1. Backup and Disaster Recovery Plans: The Unsung Heroes of Business

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    Businesses should be making backup and disaster recovery a priority from the start because it is one of the most efficient ways to ensure your business does not suffer major data loss, unexpected and costly downtime or lower your chances at surviving a major disaster. While backup and disaster are a great team, they are separate processes.

    Backup is the process of making copies of files and important data and having those back ups in a secure location i.e the cloud. Disaster recovery is a goal-oriented plan that outlines the processes and strategies on how to respond and resolve unplanned disasters. Three standard measures of disaster recovery typically include:

    • Prevention Measures – preventing a potential incident from occurring
    • Detective Measures – used to detect or discover any disruption
    • Correction Measures – steps needed to correct and restore data and any affected software or systems

    There are a variety of natural and man-made disasters that could potentially happen to businesses. These disasters can include cyber attacks, sabotage, power outages, equipment failure, epidemics/pandemics, terrorist attacks/threats, industrial accidents, hurricanes, tornadoes, earthquakes, floods, fires, construction, transportation issues, on-site danger, and accidents at or surrounding the workplace.

    More than 70% of businesses are reported to not have disaster plans in place, meaning these businesses are at risk of substantial data loss, prolonged business interruption, potential customer loss, costly spending to reestablish access and in the worst case scenario, businesses must close their doors. Check out these statistics gathered by webinarcare to put in perspective how damaging it can be to skip disaster recovery planning:

    • 93% of companies without DR who have suffered a major data disaster are out of business within one year
    • More than 50% of businesses currently do not have the budget to recover from the attack
    • 40-60% of small companies do not survive a major disaster
    • Human error is the number one cause of security and data breaches, responsible for 52% of incidents
    • 70% of businesses admitted that a single loss in data could have a significant and costly impact on the business
    • 22% of downtime from events are caused by human error while on 5% is caused by natural disasters
    • More than 50% of companies experienced a downtime event in the past five years that longer than a full workday

    Now that we have emphasized the importance, let us talk about what goes into a proper disaster recovery plan. When creating a suitable DRP for your business, there are five key aspects to consider to help your business bounce back and survive a disaster regardless of severity. These five aspects include:

    1. Recovery Time Objective (RTO) which is the amount of time it takes to recover to normal, daily business operations after an outage. When setting your RTO, you need to consider how much time you are willing to lose and how this loss of time will potentially impact your bottom line.
    2. Recovery Point Objection (RPO) which refers to the amount of data you can afford to lose in a disaster but having a backup of the data in the cloud or somewhere else off-premises, it will not result in any data loss.
    3. Failover which refers to the recovery process of automatically offloading tasks to backup systems. Typically, businesses want this transition as smooth as possible to help limit downtime and cost.
    4. Failback which refers to the recovery process of switching back to the original systems once the outage has passed.
    5. Restore, which is commonly considered to be more part of backup than recovery, refers to the process of transferring backup data into your primary system.
    Illustration of filing cabinet in a secure cloud computing environment

    Backup and disaster recovery plans and processes will always be based off the business’s needs and available resources but the the very least a disaster recovery plan needs to include analyzing all potential threats, identifying vulnerabilities through risk assessments, determining immediate action plans depending on scenario, establishing plans for actions based on established scenarios, developing long-term action plans, regularly testing/updating the software and systems and revisiting and updating the actual disaster recovery plan in case your business is experience new growth, relocation, introducing new systems or employees.

    No matter how your backup and disaster recovery plans are created and implemented, it is important that the basis of them is focused on getting your business back on track with minimal data loss, downtime, and cost. Sometimes disasters are unpreventable, even man-made ones. Having a plan to address and move forward from them is the key difference between a thriving business and closed one.

  2. The Art of Network Design

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    Networks are a pillar for everyday business functions and a network with a well-planned design to meet your business’s needs will perform these functions better. This is where network design comes in, this is when IT professionals take the time to evaluate, plan and map out the infrastructure of the IT network where they identify any design requirements and create a plan to meet these requirements creating a network that is suitable for a business’ needs. This visual representation of the network integrates information including:

    • Logical map of the network to be designed
    • Cabling Structure
    • Quantity, type, and location of network devices and endpoints
      • Routers, switches, servers, etc.
    • IP addressing structure
    • Network security structure
    • Overall network security processes

    Networks can be simple but businesses with bigger operations can find themselves needing more complex network design plans. While your specific design will depend on what your business needs there are a few basic steps that go into planning any type of network design regardless of size, operations, or industry.

    Gather The Requirements

    Network design is not one size fits all and every business will have different requirements depending on size and operations. To prepare a proper network design there are three steps that you can start with:

    1. Evaluate your existing network and identify your current infrastructure and collect data including:
      1. Types of network devices
      2. WAN technologies and circuit speeds
      3. Cabling layout/office floor layout
      4. Routing protocols
      5. Network management
      6. Security controls
    2. Clearly define your goals for the new network and how to reach those goals by:
      1. Improving network performance metrics
      2. Upgrading to the latest technologies
      3. Improving networking security
      4. Simplifying network management
      5. Improving network availability
    3. Do not shy away from constraints such as budget or other limitations with factors such as cabling, Wi-Fi use, and compliance requirements.

    Integrate Security Early On

    Network security is more important than ever and should be considered a priority when planning a network design. Install firewalls, anti-virus, or anytime type of network security tool your business needs and implement best security practices such as:

    • Performing network audits
    • Using private IP addresses
    • Establishing network security maintenance systems
    • Encrypting critical data
    • Employing multi-factor authentication
    • Backing up data and having recovery plans
    • Revisiting and communicating security policies
    • Encouraging employees to create strong, unique passwords and use better password practices
      • Inform them to not use passwords more than once, change them regularly, and never use personal information in passwords
    • Practicing mobile device management
    • Keeping software up to date
    Illustration for concept of network security with padlock in center of swirling data points with binary code in the background

    Size Your Network and Office Floor Plan

    It is impossible to develop a network that works for your business without knowing the size of your network. This includes how many devices are going to connect and how intensely they are used. These devices are not even limited to computers, they include VoIP phones, servers, printers, and IoT devices. Really anything that adds to the demand for bandwidth needs to be accounted for. To ensure all these devices are accounted for, study your office floor plan. During this study, make an inventory of where the exact locations of endpoints are, how many there are, the locations of desks, meeting rooms, and common work areas, and of any Wi-Fi-connected devices.

    Create Network Design

    Creating your network design is creating the heart of your network. Your design should help meet the specifications you identified when gathering requirements and should be able to support security and performance goals. When planning your network design, you will decide on:

    • Network Topology – the structural arrangement of the network
    • Network Type – the physical extent of your network
    • Physical Network – the physical network consisting of cables, patch panels, and other basic infrastructure work
    • Network Equipment – the physical equipment consisting of routers, servers, switches, and hubs

    Plan For Growth

    A critical part of creating and implementing a stable network is selecting systems that will allow growth when needed. If you adopt new technologies, increase products, services, and employees, or expand locations that are going to require more bandwidth and potentially cause network congestion if your network is not designed to handle it. Having the ability to see your current infrastructure gives your business the insight to outline any hardware, software, or bandwidth you could potentially need.

  3. Embracing Cloud Computing

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    “[The] Cloud is about how you do computing, not where you do computing.”

    –Paul Maritz, VMware CEO

    Cloud computing has been around for quite some time and has had a steady effect on the way we do business. In layman’s terms, cloud computing is the delivery of different computing services (including servers, storage, databases, networking, and software) through the internet aka “the cloud”.

    While it may have taken some time for businesses to embrace the cloud, we see how much it has recently flourished, especially in a more digital working world. Check out these stats gathered by that support this:

    • The cloud applications market is currently worth over $150 billion
    • It is predicted that there will be 200 ZB of stored data in the cloud by 2025
    • It is forecasted that in 2023, $200 Billion will be spent on SaaS, $150 billion on IaaS, and $136 billion on PaaS
    • 54% of global tech leaders want a cloud service provider who identifies technology strategies that are meant to increase revenue and reduce cost
    • Post-COVID, 41.4% of cloud leaders say they are increasing their uses of cloud-based services, 33.4% are planning to migrate to cloud-based tools and 32.8% are migrating on-premises workloads to the cloud

    Cloud computing can bring a lot to businesses and proves popular for the ones that are ready to embrace growth, performance, and stability. Some of the immediate benefits businesses can experience from making the switch are:

    Cost Savings

    The initial switch to cloud services can be off-putting but its ROI makes it worth it. Hosting the cloud lets you offload costs on purchasing, installing, configuring, and managing on-premises infrastructures. Also, most cloud-computing services offer pay-as-you-go options ensuring you only pay for what you need, and the overall easy access saves time and money.


    Due to the nature of cloud computing, businesses can access cloud services from anywhere, from any device, at any time. Not only that, but the cloud can also be easily scaled up or down to match what a business needs at that time.


    Businesses can see up to 94% improvement in security when switching to the cloud because one of the main features of cloud-based services is full-time security monitoring. Security monitoring could be extremely limited if it was strictly in-house, but once switched to an off-site, encrypted, and automated security monitoring, your information will never be safer.

    Disaster Recovery

    One incredible benefit of the cloud is disaster recovery. Data and information stored in the cloud are safe from any physical emergencies such as natural disasters or power outages. Cloud-based services also provide quick data recovery allowing for less downtime which leads to less productivity and revenue loss due to disaster scenarios.

    Better Insight & Quality Control

    Poor quality and inconsistent reporting can hurt a business but with cloud-based systems, all documents are stored in one place in one format allowing everyone to access and edit the same information in real-time allowing businesses to maintain consistency and have a clear record of revisions or updates. In addition, many cloud-based services also offer customized reports for a bird’s eye view of your most critical data.


    Cloud computing has a direct effect on the environment by cutting down on paper and waste. With data stored in the cloud and not as physical copies your information not only takes up less space physically but addresses wastefulness at every level of business and results in less of a carbon footprint. 

    Man in business suit using a pen on a virtual screen to create a graphic representing cloud computing

    Cloud computing is great for maintaining a competitive edge as a growing business and is relatively user-friendly, but there are a few basics you need to know before implementing the best infrastructure for your business. To ensure you get the best cloud experience possible, you need to decide between:

    The Four Basic Infrastructure Types

    Public Cloud Infrastructures are maintained off-site. They are available to the public while data is created off-premises. This cloud infrastructure has less security but requires no need to buy or manage software and maintain efficiency. 

    Private Cloud Infrastructures are managed in-house and can only be accessed by a single organization. This method can address and handle security and privacy concerns more effectively.

    Community Cloud Infrastructures can support multiple businesses by sharing resources as a part of a community. This method closely resembles the private model and can support a large number of users who share in the costs.

    Hybrid Cloud Infrastructures are a mix of public, private, and hybrid. Combining the efficiency of public, the support of community, and the security of private, hybrids offer the best of all three methods.

    The Three Delivery Methods

    Software-as-a-Service (SaaS) is a software distribution model where the provider delivers applications through a web-based portal and is a pay-as-you-go model. Utilizing this model eliminates the need to buy hardware and software licenses while having your provider manage and store data.

    Platform-as-a-Service (PaaS) delivers the full cloud infrastructure along with a software platform that allows clients to develop and manage business applications without the frustrations of building and maintaining the infrastructure.

    Infrastructure-as-a-Service (IaaS) has the capability to deliver networking, data storage, servers, and virtualization capabilities while allowing the client to access more data storage and computing power.

    Once you pick the right infrastructure and delivery method, your business can begin to really reap the benefits of cloud computing and help bring your business to a new level. If you are ready to learn more about cloud computing or ready to have it in your business, contact us today at MMIT so that we can get you on the right path to ensure your business gets the full benefits of cloud computing.

  4. Production Printing: Alive and Thriving

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    A common misconception is that print is done and while we might be flooded with technology and digital marketing, print still has its place in everyday business and has a significant impact both financially and influentially. Need proof? Check out these stats gathered by

    1. In 2021, the Global Commercial Printing Market had a value of $433.79 billion. By the end of 2027, it is estimated to value $484.22 billion
    2. 1 out of 5 customers is willing to pay up to 20% extra for personalized products and services
    3. A study shows that print advertising offers a 112% return on investment, making it a cost-effective way to reach consumers.

    Printer options can seem endless, but there is a perfect fit for every business. If printing plays a large part in your business, and you find yourself needing high-volume projects done quickly and reliably then a production printer might be the right choice.

    I know what you are thinking, production printers are found mainly in print shops or copy centers that must deal with high-volume requests without sacrificing quality. This is another common misconception and while they regularly are seen in print shops or centers, they have quickly been growing in popularity for marketing departments and are an optimal option for graphic designers to create and distribute flyers, banners, catalogs, mail campaigns, produce marketing materials, employee training manuals, business cards, envelopes and so much more.

    Now, every business has different printing needs and to figure out what is the best option for you, ask questions such as:

    • What are your printing requirements?
    • What do you need your printer to do?
    • Does your printer need to be secure?
    • How much time do you have to produce?
    • What exactly do you need to print?
    • How much are you printing/producing?
    • How large of a role does printing have in your business?
    • What device management, remote intelligence, and support are available to you?
    Illustration of different types of production printing equipment

    Production printers are heavy-duty commercial printers that are ideal for high-volume print projects. These printers can include wide-format and cut-sheet printers, digital presses, commercial printers, and industrial printing. They are reliable and continuously provide higher-quality print resolutions, faster output, and increased capacity. Beyond being versatile and having the ability to handle large-scale products, production printers offer plenty of other benefits including:


    Production Printers are not difficult to set up and extremely user-friendly. They give users more control without over-complicating things. Though they look heavy-duty, they are far from intimidating, and even less tech-savvy people can learn and utilize the advanced features in no time.


    Production printers work faster to help meet the demands of your business. They are designed to be quicker and can handle larger quantity projects more effectively than normal printers which helps eliminate downtime, they have on-demand access to professional projects, and are perfect for printer-intensive businesses with them commonly being able to print thousands of pages in minutes.


    Production printers offer high-quality prints where businesses have total control over the content meaning they are printed right the first time. Using older printers can mean settling for low-quality results and can be a cause of reprints and paper waste. Switching to a printer that delivers high quality is a good way to save precious time, money, and paper.


    Production printers offer better regulatory compliance, enhanced security over the content within your prints, and achieve better quality control. In-house printers also ensure that any confidential employee or customer information stays in-house.


    Since they are reliable and user-friendly, production printers are incredibly flexible, putting you in charge of the entire printing operation. Have control over meeting your deadlines and never panic if something does not look exactly right because changes and a reprint can be easily done within the same day in-house.

    Cost Effective

    Outsourcing printing, especially high-volume jobs that require quality can be expensive. Production printers are a long-term investment that keeps your service in-house and allows you full control over your product. Giving you this control ensures no reprints, returns, or added time from an outsourced printing agency and that your product is what you expect.

    Is It Right For Your Business?

    Not every business will benefit from a production printer, but if you find yourself needing a large number of marketing materials or just find yourself printing large quantities often – a production printer could be the best fit for you. If you have any questions or are ready to bring production print in-house, contact us today!

  5. Mitigate the Risk: The Importance of Risk Assessments

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    There are plenty of factors that go into maintaining and protecting a business to ensure future stability and success. While it is important to focus on the positives and how to achieve this overall growth it is equally important to focus on the possibility of unknown, hidden, or undetected risks. This can be done with risk assessments. With properly done risk assessments, businesses can experience benefits including:

    • Getting a clearer picture of where assets lie
    • Identifying potential threats and understanding the likelihood and impact of them
    • Implementing proactive processes
    • Recognizing and controlling workplace hazards
    • Creating awareness among employees
    • Reducing workplace incidents
    • Saving costs by being proactive

    The Basics

    Simply put, a risk assessment is the identification of hazards that could end up negatively impacting profit, stability, and how an organization conducts business. No matter what industry or size an organization is a risk assessment should always involve at least these five steps:

    1. Identifying the Risks or Hazards
      1. Risks
        1. Financial – this should include looking into compliance, credit, liquidity, and debt risks. This can include making sure your business is up to date on federal returns, that your business is run ethically, that your business has sufficient cash flow, that your business can meet short and long-term goals, and that all your loan agreement payments, if applicable, are paid on time and in full.
        2. Operational – this can be broken down into areas like IT and personnel risks. IT can address general risks and security risks by ensuring customer information is protected and that your organization has a strong security plan. For personnel risks, your organization should address factors such as salaries, benefits, contracts, HR policies, and basic employee needs.
        3. General – this can fall into a lot of categories, but examples include answering questions like is your organization prepared for growth, are finances managed properly and is it profitable.
      2. Workplace Hazards
        1. Safety – spills, heights, electrical, or any unsafe conditions that can lead to illness, injury, or death.
        2. Physical – extreme temperature, prolonged exposure to sunlight, loud noises, or any other physical hazards that are factors within the environment that could cause harm to the body.
        3. Ergonomic – frequent lifting, awkward movements, repeating the same motions, or any type of hazard when the type of work, body positions, or conditions put a strain on the body.
        4. Organizational – workload demands, respect, and any psychosocial hazards that cause stress, anxiety, or strain to employees.
        5. Chemical – vapors, fumes, gasses, or when a worker is exposed to any chemical preparation in the workplace in any form.
        6. Biological – bodily fluids, fungi, or bacteria or when working with animals, people, or infectious plant materials.
    2. Evaluating the Risks – answer the questions like who is at risk, what services/products/departments are at risk, how often are they exposed to these risks, how likely are these risks, how severe are these risks or how will these risks affect you long term?
    3. Deciding on Control Measures – come up with effective strategies and procedures that help protect both employees and the overall business. Implement these control measures and make sure they are communicated throughout the organization.
    4. Recording Findings – keeping a formal record of past risk assessments can help an organization keep track of hazards, risks and how to address them. These findings should include descriptions of the risks, how to assess them, outlines of evaluations, and detailed explanations of how conclusions were made and how they are to be addressed.
    5. Revisiting – take the time to review and update your risk assessments when necessary. New risks can be added if an organization has a significant change in staff or procedures, plans on some type of growth, or if it has been a significant amount of time since risk assessments were reviewed.

    The Best Fit For Your Business

    Now that is just the base of standard risk assessment but they still come in many forms. Finding the best risk assessment for your organization is critical in performing an accurate one which means the organization is identifying and addressing the proper risks in order to protect itself. Here are five common types of risk assessments:

    Qualitative Risk Assessment

    Typically used in high-risk industries, these assessments measure the severity of a risk and usually measure multiple risks at once. Qualitative data is gathered through personal experience, observations, and knowledge often by an expert or member of management. The benefits of this type of assessment are that they are simple in method, easy prioritization, and have clear presentation options but they have limitations such as subjective evaluation, limited scope, and lack of differentiation.

    Quantitative Risk Assessment

    This type of assessment puts a numerical value on a risk, allowing organizations to gauge the impact of risk and its cost to the organization. This could look like using 3, 2, 1 instead of high, medium, and low and utilizing the 3×3 or 5×5 risk matrix. This assessment is also essential to support the understanding of the exposure of risks to employees, company assets, and reputation. An organization can get a clear understanding of:

    • Potential accident scenarios
    • Predicted economic losses
    • Risk to specific main safety functions
    • Input to operation restrictions
    • Identification and assessment of prevention and mitigation measures

    The QRA can be calculated using the following equation:

    Risk = Severity x Likelihood

    Generic Risk Assessment

    This type of assessment typically will cover common types of hazards for tasks or activities in the workplace. These are typically not adapted for anything specific and can be used across different locations and industries. While it can be easy to find generic risk assessment templates online, if you use this route be sure to review, adjust and update them accordingly to be effective at mitigating risks.

    Site-Specific Risk Assessment

    These assessments need to be carried out for either a specific activity or location and are necessary to be effective at eliminating and controlling risks. This is one of the most thorough methods of risk assessments that are meant to protect your workforce, the public, and your business safe from any possible legal liability and reputational damage due to any health or safety breaches.

    Dynamic Risk Assessment

    These risk assessments are based on essential decision-making because they are used to address unforeseen circumstances that are carried out on the spot due to any significant or sudden changes within the workplace. These assessments are crucial for circumstances such as:

    • Introduction of new equipment
    • Change of supervision approach
    • Threats to safety or security
    • Reallocation of work

    Key Takeaways

    Regardless of size or industry – understanding your business, the risks it is susceptible to, and which assessments to utilize are key to being proactive instead of reactive when it comes to addressing risks to an organization. All risk assessments should follow the five basic steps and once implemented, do not forget to revisit them for reassessment especially if there is a significant change within the organization.

  6. The Significance of Cyber Security in SMBs

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    Without a doubt, utilizing the internet and social media platforms allows businesses of any size and location to reach a larger market and provide more opportunities for growth and profit. While this reach is undeniably beneficial to any growing business, it also means that cyber security needs to be made a core aspect of a business strategy.

    To put into perspective the importance of cyber security, recently gathered the following statistics:

    • There is an increase of 10% in the cost of cybercrime than the past year
    • 95% of cybersecurity breaches are caused by human error
    • There are 30,000 websites hacked daily
    • In 2023, the global annual cost of cybercrime is predicted to top $8 trillion
    • 47% of adults have had their personal information exposed by cybercriminals
    • The average total cost of data breaches in 2022 was $4.35 million
    • 43% of all cyber-attacks are aimed at small businesses
    • 91% of attacks launch with a phishing email
    • A business falls victim to a ransomware attack every 14 seconds

    The Truth About SMBs and Cyber Attacks

    As a small business, it is easy to fall into a false facade that since you are small and growing, you do not have anything worth hacking, but regardless of size, cyber attacks do not discriminate and small businesses appeal to hackers for their:

    Data – no matter how established you are, all businesses have data that hackers can profit off including medical records, credit card information, SS numbers, bank credentials, or other personal details.

    Third-Party Vulnerabilities – SMBs are often connected to larger businesses or third-party suppliers and at the bare minimum, they are digitally connected so that they can complete transactions, manage supply chains and share necessary information. Since more prominent businesses are harder to penetrate, hackers will target small businesses to get into a larger business system.

    Lack of Resources – this can range from not having the skills or staff to dedicate to proper IT security or having inadequate employee training or monitoring which can lead to cyber-attacks by human error.

    Cyber attacks can vary but there are a few common types that typically hit small businesses. Recognizing these threats, having a plan on how to resolve them, and having proper employee training can help save the future of your business. The most common types of cyber security to be aware of are:

    1. Phishing Attacks – typically masquerading as a trusted email or text message, phishing attacks aim to steal personal information like credit card information, bank credentials, passwords, and social security numbers by having the reader simply click an email attachment or URL that contains a virus.
    2. Malware (malicious software) – refers to any software that is developed with the intention to steal information or resources for monetary gain or for blatant sabotage. These can include viruses, worms, trojan viruses, and ransomware.
    3. Viruses – there are a variety of viruses that are all programmed to harm your software and hardware. These viruses have the ability to damage programs, delete files, and even slow down performance. They can be sent through file sharing, opening infected emails, visiting a malicious site, or downloading harmful applications.
    4. Ransomware – locking a business’ computers and encrypting data to hold them hostage, ransomware is a common cyber-attack that holds a business’s important information for ransom to be paid to a hacker in return for a decryption key. Typically with ransomware, you have 24-48 hours before files are lost or made public and it is most often spread through email spam or network attacks.
    5. Passwords – password theft is an ongoing problem and small businesses face threats when employees use weak or easily guessed passwords. Weak passwords include commonly used passwords or passwords that contain any personal information.

    Implementing Cyber Security

    As a small business, it might not be possible to dedicate the time and staff needed for cyber security but that does not mean you have to remain vulnerable. There are several practices that businesses can implement in their overall cyber security plan that help reduce the number of attacks or be able to quickly identify and recover from them. It is also important to remember when creating a cyber security plan to:

    • Be proactive to prevent damage before cyber attacks get out of hand
    • Increase awareness of the significance of cybersecurity
    • Create a cybersecurity plan against a variety of attacks/human errors, be thorough, and have a game plan from discovery to solution
    • Protect your payment gateways
    Lock icon on shield icon on cloud icon, concept of cloud computing

    Start With Employees

    Since a large part of cyber security issues come from human error, establishing basic security practices and policies for employees is vital in a strong cyber security strategy. These practices can include:

    • Training employees to spot suspicious emails, email addresses, URLs, and attachments
    • Establishing internet use guidelines
    • Having a clear procedure for handling, protecting, and communicating sensitive data and information
    • Maintain physical security by locking server rooms and having strong, unique passwords for individual hardware
    • Have better password practices and require passwords to be changed frequently, using more complex passwords and, if possible, consider implementing multi-factor authentication

    Do Not Skip Your Updates

    A key role in cyber security is keeping your hardware and software up to date by having the latest security software, web browser, and operating system. Anytime you have a system update, be sure to do it when it’s available because having these up-to-date offers you better defense against a range of cyber attacks. In addition, businesses can use antivirus software as added protection from any malware attack.

    Firewall Security

    A firewall is a network security device that helps prevent outsiders from accessing data on private networks. While antivirus helps protect your files against viruses, firewalls block intruders from accessing your computer, to begin with. If you have any employees who work remotely, ensure their home systems are protected just like your office systems are. Firewalls also have the capability to block any unapproved websites, limit bandwidth for certain programs and they can provide VPN services.

    Cloud Back Ups

    Essentially all businesses use the cloud and beyond it being amazing for storage and cohesive workplaces, cloud backups can make sure a copy of your critical data stays safe in case of any cyber attack incidents. Data and files with confidential information are prime targets in cyber attacks and businesses without backups can face detrimental consequences.

    Secure Wi-Fi Networks

    Wireless networks tend to be less secure compared to wired networks so making sure your workplace’s network is secure, encrypted, and hidden is key for helping prevent cyber attacks. Risks to non-secure wireless networks can include piggybacking, wardriving, wireless sniffing, and unauthorized computer access. Be sure to not broadcast your network name and password-protect your router.

  7. Managed Print Services: Supporting HIPPA Compliance

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    Managed print services is an effective solution for security, efficiency, and organization–but did you know it can help with compliance, too? Here’s how managed print helps healthcare organizations comply with HIPPA regulations effectively and efficiently.

    How Managed Print Services Supports Healthcare

    Managed print services isn’t just for “desk jobs.” It also supports industries spread across multiple locations or with complicated regulations–and that’s especially true when it comes to healthcare.

    Hospitals, doctors’ offices, and other organizations have unique needs, especially when it comes to regulations like HIPPA. Managed print services helps balance those regulatory requirements with plenty of efficiency–that way, employees never have to choose between doing the right thing and doing the fast thing.

    Here are a few ways managed print services supports healthcare through HIPPA compliance:


    Encryption helps protect sensitive data as it’s being transferred to and from the printer, as well as while it’s stored on the printer’s hard drive. Managed print services helps make encryption quick and easy, so healthcare organizations can connect their favorite devices without worrying about security vulnerabilities.


    HIPPA regulations require a lot of visibility. With managed print services, it’s easier than ever to track what’s being printed, who is accessing machines, where data is being sent, and more. This improves security and compliance without adding extra hoops for employees to jump through when caring for patients.

    Follow-Me Printing

    Follow-me printing, also called pull printing, is a solution that protects sensitive documents from being stolen off the print tray. A user prints their file as usual, but the paper isn’t released until that same user walks to the printer and enters a unique code or PIN. This triggers the machine to print the appropriate document.


    Healthcare has high stakes, which means it comes with plenty of unique challenges–like HIPPA compliance. Luckily, managed print is up to the challenge, helping organizations with solutions such as encryption, visibility, and follow-me printing.

    Managed print services has plenty to offer. Contact us today to see what else it can do for your healthcare organization (or any organization!).

  8. Did You Know Your Multifunction Printer Can Do This?

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    A multifunction printer can scan, print, copy, and fax–but that’s not all. Many machines also have finishing options that take their efficiency to a whole new level. Here’s what your multifunction printer is really capable of!

    4 Multifunction Printer Finishing Options

    To find out which functions come standard on your multifunction printer, it’s always smart to start with the user manual. However, you need to know what to look for–and these four finishing options are especially impressive. Quick, efficient, and great for versatile print projects, these options are offered by many machines:


    Folding printed paper by hand can take all day, but it’s an important step in many print projects. Luckily, your multifunction printer may be able to help out. Read the user manual to see which fold types–from C-fold and Z-fold to the fun accordion fold–are supported by your device.


    Hole punching is another task that could eat up valuable company time if you do it manually. Your multifunction printer may have what’s called an “internal hole puncher” to do this automatically. The machine punches two or three holes through entire stacks of paper at a time, making sure everything is neat, perfectly spaced, and–most importantly–finished in seconds.


    Can’t find your stapler? Not to worry–your multifunction printer can help. You might need an additional attachment to make this feature work, but if you’re tired of organizing papers, stapling them by hand, and then repeating the process seemingly infinitely, this is the best solution for you.

    Booklet Finishing

    The grand finale of finishing options is the booklet setting. It folds, punches holes, and staples to create booklets you can share with your customers or even your entire company.


    So, can your multifunction printer do all this? It’s not just about printing, scanning, faxing, and copying; it’s about doing those things in ways that make sense–and often, that includes some combination of these finishing options.

    Want to see more of what a multifunction printer is capable of? Contact us today!

  9. Managed IT Services: What Is Co-Managed IT?

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    Managed IT services promises to fit businesses of all shapes and sizes–which means it can take a few different forms. Here’s just one example–co-managed IT–and what that could look like for your company.

    Sharing Responsibilities With Managed IT Services

    You’ve probably heard that managed IT services allows you to outsource your IT stress without completely giving up control. But what happens if you want to maintain a lot of control?

    Co-managed IT is an arrangement where you and your provider share the responsibilities of handling your IT environment. The key is to split those responsibilities clearly and effectively–just like in any other partnership.

    Here are a few things to know about co-managed IT:

    You’ll Get Similar Benefits

    Managed IT services in any form comes with a lot of benefits. If you choose a co-managed route, you’ll see most of these benefits–but the exact results depend on you and your partnership. For example, if you try to maintain control over too many things or if you don’t split responsibilities clearly enough, you might see reduced benefits until you reorganize. On the other hand, if you find the perfect balance, you could see increased benefits because you’re letting your own expertise complement the provider’s.

    Communication Is Key

    Communication is important in any managed IT services arrangement, but especially in co-management. To begin, make sure your provider understands exactly what your goals are. Then, discuss which responsibilities you want to keep and which will be handed over to the provider. From there, you should stay in constant contact about questions, processes, changes, and more.

    Responsibilities Can Be Shifted

    Nothing is set in stone when it comes to co-managed IT. You can generally change the distribution of responsibilities if you find that one approach isn’t working. This kind of flexibility allows you to keep up with new needs, evolve your business, and experiment to find exactly what fits your IT environment.


    Managed IT services isn’t a one-size-fits-all solution. Instead, it can be altered in different ways–such as co-management. If you choose to maintain control over certain tech responsibilities, you could see even more benefits and create a valuable relationship with your provider.

    Interested in managed IT services? Contact us today to learn more about this solution and options like co-management.

  10. Scanning FAQs: Do You Need a Multi-Page Scanner?

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    Scanning is a great solution–but could it be even better? Here’s how to know whether a multi-page scanner should be in your future!

    What Is Multi-Page Scanning?

    Maybe you have a scanning solution in place already, or perhaps you’ve been trying to choose one that’s right for you. Either way, it’s likely that you have a pretty clear image of what to expect: Put a paper on the glass or in the tray, wait for the scanning process to be completed, and repeat.

    But what happens if you have a huge stack of papers to scan–and, worse, there’s a huge line of people behind you with the exact same need?

    That’s where multi-page scanning comes in.

    A multi-page scanner, also known as a production scanner, does exactly what it promises. Instead of handling one side of a document at a time, it scans both sides and races to the next at high speeds. That means you can put your stack of double-sided papers on the tray and sit back for a minute or two–no switching required. Many companies find this efficiency especially helpful now that paper and digitization needs are changing due to increased customer demands, remote and hybrid work, and more.

    Do You Need Multi-Page Scanning?

    So, do you need a multi-page scanning solution? Ask yourself these questions to find out:

    • Do we scan more than a few documents per day?
    • Do we anticipate scanning increases in the upcoming months or years?
    • Is there always a line at the scanner?
    • Do other print jobs have to be put on hold every time a big scanning job comes up?
    • Do we spend too much time scanning documents manually and/or individually?
    • Do we want to transition more smoothly to the digital world?

    If you answered yes to even one of these questions, it’s probably time to consider multi-page scanning. After all, paper isn’t going anywhere soon–which means you need a solution capable of keeping up.

    In conclusion, multi-page scanning is fast, efficient, and perfect for businesses with growing scanning or digitization needs.

    Contact us today to get started with scanning solutions like these!

  11. How to Go Green With Managed Print Services

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    Managed print services and even printing itself might not be your first stop when it comes to green initiatives. However, they should be–and here’s why!

    Managed Print Services: A Smart Way to Get Greener

    These days, one of your company’s biggest goals should be to improve environmental friendliness without impacting your workflows or bottom line. Easier said than done, right?

    Well, managed print services might just be the answer you’re looking for.

    Managed print helps you print smarter instead of more frequently, which is the same approach it takes to other parts of your business and workflow. That means you can reduce waste of all kinds–time, money, even paper, and energy.

    Here are a few more examples of how managed print services helps you go green the smart way:

    Learning more about your habits

    One of the first steps in any environmentally friendly solution is finding out why it’s necessary in the first place. Your managed print provider can perform a print audit to give you more information about your habits, needs, and challenges–and how they impact both the environment and your bottom line.

