligence to IoT. We congratulate all the winners and look forward to their future endeavors.”

    The Tech Innovator Awards will be featured in the December issue of CRN and can be viewed online at crn.com/techinnovators.

  274. Printer Maintenance Made Simple

    Leave a Comment

    Printers have evolved from an ordinary piece of office equipment to the ultimate, document sharing machine. Because of how advanced multifunction printers are, they only increase in value, even as offices work with less paper. Since these devices are so critical to the daily workflow of companies like yours, knowing how to maintain these machines to get the optimal longevity out of your equipment is vital.

    This means that taking care of these devices is a must. With a few, easy tips, you can proactively care for your device to get the most out of it. Here are a few maintenance tips for your printer:

    Remove Dust

    Dust and debris are often a significant contributor to a printer’s issues. Instead of using a can of compressed air, it is easy to remove dust using a hand vacuum. A can of compressed air can often blow dust deeper into your printer, which could cause more damage or be more difficult to remove. Read your printer’s manual to see which methods are best for cleaning the ink or toner cartridges.

    Clean the Printer Heads

    If a document comes out with streaks or smudges and your ink is full, there is a good chance your printer heads are clogged with ink or debris. Some models come equipped with a self-cleaning feature to remove debris from the printer heads, and others require you to clean them manually. Consult your manual to see which functions your printer has for self-cleaning.

    Print an Occasional Blank Page

    If you print a blank sheet of paper on occasion, the document will collect any dust or debris throughout your printer, saving you the hassle of finding it on an important print.

    Purchase a Maintenance Kit

    A maintenance kit will give you the tools needed to clean and upkeep the different areas of your printer. These kits come with some different tools and supplies to clean your printer of any dust and debris.

    Ongoing maintenance will keep your printer running smoothly and effectively. These simple steps will save you time and the headache of constant roadblocks because you don’t take care of the printer. To learn more about printer maintenance, contact MMIT Business Solutions Group today!

  275. 5 Benefits of Managed Print Services for Nonprofit Organizations

    Leave a Comment

    Operating on a tight budget is a common thread for the majority of nonprofit organizations. Many nonprofits wrestle through tough organizational practices because they are unable to hire expert staff to manage and fulfill operations. This often results in overspending and unnecessary costs on organizations that don’t have much to work with. When a nonprofit does avoid overspending, they often invest in cheaper equipment or hold onto older devices that should be upgraded, which leads to inefficiency and eventually, overspending.

    Managed Print Services

    Managed Print Services (MPS) is a print solution that helps businesses and organizations tackle their print environments in an efficient and cost-cutting way. Many MPS providers have developed strategies specifically for nonprofit organizations, to meet their unique needs.

    Here are five ways that Managed Print can benefit your business:

    1. Cut Costs

    An MPS provider will perform a thorough audit, examining your organization’s print environment. They will provide you with a report based on the details from the audit with factual insights and recommendations to save money or improve productivity. Nonprofits can cut print-related costs by up to 30% when they enlist MPS.

    2. Create a Predictable Budget

    MPS consolidates all your ordering to one location that serves your specific organization. This ensures that prices are consistent and honest, creating a more predictable budget for your group.

    3. Optimized Equipment Use

    Managed print services will offer solutions to your organization to help get the most out of your office equipment. Because of how expensive new devices are, MPS can help you use what you have to its highest potential.

    4. Increased Efficiency

    With the data collected during your print audit and through constant monitoring, MPS will offer solutions to ensure that your print environment is working as efficiently as possible.

    5. Streamline Workflows

    Most nonprofit organizations use a hefty amount of paper in their day-to-day functions. While some forms will inevitably remain in the form of paper documents, MPS helps nonprofits effectively manage paper by making it digital when possible. Digital documents are shared and stored much more efficiently, saving you time and money.

    These are just a handful of the many benefits available to you with MPS. To learn more about how Managed Print Services can benefit your nonprofit, contact MMIT Business Solutions Group today!

  276. 5 Tips for Protecting Your Print Environment

    Leave a Comment

    The business data that is stored on your devices and network is critical to your companies success. Protecting your employees’, customers’, and business information and data needs to be a high priority.

    Protecting Your Print Environment

    When one considers cybersecurity, what comes to mind is often networks, software, and hackers. What does not come to mind typically is your office multifunction printer (MFP). Before your documents are secured on your local or cloud storage server, they run through your MFP. Since all of these sensitive documents run through this device, it is vital that you secure your MFP.

    Here are 4 steps protecting data with your MFP:

    Secure Hard Drive

    Like a computer, your MFP relies on a hard drive to operate all of its functions and store software to complete workflows. It also stores data from each job that goes through your device. Be sure to control who has access to the hard drive and to encrypt it so it cannot be hacked.

    Control Access

    Where you store, your MFP is critical to its safety. Make sure that it is placed away from heavy traffic and preferably in a location that only employees have access to. Enabling user authentication will also keep unwanted users off of your MFP.

    Update Firmware

    Similar to your phone or laptop, updating your MFP’s firmware is critical to keep security and functioning to date. Since your MFP is so advanced, it is subject to potential issues within the device’s software. Developers work hard to address these issues with firmware, so updating them is crucial to your business’s security and productivity.

    Encrypt Data

    Encrypting data is an essential practice for protecting data that flows through your company’s networks. Encrypting documents before they are sent will protect them from being hacked and stolen in transit.

    A massive amount of data pass through your business’s printer every single day. To learn more about protecting it, contact MMIT Business Solutions Group today!

  277. How Managed Services’ Innovation Will Benefit Your Business

    Leave a Comment

    Businesses of every shape and size are looking for practices and programs that will boost employee productivity and reduce operating costs. For many companies, hiring a manager to oversee this is unrealistic, since staffing another employee could cost tens of thousands of dollars.

    Over the years, many companies have developed strategies and software to help businesses achieve their growth and financial goals without having to staff another team member or assign management tasks to an unqualified employee. With managed services, you are given access to a provider with trained specialists in their field of support who work tirelessly to provide you with solutions to meet your goals.

    Managed Services

    There are several different kinds of aid that managed services has to offer businesses. Here is the variety of managed services to benefit businesses like yours:

    Print Management

    Print management allows your business to manage and optimize printers, usage, and supplies. A print management provider will offer solutions that help consolidate your print environment, streamline locations, manage remote printing, and improve document security. Print management also sets you up with an expert company to offer device suggestions and monitor your devices’ efficiency.

    Document Management

    Document management helps your business manage and optimize your entire document system. Management solutions include, but are not limited to, output processing, document scanning, workflow, and infrastructure. This system seeks to reduce paperwork and centralize document storage with digital documents. This system makes filing and collaborating significantly more intuitive and straightforward.

    Managed IT

    Managed IT is a service that monitors the performance of your business’ IT equipment and cloud services. Managed IT keeps networks and software up to date and will offer solutions to solve issues that come up. It is an excellent alternative to hiring an IT staff member or team.

    The benefits that managed services has for your business are endless. To learn more about these services, contact MMIT Business Solutions Group today!

  278. Navigating the Paper Trail with Document Management

    Leave a Comment

    Paperwork can be tough to track throughout a business office. Every company features a unique paper trail that documents go through that is dependent on their technology and organization practices. Whether it be papers moving from a file cabinet to a desk, from a desk to a digital document, or from one employee to the next, following the paper trail can be challenging.

