The agricultural industry is no different than any other when it comes to managing paperwork. Like every other sector, business processes center around documents, and all of them must be managed properly to keep costs down and projects moving in the right direction. Here’s how agricultural offices can benefit from a robust electronic document management solution.
1. Start moving away from paper.
Electronic document management systems provide agricultural offices a way out of paper-based business processes. Here’s why it matters:
- Paper requires a substantial investment in storage solutions like filing cabinets, bankers boxes, and off-site storage when archived documents begin overtaking valuable office space.
- Paper-centric offices must rely on hard copy communications like postal services, faxes, and hand-carrying documents from one department or office to another.
- Managing paper documents—printing, copying, filing, retrieving—takes valuable time away from value-added projects.
2. Achieve faster access to your documents.
Searching for paper documents is a notorious time-waster. When multiple office locations are involved, the difficulties are even greater. Document management gives employees faster access to critical documents by capturing information from converted documents and making them easily accessible from any location. Keyword searches give users access in just seconds.
3. Reduce costly processing errors.
Mistakes are commonplace when offices rely on manual data entry. Document management eliminates these errors through the scanning process and Optical Character Recognition software. Audit trails keep track of current changes but still maintain the content of the original document, reducing the chance of errors caused by redundancy and outdated information.
4. Automate repetitive processes.
Automating agricultural workflows saves time and money, and reduces the chance of errors due to missing documentation or approvals. Document management combined with workflow solutions can fine-tune your daily processes to help your team get more out of each day.
Ready to learn more? Contact us at MMIT to find out how your agricultural office can benefit from a document management solution today!