    Making sustainable choices

    Managed print services is a great way to evaluate your choices and be sure you’re making the right call. For example, your provider can help you choose recycling programs for paper and toner cartridges, buy from environmentally friendly suppliers, and more.

    Improving without complicating

    Another great (and green!) benefit of managed print services is its ability to implement earth-conscious solutions without giving you more work or otherwise complicating your day-to-day life. You’ll probably start with workflow improvements such as using digital communication tools instead of printing certain documents–and from there, you’ll make all kinds of progress toward a better, greener business.


    Managed print services isn’t just about printing; it’s about printing the smart way. That creates rich benefits for your company, including the ability to go green without damaging your bottom line. Who knew printing could be the beginning of an environmentally friendly journey?

    Are you ready to get a little greener? Contact us today to see how managed print can help!

  12. How a Multifunction Printer Supports Remote and Hybrid Work

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    Remote and hybrid work are here to stay, so it’s time to find new ways of using existing equipment–like the good old multifunction printer. Whether you have one of these machines already or are in the market for a powerful tool, you might be surprised to find out just how helpful a multifunction printer can be for remote and hybrid work.

    Why a Multifunction Printer Is Better Than Ever

    Let’s be honest: At first, the transition to remote and hybrid work probably felt like the end of the world–especially if your workers weren’t used to it. There are plenty of benefits, sure–but the technical and organizational demands likely seemed a bit overwhelming.

    As it turns out, multifunction printers went through a similar ordeal. Like you, they had to adapt their skills to a new world–and like you, they pulled through and are even stronger for it.

    Here’s how a multifunction printer can help you win at hybrid and remote work:

    Better technology

    A multifunction printer is an impressive piece of technology on its own, but it’s more impressive now that it’s been proven to stand up to unique needs. Say, for example, you need a copy of a document that’s stuck at the office. One of your on-site coworkers can use a multifunction printer to scan it to the cloud, then you use your multifunction printer to print it at your home office. It’s the same tech, but better because you know how to use it for your new needs.

    Better security

    Remote and hybrid work introduce unique security vulnerabilities, so people thought more carefully about how their multifunction printer could be used as a tool instead of a weakness. Now it’s obvious that these machines can give you insight into usage habits, help monitor for red flags, and match up with secure settings from multiple locations–all because workers found new ways to utilize their devices.

    Better collaboration

    When people are spread across multiple locations, it’s more important than ever to prioritize collaboration. A multifunction printer makes this possible by providing access to a host of efficiency and communication apps, allowing you to fit it to your work style–for example, scanning straight to email.


    A multifunction printer is the perfect partner in remote or hybrid work. That’s because it takes its existing benefits and adapts them to different needs, environments, and challenges, giving you a familiar solution in an unfamiliar landscape.

    Looking to add a multifunction printer to your fleet or upgrade to face new demands? We’ve got you covered. Contact us today!

  13. Managed IT Services: Are You Ready for Fileless Malware?

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    Lately, it seems like there’s a new IT security threat around every corner. That’s certainly the case today, and it’s all thanks to the rise of a unique attack: fileless malware. Here’s what you need to know (and how managed IT services can help).

    Managed IT Services FAQs: What is Fileless Malware?

    It’s true that cybersecurity and solutions like managed IT services are more important than ever–but small and medium-sized businesses already know that. This is because smaller businesses face attacks more often, generally thanks to the assumption that tight budgets and limited expertise lead to big vulnerabilities.

    As such, it’s critical for smaller businesses to stay alert–especially when it comes to new threats like fileless malware.

    What is fileless malware?

    Most malware works by leveraging executable files. These files might not look like trouble to the naked eye, but they have instructions that lead your operating system down the wrong path.

    Fileless malware is different because it doesn’t hide its nefarious instructions inside a file. Instead, it infiltrates a trusted application in a technique called “living off the land.”

    How does it work?

    A fileless malware attack might begin in much the same way as a traditional malware infiltration. A falsified website or phishing email provides access to your operating system, where the malware finds and exploits vulnerabilities in commonly used tools. The applications become a gateway to the rest of your system, opening doors for hackers to steal, corrupt, or lock just about anything they want.

    How can managed IT services help?

    The good news is that you don’t have to hide from fileless malware–or traditional malware either, for that matter. Managed IT services helps you identify software vulnerabilities and implement targeted solutions to defend yourself, your data, and your entire network from attacks of various types. Your provider also works with you to build better habits around spotting fake emails and websites that may contain cybersecurity threats.


    Fileless malware may be an impressive and somewhat terrifying new addition to the digital threat lineup, but it doesn’t have to be the end of your world. Managed IT services gives you the tools, support, and knowledge you need to keep your company out of hot water.

    Ready for a little help from managed IT services? Contact us today to get started!

  14. Why You Need to Fully Commit to Scanning

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    If you’re unsure about a new business solution or change, it might seem sensible to commit partially at first. After all, you don’t want to waste time and resources on something that isn’t going to work in the end, right? Unfortunately, this approach can become like a self-fulfilling prophecy–because if you don’t commit, you won’t see all the benefits, and then you’ll be disappointed. That’s why it’s important to go all in when it comes to solutions like scanning.

    What Real Scanning Looks Like

    Halfway committing to a business solution is like dipping your toe in the water, and fully committing is like jumping in feet-first. That’s especially true of scanning, where the biggest benefits await those who are confident enough to take the plunge.

    So what does real, complete, no-holds-barred scanning look like? Here are a few examples:

    Streamlined workflows

    When you’re fully committed to scanning solutions, your workflows prosper. That’s because you won’t have any half-done solutions; instead, your documents will be digitized, your tasks will be automated, and your work will be a whole lot easier.

    Organized digital workspaces

    If you only “half scan,” you’ll end up with a “half digital” workspace. Committing to this solution allows you to make the full switch, which means shrugging off time-consuming manual tasks and better utilizing your tech solutions–all because you scanned the right way.

    Secure data

    No more worrying about those paper documents. Real scanning allows you to fully embrace digital defenses like passwords and firewalls.

    How to Commit to Scanning

    If you’re ready to jump all the way into scanning, get started with tips like these:

    • Organize your approach: Prioritize your documents based on which need to be scanned first. This helps you make sure you’re not missing anything.
    • Read the user’s manual: Your scanner is full of features and functions you might not know about. Do a little research to brush up on the possibilities.
    • Take your time: Fully committing doesn’t require rushing. Remember to take things one step at a time, so you get the most out of every scanning benefit.

    In conclusion, scanning is an effective solution no matter how you approach it–but if you want the real advantages, you need to fully commit.

    Contact us today to find out how to make scanning easier and more effective in your office!

  15. 4 Easy Ways to Improve Multifunction Printer Security

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    Do you worry about multifunction printer security? Are you always wondering whether you’ve done enough to protect your data, machines, and business? If so, you’ve come to the right place. Here are four ways to improve multifunction printer security without breaking a sweat.

    Boost Your Multifunction Printer Security

    Multifunction printers are a powerful tool in any business–but if the wrong people gain access to them, they can also be a big vulnerability. That’s why it’s important to supplement your overarching print security approach with quick tips like these:

    #1: Create a password schedule.

    Did you know you should be updating your multifunction printer passwords regularly? Because you also have to come up with appropriately complex phrases–never single, easy-to-guess words–it can get complicated to manage all this change. Luckily, a password schedule helps you remember when it’s time to update and what your best practices are.

    #2: Update as soon as possible.

    Software updates help protect your multifunction printer from vulnerabilities, known risks, and more. Don’t procrastinate – make sure to install these updates as soon as possible.

    #3: Think about connections.

    Your multifunction printer is connected to your network, mobile devices, PCs, and more. If you want to protect your printer itself, you need to protect these connected devices, too.

    #4: Keep physical security in mind.

    Multifunction printers don’t just exist in the digital world. Make sure they’re in a secure area and utilize tools that keep documents from being left on the print tray–like “follow-me printing.”

    Bonus tip: Managed print services

    One of the best (and easiest!) things you can do for multifunction printer security is to choose a managed print services provider. This partner will help identify and address weaknesses in your defenses–and you’ll see workflow improvements and cost savings, too.


    Multifunction printer security may not be easy, but it can be a little easier with tips like these. Just remember to think outside the box and be ready for anything digital criminals can throw at you.

    Want help protecting your multifunction printer? Interested in managed print services? Contact us today!

  16. Managed IT Services: How to Switch Providers

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    Let’s say you’re already set up with managed IT services. You’ve chosen a provider, and everything is going great–until it’s not. Maybe they’re failing to keep the promises they made during the sale, or maybe they just aren’t communicating in a way that works for you. Whatever the issue, it’s time to make a switch–and here’s how to pull it off.

    Switching Managed IT Services Providers

    The good news about managed IT services is that it can often be improved by switching to a better provider. That means you can maximize your investment and see new benefits just by choosing a partner who cares more about your business.

    But how does this switch take place? Here’s how it works:

    #1: Check your contract.

    What did you agree to when you were first signing on with your current provider? You’ll need to know your responsibilities and how to get out of the contract.

    #2: Choose your new provider.

    Every potential provider should have a conversation with you to find out what’s working and what isn’t. That way, they can tell you exactly what they’ll do differently to help you get the results you want.

    #3: Notify your current provider.

    While you’re choosing a new partner, you should let the existing provider know what’s happening. This helps you simplify the transition and address any hurdles that could come up if you wait until the last minute.

    #4: Complete a contract.

    If the potential provider seems like a good fit, it’s time to draft and sign a contract. Remember to read the fine print so you know exactly what’s being offered, what the fees are, and what to expect.

    #5: Start your new service.

    Now that everything’s set, it’s time to see your new managed IT services provider in action. They’ll start by learning more about your business; then they’ll jump in and pick up where your previous provider left off. Depending on the state of your IT environment, they might need to “clean up after” your old provider, or they might be able to make small adjustments to show better results.


    It doesn’t have to be difficult to switch managed IT services providers. In fact, it can be great news for your business–especially if the new partner is ready to collaborate in all the ways that make the most sense for your workflow. That’s why it’s important to do your research and choose a provider who really clicks.

    Are you looking for a new managed IT services provider? Contact us today to start making the switch!

  17. 3 Scanning Tips for Improved Efficiency

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    You probably know your scanning solutions are carrying a lot of weight–but did you know they can do even more? Here are three tips to help you maximize your scanning benefits!

    Big Scanning Tips

    Scanning has a lot of benefits for your business, from increased efficiency to improved security–but if you don’t know how to leverage this powerful solution, you could leave advantages on the table. That’s why it’s important to roll up your sleeves and become a scanning expert.

    But where do you start? There’s so much to know!

    Here are three tips to help you build your scanning wisdom and get more from your machine:

    #1: Optimize your hardware.

    When you hear the word “optimize,” you probably think about software and settings. However, hardware can be optimized, too, especially when it comes to scanning solutions. For example, is your machine physically positioned for ease of access? Can you easily access the glass, even with large or awkward documents? Do you keep the machine clean for maximized performance?

    #2: Get smart about software.

    Scanning software can make a big difference in your workflows. Keep in mind that the default software on your machine can be taken to new heights by choosing the right settings and features for your needs. Plus, many scanners allow you to interact with other apps, too–so this is a perfect time to hook up any workflow or document management solutions.

    #3: Brush up on drivers.

    Drivers are a specialized type of software responsible for helping your hardware do its job. Some operate at a very simple level, managing image detection, and capture, but others are incredibly advanced. For example, the right drivers can help make your scans look better by improving the brightness and removing flaws. They can even help you scan smarter by flagging the presence of staples, accidental double-feeding, and more.


    Scanning solutions go far beyond hardware, software, and drivers, but tips in these three areas can help you simplify and improve your approach. That means you’ll get more from your machine–which, in turn, means a higher return on investment.

    Do you need new scanning solutions? Contact us today to get started!

  18. Managed Print Services: Should You Have On-Site Printers?

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    As the modern world changes and digital technology advances, many businesses turn to online solutions for their communication needs. That’s great news for budgets, workflows, and more–but does it mean you should get rid of your printers? Let’s find out!

    A Little Help From Managed Print Services

    Here’s the truth about printing: It can be wasteful, expensive, and incredibly frustrating–but that’s no reason to give up on your hardworking machines.

    After all, other technology you use every day can be just as frustrating if you don’t have a framework to help utilize it properly. Printing deserves that same chance to become an efficient, streamlined part of your workflow–and that’s where managed print services comes in.

    Here are just a few ways managed print services helps on-site printers work for you:

    • Fleet optimization

    One reason you may not see the results you want is that your printer fleet isn’t optimized for your unique needs. With managed print, you’ll have the visibility and support you need to consolidate where necessary and upgrade when efficient.

    • Security boosts

    If you’re constantly worried about your printers, you may not want to have them on-site at all. That’s why managed print services helps you review your print environment, identify security vulnerabilities at their source, and implement solutions that build up your defenses.

    • Supply management

    Supply costs can quickly add up; meanwhile, over- or under-ordering can lead to interrupted projects or difficult storage situations. Luckily, managed print services can handle that, too. By learning more about how you use supplies (and which bad habits might be leading to excess waste), your provider can help you optimize and even automate your supply orders.

    • Workflow improvements

    Having an ideal fleet is just the first step in putting on-site printers to work. The next step is to build a workflow around those machines so you know when and how to use them to your advantage. For example, managed print gives you the information you need to decide when printing is the effective choice and when it might be better to use a digital communication solution.


    If you’re second-guessing your on-site printer fleet, it’s time to ask for a little help. Managed print services offers all the insight, support, and guidance necessary to put your on-site printers to work in ways that save time and money.

    Want to see what managed print services is all about? Contact us today to get started!

  19. Mistakes to Avoid When Choosing a Multifunction Printer

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    If you’re adding a new multifunction printer to your fleet, congratulations! You’re about to discover a machine that can do a little bit of everything, from printing and copying to scanning and faxing. However, before you make a final decision, it’s important to know what not to do–so let’s take a closer look.

    Why Multifunction Printer Choices Matter

    There are a lot of multifunction printer makes and models out there. Each one says it’s designed to help you reach your goals–so why does it matter which one you choose?

    The truth is that not every multifunction printer is created equal. It’s not just about quality–it’s about the fact that some machines were designed with your needs in mind and others weren’t. For example, one multifunction printer might be a perfect fit for a small marketing company, but it might not have the features necessary to help a manufacturing operation with multiple locations.

    That’s why it’s so important to do your research when choosing a multifunction printer. It’s up to you to find the one that will fit just right–and there are a lot of pitfalls to avoid along the way.

    Avoid These Multifunction Printer Mistakes

    So, how can you make sure you end up with the right device? Simple: Dodge these multifunction printer mistakes!

    #1: Not considering the total cost of ownership

    A multifunction printer costs more than whatever is listed on that price tag. Supplies, energy, maintenance, and other factors all contribute to the total price–so remember to do all the math.

    #2: Not thinking ahead

    If you choose a machine that seems perfect right now but won’t help you adapt to the future, you’re wasting an investment. Instead, think ahead so you end up with a multifunction printer that will serve your business no matter what changes you face.

    #3: Not researching user-friendliness

    If a multifunction printer has all the best features but is a nightmare to use, it’s still not going to fit your needs. That’s why it’s important to think about user-friendliness when choosing a device. Find out whether the interface makes sense, the functions are easy to access, and the prompts and built-in guidance are helpful.

    In conclusion, multifunction printer choices matter–and if you avoid pitfalls like these, you’ll be on the path to a perfect machine.

    Looking for a multifunction printer that checks all your boxes? Contact us today for help choosing a device your whole company will love.

  20. How to Get More From Managed IT Services

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    Managed IT services is a great business solution–but did you know you can get even more out of your partnership? Here’s the secret to maximizing your managed IT investment!

    In-Person Managed IT Services

    Here’s the secret about managed IT services: Although much of this solution can be provided remotely, there’s significant value in scheduling face-to-face time.

    That’s because in-person service helps you and your provider take your partnership to the next level. It gives you a chance to see first-hand how they operate–and meanwhile, they get a chance to learn more about your business and goals.

    You and your provider will work together to schedule on-site visits. These visits can be as frequent as you want, and you can even switch up the schedule as you get more comfortable working with your provider. You can also decide which services you want to work through face-to-face and which are more effective when delivered remotely–that way, you get managed IT services that are completely customized for your company’s needs.

    A good provider knows face-to-face time is important–so make sure they offer it upfront.

    Benefits of Seeing Your Managed IT Services Provider

    What can you expect when your managed IT services provider makes regular visits to your workplace? Here are just a few big benefits:

    • #1: Effective troubleshooting

    Sometimes, it’s easier to talk through an issue when everyone’s in the same place–and that’s especially true when it comes to tech. Plus, on-site visits give you the chance to bring your whole team together to brush up on best practices straight from your managed IT services provider.

    • #2: Relationship improvements

    It’s one thing to communicate digitally, but it’s another thing entirely to work together in the same location. When your provider visits your workplace, you have the opportunity to learn more about their process and approach; meanwhile, they get a first-hand look at how needs, challenges, and goals play out in your tech environment. This leads to a better, more comprehensive relationship where everyone really understands each other.

    • #3: Personalized recommendations

    Although a managed IT provider should always offer personalized recommendations, they can be far more specific when they actually know what your setup looks like and how it functions on a day-to-day basis. In-person time allows you and your provider to connect on details so they can deliver the solutions you need most.

    In conclusion, the secret to maximizing your managed IT services investment is simple: Just invite your provider over for a workplace visit!

    Do you want to get more from managed IT services? Looking for a provider who offers a strong balance of remote and in-person service? Contact us today!

  21. How to Handle a Bulk Scanning Project

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    If you’re standing in front of a huge stack of documents (or maybe multiple) reaching almost as high as the ceiling, you’ve probably got some questions about how to digitize all this data. The good news is that you’re not alone when it comes to handling a bulk scanning project. Here are a few ways to make the process simpler!

    Scanning Best Practices

    When it comes to scanning, you’ll see great benefits no matter how many files you’re working with. Of course, there are plenty of unique considerations when you’re facing a bulk job–but keep in mind that the more you scan, the more benefits you’ll see (so it’s all worth it in the end.)

    Let’s take a look at some tips for bulk scanning:

    Do a little homework.

    Your first step should be to go through your files and decide how many of them actually need to be scanned. You might save yourself some work–and even if you realize that every document must be digitized, you’ll at least have a better idea of what you’re dealing with and how to organize it later.

    Make a plan.

    Don’t try to tackle a bulk scanning project without a plan. Instead, pace yourself and take steps that make sense–for example, creating a “scanning schedule” so you know when to take breaks and when to call it a day. That way, you don’t get overwhelmed or exhausted, which can lead to human error.

    Scan important documents first.

    Prioritize your files and make sure the important stuff is digitized first. This helps keep the rest of your business running while you’re scanning other files.

    Shred throughout the process.

    Don’t wait until the end of your scanning job to start shredding documents, or you’ll make another big job for yourself. It’s better to shred throughout (and it improves security, too).


    A bulk scanning project may seem overwhelming at first, but it’s manageable with the right tips and techniques. Keep in mind that the work you do now will turn into big benefits later–so roll up your sleeves and get scanning!

    Of course, the right scanner can make all the difference, no matter how big your job is. Contact us today for help finding a machine that fits your workflows just right.

  22. Managed Print Services: What’s the Real Cost of Printing?

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    Do you know the real cost of printing in your business? No? Not to worry–here are a few things to consider so you can find out what printing is doing to your budget.

    Revealing Costs with Managed Print Services

    Printing is still an important part of everything we do in the business world–but that doesn’t mean it should have free rein to wreak havoc on your budget. Unfortunately, it’s not always easy to take control of your print costs, simply because they might not be obvious at first glance.

    For example, here are a few things that could increase the total cost of printing without you even realizing it:

    • Printing in color.
    • Choosing the wrong settings.
    • Having too many printers.
    • Overlooking security issues.

    The good news is that, with managed print services, you can identify these hidden printing costs. Better yet, your managed print provider will be able to help you overcome them in ways that protect your budget without interrupting efficiency.

    Here are a few examples of how managed print services can help:

    • Creating print policies: By creating policies to govern when you should print in color and when black-and-white is the better choice, managed print helps you save money on ink.
    • Reviewing your settings: Managed print services can also help you learn more about your printers and which settings are most efficient for which jobs.
    • Optimizing your fleet: Do you have too many machines or too few? Managed print helps you consolidate where necessary and upgrade when possible, helping you achieve the perfect, cost-effective fleet.
    • Improving security: Just one security issue can quickly become a huge expense. Managed print services helps you protect your printers, network, and connections, giving you the insight you need to identify vulnerabilities and choose the best solutions.


    The “real cost of printing” is a little different for every business, which means it can be difficult to calculate. Luckily, with a little help from managed print services, you can reveal those hidden costs and start chipping away at them without interrupting your workflow.

    Ready to get started with managed print services? Contact us today!

  23. Multifunction Printer Tips: A3 vs. A4

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    Are you looking for the perfect multifunction printer for your business? Do you keep seeing “A3” and “A4” without any explanation whatsoever? Not to worry–you’ve come to the right place! Here’s what you need to know about A3 and A4 multifunction printer designations and how they impact your tech choices.

    Multifunction Printer Types

    Put simply, A3 and A4 are just two different types of multifunction printer designs. It’s important to know what makes each machine type unique–that way, you can choose a device that fits your needs, budget, and expectations (plus, you can show off your advanced multifunction printer knowledge).

    Let’s break down the differences:

    A3 Multifunction Printer

    If you’re looking for a more flexible machine, an A3 multifunction printer might be your new best friend. These devices can print on larger paper and also handles letter, legal, postcard, and envelope projects, just to name a few. They tend to have a bigger footprint and a price tag to match, but they can handle high print volumes without breaking a sweat. They also offer the versatility you won’t get from other machines.

    A4 Multifunction Printer

    An A4 multifunction printer is the smaller, less flexible machine type. It can generally work with letter and legal paper sizes, but it doesn’t always offer postcards, envelopes, and other specialty print options. These devices are smaller and less expensive, but they also hold less toner, which means they can’t handle the same print volume as the A4 without constant interruptions.

    Choosing Your Printer

    A3 and A4 multifunction printer types have their strengths and weaknesses. When choosing the right device for your business, make sure to consider things like available space, budget, current and future needs, and more. Remember, the A3 can do more–but that’s only helpful if you actually need to do those things; otherwise, an A3 machine might be just what you need.


    There’s a lot to know about multifunction printer types, but understanding A3 and A4 designations will help you narrow down your options. Simply put, A3 machines are bigger and more versatile, while A4 devices are smaller and more budget-friendly.

    Are you looking for the perfect multifunction printer? Not sure whether you need an A3 or an A4? Contact us today for help cutting this big decision down to size.

  24. Managed IT Services: Signs You’re With the Wrong Provider

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    Managed IT services is only as good as the provider you choose. Unfortunately, there are a lot of not-so-great providers out there–so how do you know if you made the wrong decision? Here are a few tell-tale signs that it’s time to make a change.

    Doing Managed IT Services the Wrong Way

    Although you can count on managed IT services to look great on paper, there’s a right way and a wrong way to handle this solution–and not all providers realize that. Instead, they think every IT project is the same and treat you like your company isn’t unique at all.

    Here are a few big signs that you might be with the wrong provider:

    You’re not utilizing your technology.

    If your devices seem to be running you instead of the other way around, you have a problem. Managed IT services providers are supposed to help you get more out of your existing technology. They should also give advice on which devices are carrying their weight and which could be consolidated to strengthen your approach.

    You’re paying way too much.

    Managed IT services shouldn’t be a drain on your budget. Perhaps more importantly, it shouldn’t sit idle and let you waste money on inefficient practices, unnecessary devices, and other avoidable issues. If these things sound familiar, you might need a new provider–one who can help you turn your tech into a money-saving solution.

    You have constant IT problems.

    Are you experiencing the same IT issues as a broken record? That means your provider isn’t helping you reach the core cause of your problems and is instead treating symptoms. This is a sign that your provider isn’t giving you the attention you deserve, which is what you need to really overcome IT struggles.

    You can’t see results.

    If you look back on your experience with managed IT services up until this point and wonder what changed, you might be with the wrong provider. After all, managed IT should show all kinds of results–like stronger workflows, better security, and more–so if you can’t identify them, you’re missing out.


    The good news is that, while there’s a wrong way to do managed IT services, there’s also a right way. You just need to find a provider who understands the task, learns about your business, and can provide real recommendations and support. That’s the difference between an unreliable provider and a true IT partner.

    Are you looking for a new managed IT services provider? Contact us today to see the benefits of managed IT done right.

  25. How Scanning Helps Workers and Patients in Healthcare

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    Healthcare is a vital industry, which means it needs top-notch business solutions to support every need and challenge. As it turns out, scanning is the answer–and that’s because it can benefit both workers and patients. Sound too good to be true? Here’s a closer look!

    Scanning for Healthcare

    Scanning has a valuable role to play in any business, but that role is even more important in the healthcare industry. After all, lives are at stake–and while a great scanner may not directly save a patient, it can certainly make things simpler for all the people involved in making it happen.

    Here’s a look at healthcare scanning from two important perspectives:


    Workers like doctors and nurses get to see the value of scanning first-hand. Scanning provides a simple, stress-free way to turn huge stacks of patient files and doctor notes into sleek digital documents that can be searched, shared, or even electronically shredded for security. Plus, once files are scanned, they’re much easier to organize by things like keywords, dates, and titles–which means no more hunting through file cabinets.

    Perhaps most importantly, scanning saves time and money in a healthcare organization. When workflows are running smoothly, and paper files aren’t eating up print budgets, workers can focus more on what really matters: patient care.


    Patients may never see the scanning work happening behind the scenes at their doctor’s office or other healthcare facility, but they’ll certainly feel the benefits. For example, when they ask a question about their file and a nurse can perform a quick digital search to find the answer in seconds, patients will realize just how lucky they are that their healthcare provider uses scanning solutions. They’ll also be able to rest easy knowing their sensitive data is safer than ever because it’s digitally protected instead of stuck in a file cabinet.


    Scanning can benefit any industry, but it has a special place in healthcare. That’s because scanning solutions benefit both workers and patients, helping people work together to achieve better healthcare outcomes and improve lives across the board.

    Ready to see what scanning can do for your healthcare organization? Contact us today to see for yourself!

  26. 3 Managed Print Services Myths You Shouldn’t Believe

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    There are myths on just about every topic. Some aren’t so bad–but when they stop you from making a choice that will actually benefit your business, they become a big deal. Here are three such myths about managed print services and why you shouldn’t believe them.

    The Truth About Managed Print Services

    In today’s world, information is plentiful. That’s usually a good thing–but it also means misinformation and myths can spread like wildfire.

    That’s why it’s so important to find the truth about things like managed print services before you make decisions that will impact your business. Here are three big myths we’re debunking once and for all:

    Myth #1: “Managed print services is more expensive than in-house print management.”

    The details: It’s easy to believe that managing things on your own is the best–and cheapest–way to go. That’s especially true if you’ve been handling your own print environment for a long time.

    The truth: In reality, managed print services helps you find ways of saving money that you would never have noticed on your own. That means it’s far cheaper than in-house print management.

    Myth #2: “Managed print services makes you print more.”

    The details: A solution with “print” in its name must encourage you to print as much as possible, right?

    The truth: Not necessarily. Managed print actually helps you print smarter instead of more frequently, so you know which files actually need to be printed and which could be communicated using digital tools.

    Myth #3: “Printing is going out of style anyway.”

    The details: With so much focus on digital communication and remote work, it seems like paper and printers are on their way out.

    The truth: Printing has been around for a long time and still represents a key collaboration tool. After all, many important documents still need hard copies to be considered legal or finalized.


    Did you believe any of these three myths? If so, don’t worry–it’s easy to find the truth with a little bit of research. Just remember to make choices based on facts instead of fiction!

    Ready to see the truth with your own eyes? Contact us today to get started with managed print services!

  27. Meeting Your Multifunction Printer Match

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    Did you know that every company has a perfect multifunction printer match? It’s true–and all you have to do to meet your match is answer a few simple questions. It’s like speed-dating, but with more talk about printers. Let’s get started!

    How to Find the Ideal Multifunction Printer

    Although there are a lot of ways to meet your perfect match, one thing you need to do first is to know yourself. That’s especially true when it comes to choosing a multifunction printer. After all, it’s not like this printer can talk–which means it’s up to you to know what you need and which kind of machine will fit into your environment.

    To meet your perfect multifunction printer match, answer these simple questions:

    • #1: What do we need?

    Don’t worry–you don’t have to make this question too complicated. Just take a look at your business and identify the most basic things you need to stay functional. For most businesses, basic needs include things like security, print speed, energy efficiency, and more.

    • #2: How often do we print?

    If you’re printing all the time, your perfect multifunction printer match needs to be big, fast, and powerful enough to keep up. If, on the other hand, you only print occasionally, you might be happier with a simpler multifunction printer that takes up less space while still serving your needs.

    • #3: What do we print?

    Different print jobs have different requirements. Consider how often you print art, photographs, or colorful marketing materials, as this will impact the type of multifunction printer that ends up being your perfect match.

    • #4: Do we want advanced features?

    Most multifunction printers can copy, scan, fax, and print, but others have even more advanced features. For example, maybe you want a machine that can scan directly to your email or connect to your mobile phone for on-the-go printing. If you’re looking for all the bells and whistles, don’t settle for something that’s just “okay,” or you’re sure to be disappointed.


    Every company has a perfect multifunction printer match, and yours is out there just waiting to be invited to your print environment. Before you can meet this mystery machine, though, you need to know a few basic things about yourself–that way, you’ll know your perfect match as soon as you lay eyes on it.

    Looking for your company’s ideal multifunction printer? We love playing match-maker–contact us today!

  28. Managed IT Services: Proactive vs. Break/Fix IT

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    Do you know the difference between proactive and break/fix IT? Let’s take a closer look at these two approaches to find out which is the better choice–and how managed IT services can help

    Tech Tips with Managed IT Services

    It’s not always easy to wrangle technology. Many businesses are doing the best they can, especially since they don’t necessarily have the tools or expertise to optimize their tech environments in the right ways.

    However, when you’re just “going with the flow,” you can get into some bad habits–like the break/fix IT approach. Here’s what you need to know:


    If you’re using the break/fix IT approach, you’re inherently reactive. This means that you wait until things go wrong, and then you fix them–usually because you don’t have a choice. After all, without the visibility and data analysis necessary to understand what’s going on in your IT environment, you would just be making random guesses about what’s going to break next.


    The proactive approach is what managed IT services does best. Instead of waiting for things to go wrong, managed IT helps you identify weaknesses and potential cybersecurity issues ahead of time–then your provider helps you implement targeted solutions to keep things on track. While unexpected problems will always arise in IT, managed IT services gives you the tools and support you need to be proactive instead of reactive.

    The takeaway

    Besides being inefficient, the break/fix approach may not look that bad–but the truth is that it can cost your company a lot of time and money. You’ll be scrambling to fix issues you could have avoided if you’d had the tools necessary to think proactively instead. Luckily, you don’t have to do it alone: Managed IT services can help you escape the break/fix cycle and approach your tech in better, smarter ways.


    It’s easy to get into bad tech habits when you don’t have the tools or expertise you need. The break/fix IT approach is one such habit, and it can have a serious impact on your bottom line. That’s why you need help from managed IT services to break the cycle and become a proactive tech thinker.

    Ready to see what managed IT services can do? Contact us today to say goodbye to the break/fix approach once and for all!

  29. Security Updates That Could Impact Your Scanning Solutions

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    Do you use the scan-to-email feature on your scanner or multifunction device? If so, there’s an important new security update that might impact you. Here’s what you need to know to make sure you keep getting the most out of your scanning solutions.

    Scanning Security Updates

    Security is a constantly evolving landscape for office equipment manufacturers, software providers, and even business consumers like your company. In some ways, that’s good news because it means we’re all working together to improve security across the board. However, keeping up with those changes isn’t always easy–especially if you don’t know how they impact you.

    Take, for example, the new security updates that will impact scanning and other day-to-day business processes. Here’s what to know:

    Google updates

    As of May 30, 2022, Google stopped supporting “less secure apps.” Less secure apps are third-party applications that only ask for a username and password for sign-on. These tools are easier for hackers to gain access to, so Google is trying to protect your overall account security by only engaging with apps that have more rigorous authentication processes.

    Microsoft updates

    Microsoft will follow suit as of October 1, 2022, disabling basic authentication. Like Google’s “less secure apps” designation, basic authentication also refers to authentication with a username and password, which means these applications are vulnerable to hackers.

    The takeaway from scanning

    So, how do these security changes impact your document scanning solutions? Well, if you’re using apps that only ask for your username and password to grant access, you won’t be able to reach your Google or Microsoft email platforms from your scanning device. Luckily, you can update your machine’s settings to make sure you’re using the latest security approaches and avoiding less secure apps or basic authentication.


    Security is a constant conversation–one that everyone takes part in. As that conversation evolves–for example, when Google and Microsoft make changes to their security protocols–everyone must find simple, effective ways to keep up. That’s especially true if your key processes like scan-to-email could be impacted by a big change.

    Are you worried about cybersecurity updates? Need to make your scanning solutions remain reliable? Contact us today!

  30. Managed Print Services: Create a Print Policy in 3 Easy Steps

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    It’s easy to hit “print” without really thinking about it, but when it comes to creating an entire print policy, companies tend to hesitate. Here’s everything you need to know to create a print policy of your own–and how managed print services can help!

    Managed Print Services: Why Create a Print Policy?