    Document management is an efficient way to best keep track of the paper trail to ensure that documents are organized, shared, and secure. Here is how document management helps you keep track of business documents and data:

    Workflows

    A workflow is a path that a document goes on to reach a specific destination. Automated solutions allow companies to use powerful software to share documents and eliminate paperwork messes. These solutions:

    • Automate document processes
    • Add easy, yet secure rule-based sharing and monitoring
    • Increase officewide productivity and raise accountability
    • Help distribute work evenly

    Document management software will help relieve the growing number of paper that your office deals with and turn your workflow into a secure, sharing machine.

    Capturing

    Canon scanners are an essential part of document management being effective. Here are some guidelines for creating a scanning plan in your office:

    • Lessen manual document scanning by capturing only necessary information from a document
    • Automatically assign specific documents to categorize in different folders
    • Refine images and add enhancements to scanned documents
    • Turn all incoming documents to digital files
    • Set up workflow distribution based on document processing activities

    Security

    Are your documents secure when they go through your scanner? A document management provider can help you make sure that the right hardware and software is in place to protect your networks and devices from potential hackers.

    To learn more about how document management helps you stay on the paper trail, contact MMIT Business Solutions Group today!

  279. Sharp To Showcase Latest Pro Series Color Document Systems At PRINT 18

    Comments Off on Sharp To Showcase Latest Pro Series Color Document Systems At PRINT 18

    MONTVALE, N.J., Sept. 26, 2018 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC) is pleased to be a part of PRINT 18, where it will highlight its newest Pro Series models at the annual gathering of print and graphic communications professionals.

    Sharp is proud to showcase at PRINT 18 the Pro Series MX-8090N Color Document System, which will be configured with the high-powered MX-PE13 EFI® Fiery® Print Server featuring the latest FS300 Pro platform. This highly reliable workhorse will be outfitted with the Plockmatic Production Booklet finisher, showcasing Sharp’s award winning edge-to-edge printing feature which allows full-bleed booklets up to 120 pages be printed and finished in-line with professional results.

    The 80 page per minute (ppm) MX-8090N and its 70 ppm counterpart, the MX-7090N, round out Sharp’s production product lineup. These models offer exclusive, full integration of Fiery® Command Workstation® at the operation panel. This further enhances the ease of use and precision control Sharp brings to the production market when configured with the MX-PE13 Fiery Print Server. The groundbreaking edge-to-edge printing capability makes these models a “must see” at the event.

    “The Sharp team is excited to once again return to Chicago for PRINT 18, where we have an excellent opportunity to demo our latest products to existing and potential customers,” said Kent Villarreal, Senior Product Manager, Product Planning and Marketing, Sharp Imaging and Information Company of America. “Our Pro Series additions represent the newest in technology from Sharp in the Print-On-Demand space and we’re sure they will spark great interest at the show with their ease-of-use, high quality and precision control.”

    For those customers not requiring a Fiery print server, the MX-7090N and MX-8090N standard print controllers now include Pantone Licensing as part of Sharp’s continued focus on color matching. These models add to the long list of MFPs offered from Sharp that are Pantone licensed. Through PANTONE® Color Matching, Sharp MFPs are easily able to reproduce colors from the PANTONE Coated Series of colors without the expense or required expertise that sometimes comes with optional software or hardware. There are now a total of 16 current Sharp color models with this capability, including the new models.

    Come visit Sharp and speak to a Fiery Certified Expert. All Sharp print production managers have achieved the highest level of training attainable through EFI. This provides direct access to EFI support engineers and helps to guarantee the best possible support to Sharp’s customers. This world-class support is essential for production and Fiery-connected environments, where productivity is a must. Sharp’s print production managers will be on-site at PRINT 18 to answer questions and provide demos on the newest products.

    Sharp is exhibiting at PRINT 18 in booth #1419, from September 30 – October 2, in Chicago.

  280. What Managed Print Services Really Saves You

    Leave a Comment

    Businesses everywhere are boasting of the benefits they’re receiving by enlisting Managed Print Services. You might have heard of the time, money, and resources that businesses are saving with managed print services (MPS). Today we are going to share the need-to-know details of MPS so you can learn how your business could gain from an MPS provider.

    Here are four benefits MPS has for your business:

    Ongoing IT Support

    Every day in your office, your business relies on various technology to accomplish tasks that organize systems, streamline workflows, and increase employee productivity. With an MPS provider, your business is equipped to protect devices and networks with 24/7 availability and reasonable service contracts to ensure devices are properly maintained.

    Productivity

    Managing all the elements involved in your print environment is a tough task that can cost when it is done incorrectly. MPS keeps devices operating, and supplies replenished, which keeps your business running smoothly. Your company will be given insight as to which devices need upkeep or upgrading, which will ensure your business possesses the best office equipment to function efficiently.

    Security Features

    Your business’ systems obtain sensitive information that could put your company, employees, and customers at risk. MPS will assist your IT support team in their efforts to protect data and information that your business must defend. An MPS provider will assure that you have taken all possible security measures, like protecting your hard drives and other networks connected to your print environment.

    Cut Costs

    Managed print services increase productivity throughout your entire business, but it also saves your business money. Significant savings can be found with MPS, here are a few ways it can help businesses cut costs:

    • Predictable Print Budgets

    • Reduced Waste

    • Lower Maintenance Costs

    • Reduced Labor Costs

    To learn more about how Managed Print Services can benefit your business, contact MMIT Business Solutions Group today!

  281. How to Choose the Right MFP

    Leave a Comment

    Multifunction printers (MFPs) have become necessary devices for the modern business to share and save documents quickly and efficiently. They combine the tasks that printers, document scanners, copiers, and fax machines into one, energy-efficient machine.

    MFPs have so many features, models, and brands available that choosing the right device can be a tough decision. An MFP is a large investment, so we put together a list of tips to help you choose the right device:

    1. How Will You Use it?

    The first consideration for your new multifunction copier is how you intend to use it. You’ll need to think about how many people will use it, how frequently it will be used, and which features your business will use (i.e., color printing, stapling, hole punching, etc.)

    2. Operation Costs

    The price tag on an MFP doesn’t tell you how much a machine will cost you. Other factors to consider for costs include supplies, warranties, servicing, and power usage. Verify that service providers will use OEM parts when making repairs, so lower quality parts aren’t substituted in your device. Check how long the warranty lasts and who provides it. The last thing to consider for costs is whatever you might read over in the fine print.

    3. Online Reviews

    A manufacturer’s specs will be biased to encourage you to buy their product. To learn about first-hand experiences that other customers have with an MFP, read some online reviews of the device.

    4. Device’s Intuitiveness

    An MFP that has difficult set-up and training required to use it could lead to problems for employees and finances. Consider buying from a manufacturer or dealer who will help you through the set-up process, so you’re not on your own to learn usage or make possible set-up mistakes.

    5. Security Features

    Your business will rely on your MFP to share and save sensitive business documents that could cost your business, employees, and customers if it was breached. Be sure to choose an MFP with security features that will protect your business’ data.

