Tag Archive: Laser Printers Des Moines

  1. What You Need to Know About Buying vs Leasing a Printer

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    Every office needs at least one good printer, but it’s up to the business rather it needs to purchase a printer or to rent one. For some companies, leasing makes more sense. For others, purchasing a printer outright is a much better situation.

    Cutting Edge Office Technology

    For offices that want to be on the cutting edge of technology and utilize all of the latest printer features and compatibilities, renting a printer might be a better plan than buying one. When the equipment is rented, it can be upgraded as newer models are released on the market. Renting allows the company not to be locked into the current models until they’re ready to replace it with a new purchase.

    Financial Considerations

    Does your company want to own all of its equipment, or does it make more financial sense to make smaller monthly payments to rent its equipment? Some want to invest in their own office machines while others would find it difficult to come up with the purchase price for a new printer all at once. If it would wreck your company’s budget to buy, renting might be a better idea. However, if the goal is to pay less over the life of the machine, it may be better to buy one that can be used for many years to come.


    When you purchase a printer, it’s paid for and you can then decide whether your multifunction printer should have managed print services. But with a lease, there will be a contract period for the rental. If you find that you don’t need the printer as much as you thought, or it’s simply the wrong one for your needs, you still have to pay the monthly rental fee throughout the life of the lease. That can add monthly costs to the budget that aren’t necessary. If the company simply owned that printer, it could be sold or traded in on a different model.

    If you’re thinking about leasing or purchasing a new office printer, contact us to find out about the latest models available.

  2. How to Manage Your Print Costs Effectively

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    When operating a business, managing outgoing costs is just as important as increasing profits. Small improvements to your regular processes will help you decrease the amount you spend and optimize your resources. Controlling print expenditures and managing your print resources properly is one area where analysis and improvement will help your entire business run smoothly. Without having to worry about ordering printer supplies and keeping the machine running, your employees can concentrate on more pressing tasks.

    Be Clear About Your Printing Policy

    It may seem like common sense, but setting a printing policy for your employees that encourages them to only use the printer for business purposes and retrieve documents as soon as they are printed will help to cut down on waste and eliminate potential exposure of confidential information to unauthorized personnel. Setting guidelines for your employees will help cut down on wasteful printing and unnecessary copies.

    Consider All the Costs in Your Analysis

    A full accounting of printing costs should include everything related to these expenses. In addition to per-page printing costs, include:

    • Employee time spent ordering and stocking supplies and managing issues that arise with the printer
    • Repairs or service call costs
    • Toner, paper, ink, and other supplies
    • Shredding or other paper disposal costs

    Optimize Document Workflows for Better Efficiency

    Once you’ve taken stock of all the time and money spent on printing-related costs, you can look for places to make your processes better. Scanning documents into the system instead of sending them via mail can save days of waiting, the cost of paper, ink, and postage, and the time it takes employees to send documents out. These might seem like small changes, but incremental savings can add up when applied to each process.

    If you’re spending too much on printing and related costs, MMIT Business Solutions Group can help you set up a managed print solution that works for your organization. Contact us today to find out more.