    Printing has probably been part of your work life for a long time. As such, it’s likely so ingrained in your DNA that you hardly think about it anymore–especially since modern printers do most of the hard work for you. The truth, though, is that this kind of absentminded printing is what hurts your budget in the long run.

    That’s where managed print services comes in.

    Although managed print has a lot to offer to your business, one of its biggest benefits is helping you approach printing with a more mindful, organized mindset. To do that, a managed print services provider will often help you create a print policy–the rulebook for your entire print environment.

    This print policy is built around you, your needs, your printers, and your budget. Its goal isn’t to make you jump through hoops; it’s all about giving you smarter, more mindful ways to print.

    Tips From Managed Print Services

    So, now that you know what a print policy is and why it’s important, how do you create one? Here are three steps straight from managed print services!

    #1: Review your printing needs.

    How much do you really need to print? There’s no one right answer here, but many companies will likely find they don’t need to print as much as they thought. That means you can start building your print policy around when to use the printer vs. a digital collaboration solution.

    #2: Take a good look at your fleet.

    Printer makes, models, settings, and physical placement can all have an impact on productivity and cost-efficiency. Your print policy should take this into account and include rules that help govern your fleet itself–that way, the fleet can be restored to its ideal format after a change or upgrade.

    #3: Think critically about your habits.

    Some of your print habits are good and should inform your print policy. Others are not so good–like using the printer for personal print jobs–and need to help create rules and guidelines about how best to interact with the machines.

    In conclusion, a print policy is a key part of any successful print environment. You can start building your own right now–but for help shaping and implementing it, you should call in managed print.

    Ready to see what managed print services can do for your print environment? Contact us today!

  31. Multifunction Printer Tips: A3 or A4?

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    Do you know what an A3 multifunction printer is? What about an A4? Not to worry–today, we’re breaking down the difference between these machine types and helping you decide which multifunction printer deserves that coveted spot in your workplace. Let’s dive in!

    2 Key Multifunction Printer Types

    Like most business equipment, multifunction printers come in different makes and models, each with its own array of features, functions, and options–which means you have about a million choices to consider. To simplify the decision, it’s often important to break multifunction printers into two types: A3 and A4.

    A3 Multifunction Printers

    If you’re looking for a machine that can handle larger-than-life prints, you want an A3 multifunction printer. These devices can print paper sizes up to 11.69″ x 16.53″, which is far bigger than your average 8.5″ x 11″ document. That means you have a wider range of options and can handle print jobs large and small.

    Another benefit of the A3 multifunction printer type is its speed. Although these machines are larger than their A4 siblings, their size doesn’t make them unwieldy; in fact, A3 printers often print more pages per minute.

    A4 Multifunction Printers

    An A4 multifunction printer is more like your average desktop model. However, instead of traditional 8.5″ x 11″ paper, this machine makes 8.27″ 11.69″ prints. They’re the smaller of the two options, but they’re slower and less versatile because they can’t handle print jobs in larger dimensions.

    That being said, an A4 multifunction printer certainly has its benefits. For example, its consumables are easier to find than the larger paper used by an A3 multifunction printer, and its smaller size makes it easier to fit in tight workspaces.


    If you’re in the market for a multifunction printer, the first thing you need to know is whether you want an A3 or A4 model. Different companies have different needs, which means there’s no right answer–but whatever you choose, make sure to do your research, so you end up with a machine that fits perfectly into your workflows.

    Want to learn more about multifunction printer types? Ready to add one to your fleet? Contact us today!

  32. Managed IT Services Tips: 4 Things Every Network Needs

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    Your network is, in many ways, the nervous system of your business. It transmits key information, keeps things running smoothly, and helps you complete important tasks–but to do all that, it needs a few things from you. Here are a few managed IT services tips to help make your network as strong as possible!

    A Little Help From Managed IT Services

    Let’s be honest: Network design is no walk in the park. That’s why many companies turn to managed IT services for help taking this important step–and to make sure their networks are strong, secure, and as smart as possible.

    However, even with managed IT services on your side, it’s important to know the building blocks of good network design. That’s how you make sure your company’s “nervous system” stays healthy and functional.

    Here are four things every network needs:


    When designing your network, you should never procrastinate on cybersecurity. Instead, think about your security needs from the very beginning–that way, your network is built on a foundation of visibility and vigilance.


    It’s easy to convince yourself that more complexity equals better results, but that’s not always the case. In reality, your network should be easy for users to interact with–even if what’s going on behind the scenes isn’t necessarily simple. (Hint: That’s where managed IT services can help!)


    Your current needs are likely to grow and change over time, which means you can’t build your network around what the world looks like today. It’s much better for your business to think about scalability; this helps you design a network that can adapt to your fluctuating needs, no matter what that looks like.


    Did you know your network can be a tool for environmental friendliness? It’s possible–as long as you build sustainability into your network’s DNA, that is. To do this, you’ll need to think about elements like energy use and greenhouse gas emissions from your everyday activities and then choose network solutions that provide efficient alternatives.


    Your network may be the nervous system of your entire business, but that doesn’t mean you have to be a surgeon to make improvements. All you need is a little help in the network design department–and that’s where managed IT services comes in.

    Are you ready to get more out of your network? Contact us today to get started with managed IT services!

  33. Scanning Solutions: Why Use Scan-to-Email Features?

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    Today’s scanning solutions are fast, smart, and full of possibilities. You don’t just capture a static image anymore; now, you can capture documents in different formats, store them in multiple places, and even send them to other software systems. Many scanning solutions even include scan-to-email features, which certainly deserve a closer look.

    Explore the Possibilities with Scanning Solutions

    If you thought scanning was just a way to put a digital image of a document on your computer, think again! Today’s scanners can do a whole lot more–like, for example, scanning directly to email.

    This feature is exactly what it sounds like: Your document scanner captures data from your physical file, digitizes it, and sends it to your email system. That means you can send emails right from the machine, attaching your digital document with ease.

    But when might you utilize this powerful feature? Here are just a few examples:

    • When your team is working remotely

    In a hybrid or remote workplace, you can’t just peek around the corner to hand a document to your coworker. Instead, you’d need to scan that document directly to your email software and send it off so the recipient can open and edit it wherever they might be.

    • When you have more than one recipient

    Even if you are working in the same building as your team, you probably don’t want to make a bunch of copies of a file and walk around handing them out. Scanning directly to email allows you to quickly and effectively send a document to everyone on your list.

    • When the request is urgent

    Need to get something done right away? If that’s the case, you don’t want to waste time on extra steps. Scanning a file, attaching it to an email, and sending it to the proper person can be done in just a minute–which makes more sense than storing the file in a digital repository, emailing the recipient to tell them it’s ready, waiting for them to access it, and then beginning the task.


    Scanning solutions have come a long way, and scan-to-email features are just one example of what you can expect. No matter how or why you use your Canon scanner, you can always count on fast, effective, time-saving answers to your biggest workflow problems.

    Want to see what else scanning solutions have to offer? Contact us today!

  34. Managed Print Services: Security Problems & Solutions

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    It’s not every business solution that alerts you to security problems and helps identify the best approaches. Luckily, that’s exactly what managed print services is capable of. Let’s take a closer look!

    Protecting What Matters with Managed Print Services

    Managed print services is a great solution for optimizing your print environment and helping cut waste, but is it up to the task of protecting data, identifying vulnerabilities, and making your machines more reliable?

    The answer is yes–and it all comes down to a simple approach.

    Instead of relying on guesswork, managed print services providers perform a print audit to learn what’s really going on in your print environment. By taking a look at your habits, strengths, weaknesses, and needs, your provider can tell what your unique security vulnerabilities are–and, more importantly, exactly which solutions will put you on the path to success.

    Here are some problems and solutions often identified by managed print services:


    • Default passwords: Printers come with default passwords for many tasks and connections. Unfortunately, these passwords are easy to guess–and, in some cases, may already be well-known in the hacker community.
    • Abandoned print jobs: If a document is forgotten on the print tray, it can be picked up by anyone who walks by or could become accidentally entangled with another stack of documents.
    • Uncontrolled hard drives: Printers store data on their hard drives to help optimize the print process. This data can be accessed and stolen.


    • Good password habits: With managed print services, it’s easy to get into better habits–like changing all those default passwords. Your provider will help you come up with ways to manage these passwords (and even change them regularly for maximum security).
    • Follow-me printing: Solutions like follow-me printing allow a machine to “hold” print jobs until the appropriate person enters a code or PIN at the machine. That means no more documents left alone on the print tray.
    • Data wipes: Although securing your machines is the first line of defense, managed print services can also help you create a schedule for regularly wiping data from your printers’ hard drives. This means you won’t be inviting digital bad guys to a whole cache of valuable information.


    Although managed print services is known for its ability to save money and streamline workflows, it’s also an incredible solution for improving security. By identifying problems and helping implement targeted approaches, managed print really is a great way to protect what matters.

    Ready to see managed print services in action? Contact us today!

  35. When to Upgrade Your Multifunction Printer

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    These days, printer manufacturers want you to upgrade every time a new machine enters the market. Sometimes, those upgrades are simply out of reach–but other times, a new multifunction printer is just what you need to take your company to the next level. How do you tell the difference? Let’s take a look at a few signs it’s time for an upgrade!

    A Word on Multifunction Printer Lifespan

    If you already have a multifunction printer, you know these machines are built to last. Strong, fast, and highly efficient, they’re not the kind of tech you have to replace every six months–and that means you could probably hold onto the same machine for years.

    However, a multifunction printer’s lifespan is mostly determined by you. How often do you use the machine? Are all your print jobs high-speed and high-volume? Do you keep up with regular maintenance? Do you call in experts for complicated repairs?

    Simply put, the more time you spend taking care of your multifunction printer, the longer it will last. That means you don’t have to worry about constantly paying for new printers. Of course, even the best-kept machines do eventually wear down–so it’s your job to tell the difference between “time for maintenance” and “time for an upgrade.”

    When You Need a New Multifunction Printer

    Here are a few big signs that your multifunction printer is on its last legs:

    It no longer fits your needs.

    Maybe there’s nothing wrong with your multifunction printer, but there’s nothing really “right” about it, either. If you’re constantly thinking about all the features and functions you’re missing out on, or if the current machine doesn’t support your growing workflows, it’s time for an upgrade.

    It’s a huge frustration.

    Do you spend hours fighting with your multifunction printer, trying to figure out why it’s slowing down, ruining your prints, or otherwise wreaking havoc on your efficiency? A multifunction printer should be a relief, not a frustration. When you notice yourself daydreaming about throwing away the whole machine, you might want to think about something new.

    It’s expensive to maintain.

    There’s a point at which maintenance becomes too expensive. If you’re working on your printer more often than actually printing, that’s a good sign that it’s no longer helping you save money–and that a newer device would be good news for your budget.

    In conclusion, well-kept multifunction printers can last a long time. However, every machine has an “expiration date,” and if that date is getting close, an upgrade might benefit your entire company.

    Wondering if it’s time for a new multifunction printer? Contact us today for help making the final call!

  36. Do You Know How to Choose Managed IT Services?

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    Managed IT services comes with a lot of options, decisions, and opportunities. To get the most out of your investment, it’s important to make the right call–or, perhaps more precisely, the right calls. Here are a few tips to help you choose the right paths when it comes to managed IT services!


    Managed IT services comes with a lot of options, decisions, and opportunities. To get the most out of your investment, it’s important to make the right call–or, perhaps more precisely, the right calls. Here are a few tips to help you choose the right paths when it comes to managed IT services!

    Deciding on Managed IT Services

    The idea behind managed IT services is to make your life easier by supporting and protecting your IT environment. To get to that point, though, you have to make a few big decisions, which doesn’t always feel easy.

    Luckily, there are ways to make sure you get the most out of managed IT. Just break your decisions into three basic categories:

    The service

    The first decisions to focus on are those about the service itself. What do you need from managed IT services? What do you want a managed IT provider to do for your company? Some services are all-inclusive, helping you manage devices, implement IT strategies, and more, while others are simpler and focused more exclusively on devices or network connections. Just remember to consider both current and future needs when making your choices.

    The company

    Next, you need to choose a managed IT services provider to be your partner in tech. You should ask a lot of questions to make sure this provider is a good fit–for example, you need to know how you’d be able to reach them, what their response times are, how long they’ve been in business, whether they have references, and more. Keep in mind that a good provider will be eager to learn about you, too–that’s how you know they actually care about your business and needs.

    The pricing

    One of the benefits of managed IT is a flat rate for your IT solutions instead of the piecemeal cost of paying for repairs, maintenance, upgrades, and other needs on your own. However, that flat rate depends on how robust the service is, and some providers will work with you to explore payment plans and options. The good news is that managed IT services often helps pay for itself by saving money, reducing waste, and reducing the costs associated with downtime.


    There are plenty of decisions to be made when it comes to managed IT services, but the most important one is this: Are you ready to get started? Once you’ve taken that first step, the other choices become a little bit easier–simply because there are tangible benefits on the horizon.

    So, are you ready to get started? Contact us today for help with all your managed IT services decisions!

  37. What to Expect From Document Scanning

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    Don’t you wish every option in life had a handy guidebook–one that would tell you exactly what to expect and how a certain choice could impact you? Well, that may not be realistic in other areas, but the possibilities are endless when it comes to scanning. Here’s your quick guide on what to expect from scanning solutions!


    Don’t you wish every option in life had a handy guidebook–one that would tell you exactly what to expect and how a certain choice could impact you? Well, that may not be realistic in other areas, but the possibilities are endless when it comes to scanning. Here’s your quick guide on what to expect from scanning solutions!

    Scanning: Your Simple Guide

    The first thing to know about scanning is that it’s a simple concept, but it’s not always a simple process. That’s because scanning solutions are a little different for every company and can change depending on variables like how many files you need to scan or what your organizational goals are. Luckily, scanning comes with so many benefits that it’s definitely worth taking the time to brush up on all the details.

    Here are a few things to expect from scanning solutions:

    • You’ll rethink your priorities.

    You may be interested in scanning because you want to save space in your office or because you’re hoping to make things easier for your teams. Those things will probably happen–but scanning has so much more to offer that you might find yourself rethinking your priorities. For example, scanning is often the first step in digital transformation; could this be your opportunity to finally start going paperless?

    • You’ll probably want a shredder.

    If you give a business a Canon Scanner, they’ll probably want a shredder to go with it. That’s because it’s common to find documents you don’t want to spend time scanning–but you can’t just throw them away. Naturally, that’s where your shredder will come in handy.

    • You’re going to need a team.

    Depending on how many files you have, the chances are high that scanning will never be a one-person job. Assemble a team of people with a good eye for organization and ask for their help turning physical files into orderly, easy-to-manage digital documents.

    • You can count on almost-endless benefits.

    Scanning is the gift that keeps on giving. Once a document is scanned, you can update, edit, share, or distribute it to your heart’s content–not to mention all the security options your physical files never offered.


    As you experiment with scanning solutions, you’ll find there’s no single “right” way to get the job done. However, it certainly helps to know what to expect–especially when you’ll need to plan ahead (for example, to choose a shredder or assemble a team).

    Ready to start your scanning journey? Contact us today for all the help you need!

  38. 3 Big Promises Made By Managed Print Services

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    Managed print services promises all kinds of benefits for companies like yours. However, three of those benefits really stand out–so today, we’re taking a closer look at what managed print services can do for you.


    Managed print services promises all kinds of benefits for companies like yours. However, three of those benefits really stand out–so today, we’re taking a closer look at what managed print services can do for you.

    The Managed Print Services Promise

    It’s not every day you find a solution that makes promises and shows you exactly how it’s going to fulfill those promises. Managed print services, however, is special.

    First, let’s take a look at three of the biggest things managed print promises to do:

    • Reduced waste: Wasted time, money, and energy can really impact your budget. Managed print services promises to help reduce this waste by identifying bad habits and suggesting more efficient alternatives.

    • Improved visibility: When you don’t know what’s going on in your print environment, it’s difficult to make any forward progress. That’s why managed print promises to help you push back the curtain and find out how your printers are being used, what your habits are, where your money goes, and how you can make effective changes.

    • Boosted productivity: Another big promise made by managed print services is boosted productivity. By cutting out extra steps, streamlining your workflows, and simplifying your print environment, this solution helps your employees do their best work.

    Now that you know what these promises look like let’s find out how managed print actually delivers.

    The secret is the partnership you create with your managed print provider. This partner will guide you through every choice, change, and solution, helping you reach your goals and making sure these three promises are kept. Plus, because your provider performs a print audit at the beginning of your relationship, you’ll always have a benchmark you can use to measure progress and see the promises in action.


    Managed print services makes plenty of promises, but unlike other solutions, it keeps them–and, perhaps more importantly, it shows you exactly how it makes progress on those promises. That’s why a strong relationship with your managed print provider is so important: Your provider is responsible for making sure you actually see these benefits.

    Contact us today to see what managed print services can do for you!

  39. Your Multifunction Printer Needs These 3 Things

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    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!


    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

    Best Multifunction Printer Elements

    You probably know by now that multifunction printers are known for their bells and whistles. After all, their claim to fame is that they can print, fax, copy, and scan, all in the same place, but they should be able to do plenty of other things.

    As you search for the perfect multifunction printer, be on the lookout for these three elements that can make or break your printing experience:

    Appropriate speed and power

    Speed is important when it comes to multifunction printers, but so is power. The best way to approach this question is to think about your needs. How often do you have high-speed, high-volume print jobs? How many people could be waiting to use the printer at one time? In general, it’s best to err on the side of “fast and powerful.”

    Effective features

    Your multifunction printer shouldn’t just scan, copy, print, or fax and call it a day. Make sure to brush up on all available features–like finishing options–and choose those that will create the most benefits, both now and in the future.


    A good multifunction printer should play nice with your other devices and systems. That’s especially important if you’re interested in mobile printing, which is a great tool for hybrid or remote workforces. Just make sure you find a make and model that prioritizes connectivity!


    The good news about the multifunction printer shopping experience is that the three most important elements–speed/power, features, and connectivity–aren’t difficult to find. The only thing you need to do is brush up on your options so you can be confident you’ve made the best choice for your business.

    Looking for that perfect multifunction printer? We’ve got you covered. Contact us today for help choosing the right machine!

  40. How to Choose a Managed IT Services Provider

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    There’s a lot to consider when it comes to managed IT services, but perhaps the most important decision you’ll make is which provider to go with. That choice isn’t always easy–so here are a few tips to help you end up with a partner you can trust!


    There’s a lot to consider when it comes to managed IT services, but perhaps the most important decision you’ll make is which provider to go with. That choice isn’t always easy–so here are a few tips to help you end up with a partner you can trust!

    Understanding Managed IT Services Providers

    What is a managed IT services provider, anyway?

    A provider is a company that acts as your partner in tech. When you outsource your IT support, they’re the ones who take responsibility for issues big and small–which is why it’s so important to find a provider you trust.

    Ideally, a provider should begin your relationship by performing an audit or analysis of your tech environment. That way, they have all the information they need to make recommendations, choose solutions, and help you overcome any specific pain points. This doesn’t mean they should “take over,” though. Remember, this is a partnership–so you should be able to make requests or changes whenever you want.

    The Right Managed IT Services Provider

    So, now you know what a managed IT services provider should look like–how do you find one that fits the bill? Here are a few things to look for:

    #1: Reliability

    Most managed IT providers say they’re reliable, but only some of them can back up this claim with facts. Look for providers with long histories and glowing testimonials to prove how reliable they are.

    #2: Expertise

    IT is complicated and fast-moving. The right provider will have expertise in a variety of tech fields, which means you’ll never get stuck with unanswered questions or problems no one can solve.

    #3: A connection

    Naturally, a managed IT services provider should be good at IT–but they also need to have a good connection with you. If they don’t communicate clearly or don’t seem friendly, they’re probably not the right partner for your company.

    In conclusion, a managed IT services provider should be your partner in tech. To choose that partner, look for qualities like reliability and expertise–and don’t forget how important it is to have a real connection.

    Want to learn more about managed IT services? Looking for the right provider? Contact us today!

  41. 3 Ways to Use Scanning Solutions

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    It’s easy to hear the word “scanning” and get so distracted by the work itself that you forget why you actually started this journey in the first place. In fact, you’ve probably spent so much time looking for the right machine and crunching numbers that you may have forgotten the fun part–which is deciding how you get to actually use your new scanning solutions. Here are a few ideas to get you started!


    It’s easy to hear the word “scanning” and get so distracted by the work itself that you forget why you actually started this journey in the first place. In fact, you’ve probably spent so much time looking for the right machine and crunching numbers that you may have forgotten the fun part–which is deciding how you get to actually use your new scanning solutions. Here are a few ideas to get you started!

    Endless Opportunities with Scanning Solutions

    The truth about scanning is that it’s full of opportunity. Even if you buy a scanner for just one purpose, you’re sure to find more ways of using your new machine down the road. Better yet, scanning is one of those solutions that has real staying power–which means it’s not going “out of style” any time soon (or maybe ever).

    Although the possibilities are just about endless, here are three quick ideas to get the ball rolling:

    • #1: Finally fulfill that New Year’s resolution.

    If you’ve been promising for years that you’ll get organized, scanning is your chance to finally make it happen. After scanning paper documents, you’ll have neat, easy-to-maneuver digital files that can be sorted and searched by title, keyword, date, content, and more.

    • #2: Practice your digital signature.

    You know how your signature never looks the same when you write it digitally? Scanning allows you to work on that by allowing you to scan and send documents for digital signage. It’s fast, efficient, and a good way to make your autograph look fancy.

    • #3: Laugh in the face of paper dangers.

    Scanning allows you to create reliable backups of all your files. That means something like a flood, fire, or even accidental loss can no longer take away your most important data, meaning your documents will always be right where you need them.


    Scanning opportunities might be virtually endless, but it never hurts to have a place to start. Whether you’re getting organized, giving employees and customers the chance to digitally sign paperwork, or shrugging off potential paper loss like it’s no big deal, scanning is sure to create all kinds of benefits for your business.

    Want to see what scanning can do for you? Contact us today to get started!

  42. How Managed Print Services Saves More Than Money

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    Many business solutions are all about saving money. That’s hugely important, of course–but if that’s all they do, they’ll quickly run out of steam. Instead, you need a solution that builds a solid foundation for your company, helping you save more than money–and that’s where managed print services comes in.


    Many business solutions are all about saving money. That’s hugely important, of course–but if that’s all they do, they’ll quickly run out of steam. Instead, you need a solution that builds a solid foundation for your company, helping you save more than money–and that’s where managed print services comes in.

    Saving More With Managed Print Services

    Let’s make one thing clear: Managed print services absolutely saves money. The difference between this and other solutions, though, is that managed print services doesn’t stop there. Instead, it creates solutions that help save other valuable resources for your company.

    Sound too good to be true? See for yourself:

    Saving money

    Managed print services saves money in all kinds of ways–but perhaps most importantly, it makes your print costs transparent. When you can see what’s going on in your budget, it’s much easier to be in control.

    Saving time

    Another thing managed print services saves is time. By simplifying your workflows and cutting out extra steps–not to mention cutting down on technical difficulties, troubleshooting, and downtime–this solution helps keep you efficient and productive.

    Saving space

    Need a little more breathing room? No problem–managed print services can also help rearrange and structure your fleet to give your workspace that “flow” you’ve been searching for.

    Saving energy

    You shouldn’t have to waste your energy worrying about print problems. With managed print services on your side, you can shift your focus to the big stuff while your trusted provider handles the rest.

    Saving the planet

    Managed print services makes it both easy and efficient to choose environmentally friendly solutions like recycled supplies or less wasteful machines.


    Sure, it’s important to save money–but managed print services can do that and so much more. If you want to save time, space, energy, and the planet along with your budget, you’ve come to the right place.

    Want to see managed print services in action? Contact us today for all the help you need!

  43. Do You Know How to Choose a Multifunction Printer?

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    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!


    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

    Multifunction Printer Shopping: What Not to Do

    To show you the best way to choose a multifunction printer for your business, let’s pause for a moment and look at what you shouldn’t do. To model these not-so-great choices, we’ll imagine a hypothetical shopper named Joe.

    Joe is passionate about his company. He wants to find solutions that will work for his employees and deliver excellent experiences for his customers. However, unlike you, he didn’t do his research before shopping for a multifunction printer.

    Here’s what Joe did wrong.

    Mistake #1: Choosing the cheapest device

    Joe prides himself on being savvy about his budget. Unfortunately, he forgot to consider the total cost of ownership when buying a multifunction printer. He grabbed the cheapest device he saw–and now he’ll end up paying more in repairs and maintenance, not to mention the money he’ll lose because the new device doesn’t use supplies as efficiently as it should.

    Mistake #2: Shopping on instinct

    Another mistake Joe made was forgetting to review his company’s needs. He didn’t ask which features and functions would be useful both now and in the future, instead choosing to shop based on whatever caught his eye. The multifunction printer he found is fine, but it doesn’t solve most of his company’s printing problems (and definitely doesn’t make anyone’s life easier, which is what a multifunction printer should do).

    Mistake #3: Forgetting about security

    When faced with all those fascinating options, Joe got a little distracted. He forgot to research whether this new multifunction printer came with built-in security features, and he certainly didn’t stop to ask if the machine could be integrated into his company’s existing cybersecurity approach. As a result, he’s left with a machine he’ll constantly worry about.


    Are you shopping for a multifunction printer? If so, remember not to be like Joe. Do your research, consider the total cost of ownership, review your company’s present and future needs, and always check whether your chosen device has good security features.

    Need a little help on your multifunction printer shopping journey? Contact us today to make sure you don’t become “the next Joe.”

  44. Managed IT Services: How to Think Like a Cybercriminal

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    As a business professional, you may not spend a lot of time thinking about how to hack into others’ devices, invite yourself into secured networks, or take data that doesn’t belong to you. However, that’s exactly how cybercriminals spend their time–which is why they’re so good at causing trouble. Today, with a little help from managed IT services, we’ll take a walk in a cybercriminal’s shoes to find out how you can outsmart them.


    As a business professional, you may not spend a lot of time thinking about how to hack into others’ devices, invite yourself into secured networks, or take data that doesn’t belong to you. However, that’s exactly how cybercriminals spend their time–which is why they’re so good at causing trouble. Today, with a little help from managed IT services, we’ll take a walk in a cybercriminal’s shoes to find out how you can outsmart them.

    A Word From Managed IT Services

    Before we get into the “criminal mindset,” let’s take a step back and understand why this approach works in the first place.

    Think of managed IT services as an ex-detective. This detective had to go undercover plenty of times, learning all about cybercriminals, their strategies, and how they approach companies like yours. After stepping back from detective work, managed IT services switched to the security game, and now managed IT providers help you protect your data and devices from the very criminals they used to track.

    Okay–maybe that’s not how managed IT services actually works. Still, this is a good way to understand why it’s helpful to look at things from a cyber criminal’s perspective–and how an IT support provider can help.

    Protecting Your Company with Managed IT

    Now that you know why you should take a walk in a cybercriminal’s shoes, let’s find out how to make it happen:

    #1: Understand why you’re a target.

    Small businesses are a target for the same reasons predators go after the smaller prey: They figure you’re an easy target because you don’t have as much experience or as many defenses as your bigger neighbors. Luckily, with managed IT, you can give those cybercriminals a nasty surprise by meeting their attacks with solid security.

    #2: Look for weak points.

    Digital bad guys hide in the shadows, looking for weak points in your defenses. Think from their perspective: If you were trying to gain access to your own company, where would you start? Would you target new employees who may not be up to speed on systems? Would you use the company name or address to start guessing passwords because you figure no one would think to use complex phrases instead? (Hint: Managed IT services can help you create good password habits!)

    #3: Stay up-to-date.

    Cybercriminals can’t afford to get behind on the latest tools of the trade. To think like one, you’ll need to pay attention to which “trends” are popular among these troublemakers (and try to anticipate which approaches they might try next).

    In conclusion, it’s often best to approach your own security solutions from the perspective of a cybercriminal. Managed IT services can help you do just that, providing the insight, tools, and experience necessary to help you dodge danger in all its forms.

    Looking for a little security help? Contact us today to get started with managed IT services!

  45. Scanning Secrets: The Most Important Thing About Scanners

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    There’s one important thing that can make or break your scanning experience. Do you know what it is? Read on to find out!


    There’s one important thing that can make or break your scanning experience. Do you know what it is? Read on to find out!

    Scanning the Right Way

    Okay, okay–the truth is that scanning isn’t really a “make or break” situation. Even without this one big thing, you’re likely to get some benefits from scanning solutions.

    That being said, this one thing does make a difference. In fact, without it, you’re likely to miss out on all kinds of value from your new processes.

    So what is the most important thing about scanners? Simple: Find the right one for your business!

    That’s right: If you don’t do a little homework ahead of time and choose the machine that will fit your needs, goals, and unique business challenges, you may not get to enjoy the full scanning experience. Luckily, choosing the right Canon scanner doesn’t have to be a chore–just ask these three big questions:

    #1: “What do we need to scan?”

    Your needs should drive your scanning choices, especially when it comes to the machine you’ll use. Consider what types of documents you want to scan, what size and shape they’re in, how often you’ll need to scan, and more.

    #2: “What will we need to scan in the future?”

    Don’t just look a few weeks or months into the future–try to imagine what your needs will look like in five or ten years. A good machine should keep you scanning efficiently and effectively even as your company grows and changes.

    #3: “What does our setup look like?”

    This question can have a lot of answers. Consider your current software and systems, as they’ll need to be compatible so you can get the most out of your scanner. It’s also important to think about how many people will be using the new scanner, what features they’d be comfortable utilizing, and where the scanner should be located to boost efficiency.


    The most important thing about scanners is choosing the right one–and that doesn’t have to be a struggle. Just remember to prioritize your company’s scanning needs, both now and in the future, and find a machine that fits into your setup like a puzzle piece.

    Need help finding the perfect make and model for your scanning solutions? Contact us today to get started!

  46. Managed Print Services Saves Money, and Here’s Proof

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    Ever wanted proof that managed print services does all the great things it says it can do? You’ve come to the right place! Today, we’ll let you watch with your very own eyes as managed print protects your budget. Let’s get started!


    Ever wanted proof that managed print services does all the great things it says it can do? You’ve come to the right place! Today, we’ll let you watch with your very own eyes as managed print protects your budget. Let’s get started!

    Managed Print Services in Action

    Managed print services works in all kinds of ways. Some of its solutions are big and obvious–like, for example, cutting extra steps out of your workflows. Others, however, are subtle–like rearranging your fleet to optimize usage and print habits.

    But if you’re trying to decide whether managed print is right for you, the chances are that you want to see proof right now. The good news is that the solution delivers, and it all comes down to simple tips.

    That’s right: By using these managed print services tips in your print environment, you can see actual budget savings. Let’s take a look!

    • Don’t stop printing in color.

    This one seems a little counterintuitive, but it’s an important practice. That’s because, while not always necessary, color printing is sometimes an important part of the job–and giving up on it entirely (for example, by choosing a black-and-white printer) might mean you’ll end up at the print shop.

    • Use digital signature tools.

    When you can sign things digitally, you often don’t need to print them. When you don’t need to print, you don’t need to spend as much on ink, paper, and energy–and your budget will feel the difference.

    • Find a maintenance partner.

    Managed print services providers generally handle repairs and maintenance as well as fleet optimization, workflow improvements, and more. With a partner on your side, you’ll utilize proactive maintenance measures instead of reactive ones, allowing you to catch little issues before they get big enough to waste money.


    If you thought these tips were stress-free, simple, and totally within reach, just wait–there’s plenty more where that came from. Managed print services has all kinds of tips, tricks, and printing secrets–all you have to do is take that first step.

    Ready to get started? Contact us today to learn more about managed print!

  47. You Need to Upgrade to a Multifunction Printer–Here’s Why

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    When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.


    When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

    Is a Multifunction Printer Really That Different?

    The short answer is yes.

    Multifunction printers are like the younger, faster siblings that will inevitably upstage their traditional counterparts. Desktop or single-function printers just can’t keep up with a machine that copies, scans, prints, and faxes–all while connecting to your network to make tasks even easier and more efficient.

    It’s also important to note that no multifunction printer would be where it is today if it weren’t for older machines. All the latest technology is a result of research, experience, and lessons learned from other printers–so if you’re having trouble saying goodbye, throw in a “thank you” and move on to your printer’s modern successor.

    3 Benefits of Multifunction Printer Ownership

    So, why should you upgrade to a multifunction printer? Here are three big reasons:

    • #1: Your needs are always changing.

    Your printing needs probably don’t look the same as they did a few years ago–or maybe even a few months ago. A multifunction printer can help you keep up with those needs by providing more functions, advanced features, and unbeatable speed and quality.

    • #2: Security is more important than ever.

    Did you know that printers are often a hacker’s first target? Luckily, a multifunction printer can save the day. With advanced security features and built-in tools to ensure a safe network connection, these machines actively help protect your data and devices.

    • #3: Green solutions are all the rage.

    If you really want to be cutting edge, you’ll need to find ways to go green without wasting green–and that’s where multifunction printers come in. By using one machine with four functions instead of four machines with single functions, you save ink, paper, and energy–so Mother Earth and your budget will be grateful.

    In conclusion, it’s time to upgrade to a multifunction printer because these machines represent years of evolution. Fast, powerful, and full of all the latest tech, a multifunction printer can help address your company’s needs in more ways than one.

    Ready to upgrade? Contact us today to meet your new multifunction printer!

  48. Managed IT Services: 3 Critical Elements for Law Firms

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    Every company has its unique challenges, but law firms face especially large hurdles–especially when it comes to their tech. That’s why managed IT services offers three critical elements to help law firms get the job done. Let’s take a closer look!