    To learn more about multifunction printers and how to find the right one for your business, contact MMIT Business Solutions Group today!

  282. Making the Right Managed IT Decision

    Leave a Comment

    Managed IT is one of the fastest-growing services in the business tech world. The modern business relies on technology like smartphones, multifunction printers, mobile printing, and cloud services. Ensuring that these critical tools are adequately maintained, and functioning is a top priority for all companies.

    To keep these devices and services running smoothly, more time and energy needs to be put into business technology.

    Managed IT Services assist businesses like yours in managing devices, services, and security features effectively. IT services keep your business safe and secure, so choosing the right provider is essential.

    Here are several tips to help you choose the right provider:

    They’ll Ask the Right Questions

    The right Managed IT provider will not only want your business, but they’ll also want to know all about your business. The right provider will seek to learn as much as they can about your business to offer products and services that will improve your business’ functions.

    They’ll Offer Immediate Availability and Remote Monitoring

    System and device downtime can cost your business serious money. A good IT services provider will be available 24/7 to provide immediate service and monitoring for networks and devices. The right provider for your business can monitor servers, networks, switches, routers, and more.

    They’ll be Aware of Your Industry

    Your business operates to fulfill a specific purpose in a particular industry. When choosing a Managed IT provider, work with a company that knows about the industry you work in. Your company works too hard to have a business that doesn’t know how to equip your business to be productive and competitive in your industry. They should be aware of specific laws and practices that you are required to follow.

    To learn more, contact MMIT Business Solutions Group to see how we can provide Managed IT solutions for your business!

    IT Services Des Moines

  283. Sharp Introduces New High-Speed Multifunction Copiers For Busy Workgroups And Departmental Environments

    Comments Off on Sharp Introduces New High-Speed Multifunction Copiers For Busy Workgroups And Departmental Environments

    MONTVALE, N.J., Sept. 6, 2018 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today announces two new high-speed monochrome document systems for busy workgroups and departmental environments.

    The new MX-M6570 and MX-7570 multifunction copiers offer print speeds up to 65 and 75 pages per minute respectively, and are designed for demanding customers that need superior performance. Both models offer an easy-to-use 10″ (diagonally measured) touchscreen display with tablet-style menu navigation. The new models also integrate easily with popular network applications and cloud services to help businesses manage their workflow more easily.

    The new MX-M6570 and MX-7570 also offer a variety of paper handling and finishing options to accommodate all types of business needs. Advanced options include a multi-folding unit that can produce five different types of folds, enabling users to create professional-looking pamphlets that get results. A standard wireless connectivity feature enables users to print from mobile devices using the free Sharpdesk® Mobile app.

    “We’re excited to introduce these new high speed models in the Sharp product line,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “Sharp continues to drive innovation in the office by developing new document system products that raise the bar for multifunction copiers and printers.”

    The new MX-M6570 and MX-M7570 Advanced Series monochrome document systems replace the MX-M654 and MX-M754 models in the Sharp lineup and are available immediately for purchase via authorized dealers and direct sales.

  284. Document Scanning for the Modern Business

    Leave a Comment

    Document scanning processes have evolved in the world of digital documents and cloud services. Modern scanning is an efficient process that will save your business time and money. If your business has yet to transition to modern document scanning, knowing where to start can be a difficult feat.

    We’ve put together a guide for your business to most efficiently scan documents:

    Develop Scanning Goals

    The first step to developing a scanning plan is to determine what you want to accomplish with your new plan. You need to decide if your business will use document scanning for archiving or for regular access. Is your business’ goal to streamline current workflows with your new plan? Knowing why your company is improving its document scanning will allow you to be consistent and productive with your scanning.

    Organize Paper Products

    The next step in improving your document scanning is assessing your current paper stock and organizing it to serve your business best. Be sure your paper supply is arranged in a way that cuts down on issues and interruptions with scanning.

    Plan Your Indexing System

    With advanced document scanning, files are saved online through Cloud storage networks. It is essential to determine how documents will be organized on your network for the best security and quickest access. Data can be classified into different folders and granted access by different departments and employees. With the system, employees will have easy access to various files that pass through your business.

    Be sure that you enlist document management services to ensure that your business uses the right document management software that specifically manages your business’ documents effectively.

    With these steps in place, your business is prepared to effectively scan documents, cut down costs, and remove system deficiencies. To learn more about document management and scanning, contact MMIT Business Solutions Group today!

  285. The Benefits of Managed Print Services

    Leave a Comment

    Managing your print environment is a time consuming, stressful process. Managed print services (MPS) is a time-saving, cost-effective key for streamlining your print environment and reducing the stresses associated with print management. MPS has an abundance of benefits for your company and will help you understand the best ways to streamline your office equipment.

    Here are some of the benefits associated with MPS:

    Equipment Analysis

    An MPS program will analyze your complete print environment from top to bottom. This will give you insight on which equipment is useful and which equipment could use an upgrade. This analysis will point you towards efficient devices that will improve productivity.

    Reduce Printing

    Another area the MPS program will analyze is the volume of printing in your office. It will reveal which users print most and help point you towards waste solutions. Many businesses waste a lot of supplies because printing goes unmonitored. This process will lead to savings and discipline for your print environment.

    Security

    Managed print services will also analyze your business’ current security measures to ensure that documents are secure. There are layers of security measures available for companies when it comes to printing; MPS will give you peace of mind that you have taken all the necessary steps to protect documents, data, and information.

    Improved Efficiency and Maintained Equipment

    An MPS provider becomes a long-term business partner for your company. You will always be in-the-know of the most current technology and solutions. Features you wouldn’t know are available for your employees will be made known to you, and your staff will be efficient and productive.

    MPS will also ensure that your printers are operating at its optimal potential. This will cut down equipment downtime and will leave employees feeling right about the system in place for your business’ printing.

    To learn more about how managed print services can improve your business, contact MMIT Business Solutions today!

  286. Sharp Introduces New Desktop Printers For The Advanced Office

    Comments Off on Sharp Introduces New Desktop Printers For The Advanced Office

    MONTVALE, N.J., Aug. 24, 2018 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC) announces four new additions to its desktop multifunction printer line, which include two monochrome desktop printers and two monochrome desktop copiers.

    The new MX-B350P and MX-B450P desktop printers offer speeds up to 35 and 45 pages per minute respectively, with easy integration with the leading mobile technologies, allowing for easy printing from tablets and smart phones. Taking into account today’s mobile workforce, these new models also offer an intuitive user experience, as well as a compact footprint and wireless capability, making them easy to place in virtually any size office environment.

    With the new MX-B350W and MX-B450W multifunction printers (MFPs), Sharp is bringing an economical MFP offering to the market while at the same time providing outstanding print quality, out-of-the box copying, network printing, and network scanning and faxing capabilities.

    All four desktop models can print on letter, legal and statement size paper, as well as envelopes. The products also comply with the latest EnergyStar® standards and deliver a low cost per page, making them very economical to operate.

    “We’re excited to announce these new models in the Sharp desktop product line,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “Sharp continues to drive innovation by creating new offerings that raise the bar for entry level print and MFP devices.”

    The new MX-B350P/MX-B450P desktop printers and MX-B350W/MX-B450W multifunction printers will be available for purchase in early September 2018 via authorized Sharp dealers and direct sales.