    Every company has its unique challenges, but law firms face especially large hurdles–especially when it comes to their tech. That’s why managed IT services offers three critical elements to help law firms get the job done. Let’s take a closer look!

    Why Managed IT Services?

    There’s a long list of business solutions available to law firms–so why choose managed IT services?

    The simple answer is that, while every company wants its networks and devices to work properly, law firms have unique needs that can only be addressed with an efficient tech solution. That’s because so much modern legal communication happens in the digital world; law firms need tools to enable, protect, and share that communication without violating any of the regulations inherent to their industry.

    That’s where managed IT services come in.

    Managed IT Services for Law Firms

    Managed IT services offer three elements that are absolutely critical to a law firm’s success. Those elements are:

    • Simple yet powerful tech: The legal industry demands a high level of technological advancement. However, that advancement can come with even more hurdles–which is why managed IT services help law firms choose and implement tech that is impressive, powerful, efficient, yet simple and user-friendly.

    • 24/7 IT support: When a client needs questions answered, or a case is down to the wire, law firms can’t afford to waste time on troubleshooting. Managed IT services offers 24/7 IT support to help keep networks, devices, and other tech running smoothly.

    • Proactive solutions: Lawyers and other legal experts should be focused on their work, not their IT troubles. With managed IT services, they can rest easy knowing their provider has implemented proactive solutions that eliminate time- and money-wasting issues before they ever arise.

    In conclusion, managed IT services can bring three important things to any law firm. These elements are critical because they work together to create a smooth, efficient tech environment–one that enables good work, high levels of security, and regulatory compliance.

    Want to learn more about managed IT services and other solutions for law firms? Contact us today!

  49. 3 Reasons You Need Document Scanning

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    There aren’t many things your business truly needs. Good people, a clear mission, a healthy budget–beyond that, things start to become “nice to have” instead of “necessary.” However, document scanning is one big exception–and here are three reasons why.


    There aren’t many things your business truly needs. Good people, a clear mission, a healthy budget–beyond that, things start to become “nice to have” instead of “necessary.” However, document scanning is one big exception–and here are three reasons why.

    Document Scanning for Every Business

    It’s bold to say that a certain solution is necessary for every business, but that’s the truth when it comes to document scanning. The best part is that, because scanning is a simple, tried-and-true solution, you don’t have to worry about software overhauls or pricey hardware upgrades to integrate this particular necessity.

    So if it’s such a simple solution, what makes it so important? Here are three reasons you need document scanning:

    #1: It makes your life easier.

    When you scan your company’s documents, things just get better. Why? Well, scanned documents can be organized by title, date, content, author, and more, all at the click of a button. They can also be searched and shared in seconds–which means no more file cabinets. That’s enough to save time and money in your business, which makes life that much easier.

    #2: It improves security.

    Digital documents are easier to protect. They can be encrypted, password-locked, and made accessible to certain groups of people. They can also enable tools like digital signatures to help ensure validity and improve security overall.

    #3: It’s the future.

    You don’t have to stay up-to-date on all the latest tech to be relevant in today’s business landscape, but there are certainly a few things you don’t want to let pass you by. Document scanning is one of those things. That’s because digitized documents help bring your company into the tech sphere–and that’s a big deal in a world where everything from shopping to hanging out with friends is happening online.


    These are three convincing reasons you need document scanning–but there are plenty more where that came from. Put simply, this solution is one you definitely don’t want to miss.

    Ready to learn more about our Canon scanners? Contact us today to take that first step into your future!

  50. Signs You Need Managed Print Services

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    If you’ve been waiting for a sign to tell you it’s time to jump into managed print services, you’ve come to the right place: we’ve got four of them. Here’s how to know if managed print should be in your future!


    If you’ve been waiting for a sign to tell you it’s time to jump into managed print services, you’ve come to the right place: we’ve got four of them. Here’s how to know if managed print should be in your future!

    When Managed Print Services is Necessary

    Not all business solutions are necessary–some are more like luxuries. That’s not the case with managed print services. If you’re feeling overwhelmed by paper or constantly worrying about your print budget, then you probably know what we’re talking about.

    However, if you can’t tell whether managed print services is really necessary, look for these four red flags:

    #1: You have no idea what’s going on with your budget.

    Print budgets can quickly get out of hand. From ink and paper to repairs and maintenance, the cost of these machines can really add up–not to mention the original purchase price.

    If you look at your budget and wonder where all that money is going, it’s time to consider managed print services. With managed print, you’ll enjoy full transparency into your budget–and you’ll get personalized tips and solutions to keep more of that money in the bank.

    #2: Your recycling bin is full of unwanted prints.

    Hey, at least you’re recycling, right?

    The truth is that if you have to get rid of all those documents, you probably didn’t need them in the first place. Managed print services can help you identify when to hit “print” and when a digital data-sharing tool might be the better choice (and eliminate other wasteful habits along the way).

    #3: You never know when you need supplies.

    If you’re always running out of consumables or ordering too many, you know it’s time for managed print.

    That’s because managed print services can help you better understand your print needs–including how much ink, paper, and toner you use. It also allows you to automate supply ordering to make your life that much easier.

    #4: You’d like to hit every office printer with your car.

    Sick of battling your printers? That’s a red flag all on its own.

    Managed print services brings harmony to otherwise-frustrated print environments. It helps you make peace with your printers, giving you the tools and solutions necessary to address issues proactively, minimize downtime, and troubleshoot without wanting to tear your hair out.


    It’s easy to tell when managed print services is necessary–just take a look at your day-to-day operations and decide if you’ve got print rage. If any of the points above hit a little too close to home, you’ve got your answer.

    Contact us today to learn more about managed print services and start making peace with your printers!

  51. Multifunction Printer Tips: How Many Printers Do You Need?

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    We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.


    We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

    Multifunction Printer Math

    Don’t worry, math-haters–you won’t need to pull out a calculator for this one. Instead, multifunction printer math relies more on your needs and goals–not to mention the layout of your business.

    Here are a few things to consider when deciding how many multifunction printers you really need:

    • How many users do we have?

    If you only have a handful of users in your company, then you probably don’t need a million printers. However, if your teams are overflowing and every single person wants to take a crack at using that shiny new multifunction printer, you may need a more sizable fleet.

    • How often do we print?

    It’s also important to consider what your print needs actually look like. Are you printing all day, every day? Do you only have a few print jobs, but each one takes hours? If that’s the case, you might want to err on the side of caution and add more multifunction printers to your fleet.

    If, on the other hand, you print rarely–but enough to make trips to the print shop a frustration–then you might be better off with a single machine.

    • What does our space look like?

    A huge office space almost requires multiple printers, simply because the alternative would be forcing some people to walk across the entire building just to grab a single document. However, a small space means that big fleets could be unrealistic–so don’t forget to think about layout and available space when choosing multifunction printers.


    There’s no perfect number of multifunction printers. Instead, it’s up to you to decide what your needs and goals are, as well as what your layout requires. Just remember one thing: A multifunction printer should always make your life easier, not more difficult.

    Ready to shop for a multifunction printer or two (or ten)? Contact us today to get started!

  52. Are You Hesitating on Managed IT Services?

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    Making the switch to managed IT services can be a big decision. However, if you know exactly why you’re hesitating, it’s a lot easier to address your concerns and take that first step. We’re here to help you do just that–so sit back, relax, and get ready to learn why managed IT services might just be your new best friend!


    Making the switch to managed IT services can be a big decision. However, if you know exactly why you’re hesitating, it’s a lot easier to address your concerns and take that first step. We’re here to help you do just that–so sit back, relax, and get ready to learn why managed IT services might just be your new best friend!

    Hesitating on Managed IT Services

    The first step in addressing a problem is understanding why it’s a problem in the first place. This is especially true when it comes to any hesitation you may have about managed IT services.

    Here are a few common uncertainties surrounding this solution:

    • “Outsourcing causes trouble.”

    You may not want to outsource because you think you’re able to handle your own IT or that only you have the in-depth knowledge needed to serve your unique needs. While managed IT services providers know a lot about tech, they also know you’re the expert on your own company–which is why this solution is always a collaborative effort. That’s right: Even though it’s technically outsourcing, managed IT services puts you in the driver’s seat.

    • “It’s too expensive.”

    Let’s face it: Tech can be pricey. The good news is that managed IT services is about saving money, helping you find better, smarter ways to do things–which means it can strengthen your budgets, help eliminate bad habits, and pay for itself in the long run.

    • “It won’t make a difference.”

    Maybe you think your company is too small for managed IT services, or that IT management isn’t that important anyway. The truth, though, is that businesses of all shapes and sizes can benefit from this solution–and that’s simply because IT is at the heart of just about everything you do (and we all know how important it is to take care of your heart!).


    There are plenty of reasons to hesitate on any big change–but when it comes to managed IT services, that hesitation can cause you to miss out on all kinds of benefits. In truth, this solution has an answer for every uncertainty or question you may have, so there’s no reason not to give it a try.

    Still on the fence? Contact us today for help deciding if managed IT services is right for you!

  53. Is Scanning the Same as Digitizing?

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    If you’re interested in turning all your physical files into neat, well-organized digital documents, congratulations–you’re on a path that’s sure to deliver all kinds of benefits. However, as you do your research, you’re likely to come across two terms: scanning and digitizing. The truth is that, while often used interchangeably, these terms mean separate things–and knowing the difference is key.


    If you’re interested in turning all your physical files into neat, well-organized digital documents, congratulations–you’re on a path that’s sure to deliver all kinds of benefits. However, as you do your research, you’re likely to come across two terms: scanning and digitizing. The truth is that, while often used interchangeably, these terms mean separate things–and knowing the difference is key.


    Scanning has been around for a while now. It’s not exactly old news, but neither is it the biggest, most exciting advancement in the world of office documents.

    Maybe that’s because, as a solution, scanning is a little simplistic. It requires the use of a scanner or multifunction device to get the job done, and from there, it’s just what the name suggests: You put a document or photograph on the machine, and it essentially takes a picture, saving this image to your device.

    Unfortunately, just like any other image, scanned files are a little disappointing. They can’t be edited, searched, or manipulated, and they’re far less functional than many companies need. However, if it’s static images you’re looking for, scanning nonetheless represents an important step forward from physical files.


    Digitizing is where the real magic happens. It still requires the use of a scanner or multifunction device, but this time, there’s a bit of extra work behind the scenes.

    The machine uses more advanced technology–often, OCR or optical character recognition–to read the text or handwriting on the document. Then, by comparing the figures to a database of shapes, the machine translates the content on the physical file into a digital format–and voila, you have a digitized document that can be edited, searched, and shared to your heart’s content.

    The benefits of digitizing are almost countless and can include:

    • Increased efficiency: When documents are digitized, they’re much easier to access and update as necessary, minimizing wasted time.

    • Better communication: Need a file ASAP? Digitized documents can be shared from just about anywhere, making them the modern worker’s best friend.

    • Reliable security: Physical files are tricky to protect. Once digitized, they can live comfortably behind firewalls, passwords, and other security solutions.

    In conclusion, while scanning and digitizing are both useful solutions, digitizing is often the best path for business needs. However, both require the help of a scanner–so your first step is clear.

    Contact us today to kick off your digitizing (or scanning) journey!

  54. 4 Tips for Choosing a Managed Print Services Provider

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    Wondering how to choose the perfect managed print services provider? You’ve come to the right place! Here are four tips to help you find the right company for your needs–both now and in the future.


    Wondering how to choose the perfect managed print services provider? You’ve come to the right place! Here are four tips to help you find the right company for your needs–both now and in the future.

    Managed Print Services Experts

    All providers claim to be managed print services experts–but only a few of them actually live up to that name.

    Unfortunately, honest experts are sometimes difficult to identify. That’s because the fakers have good cover stories and know just how to trick businesses into thinking they’re cutting-edge. Sure, most managed print services providers have decent intentions–but that doesn’t mean they’re capable of protecting, supporting, and empowering your print environment.

    So how do you weed out the impostors?

    Simple: Use these four tips.

    #1: Start with security.

    Print security is a pretty big deal. If a provider doesn’t offer a lot of service or solutions in this regard, don’t waste any more time–they’re not a good fit.

    #2: Do some digging.

    Does the provider have a good online presence? Is their website clear and easy to use? Can you find reviews about their service? Once you answer these questions, keep that information in your back pocket when approaching providers. It should help you make sure they are who they say they are.

    #3: Talk about communication.

    A provider can be perfect in every way–but if they don’t match up with your preferred communication style, they still won’t be the right fit. Take some time to find out how each provider stays in touch with their clients.

    #4: Find out if they’re interested.

    Managed print services is a partnership. If a provider isn’t interested in you–your print environment, needs, challenges, goals, budget, and more–then they probably won’t be capable of providing the personalized service you deserve.


    To find true managed print services experts, you need to become somewhat of a detective. Look for references, explore their website, and don’t be afraid to ask all of your questions. Remember–this is supposed to be a partnership, not just a business deal.

    If you need help finding that perfect provider, worry no more. Contact us today for all your managed print services needs!

  55. Can Multifunction Printers Help Engage Students?

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    We’ve all been there: Whether as a teacher or a student, we’re all familiar with the feeling of an uninspired lecture and a forgettable class. Luckily, educators have a new tool in the mission to keep students engaged–and it might just surprise you.

    The Power of Multifunction Printers

    You might be wondering how a simple printer could help teachers turn lectures into learning adventures. First, though, let’s get one thing straight: Multifunction printers aren’t your average desktop model. They’re faster, more powerful, and far more impressive, combining fax, scan, copy, and print capabilities in one machine. They’re also packed full of features that can help students really engage with the content they’re studying.

    Here are just a few examples:

    • Constant updates

    Today’s students don’t like working with outdated software. Luckily, multifunction printers are always being updated by their manufacturers, which means students will always find some new tool or feature to delight them.

    • User-friendliness

    Teachers and students alike hate wasting time at the printer–but that’s a thing of the past with a multifunction device. Not only do these printers combine multiple functionalities in one place; they also have user-friendly interfaces, touchscreens, and other solutions to make them quick and easy to navigate.

    • Smart technology

    Multifunction printers allow students to think outside the box by putting all kinds of options at their fingertips. For example, some machines include optical character recognition technology, which reads scanned material and translates it into documents that can be searched and edited.

    • Color printing

    Printing is usually more fun when it involves some color. Many multifunction printer makes and models cut the costs of color printing–which means schools can let students have a bit more artistic license.


    A multifunction printer might just be every student’s–and every teacher’s–new best friend. These machines make printing a vital part of the learning process fast, powerful, and versatile.

    Want to see what a multifunction printer could do for your educational institution? Contact us today!

  56. Managed IT Services: A Common Sense Solution?

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    If you’ve spent any time looking at business solutions, then you know they’re not always based on common sense. In fact, some of them are either so simplistic or so overly complicated that they completely undermine the benefits they were supposed to provide! However, managed IT services is one solution that doesn’t follow the trend–and here’s why.


    If you’ve spent any time looking at business solutions, then you know they’re not always based on common sense. In fact, some of them are either so simplistic or so overly complicated that they completely undermine the benefits they were supposed to provide! However, managed IT services is one solution that doesn’t follow the trend–and here’s why.

    What Makes Managed IT Services Tick

    As you search for solutions that will fit your business, your budget, and your overall goals, you’re probably not sure what exactly you’re looking for. It’s one of those “you’ll know it when you see it” situations–but in truth, you’re probably hoping to break each option down to its bare essentials and find the heart.

    When it comes to managed IT services, that heart is you.

    Managed IT services is based on your needs. It may use many of the same tools from business to business, but the ways in which it uses those tools will change entirely depending on the outcomes and benefits you’re hoping to see. That’s why managed IT services feels like common sense: It’s built to complement your unique way of doing things.

    Personalized Benefits of Managed IT Services

    The best part about a personalized solution is that its benefits are personalized, too. Here are a few advantages you may start to see from your custom-made IT approach:

    • Happier staff

    Whether you have a dedicated IT team or not, one thing’s for sure: Someone has to fix the tech when it’s acting up. With managed IT services, that “someone” is your provider. When your teams don’t have to worry about troubleshooting, they can focus on doing what they’re really good at.

    • A healthier budget

    IT is expensive. Luckily, with managed IT services, you can gain visibility into those costs and find simple, stress-free ways to control them–all without cutting corners.

    • Stronger solutions

    As you become more comfortable wielding your tech, you’ll find savvier ways to use it. Soon, technology will be a secret weapon against inefficiencies, communication issues, security concerns, and more–all thanks to managed IT.

    In conclusion, managed IT services feels like common sense because it’s built around your needs and workflows. It can create all kinds of benefits, from cost savings to happier staff, and it’s all because you’re at the heart of the whole solution.

    To see managed IT services in action, contact us today!

  57. Can Scanning Be Stress-Free?

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    Scanning itself doesn’t often strike fear into a company’s heart–but managing all those physical files certainly can. Luckily, there’s one little secret that can make scanning stress-free, and it may not be what you expect.


    Scanning itself doesn’t often strike fear into a company’s heart–but managing all those physical files certainly can. Luckily, there’s one little secret that can make scanning stress-free, and it may not be what you expect.

    Making Scanning Work For You

    Here’s the secret to scanning: It’s all about choosing the perfect scanner for your needs.

    Although scanning is a solid solution, it can become unnecessarily complex if your machine doesn’t offer the right combination of functions and features. With the wrong device in your fleet, all those physical files could quickly become overwhelming–and suddenly, scanning feels like a chore instead of a solution.

    To make scanning stress-free, choose a machine (or machines!) by asking yourself these questions:

    • “Does everyone scan?”

    If you have a few designated scan experts on your team, you can probably make do with a small number of highly efficient devices. However, if everyone loves scanning, you might need to consider more compact models that can fit in each person’s workspace.

    • “How often do we scan?”

    Do you scan all day and all night? (Okay, you probably don’t scan that much.) If your machine is likely to be in constant use, it’s important to choose a model that can hold up to all kinds of wear and tear.

    • “What do we scan?”

    If you’ve got simple scanning needs–as in, your documents are all one-sided, and you’ve never met a paper bigger than 8.5×11″–you may not need all the bells and whistles. However, if you scan oversized, full-color, two-sided, bound, or otherwise-nontraditional files, you might need a machine that can handle a little more work.

    • “Where will our scanned data live?”

    Scanners need to play nice with your other hardware and software. When shopping, look for something that connects to your network and can scan directly to email, cloud storage, or other everyday parts of your workflow.


    Scanning can be stress-free–but only if you follow a few best practices, like choosing the best device for your needs. Luckily, by asking yourself a few questions like these, you can set your sights on a scanner that could make a big difference in your workflows.

    Ready to see what stress-free scanning can do for you? Need help choosing the perfect machine? Contact us today!

  58. What’s the Point of Managed Print Services?

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    When it comes to business solutions, there are a lot of questions you can ask. However, perhaps the most important is also the simplest: “What’s the point?”. Today, we’ll ask that very question about one big business solution–managed print services–and find out why the answer is so important.


    When it comes to business solutions, there are a lot of questions you can ask. However, perhaps the most important is also the simplest: “What’s the point?”. Today, we’ll ask that very question about one big business solution–managed print services–and find out why the answer is so important.

    The Point of Managed Print Services

    When you hear the term “managed print services”, you may think it refers to some sort of outsourcing situation where a faceless third-party company rules your print environment.

    That couldn’t be further from the truth.

    In fact, the real “point” of managed print services is to make your print environment better, stronger, and more efficient in whatever way works best for you. While some tasks and concerns may be outsourced–namely, the ones you don’t want to deal with–the rest stays firmly within your control.

    Here are a few examples of managed print’s main point in action:

    • Company A uses managed print sparingly. They want to maintain control over every little detail in their print environment, so their provider only gives advice and recommendations when necessary. Otherwise, they help Company A by implementing the chosen tools and solutions.

    • Company B is comfortably in the middle. Their provider manages the little day-to-day stuff like automating supply orders, and they deal with the bigger issues, like which machines to buy. It’s their perfect combination of responsibility and freedom.

    • Company C relies on its provider for just about everything. While they like having a say in things that impact their unique workflows and company culture, they’re happy to trust their managed print services provider with solutions, recommendations, implementation, security, and more.

    In these examples, one thing is clear: The point of managed print services is not to take over your print environment but to support it in whatever way you feel is best.


    Although managed print solutions comes with a long list of benefits, the real point is to help you use your print environment to your advantage. The solutions and approaches involved are totally up to you–and that’s what makes managed print so powerful.

    Want to learn more about managed print services? Contact us today for all the help you need!

  59. Your Multifunction Printer Buying Guide

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    Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!


    Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

    Finding the Perfect Multifunction Printer

    If your company is considering a multifunction printer, you’re on the threshold of greatness. All kinds of efficiency improvements, cost savings, security boosts, and more are waiting for you–but before you can enjoy any of that, you need to actually choose the printer.

    Here are some things to consider before you sign on the dotted line:

    • Brand

    Different multifunction printer brands have different options. To get the most out of your investment, it’s often best to go with a brand boasting an impressive pedigree and plenty of experience crafting secure, efficient, powerful machines, including:

    • Sharp
    • Konica Minolta
    • Lexmark

    • Speed

    Do you often need those print jobs finished yesterday? If so, you’ll want to invest in a multifunction printer that can keep up with your rapid pace. That’s especially true if your high-speed print jobs are also high-volume.

    • Features

    Multifunction printers scan, copy, fax, and print, but they can also do a whole lot more. Consider things like finishing options, printing in color, utilizing your existing productivity or management software, and other features you may find valuable.

    • The future

    Okay, okay–it’s rather difficult to consider the future, right? Luckily, you don’t need to have a crystal ball to be sure you’re thinking a few steps ahead. For example, f you’re working from home right now and plan to keep things remote, you’ll definitely want to consider machines with network connectivity and advanced security options.


    There’s a lot to consider when choosing a new multifunction printer for your business. Brand, speed, features, and future needs all have a role to play in your overall decision–but as long as you choose a device that can keep up with you, you’re likely to see significant benefits.

    Need help choosing that perfect multifunction printer? Contact us today!

  60. What Challenges Come with Managed IT Services?

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    Nothing is perfect–not even managed IT services. So what challenges come with this tech solution, and how can you overcome them? Let’s find out!


    Nothing is perfect–not even managed IT services. So what challenges come with this tech solution, and how can you overcome them? Let’s find out!

    What to Expect From Managed IT Services

    By now, you probably know all the great things managed IT services can do for you. But challenges and benefits aren’t mutually exclusive–so what hurdles should you expect from managed IT services, and what can you do to make it to the other side?

    Here’s a closer look:

    Challenge 1: Adapting to remote and hybrid environments

    Managed IT services made more sense when everyone was in the same place, right?

    Not necessarily.

    Although adapting to remote and hybrid environments must be acknowledged as a challenge, even for your IT support provider, that doesn’t mean it’s impossible to handle. In fact, remote and hybrid work gives you a chance to look at your tech in fresh ways, learn a few new tricks, and take your security to the next level. Look at this as an opportunity instead of a challenge.

    Challenge 2: Keeping up with customers

    Customer expectations are always growing and changing. That keeps you on your toes–but it also demands that you undermine one of the main tenets of managed IT services, which is consistency.

    In this case, you’ll need to embrace an interesting paradox: consistent flexibility. If you build flexibility into your tech workflows and give yourself room to adapt to client expectations, you won’t stress out every time your IT game needs to pivot.

    Challenge 3: Managing costs

    The truth about technology is that it’s just plain expensive. Although managed IT services is all about helping you save money; you often need to spend money, too. So how do you balance that?

    The key is visibility. When you know where your money is going and why it’s easier to make sure your spending is reasonable and efficient. That way, you don’t have to panic when you buy upgraded machines or fancy new software; you’ll know the cost is justified and efficient.


    Although managed IT services, like everything, comes with its challenges, the solution is self-aware–meaning it has built-in tools and approaches to help counteract these challenges. Once you know what you’re up against, you’ll be able to use stress-free managed IT tactics to overcome problems big and small.

    Ready to see what managed IT services can do for you? Contact us today!

  61. Scanning News: New Canon Scanner for Small Businesses!

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    Has your small business been looking for a scanner? Have you found that many makes and models simply don’t fulfill the unique needs of a smaller company? Worry no more– Canon has a new machine that will finally put scanning within reach.


    Has your small business been looking for a scanner? Have you found that many makes and models simply don’t fulfill the unique needs of a smaller company? Worry no more–Canon has a new machine that will finally put scanning within reach.

    Canon Scanning

    Canon scanners are already fast, efficient, effective, and flexible–but now the manufacturer has taken things to the next level. Canon recently introduced the imageFORMULA DR-C225 II Small Business Edition Powered by Receipt Bank. It’s not just a scanner–it’s a package that includes Receipt Bank software designed to help simplify and streamline your workflows.

    This new machine makes scanning more accessible than ever. Fast, budget-friendly, and full of features added with small businesses in mind–like a space-saving design, automation options, and more–this scanner will change the way you see your company’s documents.

    Benefits of Scanning

    When you add the imageFORMULA DR-C225 II Small Business Edition Powered by Receipt Bank to your fleet, your small business will start seeing benefits right away. Here are just a few things you can expect:

    Cost savings

    When you scan documents, you can save, share, store, and update them digitally. That means you won’t have to pay to use the printer quite as often–and you can start phasing out those file cabinets and physical storage costs, too.

    Better organization

    Scanning gives you a “second chance” when it comes to file organization. As you scan each document, you’ll be able to stick to an organizational framework complete with naming conventions, password protection for certain files, and more.

    Environmental friendliness

    This model meets ENERGY STAR guidelines and complies with multiple other environmentally friendly guidelines. It also helps your workflows treat Mother Nature a little better by reducing your reliance on paper and ink.

    In conclusion, this Canon scanner is designed just right for small businesses. It comes with built-in efficiency software and a long list of benefits, making it the perfect fit for your fleet.

    Want to learn more about Canon scanners? Interested in scanning solutions? Contact us today!

  62. Is Managed Print Services a Smart Decision?

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    When it comes to your business, you’re extra careful to make sure that every decision is the right one. However, that kind of vigilance takes a lot of work–and, after all, no one is perfect. If you’re hesitating on managed print services because you’re not sure it’s right for your business, sit back and relax–we’ve got everything you need to know to make sure this is a smart decision.


    When it comes to your business, you’re extra careful to make sure that every decision is the right one. However, that kind of vigilance takes a lot of work–and, after all, no one is perfect. If you’re hesitating on managed print services because you’re not sure it’s right for your business, sit back and relax–we’ve got everything you need to know to make sure this is a smart decision.

    Managed Print Services Basics

    The key to making any decision, both in business and in life, is to be sure you fully understand it. That’s why it’s important to take a step back and review managed print services before jumping in.

    Managed print is an outsourcing solution–but only at first glance. The more you look, the more you see: Managed print services is also a way to better organize your workflows, improve print security, cut out unnecessary steps, and even strengthen customer service. It’s a partnership between you and a managed print provider who will act as your guide through the new solutions, strategies, and tools you’ll be utilizing.

    The best part of managed print is that you never have to give up control. You get the final say on any changes that happen in your business–so it may be helpful to think of managed print as a web of decisions that can be made or unmade at your discretion.

    Why Managed Print?

    So, is managed print services a smart choice? Here are a few things to keep in mind:

    • It’s efficient.

    Saving time has never been this easy. Managed print helps you cut out unnecessary steps that you might not have noticed otherwise–plus; it introduces new tools and strategies to turn your most dreaded tasks into the easiest part of your day.

    • It’s flexible.

    Not loving a new solution? With managed print services, it’s easy to change your mind. Your provider will help you choose a replacement for anything you’re not crazy about, which means your print environment can be as flexible as you want.

    • It’s good for your budget.

    Managed print helps save money by cutting wasteful habits, optimizing your fleet, revealing print costs you may not have noticed, and more. It’s great news for your budget–and for your peace of mind.

    In conclusion, managed print services is a smart decision because it comes with so many business benefits. It’s flexible, efficient, and budget-friendly, and it doesn’t lock you into any one choice–which means you get to take a break from worrying about making the perfect decision.

    Ready to let managed print services simplify your work life? Contact us today to get started!

  63. 3 Tips for Choosing a Multifunction Printer

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    Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!


    Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

    Multifunction Printer Matchmaking

    To find your perfect match in the multifunction printer world, you’ll need to do a little background research. This is where you learn more about printer terminology, the latest functions, and manufacturer reputation. Once you’ve got that information, you can act as a “matchmaker” for your company.

    Here are three tips to help you find that perfect machine:

    #1: Be savvy about budget.

    Multifunction printers cost more than what’s listed on the price tag. You also need to consider energy, consumables, repairs, maintenance, and more.

    However, that’s not the only budget consideration to keep in mind. You should also do the math to find out how much a multifunction printer will save you over its lifetime–for example, by keeping you out of the print shop. These calculations will help you understand exactly what impact this new machine will have on your bottom line.

    #2: Think outside the box.

    You’re probably familiar with your company’s current needs–but what about the future? Multifunction printers can adapt to changing work environments with ease, so it’s smart to find a make and model that will help your company grow.

    #3: Consider what’s most important.

    Which printer features are an absolute must? Speed? Capacity? Connectivity? Multifunction printers combine scan, fax, print, and copy capabilities, but they can do a whole lot more–so be sure to consider which features are vital for your company’s success and which are more like a luxury.


    No matter what your “perfect match” looks like, there’s a multifunction printer to fit the bill. All you need to do is brush up on background information, consider your priorities, and remember to think outside the box–especially when it comes to budget.

    Looking for a multifunction printer? Contact us today–we love playing matchmaker!

  64. The 4 Biggest Benefits of Managed IT Services

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    Although managed IT services come with a long list of benefits, you probably don’t have time to brush up on every single one. Instead, here are the four biggest benefits of managed IT–and why they alone are enough to make this solution worthwhile.


    Although managed IT services comes with a long list of benefits, you probably don’t have time to brush up on every single one. Instead, here are the four biggest benefits of managed IT–and why they alone are enough to make this solution worthwhile.

    Managed IT Services, Simplified

    The truth about managed IT services is that, like the devices and software it manages, it can get a little complicated.

    Luckily, managed IT is all about simplifying things–even itself. In the spirit of stress-free solutions, here’s a look at managed IT services that breaks the solution down to its four biggest and most important benefits.

    #1: Flexibility

    Your tech solutions should grow and change with you–and managed IT services is no exception. No matter how many (or how few) devices you have in your workforce, no matter what software solutions you employ, managed IT will always be able to scale to fit your needs.

    #2: Focus

    Managed IT services helps you put the focus where it matters. When you’re running around putting out tech fires–like connectivity issues or printer troubleshooting–you’re wasting valuable time. However, having the right IT support helps you focus on the big stuff–like serving customers and supporting employees–while your provider deals with those other frustrations, tasks, and responsibilities.

    #3: Cost efficiency

    Need to save a few bucks? Managed IT is your new best friend. By analyzing your tech habits and helping you eliminate wasteful practices, managed IT services protects your budget without impacting your productivity.

    #4: Control

    Perhaps the best part of managed IT services is that control remains firmly with you. Although you’re outsourcing, you get the final say on solutions, changes, and tools–so basically, you get to keep doing the fun stuff (like choosing new tech) while shrugging off the rest (like updating software or checking for security breaches).


    Managed IT services isn’t a solution with only four benefits–but if it was, these four benefits would be enough to improve every corner of your company. You’ll see scalable solutions, increased focus, a healthier budget, and more–all while maintaining control over the things that matter most.

    Want to learn more about managed IT services? Contact us today to see what this solution can do for you!

  65. Everything You Ever Wanted to Know About Scanning

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    If you’ve got scanning questions, we’ve got answers! Here’s everything you ever wanted to know about scanning (and why it’s great news for your business and your budget).


    If you’ve got scanning questions, we’ve got answers! Here’s everything you ever wanted to know about scanning (and why it’s great news for your business and your budget).

    Scanning FAQs

    Although document scanning is a simple solution compared to other tools out there, it does come with some big questions. Here are a few FAQs, answered!

    How do you calculate the cost of scanning?

    Scanning is a budget-friendly solution, but it doesn’t come with a flat fee. Here are some things to consider when calculating the cost of scanning:

    • how many documents you scan,
    • how long the process takes,
    • whether your employees need scanning training,
    • and more.

    Every scanning job comes with a different cost–but the good news is that scanning files is much cheaper than trying to store and organize physical documents.

    Is scanning secure?

    The truth is that scanning is only as secure as your organization is. If you’ve got good security solutions in place–like a document management system, multi-factor authentication for document access, and more–then you’re in the clear!

    Can scanned files be edited?

    A scanned file’s properties depend on the type of scanner you use. For example, simple scanners only create an image of your document–just like taking a picture–which means you can’t edit your content. Smarter scanners, on the other hand, come with optical character recognition (OCR) that reads typed or handwritten content, translates it into a language computers can understand, and gives you the power to search and edit it.

    How do you choose the best scanner?

    Choosing the best Canon scanner is a very personal business. Here are some things to keep in mind:

    • how often you need to scan,
    • how much paper you need to scan,
    • how quickly you need to scan,
    • what you want to do with your files once they’re digitized,
    • what your budget is,
    • which existing systems and devices you want to use with your scanner,
    • and more.


    Scanning may be stress-free and straightforward, but it still poses a few important questions. The important thing to remember is that scanning is budget-friendly, capable of being adapted to your company’s needs, and easy to learn. You’ll be a scanning pro in no time.

    Want to learn more about scanning? Contact us today to get started!

  66. Your Managed Print Services Questions, Answered

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    Ever had a managed print services question you were too afraid to ask? Searched every online review and discussion board but still can’t find the answer? Not to worry–today, we’re here to answer managed print questions of all shapes and sizes!


    Ever had a managed print services question you were too afraid to ask? Searched every online review and discussion board but still can’t find the answer? Not to worry–today, we’re here to answer managed print questions of all shapes and sizes!

    Managed Print FAQs

    Whether your company is brand-new to managed print services or you’re just looking for a refresher, you’ve come to the right place. Here’s everything you ever wanted to know about managed print services!

    What is it?

    Managed print services is an outsourcing solution. Basically, you get to pick up your print problems and hand them off to someone else–all while keeping control over the most important stuff.

    Who makes it happen?

    When you implement managed print, you choose a provider to work with. This company acts as your print partner, helping you choose solutions, simplify workflows, automate certain parts of your print jobs, and more.

    How does it benefit my business?

    Managed print comes with a long list of benefits, including:

    • improved security,
    • boosted efficiency,
    • reduced downtime,
    • simplified processes,
    • 24/7 troubleshooting,
    • healthier budgets,
    • and more.

    Is it affordable?

    Perhaps the best part of managed print services is the price. Rather than paying for every element of your print environment, you’re only charged for what you actually need–which means you have one flat fee and nothing else to worry about.


    Although managed print services is a simple solution, it has a lot of moving parts. Understanding the basics–like what to expect from a print provider or what benefits you should see in the first few weeks–can help your managed print experience be truly amazing. Plus, with scalable costs that adapt to your needs, you can rest assured that this is one solution your budget will thank you for.

    Have more questions about managed print services? Want to see that long list of benefits for yourself? Contact us today!

  67. How Many Multifunction Printers Do You Need?

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    To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!


    To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

    Building Your Multifunction Printer Fleet

    Multifunction printers are powerful, efficient, hardworking devices that fit perfectly into any workflow and every industry. They copy, print, fax, and scan, and they do it all with built-in security features to protect data while you work with it.

    But more isn’t always merrier. Every business has an ideal number of multifunction printers; too few, and you’ll be scrambling to get work done–but too many, and your fleet, security, supplies, workflows, and budgets could quickly get out of hand.

    Here’s how to find that perfect number.

    • #1: Consider your needs.

    Do you need to print high volumes at high speeds? Multifunction printers can do that–but if you need to have several jobs going at once, it makes sense to have multiple machines. Take this into consideration when planning your fleet.

    • #2: Consider your layout.

    Smaller offices may need fewer machines, as everyone would have easy access to the same one or two printers. However, large, multi-level office buildings may benefit from several devices–one for each team or area.

    • #3: Consider your budget.

    Although multifunction printers are an efficient investment, there’s a point beyond which they become expensive to manage and maintain–and that point is when you’re practically overrun with printers. Make sure to consider your budget when finding the perfect number of multifunction printers–not just purchase price, but supplies, repairs, and maintenance, too.


    There’s no single number of multifunction printers that will work for everyone. Finding your own number is up to you–but when you know what to consider, it’s a little easier to make this decision. Just remember to keep your company’s needs front and center!

    Want to learn more about multifunction printers? Need help building your perfect fleet? Contact us today!

  68. 5 Reasons Managed IT is Every Company’s Friend

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    It’s not every day that you find a business solution truly capable of being your company’s friend. That’s because not all business solutions are designed around you–but managed IT services is different. Here are five reasons managed IT is the best friendship your company could ask for!


    It’s not every day that you find a business solution truly capable of being your company’s friend. That’s because not all business solutions are designed around you–but managed IT services is different. Here are five reasons managed IT is the best friendship your company could ask for!

    Count On Managed IT

    If you had to sum up managed IT services in one word, that word would be reliable. This solution is fast, effective, and available 24/7–all because it’s designed from the ground up with your needs in mind.

    Here are five reasons your company can count on managed IT services (like any good friendship).

    #1: It’s secure.

    Protecting networks, computers, mobile devices, and data is a necessity in the modern world–and managed IT can make it happen. By analyzing your tech environment and identifying vulnerabilities, your provider can help protect what matters.

    #2: It’s cost-effective.

    Not only does managed IT come with one predictable cost–it also helps you save money by consolidating fleets and simplifying your tech workflows.

    #3: It’s flexible.

    Need to go remote? Want to expand to a different location? Want to take your data on the go? Managed IT can help you achieve any of these things–or all of them at once.

    #4: It’s creative.

    Technology is as much about art as it is about science. Managed IT helps you take that creative approach in your infrastructure, allowing you to choose tech solutions that keep your company on the cutting edge of innovation.

    #5: It’s always there when you need it.

    With 24/7 support, managed IT is wherever you need it, whenever you need it.


    Managed IT services is built to meet your company’s unique needs and help you overcome challenges even if no one else has ever faced them. It’s the best friend your company could ask for, and it can do wonders for your security, efficiency, and organization.

    Ready to meet your new best friend? Contact us today to see what managed IT services can do for you!

  69. Which Industries Need Scanning?

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    Scanning is a “one size fits all” solution–not because it is cookie-cutter or otherwise limiting, but because its simplicity allows it to adapt to any industry, any need, and, of course, any company. While scanning fits in everywhere, its benefits are especially accentuated in a few industries–so let’s take a look to see scanning in action!


    Scanning is a “one size fits all” solution–not because it is cookie-cutter or otherwise limiting, but because its simplicity allows it to adapt to any industry, any need, and, of course, any company. While scanning fits in everywhere, its benefits are especially accentuated in a few industries–so let’s take a look to see scanning in action!

    Scanning Solutions in Action

    To understand a business solution, it’s often best to see that solution at work–and document scanners are no exception. Let’s see how scanning benefits a few key industries!


    Financial institutions have a lot of information to handle–and it’s all extremely sensitive. Scanning helps turn stacks of financial data into digital files that are easy to protect with passwords, firewalls, user authentication, and more.


    Healthcare organizations value efficiency perhaps more than any other industry, simply because lives are on the line. With scanning solutions, healthcare experts won’t have to waste time hunting for files, printing multiple copies for patients, or distributing notes among medical teams; instead, all this and more can be done with digitized files and a few quick clicks.


    Engineering is a delicate balance of precision and creativity–the sum of which is ultimate flexibility. Scanning supports engineers by making this flexibility possible–for example, by allowing files to be accessed on the go or utilizing version control to keep track of even the most minor changes.


    By seeing scanning in action in a few key industries, we’ve learned what this solution is capable of in any company:

    • From finance, we see that scanning prioritizes security. Every business deals with financial information, not to mention personal data, company secrets, and more–so this benefit is a big deal.

    • From healthcare, we find proof that scanning can help you save time, streamline workflows, and boost efficiency across your processes–even if lives aren’t on the line.

    • From engineering, it’s clear that scanning helps you maintain flexibility no matter where you are or how creative you have to get.

    Basically, scanning is a pretty big deal–and it can do all this and more for your business. To see for yourself, contact us today!

  70. 4 Reasons You Need Managed Print Services

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    Do you need managed print services? Is it even right for your industry, business, and employees? These are big questions–but luckily, the reasons you do need managed print are even bigger. Let’s take a look!

    Do you need managed print services? Is it even right for your industry, business, and employees? These are big questions–but luckily, the reasons you do need managed print are even bigger. Let’s take a look!

    Managing Doubt with Managed Print

    Every new business solution comes with a certain level of doubt. Is it worth it? Did we really need this solution? Was now the right time?

    Luckily, managed print services comes with big reasons to dissolve that doubt–four big reasons, as a matter of fact!

    #1: It makes printers behave.

    Let’s face it: printers can be a pain. With managed print, you won’t have to worry about getting those finicky machines to behave. Instead, you’ll have a print partner who knows these machines inside and out–and, through a combination of proactive solutions and troubleshooting, that partner will be able to keep your printers in line.

    #2: It saves money on almost everything.

    Print costs got you down? Not anymore! Managed print services helps you understand where your money is going and why–and, armed with this information, you and your provider can cut costs, choose cheaper alternatives, and make printing budget-friendly again.

    #3: It gives you access to all the bells and whistles.

    If it’s printer upgrades you’re looking for, you’ve come to the right place. Whether your managed print provider leases new machines or helps you budget for your own, you can rest assured that those bells and whistles will be within reach.

    #4: It keeps your data safe and sound.

    Did you know that multifunction printers are a huge target for hackers? Managed print services helps keep your printers–and their data–safe and sound with a host of security solutions, upgraded software, and savvy procedures.


    Managed print services is a good choice for any business–and there are plenty of reasons why. When choosing whether to implement managed print, remember what it can do: keep printers in line, save money, upgrade your fleet, and, of course, protect your company.

    If you’ve got managed print questions, we’ve got answers. Contact us today for all the help you need!

  71. How Multifunction Printers Improve Attorney-Client Confidentiality

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    Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

    Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

    Making Multifunction Printers Secure

    Although multifunction printers have a number of built-in security features, they remain one of the biggest targets for digital criminals, simply because many firms and other businesses do not utilize those features. When uncontrolled, printers are also the source of many internal security risks, including human error. However, when used as an active part of your law firm’s security procedures rather than being allowed to remain a vulnerability, they act as champions of attorney-client confidentiality–which is why it is critical to use multifunction printers to the extent of their security potential.

    Here are three ways multifunction printers can improve confidentiality:

    • Limit the risk of human error.

    Because printing is often just one part of an attorney’s busy day, it is all too easy for innocent but potentially disastrous mistakes to be made. For example, if a client’s sensitive information is left on the printer tray for even a minute, it runs the risk of being accidentally picked up by the wrong attorney.

    Multifunction printers can be used to eliminate the risk of this and other instances of human error. Tools like “follow-me printing” work with your printer’s existing features to hold print jobs until the correct attorney arrives at the machine to enter a unique code.

    • Automate printing tasks.

    Certain parts of your workflow can be automated by your multifunction printer. In addition to saving attorneys valuable time, automation limits the number of people who have contact with a client’s secure information, minimizing the risk of error, loss, or theft.

    • Use tracking technology.

    When an attorney scans a document at the multifunction printer, that document can then be tracked and delivered securely to another device or even an email application. Tracking improves accountability and makes confidentiality a feature built-in to your workflows.


    Multifunction printers may be a target for digital criminals, but when utilized properly, they instead become a tool for attorney-client confidentiality–and a simple, effective way to secure your firm’s data. The key is to utilize every function and feature to its maximum potential, giving your multifunction printer an active rather than passive role in security and confidentiality.

    If your firm struggles with attorney-client confidentiality, or if you want to learn more about multifunction printers, contact us today.

  72. Managed IT Tips: What Every Accounting Firm IT Strategy Needs

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    No two IT strategies look alike, especially when it comes to the unique needs and specialized challenges of accounting firms. Luckily, with managed IT services on your side, it’s not just possible, but easy to create an IT strategy that fits your firm’s needs.

    No two IT strategies look alike, especially when it comes to the unique needs and specialized challenges of accounting firms. Luckily, with managed IT services on your side, it’s not just possible, but easy to create an IT strategy that fits your firm’s needs.

    What Is an IT Strategy?

    An IT strategy is like your firm’s roadmap through all the tech challenges you might face. It gives you the guidance and direction necessary, so you can handle security concerns, upgrades, updates, mobile devices, remote work, and more–and it does all of that while constantly adapting to your changing needs.

    The good news is that you don’t have to be an IT expert to create a strategy that works for your accounting firm. All you need is a managed IT services provider to be your partner in tech! Managed IT providers can analyze your firm’s needs, take special care to understand the compliance and security concerns inherent in the financial industry, and work side-by-side with you to create an actionable and efficient plan.

    With managed IT on your side, your firm will have that perfect roadmap in no time.

    IT For Accounting Firms

    So, what does every accounting firm’s IT strategy need? Let’s take a look!

    Savvy tools

    These days, tech should be working for you. Your accounting firm needs tools like automated workflows or cloud storage to make IT a benefit rather than an anchor slowing you down.

    Strong security

    Accounting firms face unique challenges when it comes to protecting sensitive financial information. That’s why every accounting firm’s IT strategy needs to be designed around security, both online and off.

    An approach that works

    No IT strategy should ever be treated as “law.” Rather, your strategy should leave room for experimentation, trial and error, and new information. Meaning that, if that approach works but this one works better, you should be able to make that change without feeling like your whole tech environment will come crashing down.

    In conclusion, every accounting firm needs an IT strategy–and every strategy needs excellent tools, strong security, and a flexible approach that allows room for changes. If that sounds like a lot of work (and a whole lot of questions), don’t worry–managed IT is always available to help you out.

    Does your accounting firm need an IT strategy? Want some help from managed IT services? Contact us today!

  73. Simple Scanning for Small Businesses

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    Just because your business is small doesn’t mean your stacks of paper are small too! If you’ve been looking for ways to digitize those documents, but aren’t sure where to begin, you’ve come to the right place. Here’s everything you need to know to keep scanning simple for your small business!

    Just because your business is small doesn’t mean your stacks of paper are small too! If you’ve been looking for ways to digitize those documents, but aren’t sure where to begin, you’ve come to the right place. Here’s everything you need to know to keep scanning simple for your small business!

    How to Start Scanning

    Document Scanning isn’t necessarily difficult, but it can be intimidating. After all, you’ve probably got a lot of documents to scan–which means that organizing, securing, and storing those files could be a lot of work, even once they’re digitized.

    Luckily, you don’t have to put scanning off for another day. Instead, roll up your sleeves and get scanning by taking it one step at a time!

    Step One: Make a list.

    Your first step should always be making a list. Why? Well, the truth is that files are a lot easier to manage when you know what you’re working with–so instead of jumping in blind, make sure you know what you’ve got.

    Step Two: Organize.

    Now that you have your list, it’s time to organize it. That’s right–you’ll be organized before you even start scanning. This makes it easier to keep those files in line once they’re digitized.

    Here are a few ways to organize files:

    • by type,
    • by date,
    • by keywords,
    • by content,
    • or by frequency of use.

    Remember, as you’re organizing, you can shred files you don’t need–that way, you won’t have to waste time scanning them.

    Step Three: Assemble your team.

    Small businesses can hardly afford the luxury of a dedicated scanning team, but you do have hardworking employees who want to help streamline workflows–so put them to good use. Assemble a team and delegate responsibilities, so no one feels overwhelmed.

    Step Four: Take your time.

    You’re ready to start scanning! Go ahead and jump in–but remember, you don’t need to do everything at once. Take your time, be savvy, and don’t let the little things slow you down.


    Although scanning can be a big job for small businesses, it’s also a worthy one. If you’ve hesitated to begin scanning because you aren’t sure how to jump in, remember to make a list, get organized, assemble a strong team, and, of course, take your time. Soon you’ll be a scanning pro!

    Looking for Canon scanners that fit small businesses? We’re here to help. Contact us today!

  74. Managed Print Tips: How Much Does Printing Really Cost?

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    Like many business solutions, managed print services is good at all kinds of things, from cutting unnecessary steps out of your workflow to improving communication across your company–but did you know it also reveals secrets? Managed print is excellent at helping you find the * actual* cost of printing–and the truth may surprise you.

    Like many business solutions, managed print services is good at all kinds of things, from cutting unnecessary steps out of your workflow to improving communication across your company–but did you know it also reveals secrets? Managed print is excellent at helping you find the * actual* cost of printing–and the truth may surprise you.

    Gain Transparency with Managed Print

    Managed print services isn’t just about printers. It’s about your entire print environment–your habits, needs, challenges, and even your supply ordering procedures. By looking at all of these things rather than just one or two, managed print provides the transparency you need to learn the real cost of printing in your business.

    Here are a few things that you might not even realize are draining your budget:

    • Number of printers

    You may not spend much time thinking about how many printers are actually in your fleet, but once managed print brings it to your attention, you won’t be able to look away. The bigger the fleet, the higher the cost of supplies, energy, maintenance, and more.

    • Bad supply habits

    It probably doesn’t seem like the end of the world to over-order paper or buy the wrong toner–but the truth is that bad habits can wreak havoc on your budget for consumables.

    • Unnecessary printing

    From personal prints to documents that could just as easily have been shared online, unnecessary printing is a considerable cost–and it can seriously hurt your print environment.

    Controlling Costs

    The good news is that managed print doesn’t just identify the cost of printing and then leave you to deal with it on your own. Instead, it helps you choose solutions that will address all of these issues–helping streamline your fleet, improve your supply habits, and curb unnecessary printing by establishing “print rules.”

    In conclusion, managed print services is an excellent tool for protecting your budget because it reveals and controls the actual cost of printing. If you want to save money without cutting corners, you couldn’t do much better.

    Ready to see what managed print services can do for you? Contact us today!

  75. Choosing Multifunction Printers for Small Businesses

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    Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

    Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

    Why Multifunction?

    You have a lot of options when it comes to office equipment–so why choose multifunction printers?

    The truth is simple: multifunction devices are hardworking. They do a little bit of everything (it’s right there in the name!), and they do it all without sacrificing quality or quantity.

    Multifunction printers are a good choice for any business because they are:

    • reliable,
    • efficient,
    • affordable,
    • secure,
    • innovative,
    • and adaptable.

    These machines really do live up to their reputation–and the best way to know for sure is to see it for yourself.

    Choosing Printers

    Small businesses have different needs when it comes to office equipment. Here are a few tips for getting your hands on that perfect multifunction printer!

    • Focus on your needs.

    Don’t get distracted by all the things a multifunction printer can do, especially when you’re reading reviews or marketing material; instead, focus on what you need it to do.

    • Consider connectivity.

    Multifunction printers need to be an interconnected part of your workflow. Make sure to check that the printer can connect to your network, computers, and mobile devices before making your choice.

    • Don’t forget to be realistic.

    It’s easy to get swept up in the promise of a brand-new printer. However, remember that this is the device you’ll be using for years to come–so be realistic and choose a make and model that’s user-friendly, affordable, and capable of growing with your business.

    In summary, multifunction printers are an excellent choice because they do a bit of everything and they do it well. To choose one for your small business, you’ll want to focus on things like connectivity, flexibility, and, of course, your company’s needs.

    Ready to see for yourself what a multifunction printer can do? Need help choosing that perfect machine? Contact us today!

  76. Is Managed IT Services Better Than In-House?

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    Ah, the age-old question: what is the best way to take care of your tech? Some companies prefer in-house teams and dedicated departments, while others are happy to put their machines in the hands of a reliable managed IT services provider. Which companies are right? Let’s find out!

    Ah, the age-old question: what is the best way to take care of your tech? Some companies prefer in-house teams and dedicated departments, while others are happy to put their machines in the hands of a reliable managed IT services provider. Which companies are right? Let’s find out!

    Comparing IT Solutions

    When it comes to safe, reliable, efficient technology, you only want the best. That’s why it makes sense to carefully compare your options and see which choices rise above the others.

    For that reason, we’re taking a close look at both in-house and outsourced IT to find out which is better–and which is right for you.

    Managed IT Services

    What it is:Managed IT is the perfect way to outsource your tech troubles without giving up control.

    What it does: Once you’ve chosen a provider, managed IT solutions begin to roll in–for example, 24/7 network monitoring or new digital communication tools. Managed IT is all about making your existing tech work better and upgrading it when necessary–all without breaking the bank.

    In-House IT

    What it is: An in-house IT department or an IT manager is the more traditional choice for juggling tech trouble–but “familiar” doesn’t always mean “better.”

    What it does: It’s true that in-house IT is capable of fixing your problems at least some of the time. However, although in-house teams have the advantage of knowing you and your company right off the bat, the chances are that they won’t have all the tools, solutions, and expertise necessary to help your business achieve its goals. You’ll also have to pay salaries and benefits, which takes a toll on the budget.

    The Winner

    The clear winner here is managed IT services. With managed IT, you get the benefits of having a whole team of experts from all kinds of tech fields, while your in-house team is limited by the types of people who happened to see your ad. Managed IT is simple, efficient, and powerful. The best part is that it leaves you in control while taking over the little tasks (and helping with the big ones).

    Ready to find out what managed IT can do for you? Still not convinced it’s better than in-house IT? Contact us to see for yourself!

  77. Is Scanning Right for Remote Workforces?

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    From remote workforces to hybrid business models, everyone has found unique ways of adapting to pandemic life. If your company had to get creative due to COVID-19, we have a solution that might make your workdays simpler and more efficient: scanning.


    From remote workforces to hybrid business models, everyone has found unique ways of adapting to pandemic life. If your company had to get creative due to COVID-19, we have a solution that might make your workdays simpler and more efficient: scanning.

    Why Scanning?

    You have plenty of new needs and challenges right now–so why should document scanners be one of the solutions that deserve your attention?

    The truth about scanning is that it’s simple yet powerful. Although it creates only a few new steps for you and your teams, it does a whole lot of good for your company, including:

    • streamlined processes,
    • stronger communication,
    • improved document security,
    • environmental friendliness,
    • more flexible workflows,
    • healthier budgets,
    • and more.

    Scanning could be just what your workforce needs–especially now when every day seems to bring a unique new challenge.

    Benefits for Remote Workforces

    If your teams are working from home, the chances are high that you feel a little disconnected, disorganized, and stressed. Here’s how scanning can help:

    • It keeps things organized.

    Working from home can get messy. Scanning, however, allows employees to keep files in the cloud or on their hard drives, limiting the risk of loss or theft of data.

    • It makes work simpler.

    If your teams are feeling a bit overwhelmed, you’re not alone. Simplifying everyday tasks can make a big difference–which is why scanning is such a powerful solution. (In fact, some systems even have smartphone apps that make scanning as simple as snapping a picture!)

    • It’s flexible and versatile.

    Whether you want a PDF of your files or would rather have a fully searchable and editable document, there’s a scanner that’s perfect for your needs. Scanning can’t be stopped by a global pandemic–and neither can you.

    In conclusion, scanning is an excellent addition to any workflow because it’s simple and powerful–but it’s especially good news for remote workforces. Even when employees are working from the couch, they’ll be able to stay organized, efficient, and in touch with one another.

    Is your remote or hybrid workforce looking for new solutions? Contact us to find out if scanning is the right fit!

  78. Is Managed Print Worth the Investment?

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    When considering business solutions, you always want to know how much you’re paying and why. To decide whether a solution is really worth the investment, you have to take a close, honest look–so today, we’ll pull out the magnifying glass and tell you everything you need to know about managed print.

    When considering business solutions, you always want to know how much you’re paying and why. To decide whether a solution is really worth the investment, you have to take a close, honest look–so today, we’ll pull out the magnifying glass and tell you everything you need to know about managed print.

    Managed Print Basics

    Managed print is a solution that allows you to outsource your print problems. It’s as simple as that!

    The simplicity of the solution is one of its biggest benefits. You don’t have to worry about any complicated learning curves, and you certainly won’t have any hoops to jump through. Here’s how it works:

    • #1: You choose a managed print provider.
    • #2: They work with you to conduct a print audit, which provides data about print needs, habits, and budgets.
    • #3: Together, you use the data from the print audit to choose targeted solutions that address your pain points.

    The best part of managed print is that it doesn’t stop working after the initial round of solutions. Instead, you work with your provider to constantly grow and change, ensuring that your print environment always does precisely what you need it to do. Printing has never been so simple–which is why so many other companies have already decided that this solution is worth the investment.

    What You Can Expect

    Now that you know what managed print is, let’s take a look at what it does–that way, you can decide if it’s right for you.

    It protects your data.

    Network printers are one of the biggest security vulnerabilities in any small business. With managed print, it’s easy to secure these devices without interrupting their function or reliability.

    It streamlines your workflows.

    By cutting out extra steps, improving communication, and introducing solutions that make life a little easier for everyone, managed print makes your workflows strong, safe, and streamlined.

    It saves money.

    Managed print isn’t just an affordable solution; it also actively saves money by eliminating waste, cutting out unnecessary printing, and simplifying your supply orders.

    In conclusion, managed print is worth the investment because it is simple and powerful. If you’re looking for a solution that combines efficiency, security, and cost-efficiency, you couldn’t make a better choice.

    Want to see what managed print can really do? Contact us today!

  79. How to Put Multifunction Printers to Work

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    Want to make sure you’re getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!


    Want to make sure you’re getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!

    Maximizing Your Printer’s Benefits

    Multifunction printers come with a long list of benefits–but did you know you can maximize those benefits in all sorts of ways? The truth is that your printers are just waiting to be put to work, so roll up your sleeves and get ready to make the most of your multifunction printers!

    #1: Read the manual.

    Okay, okay, this one may not sound like a lot of fun–but the more you understand about your device, the more you can get out of it. You don’t have to read the manual cover to cover, but you should focus on features and functions. Here are a few things to look for:

    • Color: Does your machine print in color or only black and white?
    • Connectivity: Which other devices can your printer work with?
    • Consumables: What types of paper and ink are best for your make and model?
    • Energy savings: Are there features that, once set up, will save energy (and, thus, money)?
    • Security: Does your machine come with built-in security features?

    #2: Check out the available apps.

    Multifunction printers are smart devices. They can connect to other devices, send documents directly to your email, and, yes, even run apps. Check out the apps available on your make and model; chances are, you’ll find a few efficiency and organization solutions just waiting to be utilized.

    #3: Reorganize.

    Remember that your multifunction printer is a hub of hard work and efficiency–so if that hub is placed poorly, your whole workflow could suffer. Consider the layout of your office to make sure you’re getting the most out of your multifunction printer–and if not, try a little reorganization.


    By definition, multifunction printers exist to make your life easier. However, with just a little bit of homework, you can get even more out of the devices you already own–and soon, your multifunction printer will be working for you (not the other way around!).

    Want to learn more about multifunction printers and what they can really do? Contact us today!

  80. Managed IT Tips: What Are Hackers Really After?

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    Protecting your files, both online and off, is an everyday job–but do you know what you’re actually up against? Hackers have motivations and goals that you might not realize, which, in turn, makes it more difficult to fight back. Here are a few managed IT tips that will help you defend the highly sought-after files in your workplace!


    Protecting your files, both online and off, is an everyday job–but do you know what you’re actually up against? Hackers have motivations and goals that you might not realize, which, in turn, makes it more difficult to fight back. Here are a few managed IT tips that will help you defend the highly sought-after files in your workplace!

    Hacker’s Paradise

    Let’s say all the defense systems in the world went down–no passwords, no user authentication, no red flag warnings to protect your data from uninvited guests. With all of these obstacles eliminated, hackers could take anything they wanted–so what would they grab first?

    • Medical data

    Medical data brings in the most value on the “digital black market,” as it’s especially sensitive–but this isn’t just a concern for healthcare organizations. Any medical information you have about employees or customers is at risk.

    • Financial data

    Financial data is one of the most obvious “treasures” in a hacker’s paradise. With this information, the digital bad guys can drain bank accounts, use credit cards, and ruin futures.

    • Personal files

    Personal files can include anything from family photos to the latest draft of that sure-to-be-a-bestseller crime novel you work on in your spare time. While these things don’t necessarily pay well if hackers try to resell them, they do tend to motivate companies and individuals to hand over a ransom.

    • Government info

    Government info includes any details you share for official purposes. While not worth as much to hackers, this information can still wreak havoc for your company.

    Why it Matters

    It’s important to know which of your files are in high demand because, armed with that information, you’ll know what to defend.

    The good news is that with a little help from managed IT services, your most important files–and all the other ones, too–can be kept safe and sound without breaking a sweat. Managed IT providers work with you to implement solutions and create procedures that will protect files, improve habits, and eliminate security risks without adding a thousand extra steps to your workflows or draining your budget. Together, you and your provider will make sure “hacker’s paradise” never exists.

    Want to learn more about managed IT services and how it protects your files? Contact us today!

  81. Scanning Secrets: 3 Simple Approaches

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    Want to learn not one, not two, but three easy ways to scan files, depending on your needs and budget? Read on to find out more about this well-kept scanning secret!


    Want to learn not one, not two, but three easy ways to scan files, depending on your needs and budget? Read on to find out more about this well-kept scanning secret!

    The Truth, Unveiled

    You may think that owning a huge machine is the only way to get your scanning done–but that’s not the case. In truth, there are actually three ways to scan documents, which means that, no matter what, there’s a solution to fit your company, your needs, and your budget. Let’s take a closer look!

    Approach #1: Multifunction printers

    Budget: Multifunction printers (MFPs) are best for companies with a sizable print budget. They pay for themselves over time, but they aren’t a good fit if you don’t plan to use them long-term.

    Efficiency: MFPs work hard. They’re fast, accurate, and capable of scanning high volumes in short periods of time.

    Features: Multifunction printers scan, yes, but they also print, copy, and fax. Some of them even come with finishing options and additional features, like scanning directly to your email.

    Approach #2: Scanners

    Budget: Standalone scanners are more affordable, but they also don’t have the multitasking power of an MFP.

    Efficiency: Canon Scanners are simple, straightforward, and effective. They’re best for moderately sized jobs and can get the job done quickly and accurately.

    Features: There are different “levels” of scanners. Some are basic, literally just scanning your files, while others will read and interpret characters, images, and more to create fully searchable documents on your computer.

    Approach #3: Apps

    Budget: By far the cheapest and simplest option, apps work with your smartphone to digitize files quickly–but sometimes accuracy is less reliable.

    Efficiency: Remember, you get what you pay for. While apps are a good choice for small scanning jobs, they aren’t very efficient and can slow down the process if you have more than a few documents.

    Features: The good news is that you have lots of options when it comes to apps, and you can use smartphones or other mobile devices that you already own.

    Want to learn more about scanning? Wondering which scanning approach is best for you? Contact us today!

  82. How Managed Print Solves Education Problems

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    The world of education is an important one, but it comes with all kinds of challenges and uncertainties. Luckily, there’s one solution that doesn’t just keep up but actually helps educational organizations get ahead: managed print services.


    The world of education is an important one, but it comes with all kinds of challenges and uncertainties. Luckily, there’s one solution that doesn’t just keep up but actually helps educational organizations get ahead: managed print services.

    Starting at the Printer

    Since most education challenges are based on funding, organization, or communication, it might seem strange to start at the printer–but managed print services prove that this is one step that no educational organization will ever regret. Managed print helps address some of the biggest struggles in the world of education–all with simple tools, solutions, and procedures that don’t interrupt student experience or drain the budget.

    Let’s take a look at some common problems in education and how managed print can address them!


    • Funding:

    Schools usually have tight budgets, meaning that they don’t have a lot of room to experiment with tools and solutions.

    • Organization:

    With so much information to handle on a daily basis, it’s easy for educational organizations to get overwhelmed. This is especially true with larger student bodies or a larger staff.

    • Communication:

    Education requires communication–not just internally, but also between teachers and students, teachers and parents, and even multiple schools in a district. This can be difficult when there are no rules in place for how information is expected to be created and shared.


    • Funding:

    Managed print helps address budget concerns not just by being an affordable solution itself, but also by finding places where educational organizations can cut costs without cutting corners. For example, by introducing print rules that help staff understand when to print and when not to print, it’s possible to save money on consumables.

    • Organization:

    With managed print, schools can get and stay organized by utilizing a variety of flexible tools and solutions. Managed print helps control documents through every stage of the life-cycle, meaning there will always be answers in place to help students and educators know what they’re looking for, where it is, and how to get it.

    • Communication:

    Managed print services adapts to a school’s unique needs and goals, allowing communication to happen naturally and smoothly–all without forcing teachers, students, parents, or school faculty to worry about the how or where. Instead, a managed print provider takes care of the little details, leaving members of the education community to focus on making the grade.

    Managed print services is an excellent fit for the world of education–and lots of other industries, too. Contact us today to see for yourself!

  83. Copiers vs. Multifunction Printers

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    It’s an office device grudge-match! When it comes to your company’s paper needs, which machine will win your loyalty: copiers or multifunction printers? Let’s find out!


    It’s an office device grudge-match! When it comes to your company’s paper needs, which machine will win your loyalty: copiers or multifunction printers? Let’s find out!

    Two Go in, One Comes Out

    Even the most environmentally conscious company will probably need a paper document processed at some point, which means copiers and multifunction printers still have an important place in the business world. However, that doesn’t mean these machines have to look and perform the same way they always have–or that one has the edge over the other just because it may be more familiar.

    Of course, there’s only one way to find out which machine fits into your company’s unique environment: an office device grudge match! Let’s get started:


    • Price: Copiers tend to be cheaper upfront, but the price per copy is higher than what an MFP offers. Copiers are also more expensive overall because they provide only one main job in your fleet, meaning that you’ll need other devices to fill in the gaps.

    • Paper size: Many copiers can work with your standard 8.5×11 paper, but they can also handle copy jobs up to 12×18. This gives them a bit of an edge in the flexibility department–but only if nonstandard copy jobs are a frequent occurrence in your office.

    • Features and functions: The truth is in the name. Copiers are, for the most part, just copiers, and although they may come with a few additional features, they usually aren’t hailed as multitasking workhorses in the business world.

    Multifunction Printers

    • Price: Multifunction printers are pricier upfront, but cost less to operate in the long run. They also save money by combining print, scan, copy, and fax capabilities in one machine, meaning you won’t have to pay for an entire fleet to get the job done.

    • Paper size: When it comes to multifunction printers, you have a little less flexibility with paper size. Keep this in mind when shopping for your ideal machine.

    • Features and functions: Naturally, multifunction printers are like the Swiss army knife of the printing world, which means they do a bit of everything. In addition to their four main functions, they often come with finishing options, advanced connectivity, efficiency tools, and more.

    So, when it comes to your needs, which machine is the winner of this office device grudge match? Whether it’s copiers or multifunction printers, we’re here to help–so contact us today!