  287. Better Buys Honors More Lexmark Devices

    Comments Off on Better Buys Honors More Lexmark Devices

    Aug 22, 2018

    Lexmark, a global imaging solutions leader, today announced that another series of its new products has been honored by Better Buys, a leading market intelligence firm. The new CX625 Series of multi-function printers earned a Better Buys Q3 2018 Editor’s Choice award in the color MFP category.

    “With strong features that include versatile paper handling, extra-high-yield replacement cartridges and the e-Task touch screen, the CX625 Series is a good buy for small-to-medium-sized offices,” said Melissa Pardo-Bunte, Editor, Better Buys.

    Each product in the series was individually evaluated by Better Buys and compared against the competition on a range of criteria including unique features, value to the customer, and price.

    Better Buys commends the CX625 Series for its tiltable 7″ e-Task touch screen, extra-high-yield replacement toner, and standard hard drive in CX625adhe configuration.

    “We are proud to have these new products recognized by the experts at Better Buys,” said Allen Waugerman, Lexmark senior vice president and chief technology officer. “Lexmark has refreshed more than 90% of our product offering this year, including the new CX625 Series. These new devices help our customers become more efficient and productive with a consistent, intuitive user experience, mobile connectivity, easy business process automation, full-spectrum security and seamless access to a growing library of solutions to meet the most demanding business requirements.”

    In May, the Lexmark MX520 Series and MX620 Series received Better Buys’ Editor’s Choice Award for 2Q 2018 in the black-and-white MFP and high-volume machines categories, respectively.

  288. Mobile Printing for the Modern Business

    Leave a Comment

    Mobile printing has become a prevalent practice for businesses looking to utilize new technology. With most adults now owning and using smartphones for work tasks, mobile printing has been a productive advancement for businesses.

    Mobile Printing

    Mobile printing isn’t too complicated; it is essentially sending documents to print with a mobile device, like a smartphone or a tablet. Depending on your office’s printer, documents can be submitted to print right away, or the job can be accessed when someone prints it from the printer.

    Here are some added benefits from mobile printing:

    Improved Productivity

    Managers and business owners are always searching for the best methods to improve employees’ productivity. Modern technology practices like mobile printing are great ways to increase productivity. Giving employees the ability to print from a mobile device will empower them to work from any location. If they are on the road, homesick for the day, or working remotely in a different town, employees are not limited to submit and share important documents with mobile printing.

    Improved Customer Service

    When a business partner or guest visits your office for the day, mobile printing gives them access to complete their standard business processes, like printing. It will save guests time and frustration of not being able to connect to a printer.

    Cut Costs

    Even though mobile printing is a newer technology for the modern office, it has already proven to be a great value. Since employees can send prints to a central location, companies are saving money from not having to purchase as many onsite printers. Smartphones and tablets are proving to be just as helpful work tools as a computer, resulting in many businesses switching to these mobile devices to cut costs.

    Mobile printing is improving the business world, are you ready to get on board? Contact MMIT Business Solutions Group to see how mobile printing can increase your business’ productivity.

  289. Protecting Your Business from Phishing Attacks

    Leave a Comment

    Your business has most likely put a lot of energy into software to protect you from viruses. While viruses are easy to defend yourself from with the right software, phishing attacks are a bit trickier to thwart off.

    A phishing scammer will use misleading tactics to obtain personal or business information. For example, many phishing scammers will send an email that looks similar to an email from a frequent business partner or service. They might ask an employee to verify information or payment methods and your staff members might not look at the details to see it’s a scam.

    Phishing consequences can be severe, as scammers can gain access to accounts with the information they have stolen from you. From there, they might find access to higher networks and take even more sensitive information.

    Here are some tips for protecting your company:

    Email Policies

    Most phishing attacks occur through emails, so developing a company email policy is essential, so employees know guidelines for emails:

    • Don’t use company email addresses for personal use
    • Update passwords twice per year
    • Report suspicious emails
    • Do not share company information via email

    Educate Employees

    Most employees don’t realize how vulnerable your business is to phishing attacks. Be sure to educate your employees on how to identify scammers:

    • Misleading or mismatched links
    • Poor grammar or spelling
    • Questions regarding personal information
    • Money requests
    • Unrealistic threats

    Multiple Passwords

    Passwords are one of the most common things for a phisher to steal. Misleading links will often require an employee to input passwords into a form that sends it straight to the scammer. Once they have an employee’s password, they can get into other accounts that have the same password.

    This can be prevented by requiring your team to use different passwords for each work account they use. This will prevent phishers from getting access to all accounts because they have a password to one.

    To learn more about how to protect your business from phishing attacks with Managed IT Services, contact MMIT Business Solutions Group today!

  290. Document Scanning and Management for Government Organizations

    Leave a Comment

    Government agencies require some of the most effective organizational structures possible. They deal with sensitive documents like permits, certificates, licenses, and tax information. Document scanning and management is the most effective process for storing files properly. It is a productive method that allows employees to spend less time managing paperwork and more time focusing on constructive tasks.

    Here are some of the benefits document scanning and management have for government agencies:

    Improved Organization

    Government agencies traditionally have stored documents in a file room equipped with an elaborate filing system. Though there are organizational structures to those systems, they are far less efficient than modern systems. With document scanning and management, documents can be filed online to a cloud-based storage system. Documents are safe, secure, and easily accessed with the cloud.

    Compliant with Regulations

    Not only are government agencies continually searching for effective processes, but they are also looking for a process that fits within their legal regulations. While the quest to find an organized and accessible document system is a priority, a system also has to dispose of documents properly. Scanning documents and storing them on a local hard drive or a cloud service is an excellent method to keep documents organized so proper processes can occur.

    Processes are Simplified

    Scanning and managing documents allow you to easily files to be stored in an organized, central location. Retrieving documents has never been more straightforward, as modern storage systems will enable you to create folders for different document or department types. These systems allow employees to access any document they need throughout the day quickly.

    Document scanning and management can streamline your processes in a quick, secure, and efficient way. To learn more about how document scanning and management can benefit your government agency, contact MMIT Business Solutions Group today!

  291. How Managed Print Helps Businesses Overcome Security Threats

    Leave a Comment

    Most business security plans include robust strategies for protecting networked computers and smartphones. However, it’s taking more time than it should for decision-makers to include networked printers in their security strategies.

    Printers are everywhere, and it’s impossible to know just how many are connected to networks. Experts agree that the hundreds of millions of printers and copiers that are common in offices across the world are ripe for takeover.

    Are You Safe?

    Hackers know that gaining control of your printers is the first step toward gaining control of your networks and then your data. Here are a few sobering facts:

    Fact #1: Businesses often wait until their printers fail to address security concerns. That old printer in the corner may still crank out documents, but it may an open window for hackers to steal your company’s information. Instead of waiting for your printers to fail so you can get just a little more value from your investment, contact a managed print services provider now to schedule an upgrade. You’ll have peace of mind and access to the security solutions you need to protect your network.

    Fact #2: Even new printers may not be protected. Your printer may be a recent purchase, but if you’re managing your fleet on your own, there may be security features you’ve overlooked. Managed print providers have the tools to search out vulnerabilities and help you correct them before it’s too late.