  84. How Managed IT Services Helps You Stay Sane

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    Do you ever feel like you’re just juggling too many responsibilities in your company? Don’t let some little tech problem be the straw that breaks the camel’s back. Instead, let managed IT services help keep you sane!

    Do you ever feel like you’re just juggling too many responsibilities in your company? Don’t let some little tech problem be the straw that breaks the camel’s back. Instead, let managed IT services help keep you sane!

    Tech Troubles, Solved

    Let’s face it: as helpful as technology can be, it’s a huge pain. Software updates, security risks, random error messages, glitches, connection issues, and more–it’s a lot for any one person, one team, or even one company to handle!

    That’s why managed IT services is quickly becoming every company’s new best friend. Instead of leaving you all alone with your tech troubles, managed IT allows you to outsource your technological responsibilities to friendly, responsible, reliable professionals with experience in a variety of relevant fields. With a managed IT team at your side, you’ll never have to worry about one little tech issue breaking the camel’s back.

    Here are a few ways managed IT services helps keep you sane:

    No more cost concerns

    Whether you’re wondering where all your IT money is going or you’re worried about overpaying for tech solutions, managed IT services has just the answer you need. By analyzing your IT environment from top to bottom, your provider helps you understand how money flows through your business–and how to keep more of it in your pocket.

    Better tools

    Have you been daydreaming about the latest and greatest tech, only to get a rude awakening from your budget? Managed IT can help you schedule and save for all the upgrades your heart desires–that way, you end up with the right tools at the right time.

    Stress-free security

    IT security is no joke. Managed IT services take this stress off your shoulders with 24/7 monitoring, regular software updates, flexible security solutions designed to address your unique needs, and more. It’s time for you to take a breather!

    Interested in managed IT services? Looking for other business solutions to help you stay sane? Contact us today!

  85. Scanning Tips: Is a Scanner Upgrade Worth It?

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    “Upgrade” can be a scary word, especially when it comes to tried-and-true office equipment. However, the truth is that most things are easier with a faster, smarter, more reliable machine–and scanning is no exception. Read on to decide for yourself whether a Canon scanner upgrade is really worth it!

    Why Upgrade?

    Most companies flinch just thinking about upgrades. They can be expensive, frustrating, and stressful–but the good news is that they don’t have to be, especially when you do your research and choose a machine that is going to help rather than hurt your business.

    When it comes to scanning, this is especially true. Here are a few good reasons to add shiny new scanners to your fleet!

    #1: Cost

    New scanners come with a price tag, but believe it or not, you usually end up paying less for a new machine than you would for maintenance and repairs on your old one. (Plus, when you take advantage of trade-in offers, you can make a deal your budget will thank you for!)

    #2: Compatibility

    Technology is a fast-moving game, and if your hardware can’t keep up, your software is likely to leave it in the dust. Upgraded scanners are compatible with all the latest apps, tools, and solutions, which makes your work life a whole lot easier.

    #3: Security

    Your existing scanner might not be showing its age, but it’s still vulnerable–especially to certain types of digital attacks. Newer machines, on the other hand, come with built-in features to protect your data and your company from the digital bad guys.

    #4: Reliability

    If you feel like you’re minutes away from scanner failure at any given time, an upgrade is probably your best bet. After all, a scanner you can’t count on is no scanner at all!

    #5: Features, features, features

    New machines come with all the bells and whistles–and scanners are no exception. Want optical character recognition, email compatibility, automation, and more? An upgrade is just what you’re looking for.

    So, is a scanner upgrade worth it? Contact us today for help with this and all your scanning needs!

  86. What is Managed Print Services, Anyway?

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    If you’ve been hearing all about managed print services but still aren’t sure what the fuss is, you’re in the right place. Here are all your managed print questions, answered!


    No matter what type of business solution you’re implementing, you’re going to have a lot of questions–and managed print services is no exception. Let’s take a look at all the answers you’ll ever need!

    “What is managed print?”

    Managed print is a way to outsource your print problems for good. No more worrying about printers, paper jams, network connections, or upgrades; managed print can help you tackle all this and more!

    “What is a managed print provider?”

    A managed print provider is the company responsible for providing your managed print services. They act like a “print partner,” helping you analyze your company’s print environment to identify strengths and weaknesses–and, armed with this information, they work side-by-side with you to choose targeted tools and solutions.

    “What is a print audit?”

    A print audit is your provider’s way of learning more about your print environment, your habits, your supply usage, your needs, and more. Your provider will collect data from all over your company to learn how printers fit into your workflows–and, of course, you’ll be able to repeat the process as often as necessary to check your company’s progress or look for new issues.

    “What should I expect from managed print services?”

    In general, you can expect reliable service, troubleshooting, network support, supply and device delivery, and more. However, the list of benefits goes on and on, including:

    • stronger communication,
    • better organization,
    • more reliable security procedures,
    • less wasted time and money,
    • streamlined workflows,
    • and more.

    Interested in managed print services? Still have more questions? Contact us today for all the help you need!

  87. Multifunction Printers for Remote Workers

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    Remote work is here to stay–which means that multifunction printers are a crucial tool for helping employees stay organized, efficient, and connected even from their living rooms. However, choosing the right device for a home office comes with a lot of unique considerations. Here’s everything you need to know!


    Remote work is here to stay–which means that multifunction printers are a crucial tool for helping employees stay organized, efficient, and connected even from their living rooms. However, choosing the right device for a home office comes with a lot of unique considerations. Here’s everything you need to know!

    The Right Choice

    Back in the days when everyone worked at the office and nobody knew much about “social distancing,” multifunction printer selection was pretty cut and dry:

    • Identify which features you need.
    • Consider your budget.
    • Choose a device that can grow with your business.

    Well, now that change is upon us, and remote work is here to stay, this process looks a whole lot different. When everyone is working from the couch, and home offices are part of that “new normal,” how can you select devices that will check all the boxes–especially if you don’t yet know what all those boxes are?

    The most important thing to do is remember that a multifunction printer should make your work life easier, not more stressful. With that in mind, here are a few tips for choosing multifunction printers that work for remote employees:

    Tip #1: Begin with a budget.

    Your budget should still be an important part of the decision-making process when it comes to multifunction printers–however, keep in mind that things will look a little different. You’ll have new things to consider, like the unforeseen costs that might come with remote work, but you also won’t have to pay for office maintenance or shared equipment.

    Tip #2: Consider connectivity.

    A multifunction printer with network connectivity is likely your best bet for keeping remote workers “in the loop.” While this can pose certain challenges, like helping employees troubleshoot remotely, it can also bring a lot of benefits–like mobile print options, compatibility with digital communication apps, and more.

    Tip #3: Have fun with features.

    Working from home doesn’t have to be stressful. Multifunction printers come with all kinds of bells and whistles that can keep employees creative and productive, even from the couch–so remember to do your research and choose devices that will fit your company’s new at-home needs.

    Want to learn more about multifunction printers? Looking for remote work solutions? Contact us today!

  88. The Most Important Part of a Managed IT Contract

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    Once you’ve decided that managed IT services is a good fit, chosen that perfect provider, and prepared yourself to move forward on this new tech journey, you’ll be asked to sign a contract. You might think you know the most important part of this legally binding agreement–but you might be surprised. Read on to find out everything you need to know!


    Once you’ve decided that managed IT services is a good fit, chosen that perfect provider, and prepared yourself to move forward on this new tech journey, you’ll be asked to sign a contract. You might think you know the most important part of this legally binding agreement–but you might be surprised. Read on to find out everything you need to know!

    Greater Than the Sum of its Parts

    A managed IT services contract is kind of like a roadmap for the future of your company’s tech. It helps you know what to expect as well as what’s expected of you–and it also protects you in case any questions or disputes arise.

    Usually, a managed IT contract has a few critical parts:

    • terms,
    • important dates,
    • payment arrangements,
    • maintenance agreements,
    • explanations of offered services,
    • and legal information.

    Looking at this list, you may not be entirely sure what the most crucial part is. After all, each of these elements is critical in protecting your business and creating a managed IT plan you can rely on.

    While that may be true, the reality is that a managed IT contract’s most important part is its execution. This is where a contract becomes greater than the sum of its parts and delivers the promised services and benefits.

    Managed IT contract execution looks like this:

    Data backups

    One of the first steps your new provider will take is creating data backups. These should be part of the services outlined in your contract because they’re a critical piece in the digital security puzzle.


    A good managed IT contract will let you know what to expect from your provider in terms of data protection–including network scans, 24/7 monitoring, and regular updates to firewalls and security software.

    Disaster recovery plans

    As your contract is executed step-by-step, you’ll find that a disaster recovery plan falls into place. You’ll know what to do in case of a data emergency, how to prioritize devices and information, and how you can stay organized and efficient even in the face of disaster.

    Want to learn more about managed IT services? Need to know how to read a managed IT contract? Contact us today!

  89. The Role of Scanning for Remote Work

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    If remote work has changed the way you do just about everything, then the chances are high that you’re looking for some sleek, powerful, reliable, and, most importantly, mobile solutions. Believe it or not, the one tool that can make the difference has been here all along: scanning.


    If remote work has changed the way you do just about everything, then the chances are high that you’re looking for some sleek, powerful, reliable, and, most importantly, mobile solutions. Believe it or not, the one tool that can make the difference has been here all along: scanning.

    Complex Problems, Simple Solutions

    Now, you might be thinking to yourself, “Document Scanning? Why scanning?” It’s a fair question; after all, most companies are looking for cutting-edge new solutions to address new problems related to remote work, quarantine, and the other challenges of pandemic life.

    The truth, though, is that scanning is one simple solution to a lot of complex problems–making it particularly powerful.

    Take, for example, communication in the era of remote work. When teams are dispersed across town or maybe even across the country, it’s challenging to make sure everyone has access to the necessary files. However, scan those files, and suddenly the solution is as easy as finding a document sharing tool to keep everyone on the same page.

    Yes, scanning is simple–but it’s a springboard that can launch your company into all kinds of success, even from the comfort of your couch.

    Making Remote Work a Breeze

    So, now that you know why scanning is about to become the best friend of every remote worker let’s find out exactly how it fits into the big picture!

    • Efficiency

      Without scanning, you’d probably have to fax copies of your most important documents to all of your employees. That’s both frustrating and unrealistic–not to mention a huge security risk. Instead, let scanning make remote work a little bit easier by giving you a quick, efficient way to give employees access to digital documents.

    • Accuracy

      When your team is scattered, it can be tricky to ensure that all of your information is up-to-date, accurate, and reliable. However, when documents are scanned and well-organized, it’s much easier to be sure that employees are updating files, using the latest version of every document, and staying in the loop.

    • Simplicity

      Let’s face it: the last thing your company needs right now is more stress. Scanning is a simple, stress-free solution that addresses issues without creating any more. It’s also user-friendly and highly flexible, meaning that it can be whatever you need it to be–no matter what.

    Want to learn more about scanning? Looking for remote work solutions? Contact us today!

  90. How Does Managed Print Save Money?

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    Managed print is known as a money-saving solution, but how does it work? What makes managed print your budget’s best friend? Here’s everything you need to know!


    Managed print is known as a money-saving solution, but how does it work? What makes managed print your budget’s best friend? Here’s everything you need to know!

    The Truth About Managed Print

    It’s no secret that saving money is a huge priority in the business world–but often, that’s easier said than done. Luckily, with solutions like managed print, your business can find creative ways to save money without cutting corners. In fact, managed print makes it possible to save money while also improving communication, efficiency, and security.

    Sound too good to be true?

    Here are a few ways managed print helps save money (and do a few other great things along the way!):

    • #1: Managed print makes your habits transparent.

      Whether it’s over-ordering supplies, printing too much, or leaving documents on the printer tray, every business has a few bad habits. Managed print helps you gather data from your devices and processes that will show you where these habits exist, how they’re hurting your budget, and–even better–how to fix them.

    • #2: Managed print makes the future a little more certain.

      You might not know exactly what’s coming tomorrow, but you can be a bit more prepared for it. Managed print makes it easy to track your company’s trends–for example, how much ink and paper you use in a month–so that you know how to plan for the future. It’s also flexible, scalable, and affordable, which means it’s a highly pandemic-friendly solution.

    • #3: Managed print makes costs simple.

      By helping you uncover the “hidden costs” of printing, like maintenance or energy use, managed print makes it easy to see where your money is going. It also helps you choose targeted solutions that will address your concerns without impacting efficiency.

    Want to learn more about managed print and see how it can save money for your business? Contact us today!

  91. Are Multifunction Printers a Good Investment?

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    When it comes to office solutions, you don’t just want a temporary bandage for your problems–you want a long-term investment that will continue creating benefits for years to come. Believe it or not, a multifunction printer might be precisely what you’re looking for. Here’s what you need to know!

    When it comes to office solutions, you don’t just want a temporary bandage for your problems–you want a long-term investment that will continue creating benefits for years to come. Believe it or not, a multifunction printer might be precisely what you’re looking for. Here’s what you need to know!

    Don’t Call it Quits

    You might be tempted to say that printing is a thing of the past. After all, the social world has gone digital, and the business world isn’t far behind. Is buying a printer even worth it anymore?

    The answer is, and probably always will be, yes.

    Multifunction printers are never going out of style. The truth is that printing will always be part of the business world–at least, until we all have robot butlers and the whole world has gone entirely online, that is. Printers aren’t just a short-term solution; they are a long-term investment in your company’s communication, organization, and customer service.

    Here are a few more reasons why a multifunction printer is an excellent investment:

    • People like paper. You might be ready to communicate completely online, but that doesn’t mean your clients are. It’s best to do a little bit of both–and multifunction printers can make it happen.

    • Printing can sometimes be more convenient. Your apps and digital tools might fail you, but a printer is always right there when you need it. As long as you’re savvy about your habits, printing can sometimes be the most convenient choice.

    • Occasionally, it’s the law. Hard copies are required for especially important or sensitive documents–for example, financial records or insurance policies.

    At the end of the day, the truth is that multifunction printers are here to stay because they’re capable of adapting to new needs, goals, and challenges. As the world goes digital, multifunction printers offer solutions to fill in the gaps–and that’s a good investment.

    Want to learn more about multifunction printers? Contact us today!

  92. The What, Why, & How of Managed IT

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    Have big questions about managed IT services? We’re here to answer them! Here’s everything you need to know about this efficient, cost-effective solution.


    Have big questions about managed IT services? We’re here to answer them! Here’s everything you need to know about this efficient, cost-effective solution.

    Crash Course

    There’s a lot to know about managed IT services–but don’t let that overwhelm you. Instead, sit back, relax, and brush up on the most important things to know about managed IT and what it can do for you.

    The What

    Managed IT Services is a solution that allows you to outsource your IT concerns, from the slightest password question to the most extensive security problem. After choosing an IT services provider, you’ll be able to personalize your IT approach without having to do any of the heavy lifting yourself. The best part is that managed IT can be scaled to fit your company’s needs–which means you only pay for what you’re going to use.

    The Why

    There are plenty of reasons to jump into managed IT services, including:

    • less downtime,
    • less wasted money,
    • more efficient workflows,
    • more reliable machines,
    • improved security,
    • better communication, and more.

    The How

    Managed IT works by analyzing your business from top to bottom–your strengths and weaknesses, your biggest security concerns, your employees’ needs, and more. From there, you work with your provider to identify solutions that will put your tech to work for you. On top of that, you’ll have 24/7 access to experts who can answer IT questions of all shapes and sizes, which means you’re never without support.

    One step at a time, managed IT will help make your workflows smoother, stronger, and more reliable–and it all starts with the tech.

    Ready to see managed IT services in action? Contact us today!

  93. Scanning and Beyond: The Power of Multifunction

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    Multifunction printers combine scan, copy, print, and fax capabilities–and in this case, the whole is much more than the sum of its parts! Read on to find out the true power of multifunction, and why it may be the answer to your scanning–and copying, printing, and faxing–needs.

    Multifunction printers combine scan, copy, print, and fax capabilities–and in this case, the whole is much more than the sum of its parts! Read on to find out the true power of multifunction, and why it may be the answer to your scanning–and copying, printing, and faxing–needs.

    The Best Way to Scan

    If you’re looking for reliable, effective, and affordable scanning solutions, you have a few options–but none is quite as promising as a multifunction printer. By combining multiple features in one place, you create opportunities for efficiency and productivity that simply wouldn’t exist otherwise.

    For example, with a multifunction printer, you could complete an entire job without once having to leave the machine. Of course, you also save money by having one device in place of four separate ones, meaning you only have to pay 1/4 of the maintenance, supplies, and repairs.

    Let’s take a closer look at each function and why they work so well together!


    Scanning just got a whole lot more impressive. Multifunction printers are powerful, boasting all the latest tech–which means you get OCR, scan-to-email options, and more. Plus, by integrating scanning solutions into your business, you can cut down on paper use and take another step toward a digital workflow.


    Need to make copies quickly and efficiently? A multifunction printer has you covered. Plus, with a variety of settings and features, you can limit waste while getting exactly what you need.


    Printing is still a huge part of the business world, and when you combine it with other functions, it’s better than ever. Take your print jobs to the next level with a multifunction device.


    By adding fax capabilities to the mix, you cut out unnecessary steps in your workflow and give employees all the tools they need to succeed–right in one place.

    Want to learn more about multifunction printers? Looking for other scanning solutions? Contact us today!

  94. Managed Print Reveals the Real Cost of Printing

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    Do you know what the real cost of printing is? Do you know how to reveal it? Let managed print hold up a magnifying glass and help you see where your money is really going!

    Do you know what the real cost of printing is? Do you know how to reveal it? Let managed print hold up a magnifying glass and help you see where your money is really going!

    All Will Be Revealed

    Uncontrolled printing has a reputation for being pricey. Even when you think you’re controlling costs, the chances are that some things are getting by you–and, unfortunately, those things have the power to wreck your budget. Before you can stop them, though, you need to be able to recognize them–and that’s where managed print comes in.

    The Print Audit

    Any good managed print process begins with a print audit, which is where you and your provider work together to analyze your print environment from top to bottom. You’ll get data on all kinds of things, from usage habits to supply costs. The point of a print audit is to take an honest look at your company and see where you can improve, but you’ll see the good stuff too–like positive habits, savvy security solutions, and more.

    Here are a few “hidden costs” that will be revealed by a print audit:

    • Staff costs

      Time is money, and the time your staff spends fighting with, fixing, and stressing out over the printers can really hurt your budget.

    • Supply costs

      Supplies can be pricey, especially if you’re not aware of best buying practices. Falling victim to things like over-ordering can result in waste, while under-ordering causes workflow backups and inefficiency.

    • Maintenance and repair costs

      Printers can’t be perfect forever. If you’re not taking steps to proactively manage maintenance and repair, even little “quick fixes” can start adding up.

    The good news is that the print audit is only step one. Once all of the hidden costs have been revealed, managed print can help you address each issue one by one, implementing solutions and recommending tools that will get costs under control. In the end, you’ll end up saving all that money and more!

    Worried about the hidden costs of printing? Want to learn more about managed print? Contact us today!

  95. The Easiest Way to Choose a Multifunction Printer

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    Need a multifunction printer that fits your needs, budget, and office space? Having trouble deciding between all the bells and whistles? Here’s the easiest way to choose the right multifunction printer for your business!

    Need a multifunction printer that fits your needs, budget, and office space? Having trouble deciding between all the bells and whistles? Here’s the easiest way to choose the right multifunction printer for your business!

    What to Consider

    Printing isn’t on its way out just yet. In fact, smart companies are finding efficient, effective ways to print smarter and get the most out of their machines–which, often, means choosing a multifunction printer. These devices combine scan, print, copy, and fax capabilities, making them multitasking miracles–and along the way, they save time, money, and energy, too.

    Before enjoying those benefits, though, you actually need to get the machine. Here’s what to consider before you buy!


    First things first: what should this printer do for you? Scanning, copying, faxing, and printing are all excellent functions, but remember that today’s multifunction printers can do a whole lot more. Be sure to research the bells and whistles, keeping your current and future goals in mind.


    Even the best printer is no good if it doesn’t fit into your company. Make sure you choose a machine that is effective for your unique wants, workflow, office space, and connectivity needs.


    Price is just one factor in the buying process, but it is, admittedly, a big one. Remember to consider the whole price of ownership, including supplies, maintenance, repairs, energy, and more.


    It’s no fun to think of your brand-new machine eventually failing, but even the strongest device will have a moment of weakness. Don’t overlook support options when choosing a multifunction printer; you want a device that can be with you for the long haul, not just until the first thing goes wrong.

    Looking for that perfect multifunction printer? Contact us today for help choosing the device that’s right for you!

  96. Managed IT: Security for the Modern Age

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    Digital security sounds pretty high-tech, but the truth is that even something so advanced can fall behind the times. It’s important to keep up with all the latest and greatest innovations in security–and, luckily, managed IT services are here to help.


    Digital security sounds pretty high-tech, but the truth is that even something so advanced can fall behind the times. It’s important to keep up with all the latest and greatest innovations in security–and, luckily, managed IT services are here to help.

    Why Managed IT?

    There are a lot of security solutions out there–so why managed IT services?

    The truth is that managed IT isn’t just about security, which is what gives it that powerful edge. Rather than focusing on your organization’s weaknesses, managed IT treats your company as a living, complex whole–an entity that grows and changes day by day.

    By looking at the whole picture rather than just one brush-stroke, managed IT can help you create a foundation of security from day one, working it into every approach, tool, and solution, rather than having it be a nervous afterthought. With IT services, you can trust that your data and tech are in good hands from day one.

    Opening the Tool Chest

    Sound too good to be true? Here are a few tools managed IT uses to keep your security sleek, advanced, and up-to-date!

    • Cloud security

      The cloud is a big part of everyday life, which means it’s also a big target. Leaving cloud security out of your overall security plan is a vulnerability–but the good news is that your managed IT provider is equipped with all kinds of tools and tricks to keep the peace in your little slice of the cloud.

    • Smart firewalls

      Firewalls are great, but smart firewalls are even better. Managed IT can help you take your firewalls to the next level with automation and artificial intelligence that will actively seek out and protect against threats rather than idly deflecting trouble.

    • Multi-factor authentication

      Authentication isn’t enough anymore; now, multi-factor authentication is the name of the game. Managed IT helps you make sure that your security is as tight as possible by requiring proof of identity in multiple ways before granting access to sensitive information.

    Want to take your security into the modern age? Contact us today to learn more about managed IT services!

  97. Who Can Benefit From Scanning?

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    No two industries look exactly alike, and that’s what keeps the world turning. However, they do have one interesting thing in common: they can benefit from scanning–if not in all the same ways. Here’s a look at just a few industries where scanning has quickly become the MVP!

    No two industries look exactly alike, and that’s what keeps the world turning. However, they do have one interesting thing in common: they can benefit from scanning–if not in all the same ways. Here’s a look at just a few industries where scanning has quickly become the MVP!

    One Solution, Countless Industries

    There aren’t many business solutions flexible enough to fit any industry. After all, there are so many industries with so many widely varying needs–how could one solution adapt to all of those different environments? Enter document scanning, the new best friend to industries of all shapes and sizes.

    To prove that scanning can benefit just about anyone just about anywhere, here are some vastly different industries that have implemented this solution in their own unique ways!


    Healthcare may be one of the most demanding and rigorous industries out there, with incredibly high stakes and all kinds of regulations to comply with–but scanning is still a great match.

    • Scanning eliminates the need for physical storage of patient records, which saves space for patients, equipment, and personnel.
    • Scanned documents are easier to organize, search through, and share with other medical professionals.
    • Digital files can be more effectively secured.


    Construction comes with blueprints, sketches, and other irregular documents. Luckily, scanning doesn’t break a sweat.

    • Scanned documents are easily accessed from multiple locations, meaning construction experts don’t have to be tied to desks.
    • Large documents or unique formats are more easily accessed in digital form than crammed in the passenger seat or dragged along to construction sites.
    • Once scanned, files can be managed with version control so that construction experts always have up-to-date information.


    Education poses unique challenges, especially when it comes to the budget, but scanning can offer a lot of help.

    • Student records can be stored long-term in digital format.
    • Scanned records, transcripts, test scores, and more can be quickly and easily shared between educational organizations.
    • It’s easier to manage and protect large amounts of student information when it’s all digitized and electronically secured.

    Want to learn more about scanning in these industries and countless others? Contact us today!

  98. How Managed Print Protects Your Budget

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    Some business solutions can say they won’t hurt your budget, but others–the truly excellent ones–actually bolster it. Luckily, managed print falls distinctly within the latter category–and here’s how.

    Some business solutions can say they won’t hurt your budget, but others–the truly excellent ones–actually bolster it. Luckily, managed print falls distinctly within the latter category–and here’s how.

    The Power of Printing

    Printing is often overlooked as a money-saving endeavor because, well, it seems like more of a money-wasting endeavor. Think of all the paper, ink, and energy you’re paying for, not to mention the price of the machines themselves! How could focusing on the printers really be best for your budget?

    Believe it or not, managed print is so powerful specifically because it focuses on this often-overlooked element of your business. Managed print makes printing a good thing for your budget instead of a pain, all while introducing tools, solutions, and changes that will benefit your entire company–not just the printers.

    Sound too good to be true? Here are a few ways managed print protects your budget!

    #1: Customer service

    Managed print doesn’t just offer 24/7 customer support; it also helps you and your business serve your own customers with more speed, accuracy, and flexibility. When you’re being treated well, it’s much easier to help others–which, in turn, keeps your budget happy thanks to a loyal, satisfied client base.

    #2: Security

    With managed print, it’s easy to identify your company’s security weaknesses and address them. In this way, managed print doesn’t just protect your data from potential disasters; it also protects your budget from having to pay for those disasters.

    #3: Efficiency

    At its core, managed print is about making your work life easier. By streamlining your workflows, optimizing your fleets, and introducing new communication and efficiency tools, managed print eliminates wasted time and money–which results in a healthy, happy budget.

    Ready to see what managed print can do for your budget? Contact us today to get started!

  99. Multifunction Printer Maintenance: Is It Worth It?

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    When it comes to business tasks, time really is money–so it’s important to ask yourself if everything you’re doing is really “worth it” when there are other things demanding your attention. Today, we’re here to show you why the answer is always yes when it comes to multifunction printer maintenance!

    When it comes to business tasks, time really is money–so it’s important to ask yourself if everything you’re doing is really “worth it” when there are other things demanding your attention. Today, we’re here to show you why the answer is always yes when it comes to multifunction printer maintenance!

    The Value of TLC

    One of the draws of multifunction printers is that they’re reliable, which means that they can do a whole lot of work with just a little help from you. However, even the hardest-working MFP needs some TLC–and the truth is that a little bit of maintenance goes a long way. You can quickly and easily create a schedule for routine maintenance tasks; that way, printer care becomes a habit, and your workflows and budgets will thank you.

    Here are just a few reasons why printer maintenance will always be worth it!

    #1: Longevity

    Multifunction printers are powerhouses, but even they don’t last forever. The good news is that, with regular maintenance, you can extend the life of your printer and protect your investment for years to come.

    #2: Reliability

    Getting into the habit of maintaining your printer can help you catch little issues before they become big issues. Well-cared-for machines are more reliable and perform better on average, and they create less downtime, too.

    #3: Efficiency

    At the end of the day, you want a machine that does what it’s supposed to do–and an MFP can promise that just as long as you offer a little help. Regular maintenance keeps multifunction printers operating at full capacity, which means no frustrating performance issues, no glitches, no jams, and no other errors that could waste time, money, and energy.

    Looking for a multifunction printer? Interested in tips for MFP maintenance? Contact us today for all the help you need!

  100. Managed IT: Is In-House IT Really Your Friend?

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    We’ve all had a “fake friend” or two, but you probably don’t expect one to be lurking right inside your business. Today, we’ll take a look at in-house IT and decide whether you can count on it when the going gets tough, or if you’d be better off with a friend like managed IT services.

    The Truth

    Many companies are loyal to the idea of in-house IT because it’s safe, familiar, and–at least at first glance–passably efficient. However, the truth is that in-house IT might not really be your friend. Let’s look at the facts!

    #1: It’s expensive.

    In-house IT means you’re paying full-time employees–plus you’re directly responsible for repairs, maintenance, supplies, and more.

    #2: It’s frustrating.

    As great as your in-house tech team might be, the chances are that they don’t have all the answers–and probably not the right tools, either.

    #3: It’s not all that efficient.

    Sure, in-house IT masquerades as an efficient solution because you’re doing it yourself, but the truth is that it wastes time, money, and energy. On top of that, you might be missing out on all kinds of great tech solutions, not to mention some pretty important advances in security.

    The good news is that, if you’re sick of in-house IT being a “fake friend” to your business, you have another option: managed IT services. By outsourcing your IT needs, you’ll have a tech partner you can count on–not to mention all the answers, resources, and support you could ever hope for, without breaking the bank.

    Managed IT allows you to put experts on the job, which, in turn, frees you up to take care of your own tasks and responsibilities–all with the peace of mind that comes from reliable, secure tech.

    Ready to call it quits on in-house IT and switch to managed IT services? We’re here to help! Contact us today to get started!

  101. Scanning Slip-Ups: What Not to Scan

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    In the digital age of screenshots, copy-paste options, and scanning, the rules about what can be duplicated start to get a little blurry. Here are a few slip-ups to avoid when it comes to scanning!

    Staying Savvy

    While a document scanning mistake might not seem like such a big deal in a world where security breaches, network failures, and computer crashes exist, the truth is that you get into some sensitive legal territory when you set out to scan something. Certain things can be duplicated safely and legally, but other things, not so much. While it can be tricky to know what to scan and what not to scan, there are a few simple guidelines that can help you out.

    Here are some “scanning slip-ups” to avoid in your workplace!

    #1: Scanning copyrighted material

    If you’re scanning something to avoid buying another copy or purchasing a usage license, you’ve stepped foot into complicated territory. It’s better to turn back so that your company doesn’t end up facing fines–or even a lawsuit. However, keep in mind that some copyrighted material can be used for educational purposes, provided that your use falls within the description of “educational purposes” and the owner of the copyright is allowing their material to be used in that way.

    #2: Scanning cash

    Non-cash money can be scanned–for example, checks. However, cash doesn’t belong anywhere near a scanner, and it can get you into a lot of trouble.

    #3: Scanning government ID

    While you’re safe to scan your personal ID, you should shut the scanner when it comes to government or military ID. As it turns out, it’s actually illegal to duplicate this type of identification–so you’re better off sticking to driver’s licenses and passports.

    Looking for more scanning wisdom? Want to jump into scanning? Contact us today to get started!

  102. What Managed Print Isn’t

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    As helpful as it is to look up all the details about a certain solution, sometimes it’s clearer and more effective to start with what it’s not. Today we’ll take a look at managed print for what it doesn’t offer, doesn’t do, and doesn’t provide to your company.

    Clearing Things Up

    Because managed print is a term that refers to a huge number of tools, solutions, tips, and tricks, it can be easy to get the wrong idea about its reputation. The good news is that most of the buzz around managed print is positive, so there are no “big bad rumors” to dispel; what’s most important is learning what you can and can’t expect from managed print so that you can decide if it’s a good fit for your company (and so that you can implement it as effectively as possible).

    Here’s what to know about managed print!

    #1: It isn’t a delivery service.

    You might think that managed print is just about delivering ink, toner, and paper to keep your fleet functioning as efficiently as possible. Consumables are a big part of managed print, but they’re not the only thing this solution can help with. In fact, managed print helps you understand how you use consumables, choose more effective brands for your needs and machines, and save money by organizing orders–on top of a whole lot more, of course.

    #2: It isn’t just about printing.

    Sure, “print” is right there in the name–but managed print goes far beyond your printer fleet. By streamlining workflows, improving communication, and minimizing waste, managed print actually makes waves throughout your company.

    #3: It’s more than a business relationship.

    When you choose a managed print provider, you’re actually choosing a partner. Providers should be with you every step of the way, working to help you find creative solutions and remain flexible even in the face of complex challenges.

    Want to learn more about what managed print is (and isn’t)? Looking for a managed print partner? Contact us today to get started!

  103. Should You Upgrade Your Multifunction Printer?

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    Upgrades help keep your printer fleet healthy, powerful, and reliable–but they shouldn’t have to break the bank to do it. Here’s everything you need to know about multifunction printer upgrades and whether they’re worth it!

    Shiny and New

    You might think that your existing multifunction printers are doing a good job–and if that’s the case, why upgrade them? After all, upgrades can be pricey, and they tend to come with learning curves and frustration if the new machine isn’t introduced smoothly.

    Here are a few reasons why upgrades are good news for your company:

    • security, since new machines, have more built-in tools and solutions to protect your data;
    • efficiency, including all the latest functions and features that could take your business to the next level;
    • environmental friendliness, because new machines tend to be more effective at using energy and consumables ;
    • and reliability, especially if your older machines are starting to cause trouble.

    So, we know that upgrades can be a great call–but is now the right time? Here are some things to consider:

    Remote work

    With so many employees at home with their work phones and laptops, solutions for remote workers are more important than ever. An upgraded multifunction printer can help keep your teams communicating and connected, no matter where they are.

    Budget challenges

    You don’t have to jump straight into an upgrade. Instead, you can budget for one over time–which, in turn, helps you navigate the uncertainty of the financial world while still getting the new multifunction printer you need.


    Security threats are getting smarter by the second–which means your printers need to do the same. Upgraded multifunction printers are far better at protecting your company, your data, your employees, and your customers from threats–both online and off.

    So, is it time for a shiny new multifunction printer? Contact us today for help upgrading your fleet!