    Fact #3: Less than 2% of the world’s networked printers have up-to-date security solutions in place. To say that we’re in trouble is an understatement. Hackers are working around the clock looking for unprotected printers to gain access to millions of documents and dollars. How safe is your business?

    You can overcome the security risks caused by an unmanaged print infrastructure. Contact MMIT Business Solutions for a Managed Print Services assessment before it’s too late.

  292. Lexmark Introduces New Generation of A4 Color and Large Workgroup Monochrome Printers and MFPs

    Comments Off on Lexmark Introduces New Generation of A4 Color and Large Workgroup Monochrome Printers and MFPs

    LEXINGTON, Ky., July 23, 2018 /PRNewswire/ — Lexmark, a global imaging solutions leader, recently announced the availability of a new generation of A4 color and large workgroup monochrome printers and multi-function products (MFPs) that bring an unparalleled combination of reliability, productivity and security to business users.

    “Lexmark is pleased to introduce this extensive line-up of new devices which feature improved performance and consumable yields, resulting in more up time, fewer interventions and improvements in total cost of ownership,” said Allen Waugerman, Lexmark senior vice president and chief technology officer.

    “These new devices are designed to be reliable, productive and more secure additions to business IT assets,” said Allen Waugerman, Lexmark senior vice president and chief technology officer. “IT will appreciate the longevity, durability and serviceability of these devices, while users will appreciate the high-quality color or monochrome output, state of the art power and performance, and easy to use features.”

    These new A4 color (CS421dn, CS521dn, CS622de, CX421adn, CX522ade, CX620 Series and CX625 Series) and large workgroup mono (MS725 Series, MS820 Series, MX720 Series and MX820 Series) devices are equipped with major feature enhancements that drive down total cost of ownership:

    RELIABILITY: These new devices are built to last, with durable steel frames, long life components and other design features that ensure device longevity and stability for years of reliable performance in even the harshest environments.

    PERFORMANCE: Powerful multicore processors and increased memory levels deliver brainpower that “future proofs” these devices by accommodating firmware upgrades over time. It also ensures these new devices effortlessly render even the most complex print jobs and enables complex multi-tasking, such as sending a fax while printing with optical character recognition (OCR) rendering in the background.

    EASE OF USE: e-Task, Lexmark’s modern, tablet-like user interface, allows for unparalleled simplicity and ease of use across the entire portfolio, with displays up to 10 inches on the large workgroup monochrome devices.

    QUALITY OUTPUT: Lexmark Color Replacement is featured on the color products, so customers can accurately print corporate logos or any specific colors needed in their most sensitive documents—all with improved consumable yields.

    FLEXIBILITY: A full range of color and monochrome devices have been launched in 2018, to meet user needs throughout the enterprise. From entry color devices starting at 25 pages per minute with 250 pages of input, to solutions-enabled devices with up to 7-inch class e-Task interface, built-in hard disks, duplexing automatic document feeder (DADF) scanners, and pre-installed optical character recognition (OCR), as well as a full suite of new monochrome devices built for small, mid and large workgroups within the enterprise.

    SECURITY: Lexmark’s award-winning full spectrum security features help protect documents, devices and networks from unauthorized access and are fully integrated into every product in the series. Consistent, upgradable protections across the product portfolio help you control access, secure hard disk data, protect operating systems and prevent network hacks.

    MOBILITY: These new devices offer a variety of mobile print options, enabling workers to complete tasks via approved mobile devices with the free Lexmark Mobile Print app. Output is also available via AirPrint, Google Cloud Print, Mopria or Windows Mobile.

    ANALYTICS: For Managed Print Services customers, these new devices can be equipped with sensors that capture highly detailed vital system information such as engine voltage, fan speeds and fuser temperature ramps. When any of these metrics fall out of spec it could mean an upcoming failure that needs intervention OR it could simply mean that a setting is wrong. Advance notice helps minimize interventions and keep staff productive.

    SUSTAINABILITY: As expected from Lexmark, these devices meet the most stringent global environmental requirements.

    “With this extensive launch, Lexmark has refreshed much of our product offering in 2018, ensuring our customers are prepared to leverage the latest imaging technology to move their businesses forward,” Waugerman added.

  293. Tap Into These Multifunction Printer Capabilities

    Leave a Comment

    It’s true that your multifunction printer can print documents and make copies, but is your team overlooking some other capabilities. Read on to find out how much your multifunction printer can do for your organization.

    Protect confidential information.

    We’re all concerned about security, and frequent high-profile breaches aren’t improving our outlook. Your multifunction printer can be an invaluable tool in your security strategy, giving you more options for protecting your confidential information.

    • Data encryption is a multifunction printer feature that protects stored and in-transit information. Hackers are on the lookout for data as it flows through networks, and unprotected networked printers are prime targets. Data encryption solutions make information unreadable and useless to hacking attempts.
    • Data overwrite protects information stored on multifunction printer hard drives. Just like your computer and mobile device, your office multifunction printer stores information on its internal hard drive. Overwrite solutions make stored data unreadable to hackers.
    • Confidential printing solutions help businesses address the issue of uncollected documents. These features require users to input passwords or use ID cards to authenticate at the device before print jobs release.

    Improve office productivity.

    Your multifunction printer includes a document scanning feature, making it the first step for process automation and electronic document management. Users can complete tasks from start to finish directly from touchscreen controls. Routing documents to folders, email, and cloud services is simple, and OCR technology instantly converts a variety of documents to editable, searchable PDF formats.

    Bring professional finishing in-house.

    Outsourcing your printing requirements isn’t always convenient, but with a multifunction printer, it’s often unnecessary. Polished finishing features and exceptional printing mean you can produce professional-quality materials in-house, on-demand, and at a price that fits your budget.

    No matter what type of organization you operate, a multifunction printer can serve your needs with efficiency. Contact MMIT Business Solutions for more information today.

  294. Sharp Wins Coveted BLI Reliability Award Plus Four Additional Awards For Its Highly Successful MFP Lineup

    Comments Off on Sharp Wins Coveted BLI Reliability Award Plus Four Additional Awards For Its Highly Successful MFP Lineup

    MONTVALE, N.J., July 16, 2018 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC), today announces that it has received a total of five awards from Keypoint Intelligence – Buyers Lab (BLI), including the award for “Most Reliable Monochrome Copier MFP Brand.” Presented once every three years, this award honors the manufacturer whose product line is determined to be the most reliable based on the combined results of all models subjected to BLI’s rigorous testing.

    In terms of monochrome reliability, Sharp was the clear choice, according to Joe Ellerman, Manager of Lab Operations for Keypoint Intelligence – Buyers Lab. “All of the Sharp monochrome copiers we’ve tested to date have excelled when it comes to reliability,” said Ellerman. “Over the past five years, Sharp’s monochrome models have completed millions of impressions without a single service call, making them the most reliable choice among their peers.”

    Sharp also earned the 2018 Buyers Lab “PaceSetter Award in Ease of Use for Enterprise Devices.” The PaceSetter Award is based on research conducted in the enterprise market as well as testing in the BLI lab. The award recognizes manufacturers that have incorporated end-to-end ease of use, from loading paper and copying, to scanning, printing, misfeed removal, job management and more. Sharp offers nearly thirty models in its lineup with a common user experience and consistent feature set.

    In addition to these two high profile awards, Sharp also earned three BLI Pick awards. Announced twice a year, the Pick awards acknowledge the products that gave the best performances in BLI’s extensive suite of laboratory tests in the previous six months. Sharp received Pick awards for “Outstanding 35-ppm Copier MFP” for its MX-M3570 Advanced Series monochrome workgroup document system and for “Outstanding 50-ppm Copier MFP” for its MX-M5070 Advanced Series monochrome workgroup document system. Sharp also received a BLI Pick award for “Outstanding MFP for Mid-size Workgroups” for the MX-B455W 45-ppm letter/legal size, Advanced Series monochrome workgroup document system.

    Launched in late 2017, the monochrome Advanced Series models enable users to easily set up and execute workflow tasks. Sharp’s easy-to-use touchscreen display offers an intuitive graphical interface with Easy Copy and Easy Scan screens, as well as quick access to on-board user guides. These models also support popular mobile technologies, including Apple® AirPrint®, Android™ Print Service and Google Cloud Print™. Multi-layered security features help ensure intellectual property and personal information is protected throughout the life of the device.

    “As business process automation increases in popularity for enterprises, more and more employees are integrating scanning in their workflows—and they need to do so efficiently,” said George Mikolay, Associate Director of Copiers/Production for Keypoint Intelligence – Buyers Lab. “Sharp fits the bill, with a standard integrated keyboard, making data entry at the MFP as fast as it would be at a computer. In addition to the keyboard, Sharp offers the ability to store preset messages, extensions, and domains as one-touch keys to combat common lags in scanning. The scan preview is easy to navigate and supports onscreen editing.”

    “Sharp is very proud to have received these high profile awards from BLI,” said Shane Coffey, Vice President, Product Management, Sharp Imaging and Information Company of America. “In particular, earning the ‘Most Reliable Monochrome Copier MFP Brand’ award underscores our commitment to consistently deliver best-in-class products to our customers.”

  295. Keypoint Intelligence Recognizes Lexmark for Outstanding Value in A3 Enterprise Color Printing

    Comments Off on Keypoint Intelligence Recognizes Lexmark for Outstanding Value in A3 Enterprise Color Printing

    Jul 16, 2018

    Lexmark, a global imaging solutions leader, today announced it was recognized by Keypoint Intelligence-Buyers Lab with a Summer 2018 Pick award for Outstanding A3 Color Printer for Enterprise Environments.

    Keypoint Intelligence-Buyers Lab is the world’s leading independent provider of testing services and analytical information to the document imaging industry. Awarded twice annually for office equipment, Picks acknowledge the products that gave the best performances in Buyers Lab’s extensive suite of lab tests in the previous six months.

    “The Lexmark CS923de is an excellent choice for higher volume color environments,” said Marlene Orr, Director of Printer & MFP Analysis for Keypoint Intelligence – Buyers Lab. “Delivering superb color quality, excellent reliability, fast speeds, and unparalleled ease of use that busy enterprise users need, the Lexmark CS923de also offers a low cost of ownership, making it an economical choice for users that need larger-format color prints.”

    “This recognition further validates our commitment to providing Lexmark customers innovative products and solutions that help propel their business forward,” said Allen Waugerman, Lexmark senior vice president and chief technology officer. “We are proud to deliver printers and MFPs that combine quality, reliability, speed and ease of use with a low total cost of ownership.”

  296. Why Smart Business Leaders Rely on Managed IT Services

    Leave a Comment

    Most business leaders have trouble staying on top of their daily responsibilities without trying to juggle IT issues at the same time. Managing your company’s IT demands requires constant diligence, and it’s all too easy to overlook something critical.

    Why Managed IT Services

    It’s not hard to see why business owners and managers opt for outsourcing to a Managed IT Services provider rather than attempting to oversee everything in-house. The benefits are substantial.

    1. Remote management services —If you’re accustomed to waiting for service personnel to arrive at your location, you’ll appreciate remote monitoring. With many problems corrected by remoting into your equipment, you’ll need far fewer on-site visits and experience less downtime. Break-fix approaches that insist upon on-site maintenance can typically charge more for their services—a practice that benefits their company more than yours. With a proactive, remote management approach, technicians respond in the way that serves your needs the best, whether it’s a remote or an on-site resolution.

    2. On-time patches and updates —The reason many of us put off essential updates is lack of time. When updates and patches take hours to complete, they interrupt workflows and keep employees from accomplishing critical tasks. With remote patching, managed IT services technicians perform updates as soon as they’re available. You won’t experience an interruption to your workday, and with updates and patches completed on schedule, you’ll have fewer security vulnerabilities to worry about.

    3. Robust protection from threats —Keeping up with the latest threats is essential, but you’ll need to be an expert to do so. Thankfully, you can continue honing your area of expertise without adding IT training to your list. With IT services experts by your side, you’ll have a solution to problems with ransomware, viruses, and spyware.

    Is your business fully protected? Contact MMIT to learn more about Managed IT Services today!

    IT Services Des Moines  IT Support Des Moines

  297. Go Digital With Scanning

    Leave a Comment

    Has your company acquired a document scanning solution? Without scanning capabilities, there’s no avenue for capturing and reformatting hard copy documents into digital formats. With more and more organizations replacing paper processes with digital alternatives, businesses without scanning capabilities are missing out on some valuable opportunities.

    Scanning Categories

    All scanners are alike in that they capture images of documents, but you’ll want the correct feature package to meet your workgroup’s unique requirements. Here’s a quick look at some of the types of scanners currently available.

    Workgroup

    Small businesses do very well with workgroup-sized scanners. These are popular in the hospitality and retail sectors.

    Departmental

    Departmental scanners won’t take up much more room than workgroup scanners, but they can handle larger volumes. They’re a perfect solution for professional services where scanning large batches in a variety of forms is a requirement.

    Production

    For large-batch processing, production scanners are essential. If you’re tasked with scanning thousands of archived documents, a production scanner can make the job faster and easier.

    Portable

    A portable scanner is perfect for remote and traveling staff members. Most will tuck into a laptop and can be battery powered.

    Scanning Features

    After you’ve decided which type of scanner fits your requirements the best, you’ll need to consider features.

    • Resolution —Choose a scanner with a DPI high enough for your scanning requirements.
    • Duty cycle —How many documents will you scan in a typical day? Give yourself enough room, so you’re not operating the scanner to its maximum recommended duty cycle on a regular basis.
    • Pages per minute —If you’re scanning hundreds or thousands of documents per day, PPM will be an essential factor.
    • Routing capabilities —You’ll need a scanning solution for routing information to locations like email, network folders, and document management systems.

    Do you have the right scanning equipment for your requirements? Contact MMIT for help making the right choice today.

  298. Try Managed Print to Attack Your Third-Highest Operating Expense

    Leave a Comment

    It’s common to think of printing costs as an expense that isn’t very high and doesn’t require extensive tracking. Unfortunately, most business managers and owners have no hard numbers when it comes to documenting printing costs.

    The Real Story

    The surprising truth is that, for many businesses, printing costs rank just behind rent and payroll, coming in a strong third on the red side of the balance sheet. Surprised? Most business owners are, which is why so many are searching for solutions from managed print providers. Here are the changes your company can expect.