  104. Why Trust Managed IT?

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    Companies of all shapes and sizes tend to have one thing in common: they trust themselves more than third parties. That’s a good way to look at lots of things, but it’s not necessarily the best approach when it comes to tools and solutions like IT Services. Of course, you don’t have to take anyone’s word for it; read the facts and decide for yourself whether you should trust managed IT services!

    A Partner in Tech

    At first glance, it might seem easier to handle your own IT issues. After all, no one knows your company better than you do–and if you have your own employees troubleshooting your tech, you’ll always be “in the loop.”

    The truth, though, is that managed IT services is just like having a partner in technology. They won’t take control away from you, make decisions without you, or try to undermine your goals; instead, they’ll learn your company inside and out before they so much as recommend a tool–and then they’ll consult you every step of the way. What’s even better is that, once you know the drill, you’ll be able to trust your provider to handle the day-to-day stuff, like software updates and routine security checks.

    Are Providers Reliable?

    Here are a few things that make the difference between a decent provider and a trustworthy provider!

    • They’ll communicate.

    Reliable providers prove their worth by staying in touch. They don’t just want to breeze through your company and then never show back up; they want to understand your workflows, goals, and machines from top to bottom–that way, they can provide the best solutions and recommendations.

    • They’re knowledgeable.

    Managed IT services is all about letting someone else do the work for you. A reliable provider will have experts from multiple tech fields, which means you’ll have access to an ever-growing wealth of knowledge.

    • They’re available 24/7.

    You can’t trust a partner who’s never there! Good managed IT providers will be available 24/7 for the big stuff–and the little stuff, too.

    Are you on the fence about managed IT services? Want to find a reliable, knowledgeable provider? Contact us today!

  105. How Do Your Clients Benefit From Scanning?

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    If you’re interested in adding scanning solutions to your company’s repertoire, you’ve probably read a few things about all the benefits you’re likely to see. However, there’s one perspective that often gets overlooked: your clients’. Let’s find out how scanning benefits you and your customers!

    Happy Companies, Happy Clients

    Document scanning is simple, affordable, and powerful. Even better, it comes with a long list of benefits for your company–a list so long, in fact, that it’s best to focus on the highlights, like:

    • stronger security,
    • improved efficiency,
    • streamlined workflows,
    • better organization,
    • and cost savings.

    Notice that these benefits have one thing in common: they’re all about you! It’s great that scanning does so many things for your business, but sometimes it’s helpful to look at things from a customer’s perspective.

    Here are a few ways your clients will benefit from scanning!

    1. Better prices

    Scanning helps your company save money on things like document storage, which, in turn, means you can offer more competitive prices for your clients. They’ll appreciate the savings on their end, and you’ll appreciate the savings on yours.

    2. Better service

    Happy clients are loyal clients! Scanning helps your employees find information faster, respond to issues more efficiently, and create a positive experience every time a customer dials your number or sends you an e-mail.

    3. Better understanding

    Clients like to know that you’re actively working to understand their needs and goals. By going digital, you’re showing them that you can keep up with a quickly-changing world–not to mention, you’re providing them with a sleek, modern experience.

    Want to learn more about scanning and how it benefits you and your customers? Contact us today!

  106. 3 Reasons You Need Document Scanning

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    You’ve probably heard a lot of business solutions claiming that you “need” them–but is that ever really true? Well, when it comes to document scanning, it certainly is true–and today, we’ll find out why.

    An Important Choice

    When you look at document scanning solutions, you’re not making a throwaway decision that you’ll have forgotten about by lunch. No–what you’re actually facing is an important choice that could influence the future of your company’s communication, efficiency, organization, and budget.

    Sound like a lot of pressure? Not to worry–it’s easier than you might think to make this big choice. All you need to do is consider the three reasons you need document scanning.

    Reason #1: Your team deserves solid solutions.

    You’ve probably got a great team–but at the end of the day, they’re only as good as the solutions you choose for them. Scanning helps them reach their full potential, not by changing what they can do, but by giving them tools–like digital documents and unified document receptacles–to make the most of their talents.

    Reason #2: Security is more important than ever.

    With security threats evolving by the day, it’s critical to keep your documents safe and sound. Digital documents can easily be organized, stored, and protected in multiple ways so that safety never interferes with efficiency–not to mention paper files come with their own weaknesses, like being vulnerable to floods and fires.

    Reason #3: Nobody likes wasted time.

    Let’s face it: paper files are frustrating. How much time have you wasted sorting them, searching through them, and shredding them when you’re done? Scanning allows you to eliminate all of that wasted time by creating organized, easy-to-use digital documents that can be whatever you need them to be.

    So, do you need document scanning? Contact us today to see what this solution can do for you!

  107. Is Your Multifunction Printer’s Hard Drive at Risk?

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    There’s so much to know when it comes to printer security that it’s easy to feel overwhelmed. However, there’s one simple thing you can do that will make a huge difference–but many companies don’t realize it. Read on to find out why something as small as your multifunction printer’s hard drive can be key to your security procedures!

    Hard Drives in Peril

    Your multifunction printer is on your side. Its job is to work hard while making your life easier–and one of the ways it does that is by saving and storing data about what you print. Now, this may sound nefarious, but the truth is that multifunction printers do this in order to process information quickly and efficiently, not to take down your business from the inside. However, that doesn’t mean someone else isn’t trying to do just that. Hackers will often target unprotected printers, hoping to access the gold mine of a neglected hard drive overflowing with sensitive information.

    Get Tech Savvy

    Don’t rush to crush that hard drive! Here are a few safe and savvy ways to protect your hard drives without impacting printer performance.


    If you’re returning a leased multifunction printer, it’s important to overwrite or “flush” the hard drive before it leaves your care. Don’t send sensitive data out the door!


    Encryption protects what’s on your hard drive just in case a hacker gains access. It makes data unreadable to anyone who isn’t meant to have it, which is excellent news for your printer security.


    There are three types of hard drive management you can take advantage of:

    • immediate, which automatically overwrites hard drive data;

    • regular, which is scheduled just like printer maintenance and clears your hard drive completely,

    • and complete, which empties your hard drive at the snap of your fingers.

    It’s best to combine these approaches to complete hard drive protection.

    Want to learn more multifunction printer tips and security tricks? Contact us today to get started!

  108. Managed IT: Ask Your Provider About Security

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    Managed IT services should be all about security, but the truth is that not all providers are created equal in this regard. Here are a few questions to ask your provider to make sure that your company, your data, and your devices are as safe as possible!

    What to Ask

    If you have a good relationship with your managed IT services provider, it should be easy to ask about security. If not, though, you might be wondering how to decide whether or not your provider is doing enough to protect you–and the answer is simple: ask questions. It’s important to understand the choices being made for your company and the steps being taken to defend your data.

    Here are a few questions to get you started!

    “Are you keeping up with the latest threats?”

    One of the most important steps a managed IT provider can take is to educate themselves about what they’re up against. Digital threats are constantly advancing, and if your provider wants to keep you safe, they should be able to tell you what’s new in the world of scams, malware, and online threats.

    “Is our network really being monitored 24/7?”

    24/7 monitoring is a great way to catch any irregularities in your network that might suggest a breach. However, if your provider isn’t offering this or promised it but isn’t being consistent, you could have a problem.

    “Do we have safety nets in place?”

    Managed IT services are all about giving you peace of mind, so there should always be security “safety nets” in place–for example, data backups and encryption, which would protect you in case of a breach.

    Concerned about security? Looking for an IT services provider who can protect what matters? Contact us today!

  109. Managed Print in the Education System

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    There are few things more important than a good education for kids, and there are few things more important than good solutions for schools. Believe it or not, there’s one thing that can be an answer to both: managed print!

    Smart Printing

    At first glance, managed print may seem like a solution for corporations, as if it belongs somewhere with cubicles and tiny potted plants on each desk–but that’s not the case.

    Managed print is great for industries of all shapes and sizes, meaning that it’s just as comfortable in cubicles as it is in the classroom. That’s because managed print is all about customization, meaning that every detail, solution, and tool will be defined by a school’s unique needs and challenges.

    How it Works

    Sound too good to be true? Here are a few ways managed print adapts to each school and helps make education a breeze!

    • Cost

    Schools are often operating on a tight budget, and printing without management or control can really hurt that bottom line. Managed print helps schools understand where their money is going and why, and then it helps find ways to spend that money more effectively–all without cutting corners.

    • Color

    Creativity shouldn’t be limited just because resources are. Managed print makes it easier to understand when color printing is cost-effective and when it isn’t–that way, schools can plan projects without worrying about print problems.

    • Carbon footprint

    Teaching by example is important, especially when it comes to environmental friendliness. With managed print, schools can set a good example for their students by finding cost-effective, savvy ways to go green with their printers, print habits, and consumables like toner and paper.

    Want to learn more about managed print in and out of the classroom? Contact us today!

  110. Is Managed Print Right For You?

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    Managed print is famous for being a perfect fit for all kinds of companies–but what about yours? Naturally, you want to be sure about any big business decision before you make it, so you’re probably looking for an easy way to answer that question. Look no more–today, we’ll help you decide once and for all if managed print is right for you!

    Strong Printing, Strong Companies

    With the rise of digital solutions and fantastic tech tools, you might wonder whether printing is on its way out–or if managed print is even necessary anymore. The truth is that printing will probably never go out of style, but it is getting smarter–for example, sleeker workflows and greener solutions–and that’s right where managed print comes in. With managed print, it’s easier than ever to make sure you’re printing in savvy, environmentally friendly, and efficient ways, all without breaking the bank.

    But that doesn’t necessarily mean managed print is right for you. Here’s how to know if managed print can help make your company stronger!

    #1: Do you have a print strategy?

    If you do have a print strategy, that’s great! Managed print can help you analyze it from top to bottom and make sure it’s doing everything you want it to do.

    If you don’t, managed print has all the tools and solutions you need to start working on your brand-new strategy.

    #2: Do you know your print costs?

    Most companies don’t. After all, that’s okay; print costs are often hidden and incredibly varied–but if you’re not actively working to understand those costs, they can start hurting your budget. Luckily, managed print has all the transparency tools and analysis solutions you need to understand and control your costs.

    #3: Do you want to print smarter?

    If printing is a chore in your business, chances are – it’s wasting time and money, too. Managed print can help you turn printing into a valuable asset instead of frustration, all while saving that time and money.

    So, is managed print right for you? Contact us today to find out!

  111. Are Your Multifunction Printers HIPAA Compliant?

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    Security and compliance are two sides of the same coin. However, that doesn’t mean either one of them is necessarily easy to implement. Here are a few ways to see if your multifunction printers are safe, secure, and HIPAA compliant!

    Analyzing Compliance

    While multifunction printers might be powerful, efficient, and great for boosting creativity in the workplace, they certainly aren’t invincible. This means that, like all printers, your multifunction device needs a little TLC to make sure it’s safe and secure. This is especially important when it comes to HIPAA compliance, which protects employees, customers, and your business as a whole.

    But how can you tell if your multifunction printers and workflows are HIPAA compliant and as secure as possible?

    Here are a few questions to ask yourself!

    • “Do we have secure printing?”

      Secure printing requires a code to be entered at the printer before any print job will be released. This helps make sure that the person who hit print in the first place is the same person who retrieves the document–rather than someone accidentally taking or distributing the file.

    • “Do we use encryption?”

      Encryption acts like a safety net for your data. It doesn’t necessarily prevent security breaches, but it makes data unreadable if it happens to fall into the wrong hands between your devices and your printer.

    • “Are our employees properly trained?”

      Employee training is a big part of maintaining HIPAA compliance. Make sure everyone’s on the same page when it comes to access, communication, protocols, security habits, and other important details, especially when it comes to the use of your multifunction printer.

    • “Do we update regularly?”

      If you’re putting off updates, you’re opening the door to all kinds of trouble. Software updates and patches help protect your multifunction printers, keeping you safe from hackers and other digital threats.

    Do you want more multifunction printer tips or need help with HIPAA compliance? Contact us today to get started!

  112. Before You Switch Managed IT Providers

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    If you’re looking to switch managed IT providers, then you’re probably looking for something different. Whether you want different pricing, better customer service, or more customizable tools and solutions – it’s important to find that perfect fit! So before you make the switch, here are a few big questions to ask.

    Big Questions

    Here’s the most important thing to remember about managed IT services: it should be about you and your company. If a provider isn’t willing to learn your business inside and out, taking all the necessary time to understand who you are and what you need, then that provider will never be a good fit. You need someone who will be a partner in tech.

    When you’re looking for that perfect partner in tech, ask yourself these big questions!

    #1: “How do we want to communicate?”

    Regular communication is a must when it comes to managed IT services. In fact, good providers will be available 24/7 to troubleshoot or answer your questions. Before making any choices, be sure to understand what good communication looks like to you–and then refuse to settle for anything less.

    #2: “What will we need in the future?”

    Managed IT isn’t just about now–it’s about later, too. Even if you can’t answer this question just yet, a partner in tech should be able to help you make plans, providing scalable services and solutions that keep up no matter where the future takes you.

    #3: “What are our biggest security concerns?”

    Security is a concern for businesses of all shapes and sizes. Understanding what worries you the most will help you select a managed IT provider whose prioritizes match your own–and, once you’ve made your choice, you’ll already know what you want to work on first.

    Looking to switch managed IT providers? Not sure what to look for? Contact us today for all the help you need!

  113. Sharing Office Equipment for Remote Work and Learning

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    You’ve probably heard of “the new normal”, but if you’re working from home and sharing office equipment with kids who are learning virtually, it probably feels anything but normal. Here are a few tips to help make working, learning, and everyday pandemic life just a little bit easier.

    Safe, Organized, and Sane

    It’s not easy to stay safe, organized, and sane these days–but with remote working and learning happening all in the same place, it’s important to find creative solutions. Here are a few tips to get everyone in your office/school-room/kitchen off on the right foot!


    • Child-proof your device.

    With all kinds of browser tools and device options, it’s easier than ever to make sure your remote learners stay focused on school.

    • Protect your network.

    Depending on what office equipment you have at home, your network might be full of vulnerabilities. Make sure everything is password-protected and locked down, from printers to individual devices.


    • Create user accounts.

    Suppose you’re a remote worker sharing a device with virtual learners. In that case, user accounts can help keep your company’s data safe from prying eyes or accidental deletion while helping keep kids focused and organized. It’s a win-win.

    • Stay in contact.

    Communicate with bosses, teachers, and other people in your house. This is a learning curve for everyone so that a little communication can go a long way!


    All of these changes and new expectations are hard on everyone. To keep kids and yourself on track, try these simple tips:

    • Set a schedule.

    Scheduling your day can seem unnecessary when everything’s online, but knowing what to do and when is a great help when you or your little learners are low on motivation. Meetings, homework, lunch breaks–write it all out and make sure everyone’s on the same page.

    • Expect frustration.

    From internet troubles to misplaced devices, remote learning and virtual work can be frustrating. Expect to be a little understanding, and the chances are that teachers and coworkers will understand too.

    Are you looking for more tips? Need office equipment for virtual learning and remote work? Contact us today!

  114. 3 Times Scanning Saves the Day

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    Document Scanning is a great solution, but some companies aren’t sure when they need to use it. Here are three scenarios where scanning saves the day!

    Savvy Scanning

    In a world full of complex, pricey business solutions, document scanning is a breath of fresh air. It gives you the flexibility, power, and convenience that you need to achieve your goals–and those goals can be just about anything, from improving communication to creating (and sticking with) organization conventions.

    If you want to see what scanning can do, there’s no replacement for seeing it in action. Here are three examples of times when scanning might just save the day!

    #1: The Big Move

    Let’s say your office is relocating. Whether it’s across the street or the world, you don’t want to be dragging stacks of papers with you wherever you go–but luckily, scanning is here to help. Making your physical files into convenient digital documents and moving your office just got as easy as “copy and paste.”

    #2: The File Fiasco

    You might not have to use too much imagination to picture this scenario. It’s all too familiar: stacks of records piled up here and there, blocking desks and getting in the way. They’re important files, but you’re not using them immediately, so you don’t know what to do. The good news is that scanning can make those stacks of paper a thing of the past, providing options and tools for long- or short-term file storage depending on your needs.

    #3: The Organizer’s Dream

    Maybe you’ve been trying for years to get your business organized, but something always comes along to get in your way. With scanning, there are no more excuses. It’s easier than ever to organize digital files by name, date, keyword, and topic–and the best part is that you can search for them digitally instead of hunting through file cabinets!

    So, can document scanning save the day for you? Contact us today to find out!

  115. MFP TLC: Understanding Multifunction Printer Duty Cycles

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    When it comes to multifunction printers, you want to be an expert on “MFP TLC.” One thing you can do to make sure your machine lives a long, productive life is to brush up on printer duty cycles, what they are, and why they’re important.

    Understanding Your Machine

    The good news is that multifunction printers are user-friendly and easy to operate. They don’t require years of technical training, and they certainly don’t ask you to learn all kinds of tech jargon to get your files printed, copied, scanned, or faxed.

    However, one thing you will want to add to your vocabulary is the “printer duty cycle.” Here’s what you need to know!

    What is it?

    “Printer duty cycle” might sound complicated, but the chances are that it’s a more familiar concept than you might realize. Essentially, printers are tested during manufacturing to determine what their limits are under normal conditions so that you know how much you can expect from your machine.

    Keep in mind that the printer duty cycle represents your multifunction printer’s maximum capacity, while “recommended print volume” sets more realistic, everyday expectations.

    Why does it matter?

    Understanding printer duty cycles can help you make the most of your multifunction printer and avoid putting undue strain on the device. When you know what your machine is capable of, it’s much easier to put it to work for you. On top of that, regular printer TLC has all kinds of benefits for your MFP (and your workflows, and your budgets), including:

    • better performance,

    • improved reliability,

    • longer lifespan,

    • fewer print flaws and errors,

    • higher speeds,

    • and more.

    Want to learn more about multifunction printers? Are you looking for tips on MFP TLC? Contact us today!

  116. Savvy Security Tips for Remote Workers (and Schoolers)

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    It’s official: the world has changed, and now employees and students alike are left to change with it. Working and schooling remotely has created and will continue to create new challenges, from IT issues to turning kitchens into offices and classrooms–but if you’re worried about how to stay secure (and sane) through all the uncertainty, here are a few simple tips to help you out.


    The first and most noticeable challenge we’re facing in this “new normal” is the need to coexist. Working remotely while the kids are doing online school at the other end of the kitchen island can create problems you’ve never had to face before. The offices and schools we took for granted less than a year ago, outfitted with corporate security solutions and high-level efficiency tools, are now a fond memory of the past. We’re left to navigate working, schooling, and living–all entirely from the couch.

    The good news is that we’re all learning new ways to adapt to our complicated environments, overcome stay-at-home challenges, and keep ourselves and our data safe from security threats. Take, for example, IT security. It doesn’t look the same anymore, sure, but things like backup and recovery or cloud services have never been more critical. It’s all about taking old solutions, making them new again, and utilizing them for all your unique needs–remote work and online school included.

    Security Tips for a New World

    Ready to take control of your work life and school year? Here are a few security tips that will keep you safe and make your stay-at-home life just a little bit easier.

    For employees

    • Get smart.

    Digital bad-guys aren’t taking a holiday. Coronavirus-themed phishing emails are a brand-new threat to look out for–so, like at the office, keep an eye out for suspicious messages or senders in your work account.

    • Use encryption.

    Encryption helps cover any weak points that your home network might have. It keeps sensitive and professional data secure while making your network less of a target.

    • Use passwords.

    It’s simple advice, but it goes a long way when working remotely. Every device and network should have a complicated password–ideally a phrase or randomized string of characters rather than an easily-guessed word or date.

    For students

    • Create a routine.

    Schools provided a solid routine for students, but without that structure, some kids can fall behind. Help your online learners create a routine that fits their needs (and keeps them out of the home office when you’re trying to work!). Remember to schedule breaks and meal-times, too.

    • Get them started.

    Before you head to the home office or the couch yourself, help kids get started on schoolwork. Ensure they’re logged in, working on specific tasks, and confident about what they need to do (and when to do it).

    • Keep an eye on IT security.

    Remember, IT security isn’t extinct–it just looks different. Help kids make secure choices online because if they run into any trouble now, it’s your home/work/school network on the line.

    For coexisting

    • Use parental controls.

    If you’re working remotely, then you’re probably sitting just feet from the kids–but that doesn’t mean you have time to keep an eye on what they’re up to. Use parental controls to set limits on access and functions so kids have the freedom they need, but not too much.

    • Create separate user accounts.

    Every user on your device should have a separate account. This helps keep everything organized, sure–but it also keeps sensitive information, or twenty-page English reports from accidentally getting moved, deleted, or sent out.

    Looking for more IT security tips to keep yourself and your data safe while working remotely, schooling remotely, and living remotely? Contact us today!

  117. Why Small Businesses Love Managed Print

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    Since no two small businesses are exactly alike, it’s sometimes difficult to find a tool or solution they all agree on. After all, with so many different markets, industries, needs, and challenges represented, can any one thing be a perfect fit for everyone? Believe it or not, that’s exactly what you can expect from managed print–and here’s why.

    A Fan Favorite

    No matter where you’re located, how many employees you have, or what you do, the chances are high that you do a lot of printing. Sure, printing can be a big weight on your budget, and, when handled improperly, it can be frustrating and inefficient too–but the truth is that printing can be your business’s best friend if you play your cards right.

    That’s why small businesses love managed print services: it’s a solution that allows them to take control of their printing in creative, flexible ways. You’ll see all kinds of benefits, from happier customers to sleeker workflows–all without breaking the bank.

    Here are a few reasons why managed print is truly a fan favorite!

    • Boosting efficiency

    Managed print is all about efficiency. If there are unnecessary steps in your workflows, inefficient machines in your fleet, or tasks that would be better off automated, managed print will help you find and address them.

    • Going green

    Want to make up with Mother Nature? With managed print, it’s easier to choose green solutions–like recycling your toner cartridges or using paper more efficiently.

    • Improving supply management

    If you’re always over-ordering or under-ordering, your print environment will suffer. Managed print helps you understand your needs so that you still have exactly what the job calls for.

    • Saving money

    Managed print solutions begin with a “print audit” that, among other things, helps you understand where your money is going. You can use this information to make all the right steps toward a tighter, healthier budget.

    Are you ready to become one of the small businesses that love managed print? Contact us today!

  118. Scanning Tips: Choosing Small Business Scanners

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    If you’ve decided to take your business to the next level by implementing document scanning solutions, congratulations–you’re on your way to better organization, smoother communication, and even a happier budget. First, though, you’ll need to take on the task of choosing a scanner for your small business.

    Small Business, Big Needs

    Small businesses don’t have less work to do just because they’re small. In fact, you’ve got challenges, needs, and goals that look entirely different from the big brand-name Goliaths–so your company deserves a document scanner up to the task. The trick is to find a machine that does everything you need it to do without introducing complexity or frustration into a solution that should be so simple it’s almost fun.

    Here’s how to do just that!

    #1: Find out what you’re scanning.

    Your document scanning needs will determine the type of machine you want. Start by analyzing your goals and deciding exactly what types of documents you’ll be scanning, how many, and how often.

    #2: Decide on OCR.

    OCR, or optical character recognition, is a scanning tool that allows the machine to “read” your files, understand them, and essentially rewrite them as something you can search, edit, save, and share. It’s helpful if you deal with a lot of text-heavy documents or if you’d like to pull some fancy organization footwork–but it’s not necessarily a requirement, depending on your needs. (For example, if you were exclusively scanning blueprints or marketing photographs, you might not need to worry about OCR.)

    #3: Research connectivity.

    You want your scanner to play nice with the rest of your business’s software. Make sure to do research ahead of time, so you end up with a machine that fits into your workflow and makes things easier instead of more difficult!

    Ready to take the next step in your scanning journey and choose a machine for your small business? Contact us today!

  119. Do You Need a Multifunction Printer?

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    When it comes time to printer-shop, there are so many options that it’s easy to get overwhelmed. One of the biggest choices you’ll have to make is between a standalone machine and a multifunction printer. Here are a few quick questions to help you decide if multifunction is in your future!

    Getting Started

    The first step to buying a multifunction printer–or any business machine, really–is doing your research. You don’t need to make any decisions right away, but hopefully, some things will come easy–like whether you want to print in color or want your device to connect to the Internet. This will help you understand what you’re looking for and what probably won’t work for your needs.

    Certain things, however, might be a little more challenging to decide on. If you’re still wondering whether a multifunction printer is right for you or if you’d be better off with a standalone device, here’s a quick way to get started. It’s simple: if you answer yes to any of the following questions, you might want to consider a multifunction device!

    #1: Do you want to save money?

    Okay, this one’s easy–chances are, you definitely want to save money. However, a multifunction printer helps you save money in unique ways–for example, only needing to maintain one machine instead of several, and only paying to power a single device instead of a whole fleet.

    #2: Are you using document management solutions?

    Document management solutions and multifunction printers go together like paper and ink. If you’re looking for a way to make the most of your document management solutions, let a multifunction printer streamline your workflows and organization simpler.

    #3: Do you value multitasking in the workplace?

    If your dream is to walk up to a machine, complete an entire job, and then sit back down to mark it off your to-do list, a multifunction printer is perfect for you. These machines allow you to print, scan, fax, and even copy, all without having to walk back and forth across the office.

    So, do you need a multifunction printer? Contact us today to find your perfect machine!

  120. Why Do You Need Managed IT Services?

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    You can do all kinds of research on managed IT services–read blogs, look at reviews, search the Internet until your eyes are ready to fall out of their sockets–but at the end of the day, only one question matters: why do you need managed IT? Here are just a few ways to answer that question!

    Managed IT

    Managed IT services isn’t a big, complicated, showy solution that will get you big, complicated, flashy results. Instead, you and your IT services provider will take time working together to learn your business, your needs, goals, and challenges to create the best combination of tools and solutions.

    Of course, that doesn’t answer why–it just answers how.

    There are plenty of reasons why your business might need managed IT services. To find out what your reason might be, read through the following questions–and if you say yes to any of them, then you know what your reasons are!

    #1: Do you want to improve security?

    If improving security is your goal, you couldn’t choose a better path than managed IT. By identifying your security weaknesses–like unreliable firewalls or out-of-date software, your provider will help you take the steps necessary to be confident in all your tech undertakings.

    #2: Do you want to save money?

    It’s easier than ever to save money with managed IT. Workflows will be streamlined, old devices and software will be replaced with more practical choices, and new tools and automation options will be put into place–which means your budget will certainly thank you.

    #3: Do you want to make things easier on yourself and your staff?

    Maintenance, repairs, troubleshooting, and more–it’s all part of the day-to-day IT life. If you’re tired of being tied down by these tech troubles and want to free yourself up for more important tasks, managed IT services is just the solution you’ve been looking for.

    So, why do you need managed IT services? Contact us today to get started!

  121. 3 Ways Managed Print Saves You Money

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    You’ve probably heard that managed print can help save money–but did you know that it saves money in three different ways? Let’s take a look at what managed print can do for you!

    An Intricate Approach

    Managed print services are about more than keeping a tight grip on your printers themselves. If that were the case, it probably wouldn’t be such a successful solution. Instead, managed print treats your company as a complicated, sophisticated environment with all kinds of variables–and the result is a holistic approach that addresses multiple elements at once.

    Take, for example, your budget. Instead of just looking at the dollars and cents, managed print takes a closer look, helping you understand where your money is going and why.

    Sound too good to be true? Here are the three ways managed print saves you money (and makes some other great changes, too!).

    #1: Cost analysis

    The first step in any managed print program is generally the print audit, where you and your provider work together to get important information about your print environment. You’ll learn about device usage, the cost of consumables, good habits and bad habits, and more–and, by looking at this data, you’ll be able to see where your money goes and how to make better use of every dollar.

    #2: Workflow improvements

    Another way managed print helps save money is by addressing your workflow. Unnecessary steps and extra work can slow you down and drain your budget–but with managed print, it’s easier than ever to streamline and strengthen just about everything.

    #3: Savvy solutions

    Managed print services come armed with plenty of creative yet affordable solutions for your biggest printing pains–from security to efficiency. Whether you’re looking to automate tasks, connect to other devices, create a print queue, or step up your printing game, managed print is right there, with a cost-effective tool or trick.

    Ready to see what else managed print can do? Contact us today to find out!

  122. Getting Smart With Security for Online School and Remote Work

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    Everyone seems to be working and learning from home these days, and it’s getting easier to do so. However, many people don’t think about security as much when they are working from home vs. working in the office. It’s just as important to pay attention to cybersecurity when you’re in a home office as it is anywhere else, and this includes students learning from home.

    Cybersecurity Basics

    When you’re working or attending online school from home, all of the best practices you’ve learned are still in effect. It’s important to be wary of opening unexpected attachments as well as clicking on any links emailed to you. Keeping challenging passwords and changing them regularly is also important. Password protect all devices and teach kids to keep their passwords both strong and private.

    Familiarize yourself with phishing scams, and make sure that kids in online school know what they are and what they do. And when it’s time for software updates, download them right away instead of waiting until a more convenient time. Software updates are often improvements to the security of the system. It’s also important to use encryption on your router to keep prying eyes away from your data streams.

    Multiple Users

    With so much being done from home, it’s become common for kids to share their parents’ setup. However, this can come with a lot of problems if the right steps aren’t taken to keep users separated. It’s important to have separate accounts with separate logins for each person who will use a computer. This ensures that kids won’t accidentally get into your files and cause any problems, and it allows a more secure environment for working remotely. It also means a more personalized experience for each user. And for parents, it allows the child’s account to be protected with parental controls as needed.

    Parental Supervision

    One of the things that can make your child’s experience the safest is to simply supervise where they go online. Be aware of the sites they are using and how they are using them. Kids can be tempted to try to make friends online, and they may give out more information than they should. Be sure to talk to them about what information they can give out and what needs to stay private. At home, you are a vital part of your child’s IT security. Take the time to take a look at what they are doing online regularly. 

    With so many people both working remotely and supervising kids in an online school, using the computer can be a source of friction when both parties need it. Having a set schedule of when each person uses it can be a helpful way to prevent arguments and ensure that both of you are able to get your work done. 

    If you need better IT security, call us today to find out how we can help. Your computer’s security is vital during these times of working and learning remotely. We can help you stay more secure and ready for remote work.

  123. Multifunction Printers: How Far Does a Little Maintenance Go?

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    When it comes to multifunction printer maintenance, you may wonder if it’s worth the work. Let’s take a quick look at just a few printer pains that can be solved with a little regular TLC!

    Doing Your Part

    One of the best things about multifunction printers is that they’re user-friendly. They don’t require a lot of work on your part–but what they do need is a little bit of preventative maintenance to keep them fast, efficient, and powerful for years to come. Printer maintenance looks a little different depending on the make, model, and age of your machine, but the result is always the same: a reliable, high-performing multifunction printer.

    The good news is that, when you keep up with maintenance, your printer will repay the favor. Here are a few issues you won’t have to worry about when you give your printer the TLC it needs!

    • #1: Paper jams

    Paper jams can have a lot of causes–but for the most part, they’re mechanical. Taking good care of your multifunction printer will help ensure that all those moving parts work together smoothly and reliably, which, in turn, will reduce the risk of a paper jam.

    • #2: Splotchy documents

    Do your documents end up covered in streaks, lines, or splotches? Chances are you’ve got an ink blockage or buildup. Regular cleaning helps make sure that ink stays where it belongs: on the page.

    • #3: Software issues

    If your multifunction printer seems to fight you at every turn, you’ve probably got software issues. To avoid this problem in the future, it’s best to add software patches and updates to your printer maintenance plan–that way, your machine is taken care of inside and out.

    Want to learn more about multifunction printers? Need to create your maintenance plan? Contact us today!

  124. Managed IT for Manufacturers

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    Every industry has its unique needs, challenges, and goals. Only a certain kind of solution can keep up with all of these unique elements across so many different industries–and that’s exactly what you should expect from managed IT services. Let’s find out what managed IT can do for manufacturing!

    A Real-World Look

    It’s great to hear what a solution like managed IT services can do, but it’s better to see it for yourself. Sure, you could spend all day reading lists of benefits–but that’s not going to help you understand how this solution would adapt to your business, help address your concerns, and find creative solutions for all your tech troubles. Of course, the only way to do that is to talk to a managed IT provider.

    The next best thing, though, is seeing how managed IT services work in real industries, for example, manufacturing. Here’s a real-world look!

    #1: Workers can focus on their own jobs.

    It’s hard to do your job when you’re babysitting a finicky computer or fighting with your company’s network. Managed IT allows manufacturing employees to focus on their tasks by taking the tech responsibility off their shoulders.

    #2: Costs are reduced.

    With so many moving parts in the manufacturing industry, it can be tricky to keep costs down–but with managed IT services, tech is one place where the budget will always be consistent. By limiting downtime, scheduling, and budgeting for upgrades, and choosing the best and most efficient solutions, managed IT helps manufacturers use their technology to make money instead of losing it.

    #3: Security problems are squashed before they arise.

    Managed IT services help manufacturers analyze their infrastructure from the inside out and identify weaknesses of all shapes and sizes. Proactive solutions help stop problems before they become problems at all–and the digital bad-guys are left at the doorstep.

    Want to learn more about managed IT services? Contact us today for all the help you need!

  125. Managed Print: A Look at Print Audits

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    What is the first step of any great managed print plan? Simple: a print audit! Today we’re taking a closer look at print audits to find out what they are, how they work, and why they’re great news!

    What to Know

    When it comes to print audits–and all those managed print services you’ve probably heard about–most companies have three big questions: what, why, and how.