    Improved Management

    You can get more from your copiers and printers, and you can do it for less than you’re spending now.

    Managed print services providers work with your existing equipment to improve the way you and your employees interact with the print infrastructure while also addressing equipment performance. Look for:

    • Improved equipment support for your existing fleet, including proactive maintenance and fast service when something goes wrong.
    • High-quality supplies and on-time, hassle-free shipments.
    • Access to solutions that reduce print costs and improve print-related workflows.

    Rules-Based Printing

    Uncontrolled printing may be the leading culprit behind your high printing costs. Rules-Based Printing lets you set limits and restrictions to bring costs back in line.

    • Establish rules to prevent employees from printing emails, web pages, and personal documents.
    • Route high-volume print jobs to the most cost-effective device.
    • Use default settings to enable automatic duplexing or two-sided printing to reduce paper consumption.
    • Default color printers to use black and white whenever possible.
    • Use routing rules to pinpoint errors and duplications before printing.
    • Use charge-back software to track costs for internal departments and clients.

    Managed Print Services can help your organization reduce wasteful printing habits, improve document security, and reduce equipment downtime. To find out how, contact us at MMIT today!

  299. Lexmark Introduces New Generation of A4 Color and Large Workgroup Monochrome Printers and MFPs

    Comments Off on Lexmark Introduces New Generation of A4 Color and Large Workgroup Monochrome Printers and MFPs

    LEXINGTON, Ky., June 19, 2018 /PRNewswire/ — Lexmark, a global imaging solutions leader, today announced the availability of a new generation of A4 color and large workgroup monochrome printers and multi-function products (MFPs) that bring an unparalleled combination of reliability, productivity and security to business users.

    “Lexmark is pleased to introduce this extensive line-up of new devices which feature improved performance and consumable yields, resulting in more up time, fewer interventions and improvements in total cost of ownership,” said Allen Waugerman, Lexmark senior vice president and chief technology officer.

    “These new devices are designed to be reliable, productive and more secure additions to business IT assets,” said Allen Waugerman, Lexmark senior vice president and chief technology officer. “IT will appreciate the longevity, durability and serviceability of these devices, while users will appreciate the high-quality color or monochrome output, state of the art power and performance, and easy to use features.”

    These new A4 color (CS421dn, CS521dn, CS622de, CX421adn, CX522ade, CX620 Series and CX625 Series) and large workgroup mono (MS725 Series, MS820 Series, MX720 Series and MX820 Series) devices are equipped with major feature enhancements that drive down total cost of ownership:

    RELIABILITY: These new devices are built to last, with durable steel frames, long life components and other design features that ensure device longevity and stability for years of reliable performance in even the harshest environments.

    PERFORMANCE: Powerful multicore processors and increased memory levels deliver brainpower that “future proofs” these devices by accommodating firmware upgrades over time. It also ensures these new devices effortlessly render even the most complex print jobs and enables complex multi-tasking, such as sending a fax while printing with optical character recognition (OCR) rendering in the background.

    EASE OF USE: e-Task, Lexmark’s modern, tablet-like user interface, allows for unparalleled simplicity and ease of use across the entire portfolio, with displays up to 10 inches on the large workgroup monochrome devices.

    QUALITY OUTPUT: Lexmark Color Replacement is featured on the color products, so customers can accurately print corporate logos or any specific colors needed in their most sensitive documents—all with improved consumable yields.

    FLEXIBILITY: A full range of color and monochrome devices have been launched in 2018, to meet user needs throughout the enterprise. From entry color devices starting at 25 pages per minute with 250 pages of input, to solutions-enabled devices with up to 7-inch class e-Task interface, built-in hard disks, duplexing automatic document feeder (DADF) scanners, and pre-installed optical character recognition (OCR), as well as a full suite of new monochrome devices built for small, mid and large workgroups within the enterprise.

    SECURITY: Lexmark’s award-winning full spectrum security features help protect documents, devices and networks from unauthorized access and are fully integrated into every product in the series. Consistent, upgradable protections across the product portfolio help you control access, secure hard disk data, protect operating systems and prevent network hacks.

    MOBILITY: These new devices offer a variety of mobile print options, enabling workers to complete tasks via approved mobile devices with the free Lexmark Mobile Print app. Output is also available via AirPrint, Google Cloud Print, Mopria or Windows Mobile.

    ANALYTICS: For Managed Print Services customers, these new devices can be equipped with sensors that capture highly detailed vital system information such as engine voltage, fan speeds and fuser temperature ramps. When any of these metrics fall out of spec it could mean an upcoming failure that needs intervention OR it could simply mean that a setting is wrong. Advance notice helps minimize interventions and keep staff productive.

    SUSTAINABILITY: As expected from Lexmark, these devices meet the most stringent global environmental requirements.

    “With this extensive launch, Lexmark has refreshed much of our product offering in 2018, ensuring our customers are prepared to leverage the latest imaging technology to move their businesses forward,” Waugerman added.

  300. Choosing a Multifunction Printer for Your Accounting Office

    Leave a Comment

    Accounting firms, once entirely paper-based, are rapidly transforming the way they handle information. The reasons for this radical change are varied and include greater efficiency, lower costs, enhanced document security, and improved customer service.

    Finding the Right Tools

    Your customers have access to digital processes that have changed everything from the way they shop to the way they manage their finances, and they expect you to do the same. Staying relevant in a digital business economy requires access to the latest technologies.

    Today’s offices rely on intelligent office equipment and document management solutions to successfully transition to digital processes. And since the need to print, copy, scan and fax is still very much a part of the modern office; a multifunction printer is an obvious choice. In fact, a multifunction printer is a preferred tool for bridging the gap between paper and digital business processes.

    Here’s what to consider when choosing a multifunction printer for your accounting office.

    Essential Features

    You’d be hard-pressed to find a business-grade multifunction printer without an intuitive touchscreen interface, but it’s critical to find a device that works well for your unique requirements.

    For seamless integration, look for these built-in features:

    • A user-friendly interface with prompts to assist even your most tech-challenged employees.
    • Customization features that allow your staff to automate repetitive processes and eliminate unnecessary steps
    • Easy connectivity to your existing platforms and applications
    • Password protection and other features to mitigate print-related security risks.

    Volume and Speed Capabilities

    A managed print assessment can help determine your firm’s current printing and document scanning volumes. You’ll want a multifunction printer that can keep up with demand, especially during high-volume events.

    The right multifunction printer can help your accounting firm make a smooth transition to digital processes. Contact us at MMIT for more information today!

  301. Incident Management through Managed IT Services

    Leave a Comment

    What happens when a disruptive IT incident occurs in your company? Does your IT department correct the issue and move on from there to wait for the next occurrence? If your IT resources are already tapped out, a reactive break/fix approach may be all your team can handle.

    The Incident Management Approach

    A proactive approach to managing your IT infrastructure eliminates many of the surprise interruptions and service reductions caused by ongoing system failures. With more than 50% of companies experiencing as many as 1,000 IT incidents in the average month, it’s clear that many are not managing the problem effectively.

    The Managed IT Services Comprehensive Approach

    As a part of a Managed IT Services strategy, an incident management approach tracks incidents in real-time, prioritizing emergencies, gathering data, and working on a resolution until the crisis is averted. Managed IT Services providers use information collected during an incident to customize IT services for the unique requirements of the individual businesses they serve. As the IT Services engagement matures, this valuable data can be used to mitigate risk, reduce downtime, and provide superior technical support.

    Here’s how your organization will benefit from incident management.

    • Smoother operations by eliminating redundancies and inefficiencies
    • A better return on investment as you identify problem areas and recommend IT updates going forward
    • Implement automation to help your organization save money and improve service to end-users as well as internal IT staff
    • Self-healing solutions to address issues in real-time
    • Identify recurring incidents that Managed IT Services professionals can resolve and then eliminate going forward

    Don’t allow IT incidents to keep your business from succeeding. Managed IT Services from MMIT provides a comprehensive, end-to-end management and service approach to your IT infrastructure. Get in touch with a team member to start the conversation today!

    IT Services Des Moines

  302. Improving the Employee HR Experience Through Mobility

    Leave a Comment

    HR departments can’t have missed that the majority of employees own and use mobile devices for work. It makes sense that these same employees would prefer to use their smartphone or tablet to access HR information.

    Engaging Employees with a Mobile Strategy

    Just like everyone else, your employees are constantly bombarded by digital messages. It’s imperative for HR departments to make their mobile experience relevant and user-friendly or risk getting lost in a sea of information. Here are some suggestions for getting your mobile HR program off the ground.

    Put Security First

    HR mobile solutions must address security ahead of all other concerns. It may be tempting to scrap a mobile initiative altogether due to the sensitive nature of HR information, but mobility is here to stay, and HR departments must get on board sooner or later. Implement data encryption, use document scanning instead of printing sensitive documents, and thoroughly vet apps to avoid compliance violations and security vulnerabilities.

    Focus on the User Experience

    Your employees may receive hundreds of emails each day. HR information sent via email may get lost in the shuffle. Mobile HR solutions allow employees to access your document management system without the bother of searching through massive amounts of other content. Personalized messages via your mobile HR solution also help keep employees on track when action items require their immediate attention. A secure mobile scanning solution allows employees to route sensitive documents directly to HR departments.

    Ask for Feedback

    How do your employees feel about your current method for delivering HR directives? Be sure to connect with senior employees as well as your millennial workforce, as their perspectives may be entirely different. When developing your mobile HR strategy, it’s critical to connect with end-users or risk increasing disengagement.

    Contact us at MMIT to learn more about our secure scanning and mobile print solutions today!

  303. Sharp Adds New Entry-level Workgroup Document System To Monochrome Essentials Series Lineup

    Comments Off on Sharp Adds New Entry-level Workgroup Document System To Monochrome Essentials Series Lineup

    MONTVALE, N.J., June 6, 2018 /PRNewswire/ — Sharp Imaging and Information Company of America (SIICA), a division of Sharp Electronics Corporation (SEC) today announces the latest model in its line of monochrome workgroup document systems. Offering print speeds of up to 26 pages per minute, the new MX-M2630 monochrome document system is designed for small offices and workgroups that need an MFP with strong multifunction capability that is also a strong value.

    The MX-M2630 is built on the same common engine platform as other models in the Monochrome Essentials Series lineup. It offers crisp, high-quality output combined with many standard features and exceptional ease of use. Intuitive menu navigation on the MX-M2630 makes it easy to access features and set up jobs quickly.

    Key features of the new model include Sharp’s 7″ (diagonally measured) touchscreen display, which offers a user-friendly graphical interface with a clean design combined with simplified Easy Modes and on-line user guides. Available Sharp OSA® modules enable easy integration with network applications and cloud services, which can help growing businesses better manage their workflows.

    “The new MX-M2630 monochrome document system rounds out our successful Essentials Series lineup and is a great entry level model for small offices and growing businesses alike,” said Shane Coffey, vice president of product management, Sharp Imaging and Information Company of America. “Users will enjoy the high quality output and easy-to-use features of the MX-M2630, while business owners and purchasing managers will enjoy the strong value it offers.

    Distinguishing features of this model include Sharp’s Serverless Print Release, as well as enhanced security that includes up to 10-times data overwrite protection, data encryption and Sharp’s End-of-Lease data erase feature. Optional features include Email Connect and Cloud Connect, which enable access to email and cloud services directly from the touchscreen panel. The MX-M2630 also supports popular mobile technologies, including Apple® AirPrint®, Android™, Google Cloud Print™ and Sharpdesk® Mobile.

    The new MX-M2630 Essentials Series monochrome document system is available immediately for purchase via authorized Sharp dealers.

  304. Managed Print Services: Don’t Print Without It

    Leave a Comment

    Is your printer fleet costing your company too much money to maintain? Do you know the numbers? An unmanaged printer fleet can be a source of high costs as well as security vulnerabilities. Outsourcing to a managed print service can resolve both issues.

    A Proactive Approach

    How does your organization handle printing issues? Does someone (perhaps anyone who’s available at the moment) order toner when the supply closet is empty? Do you wait to address performance issues on your printing and imaging equipment until the situation reaches critical mass? Do you wait until an aging device no longer functions, and you’re forced to replace it immediately?

    A proactive approach to print management removes the hassles, expense, and productivity bottlenecks associated with the traditional reactive method. Here are some of the advantages that convince business leaders to switch to managed print’s proactive approach.

    1. Be better prepared to conduct business — Your printer fleet is central to your daily processes, whether they’re paper-based or part of a digital document management system. Managed print providers keep your fleet ready through proactive maintenance and automatic supply replenishment. With fewer downtimes and unpleasant surprises caused by an out-of-stock supply closet, your employees can keep business moving forward.
    2. Reduce printing costs — A managed print assessment can give you solid numbers showing how much your employees print, how much it costs your organization, and how well your printer fleet serves your current processes. Solutions that follow the assessment period can reduce print spends as much as 30%.
    3. Secure your documents —Your multifunction printer hosts valuable information, and it’s also a potential portal into your network. Managed print providers can make sure hackers can’t use it to steal your confidential information.

    Are you ready for a proactive approach to printer management? Contact us at MMIT for a Managed Print Services assessment today.

  305. Better Buys honors Lexmark with Editor’s Choice Award

    Comments Off on Better Buys honors Lexmark with Editor’s Choice Award

    May 21, 2018

    The new Lexmark MX520 Series and MX620 Series received Better Buys’ Editor’s Choice Award for 2Q 2018 in the black-and-white MFP and high-volume machines categories, respectively.

    “We are proud that these new products have been recognized by the professionals at Better Buys,” said Allen Waugerman, senior vice president and chief technology officer. “These devices include powerful multi-core processors that enable speedy, convenient performance, with productivity enhancements that help organizations get more done. And of course they offer the reliability and security features that customers across the globe expect from Lexmark.”

    Each product is individually evaluated and compared against the competition on a range of criteria, including unique features, value to the customer and price.

    Better Buys commends the MX520 Series for its lower printing costs with ultra-high-capacity aftermarket toner, 2,000-page maximum paper capacity and strong security features.

    The MX620 Series is recognized for its lower printing costs with ultra-high-capacity aftermarket toner, 100 pag