    The “What”

    A print audit is the first step on your managed print journey. It’s essentially an analysis of your entire print environment from the inside out–data, statistics, habits, strengths, weaknesses; you name it.

    The “Why”

    At first glance, print audits might seem stressful–but the truth is that, by revealing all of this information, a print audit helps you take control of your print environment and eliminate issues that impact security, efficiency, and budget. It also shows you where you’re excelling, so you can keep doing all the right things while working on your problem areas.

    The “How”

    Here’s how a print audit works!

    • #1: Your print infrastructure is analyzed. This is where your managed print provider learns about the “bones” of your print environment–like the types of machines you have, the physical layout of the space, and which devices are connected to your network.

    • #2: Next, it’s time to look at your budget. How much is being spent, what is it being spent on, and how often?

    • #3: Finally, you get a closer look at, well, you. A print audit helps reveal your habits–good and bad–like print volume, color or black and white, security oversights, and more.

    Once the print audit is completed, you’ll have all kinds of new data to look at and work with as you decide which new print solutions to implement, which machines to upgrade, and what habits to change.

    Want to learn more about managed print and print audits? Contact us today!

  126. The 3 Biggest Benefits of Document Scanning

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    Document scanning is a solution that comes with a long list of benefits–but you don’t need to read the whole list to see why so many businesses are giving up paper for good. Here are the three biggest benefits of document scanning!

    What to Expect

    When you first heard about document scanning solutions, you might have hesitated. How could something so simple be so powerful? Well, the truth is that scanning does so much for your business because it starts at the source: your documents. You might not realize it, but documents play a part in just about everything you do–communicating, marketing, finances, you name it. Naturally, then, any solution that deals with your documents inbound to make waves.

    But what can you expect from this solution in particular? Here are the three most significant benefits of document scanning!

    #1: Cost savings

    Here’s the truth: paper is pricey. It hurts your budget and the environment–so why not kick paper to the curb and scan all your files instead? Digital documents are much cheaper to store and maintain–and, bonus, you don’t have to kill trees every time you create one.

    #2: Efficiency

    Physical files are challenging to organize and secure. Scanned data, on the other hand, can quickly and easily be stored right where you want them–and they can be neatly organized by date, name, keyword, and more. On top of that, you’ll have more tools at your disposal–like password protection and firewalls–to keep sensitive data safe.

    #3: Flexibility

    As the business world–and the world at large–changes, it’s important to stay flexible. Scanned files can be easily accessed, updated, shared, and utilized anywhere, which means remote workers and multiple business locations can all be on the same page.

    That’s just the beginning. If you want to see more benefits of document scanning, contact us today!

  127. Are Multifunction Printers Actually Efficient?

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    By now, you’ve probably heard a thing or two about multifunction printers and their efficiency. Sure, the machines themselves are efficient–how can they not be when they combine so many functions and features? But it might seem difficult to believe that this efficiency can carry through your entire workplace. Let’s take a closer look to find out the truth!

    Efficiency in Your Hands

    Here’s the deal with multifunction printers: they’re tools. Of course, they’re powerful and reliable tools, boasting print speeds and functionality that other devices can’t match–but they’re still tools. That means it’s up to you to utilize them in a way that will not only make you more efficient but your company too.

    Here’s an example: imagine you’ve just bought a fantastic new multifunction printer. Now, imagine you use it exactly like your old printer. When you don’t take advantage of those functions, features, and new opportunities, a multifunction printer can’t be anything more than an effective machine.

    So how do you put your multifunction printer to work boosting efficiency? Start by focusing on these areas!


    First things first: make sure your multifunction printer is talking to all the other devices in your workplace. When everything is on the same page, you can use your printer to scan straight to email, store copies directly on your computer, and utilize cloud services.


    Multifunction printers open up all kinds of doors for security improvements. Take advantage of built-in tools as well as new insights and usage habits to understand better how you interact with your printer, how your printer interacts with your network, and where weaknesses might exist.

    Day-to-day efficiency

    Technically, you can just “transplant” a multifunction printer into an existing workflow–but why would you want to? A new printer is an opportunity to restructure your workflow around powerful features and functions, an “all-in-one” workspace where a print job can be completed from start to finish, and more.

    Want to learn more about multifunction printers? Contact us today for all the help you need!

  128. Managed IT Services: Tips for Choosing a Provider

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    If you’ve decided that managed IT services are a great fit for your business, congratulations! You’ve just taken a big step toward better security, communication, and efficiency in your business. Now there’s just one thing left to do: choose a provider.

    Does it Matter?

    Some companies aren’t sure exactly what role a provider plays in the managed IT services process, other than literally providing the service itself.

    In truth, a provider can make or break the managed IT experience–which means it’s especially important to find the right one to work with. For example, if you choose a provider who isn’t interested in creating a partnership, you could end up with solutions that aren’t a good fit for your company, while a good provider will take the time getting to know your unique needs and challenges.

    Quick Tips

    So, now that you know how important a managed IT services provider can be, how do you choose a good one? Here are a few quick tips!

    #1: Look for expertise.

    This one’s twofold. Firstly, you want a provider who has been in the business long enough to be comfortable and confident. Secondly, you want a provider who is well-versed in multiple technology fields to answer just about every question you’ll ever have.

    #2: Ask about flexibility.

    Ask the provider how flexible they are. This is a big one because a flexible provider will be able to keep up with changing tech and make quick changes the moment that something isn’t working in your business, rather than being limited to one approach or set of tools.

    #3: Prioritize proactive solutions.

    A great managed IT provider won’t wait until the fire is raging to put it out; instead, they’ll work with you to make sure fires don’t start at all. Proactive solutions are a huge part of managed IT, so make sure they’re at the forefront of your mind!

    Want to learn more about managed IT services or are you ready for a great provider? Contact us today!

  129. What Managed Print Really Looks Like

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    It’s one thing to hear a long list of benefits about managed print, but it’s another thing entirely to see those benefits in action. Here’s what managed print services could look like in your business!

    An Innovative Approach

    It might be called managed print, but it’s not just about printing. This simple but powerful solution can help you address a little bit of everything, from the printers themselves to your tools and workflows. That’s what makes managed print so effective: it approaches your print environment as a complex, fluctuating ecosystem rather than just a room full of machines.

    So how does the magic happen? Simple: managed print helps you focus on three main areas. Let’s see what this might look like in a business like yours!

    Printers and Supplies

    First things first: managed print helps you take a careful look at the printers themselves. Do you have the right machines for your needs? Is your fleet too big, or not big enough? Are you using the best settings?

    Next, you’ll take a look at your supplies. By analyzing usage data straight from your printers, managed print can help you schedule and automate deliveries, so you never run out of what you need.


    Managed print also addresses your workflows by helping you see what’s working and what isn’t. With new tools at your disposal, you’ll be able to cut unnecessary steps, simplify communication, and streamline your whole work-life.


    Although managed print is, naturally, focused on print security, it also helps you see all the ways your machines and workflows are connected–and, thus, all the things you need to protect. Luckily, it’s easier than ever to identify weaknesses and implement targeted solutions with managed print.

    Want to see what managed print can do for you? Contact us today!

  130. In-House Scanning: What You Need to Know

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    Document Scanning is a great tool and a powerful security solution–but do you know what it takes to start scanning in-house? Let’s find out!

    Savvy Companies, Savvy Scanning

    Document Scanning comes with a long list of impressive benefits. It’s affordable, user-friendly, and easy to fit into your existing workflows–but even if it weren’t all those things, it would still be worth it, simply because it brings so many advantages to your company. Here are just a few things you can expect from scanning solutions:

    • improved organization,
    • stronger security,
    • smother communication,
    • more free space,
    • and less environmental impact.

    But how do you get started? What do you need to know? Here are a few things to keep in mind when it comes to in-house scanning!


    The first thing you need to pay attention to is cost. Scanning is a budget-friendly solution, but you are paying the employee to do the scanning and fees for maintenance and repairs on the scanner itself. However, in-house scanning tends to be more affordable overall because you can control the details of the job and get exactly what you need precisely when you need it.


    Scanning is a great solution for security, both online and off. Scanned documents are easier to protect and to share securely; you can’t forget a document on the printer tray if it doesn’t need to be printed in the first place!


    Getting started with scanning solutions will require a little bit of homework and careful planning. Still, once you take that first step, you’ll start to see immediate benefits to the efficiency and organization of your workflows, workspace, and the entire company.

    Other options

    If in-house scanning doesn’t seem like a good fit for you, there are always other options to consider–like a scanning service. They’re fast and effective, but remember that you’ll be giving up creative and organizational control on multiple levels–and the costs might be higher.

    Want to learn more about in-house scanning solutions in Des Moines? Contact us today to get started!

  131. How to Fix Common Multifunction Printer Problems

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    Multifunction printers do a little bit of everything, from printing and copying to scanning and faxing. But what happens when they start causing trouble? Here are a few common multifunction printer problems and how to fix them!

    Printer TLC

    The good news about multifunction printers is that they don’t need a lot of babysitting. They’re intuitive and user-friendly, which means they can almost take care of themselves–but once in a while, even the best printer will need a little TLC.

    Here are a few problems you might be facing with your multifunction printer (and how to fix them without breaking a sweat)!

    #1: Paper jams

    Paper jams seem like a simple thing, but they can be pretty darn frustrating. The best way to fix them is to check for a few possible issues. First, make sure paper is always loaded correctly into the drawer or tray. Also, be on the lookout for damage or debris like paper clips. If the issue isn’t here, you might be using low-quality or damaged paper–so try switching to a different brand or weight if problems persist.

    #2: Connectivity issues

    Multifunction printers play well with all the devices on your network, but sometimes they have connectivity issues. This can be the result of updates or accidental disconnects, so make sure to check IP addresses and network settings whenever you make a change.

    #3: Low print quality

    If you notice smudges, dark spots, or other imperfections on your prints and copies, you’ve probably got some cleaning. Low print quality is almost always the result of dirty glass inside the machine–and, if not, you might be using the wrong type of paper for your specific make and model.

    Want to learn more about common printer problems? Interested in adding a multifunction printer to your fleet? Contact us today!

  132. Managed IT in the Healthcare Industry

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    The healthcare industry is under a lot of strain right now, but there are specific tools and solutions that can make things easier–both now and in the future. Let’s take a look at the difference managed IT services can make!

    Why Managed IT Services?

    Managed IT services might look, at first glance, like the kind of thing that belongs in a big business or corporation, where people sit at desks and do most of their work on computers–but that’s not the case. In truth, managed IT is a perfect fit for businesses that look like that and businesses that look like everything else.

    Take, for example, the healthcare industry. It might not be immediately clear how the two work together, but consider how much tech work goes on behind the scenes of a hospital or doctor’s office, and you’ll quickly come to realize that managed IT services can be a real life-saver (no pun intended).

    A Closer Look

    Let’s raise a magnifying glass and take a closer look at managed IT services in the healthcare industry!

    • #1: Saying goodbye to bandwidth issues

    Many healthcare organizations are making the switch to wireless, digital, high-tech solutions, which is great news for everything except their bandwidth. Managed IT can help eliminate systematic flaws and weaknesses to ensure bandwidth issues are a thing of the past.

    • #2: Improving security

    Security is critical in healthcare–and, luckily, managed IT is all about security. Introducing new tools and solutions while also managing risks and identifying weaknesses and managed IT services helps keep healthcare safe.

    • #3: Creating personalized infrastructures

    No two healthcare organizations have the same IT needs. With managed IT services, it’s easier than ever for doctors and hospitals to create, personalize, and implement brand-new infrastructures that will help keep workflows (and patients!) happy and healthy.

    Want to learn more about managed IT services in and out of the healthcare industry? Contact us today!

  133. Managed Print for Architects: Building Benefits

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    Managed print services is one of those rare business solutions that allows you to “build” benefits from the ground up by putting you in charge of every change, solution, and improvement. Naturally, this makes managed print a great fit for architects–so let’s take a look at what can happen when you put the two together.

    Architecture Challenges

    The easiest way to understand what managed print can do is to see it in action–addressing and solving challenges. Let’s take a look at some printing woes that might crop up in the daily life of an architect:

    • Scale. Almost all architecture work is large-scale in one way or another–even at the printing level. Some print structures can’t handle the demands of these high-complexity, high-speed projects.
    • Format. Architecture doesn’t stay within the confines of the 2D world. Jobs often require different formats, and they all need to be compatible with one another to keep communication smooth.
    • Media. Getting the point across, organizing a team, and managing information isn’t usually limited to one media type–which means print environments need to adapt to different papers, inks, and project types.

    Managed Print Solutions

    Now that we’ve seen the challenges let’s take a look at the solutions–managed print style!

    • Scalability

    No matter how intense a project or job might be, managed print can scale to fit. You get to mix and match solutions, so the benefits are uniquely yours.

    • Adaptation

    Have a new media challenge, a mobile device that needs to connect to the machines or a wide-format job? Managed print can help you choose all the right tools and machines for all your projects, both now and in the future.

    • Creativity

    The best part about managed print is that it doesn’t limit your creativity. Instead, it smooths out rough patches in your workflows and print environment to ensure that you can do a little bit of everything, and do it confidently.

    Want to learn more about managed print for architecture? Interested in “building” your benefits? Contact us today!

  134. Multifunction Printer Tips: How to Break Bad Printing Habits

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    Everyone has a bad habit or two, but bad printing habits can be especially destructive–especially considering they create huge expenses without your company even realizing it. Here are a few tips and tricks for breaking those bad printing habits!

    Printing the Smart Way

    Multifunction printers are remarkably forgiving machines. They do their job without needing much work from us–all while offering unrivaled power, speed, quality, and even security. However, multifunction printers can’t reach their full potential if you and your employees are unknowingly working against them with bad printing habits. To help protect your printers, budget, customers, and your company at large, it’s best to take a step back and examine what your habits are–and which ones need to go.

    Here are a few examples to help get you started!

    Bad Habit #1: Wasteful printing

    This one’s easy. If you’ve got a quick “trigger finger” when it comes to hitting the print button, you’re probably racking up pretty high printing costs–often for no good reason.

    Solution: Carefully consider every print job. Do you need to use color or use single-sided documents? Do you even need to print in the first place?

    Bad Habit #2: Flawed printing

    Flawed printing occurs when you use the wrong settings, the wrong paper, or the wrong loading techniques. This habit isn’t as wasteful, but it does result in some wear-and-tear on your machine.

    Solution: Read the owner’s manual on your multifunction printer when questions arise. Make sure you’re using the right consumables and settings for the job; after all, a little work now can save you heartache later!

    Bad Habit #3: Unsafe printing

    Leaving documents on the printer or using unsecured machines are two things that fall into the unsafe printing category. This is a particularly bad habit, as it impacts the security of your employees, your customers, and your whole company.

    Solution: Use all the security tools and features your multifunction printer has to offer–and never leave documents unattended on the printer tray.

    Are you looking for more multifunction printer tips? Want to add a new machine to your fleet? Contact us today to learn about our inventory of Canon, Konica Minolta, and Lexmark products!

  135. Managed IT: Quick and Easy Security Tips

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    You’re probably not likely to use the words “quick and easy” for any element of your security experience. However, believe it or not, that’s precisely what managed IT services can do for you and your business. Read on to learn some tips that are quick, easy, and great for protecting your business!

    A Fresh Look at Security

    At this point, we’ve all heard so much about digital security–document security, network security, passwords, firewalls; you name it–that we probably think we know what to expect. The details may change, but security itself generally looks the same.

    That’s where managed IT services comes in to change the game. Rather than looking at security in the same old way, managed IT helps you find fresh new approaches to make security a living, breathing part of your workflow just like everything else. As your needs change, your security tools and features will change, too, meaning you can strike a perfect balance between protection and flexibility. You’ll never have to worry about frustrating security procedures again because they’ll always be designed to fit your unique needs.

    Simple Tips

    Here are a few tips straight from managed IT that will help you change your view on security while making quick, easy improvements!

    #1: Make security a team effort.

    No one person or team should be responsible for protecting your whole business. Instead, get the entire group involved and make every individual employee feel like an important gear in the security machine.

    #2: Use backups.

    Data backups are the safety net of the security world. No matter what goes wrong, you’ll always have safe copies of your files to fall back on.

    #3: Choose effective tools.

    There are a lot of approaches to total security–tools like user authentication, password protection, firewalls, virtual private networks, and more. Remember to choose tools that make the most sense in your business setting.

    Want more security tips? Need some help from managed IT services? Contact us today!

  136. Healthcare Tools: Managed Print Services Helps Save Lives

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    It’s not every day you find a business solution that can help save lives, but that’s exactly what managed print services does in the healthcare industry. Sound too good to be true? Here’s a closer look!

    Healthy Printers, Healthy Patients

    Managed print services are all about organization, efficiency, and reliability–which makes it a perfect match for the healthcare industry. By providing tools that help to store, search, save, and share files in different formats and across different systems, managed print can unify data in any healthcare organization and make life easier for patients and employees alike.

    Here’s how managed print helps save lives, one document at a time:

    #1: It emphasizes organization.

    Organization is key in the healthcare industry, especially when multiple doctors or organizations are involved. Managed print helps create consistent organization techniques across all file types to keep data in line. Documents will always be right where they belong–which means no wasted time or money.

    #2: It improves print security.

    Printers are often the #1 target of digital criminals, simply because many organizations fail to protect them. This is an especially pressing issue in the healthcare industry, where sensitive patient information is handled every day. Managed print helps identify weaknesses in security procedures and works with healthcare professionals to create targeted, concrete solutions that won’t interrupt day-to-day functions.

    #3: It cuts costs.

    Managed print helps make printing easier, stronger, and more effective–which, in turn, cuts down on waste and makes everything less expensive. This means less wasted money for organizations and patients.

    #4: It boosts efficiency.

    Better print environments lead to better workflows, which, in turn, leads to better healthcare. An efficient environment creates a better experience for everyone, allowing doctors to focus on their patients and patients to focus on their health.

    That’s just a peek at what managed print does in the healthcare industry. What can it do for your business? Contact us today to find out!

  137. The Future is Now with Document Scanning

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    Have you ever seen a really neat piece of technology in action and thought to yourself, “The future is now”? Well, that’s the truth when it comes to document scanning. This simple, pain-free solution can make a huge difference today, and an even bigger impact tomorrow.

    The Future is Bright

    Document scanning is one of those unique solutions that combine familiar, comfortable concepts with brand-new technology to create something truly futuristic. When you implement document scanning solutions, you are essentially adapting to your old techniques–like file organization, storage, and distribution–to the digital world. That’s part of what makes scanning so simple; it doesn’t have a huge learning curve because, at its heart, it’s a familiar concept.

    Here are just a few more ways that document scanning helps bring the future into your workplace!

    #1: Security

    Today’s security risks are more sophisticated than ever, but so are today’s security defenses. Scanning allows you to turn your vulnerable physical files into digital documents that can be protected with passwords, user authentication tools, and access control.

    #2: Communication

    We may not have robot butlers who can do all our communication for us (yet), but we do have some great solutions to help make file storage, sharing, and distribution easier than ever. It all begins with document scanning–but where it goes from there is entirely up to you.

    #3: Flexibility

    Preparing for the future isn’t always easy, but one thing is clear: businesses are moving steadily away from paper. Scanning solutions help you get ahead by preparing for paperless, digital workflows.

    #4: Compliance

    Security rules and regulations are especially tight in the modern business world. Document scanning makes it easier than ever to stay compliant without interrupting efficiency, putting organization and security tools right at your fingertips.

    Ready to see what else document scanning can do for you? Contact us today to get started!

  138. Everything to Know About Multifunction Printer Passwords

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    In today’s day and age, passwords are more important than ever–but some companies still aren’t sure how to put them to work, especially when it comes to machines like multifunction printers. Here’s a quick look at everything you need to know about MFP passwords!

    Powerful Passwords

    Multifunction printers are a powerful and efficient addition to any company, but the last thing you want is for one of these devices to become a security risk. The truth is that hackers tend to start by targeting printers, simply because they know most businesses overlook this simple step.

    Here’s how to change the password on your MFP:

    • #1: Open the settings menu.
    • #2: Go to “administrator settings.”
    • #3: Enter your administrator password. (Your managed services provider may set this, or it might be on your MFP paperwork.)
    • #4: Find “security settings.”
    • #5: Go to “administrator password” and choose a new password.

    What Now?

    If you followed the above steps, congratulations–it’s time to come up with a password for your multifunction printer. Here are a few quick tips to help you make sure your new password is as strong and safe as possible.

    Use phrases.

    One-word passwords aren’t very secure. Phrases, however, are much more difficult to crack–and automated hacking tools that randomly “guess” passwords won’t be as much of a threat.

    Avoid the basics.

    Remember never to use words, phrases, or numbers that are too easy to guess–like your company’s address. Make it complicated and intricate.

    Get creative.

    Using different passwords for each level of access helps make sure that you have a “safety net” if hackers do gain access. It’s more for you to remember, sure, but it’s worth it in the end.

    Want more multifunction printer tips? Need help resetting your password? Contact us today!

  139. 3 Signs It’s Time for a New Provider

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    Once you’ve researched managed IT services and chosen a provider, the hard part is over; you’re finally free to start reaping the benefits of this great decision. But what happens if something goes wrong and suddenly that provider is letting you down? Here are three big signs it might be time to make a switch.

    A Word on Bad Providers

    Managed IT services is a solution you can rely on. It does a little bit of everything, from network monitoring to cloud services–and, even better, it adapts to your company’s needs and grows with you every step of the way.

    A lousy provider can change all of that in the blink of an eye.

    The truth, unfortunately, is that managed IT solutions are only as good as your IT services provider. An inexperienced or dishonest provider will leave you with messy workflows, wasted money, and more questions than answers. You’ll start to wonder why you chose this service in the first place.

    What to Look For

    Here are three big signs your managed IT provider isn’t doing their job:

    #1: No data backups

    Data backups are a huge part of managed IT. If you’re not getting this simple but critical service, your provider isn’t interested in keeping your company safe and secure in the event of a disaster.

    #2: No monitoring

    24/7 monitoring helps keep your network, devices, and connections safe and efficient even when you’re not using them. Without monitoring, your business is being left vulnerable to all kinds of nasty surprises.

    #3: No growth

    Managed IT is all about growing your brand, your budget, and your company overall. If you’re feeling stagnant–or if the solutions are–then you know your provider is dropping the ball.

    Worried you might not have the best provider? Looking for a better partner in managed IT services? Contact us today!

  140. 5 Minutes with Managed Print

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    Can any business solution start making a difference in just five minutes? Let’s see if managed print is up to the task!

    The Power of Better Printing

    Let’s be honest: no business solution is going to change the world in just five minutes.

    But managed print doesn’t need to change the world. All it has to do is change the way you think about printing, your print environment, and even the machines themselves–and, believe it or not, all the great benefits will follow. It’s that simple. Better printing means better communication, better budgets, better customer service, and a better bottom line.

    So how can managed print makes such a big difference in such a small amount of time? Let’s find out!

    #1: Changing perspectives

    One of the first things managed print does for you is changing your perspective. It helps you realize that your print environment, like the rest of your company, is a unique, powerful, ever-changing element–not some stagnant thing you should try to ignore. You’ll learn to be more flexible, adapt to new tech and solutions, and keep your print procedures modern–and all you have to do is take a minute to see your business in a new light.

    #2: Changing information

    In under five minutes, managed print can change the game just by giving you new data. Just imagine what you could do if you knew which machines were used the most (and for what), how often you print in color (and why), and where every single dollar was going. It’s possible with managed print!

    #3: Changing security

    Even with managed print, modern security isn’t a five-minute task–but you can get a pretty good start just by knowing where to look. Managed print helps you identify, analyze, and address weaknesses in your security protocols and procedures–and it’s so fast that you’ll start feeling safer right away.

    What can managed print start doing for you in just five minutes? Contact us today to find out!

  141. Scanning Solutions for Restaurants

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    Have you ever heard about an exciting efficiency solution, only to shrug it off because it’s branded as an “office solution” and probably won’t adapt to your restaurant’s unique needs? Look no further: scanning is here to save the day.

    Why Scan?

    At first glance, scanning solutions and restaurant business models don’t seem like the most obvious fit. After all, scanners seem to belong in bustling office buildings, tucked cozily into cubicles–so what good can they do in the restaurant scene?

    The truth is that document scanning solutions are so flexible, powerful, and efficient that they can benefit companies in every industry–including your restaurant.

    Sound too good to be true? Here are a few reasons why scanning is a perfect fit for the restaurant world.

    • #1: Stop stacking.

    Do you find yourself continually stacking papers around your workspace? Do files, folders, resumes, invoices, and other documents end up getting in the way when you’re trying to do something more important? Scanning solutions allow you to take control of your papers, turning all those stacks into orderly, secure digital documents that will never be in your way.

    • #2: Get organized.

    Chances are, your restaurant doesn’t have room for a whole fleet of file cabinets. Scanning helps you get organized the smart way–by giving you the tools to create consistent naming conventions, sort files by keyword or date, and even control who has access to what.

    • #3: Worry less.

    Scanned documents are easy to secure, track, and share–and automated tools help eliminate human error throughout the whole process. In the end, you’re left with organized, efficient documents, more free space, and a lot less stress–that way, you can focus on what really matters instead of panicking over paperwork.

    Canon scanning solutions are a perfect fit for restaurants. Contact us today to see for yourself!

  142. Invest Smart for Disaster Recovery

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    Disaster recovery involves strategic security management efforts to protect data, information, and other business infrastructure from any possible disaster – from theft to flood. Disasters are always unexpected and can severely impact business operations at the time of the disaster and into the future.

    Disaster recovery is an essential business tool because it is a plan to return to normal operations and revamp security. Partnering with a reliable vendor can help ensure that your disaster recovery will address any possible issue.

    Online Security Solutions

    Disaster recovery uses online security, cloud services, technology, and software to set up a plan that works best for your business. With a professional team assisting a disaster recovery set up, it’s simple to ensure your business is covered from all angles.

    Standard disaster recovery plans include pre-planning, testing, and often backup and recovery solutions.

    Why Disaster Recovery Matters

    Anything can happen at any time – this is a reality that no one wants to focus on – yet, you do want to plan for. With disaster recovery, your investment in a solid plan could save your business in a significant event.

    How can you make the smartest investment? Most disaster recovery plans include some combination of the following features:

    • Physical depiction of network infrastructure, recovery procedures, and location of business materials and machines.
    • Incident response plan
    • Centralized contact information
    • Explanation of which systems will be dispatched in a disaster.
    • Media, communications, legal, and budget plans. The reality is that a disaster of any type is possible – from human error to natural occurrences, it just makes sense to be prepared.

    How to Get Started

    Disaster recovery is not something you want to put off, even though it’s easy to get caught up in the “not us” mindset. Being realistic will save you money and maybe even your business in the long run. Talk to the team today.

  143. Managed IT Services for Small Businesses

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    If you’re part of a small business, then you understand that some solutions, tools, or systems just weren’t designed with you in mind. They’re called “one size fits all,” but they don’t keep that promise–and at the end of the day, you really wouldn’t want them to. Instead, you want a solution that scales to fit your unique needs, and that’s just what you can expect from managed IT services.

    Why Managed IT?

    There are all kinds of solutions designed with small businesses in mind, so why start with managed IT?

    The answer is simple: tech is at the heart of just about everything you do–which means that tech solutions should also be there, waiting to help out. Technology is notoriously frustrating; you want to be prepared for anything it can throw at you–including security breaches, complicated network connections, inefficient workflows, and more.

    Luckily, that’s where IT services come in. By analyzing your tech environment and suggesting specific, targeted solutions that fit your company managed IT makes itself an invaluable tool in an uncertain but ever-technical business world.

    Here are just a few reasons managed IT is a perfect fit for small businesses:

    • #1: It’s secure.

    Small businesses are, unfortunately, often the targets of digital crime. Hackers assume you are less prepared than other companies. Don’t prove them right; instead, let managed IT help identify and address weaknesses in your defenses and security protocols so that you’re ready for just about anything.

    • #2: It’s up-to-date.

    Outdated information and obsolete technology are a pretty bad match. With managed IT, you’ll have access to the latest expertise and the best tech–which means you’re only limited by what you want to do with it all.

    • #3: It’s flexible.

    No matter where your small business goes in the future, managed IT will be there. By offering a wide range of flexible solutions, managed IT scales consistently to your unique needs and challenges–meaning that this is one tool you’ll never outgrow.

    Ready to see what managed IT services can do for you? Contact us today to find out!

  144. Making the Grade: Managed Print for Schools

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    Schools are all about teaching, inspiring, and encouraging students–but who’s there to help the schools themselves “make the grade” when it comes to efficiency and environmental friendliness? The answer is simple: managed print!

    The Power of Printing

    Many schools don’t realize that they have an unbridled power just waiting to be utilized. That power is printing, and it can do a lot for your efficiency, security, productivity, and staff and student satisfaction–as long as it’s managed properly, that is. Printing left unchecked can quickly wreak havoc on just about everything, especially the budget. Luckily, that’s where managed print comes in. By helping schools understand their print environment, take control of their machines, and create simple but powerful workflows without any extra steps, managed print can help you get an A+ in printing.

    A Closer Look

    Let’s see just how managed print works in schools like yours!

    • #1: Better budgeting

    School budgets are always changing, and more often than not, they’re pretty tight. Printing can’t be allowed to drain the bank. Managed print helps staff members understand where the money is going, which areas can be simplified or improved to be less expensive, and how to create better budgets for things like upgraded printers.

    • #2: Flexibility

    Education changes a little bit every day. Managed print helps schools keep up with every change on the horizon, from fluctuating enrollment to financial challenges to new technology, all without cutting corners or costing too much. It also helps schools come up with a solid print foundation, so they can be flexible without changing every little detail.

    • #3: Organization

    It’s easy to get overwhelmed by folders, filing cabinets, and stacks of papers lining the desks. With managed print, schools can change their habits to rely less on printing and more on digital communication, which means that the printers are used effectively and efficiently (and the stacks of paper get a little smaller every day!).

    Ready to see what managed print can do for your school? Contact us today to get started!

  145. How to Make a Document Scanning Plan

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    Although scanning may be one of the quickest, easiest, and most efficient document solutions currently available, that doesn’t mean it’s not going to take a little work from you. Here’s how to make a stress-free document scanning plan!

    Getting Started

    One thing you need to remember about document scanning is that it can get out of hand if you’re not careful. Of course, even low-quality or disorganized scanning is better than no scanning at all–but when you scan files, you’re essentially giving yourself a “second chance” to get and keep things in order. Don’t waste that second chance by failing to make a good plan–follow these simple steps!

    Step #1: Organize

    This is the first step because it is, perhaps, the most important one. Getting your documents organized beforehand can save you a lot of heartache in the future. Just make sure you have separate piles for “scan” documents, “store” documents, and “shred” documents (and don’t get them mixed up!).

    Step #2: Understand the process

    Make sure you know what to expect. Do your files need to be prepped in any way before the scanning process begins? How will your documents be ordered once they’re scanned, and what technology is being used to capture and index data accurately?

    Step #3: Prioritize security

    Security is vital through every step in the scanning process. Be sure to consider all your options, from user authentication to password protection.

    Step #4: Organize (again)

    Now that your files are all digital and easy to save, share, edit, and even delete, it’s time to organize them–again. This time, though, you’ll be organizing them for long-term use, so remember to use keywords, naming conventions, and sensible structures to keep everything neat and tidy.

    Need help creating a document scanning plan? Want to get started with finding the right scanning device? Contact us today!

  146. Multifunction Printers: Lease or Buy?

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    You’ve done a lot of work to get to this point. You’ve researched every multifunction printer out there, you’ve analyzed your company’s current and future needs, and you’ve chosen the right machine–but there’s one more step: getting it. Today we’ll make that last step just a little easier by going over your options (and which is best for your budget).

    Leasing vs. Buying

    The final step in the process of getting a new multifunction printer is perhaps the most important one. After all, you wouldn’t want to spend so much time and do so much work finding that perfect machine, only to make the wrong choice at the very end and be forced into something that doesn’t work for you.

    Luckily, it’s easier than you might think to be sure you’re making the right choice. Just spend a little time considering the pros and cons!


    Pros: When you lease a multifunction printer, you don’t have to worry about the initial cost; you get to structure your payments in a way that works for you–plus, a maintenance plan is usually included. You also don’t have to worry about losing money on a machine that may become outdated within just a few months.

    Cons: Leasing is generally more expensive in the long-term. You also end up locked in to a specific contract–and, although some leases allow you to upgrade to a newer or more efficient device without breaking any terms, options like that may be more expensive.


    Pros: Buying a multifunction printer means you save money in the long run–and that you get at least some of that money back when it’s time to upgrade. You’re also in charge of every detail, including the “when” and “how” of maintenance and repairs.

    Cons: The upfront costs of buying are high. On top of that, you’re financially responsible for everything that happens to the multifunction printer throughout its life–and, of course, you’re on the hook for every little decision that must be made.

    So, should you lease or buy your multifunction printer? Contact us today for help making this big choice!

  147. The Biggest Benefits of Managed IT Services

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    Managed IT is powerful and promising–but it comes with so many benefits that you might find it challenging to know exactly what this solution can do for you. Today, we’ll cut the jargon and focus on what matters most: the most significant benefits of managed IT services.

    Don’t Sweat the Details

    You care about your business and the people who keep it up and running, so naturally, you want to know every little detail about the solutions you choose. That’s a good thing–but it can be a huge responsibility.

    The great thing about managed IT services is that it allows you to take a break from that responsibility for a little while. Once you’ve chosen a provider who understands your needs and offers reliable, professional service, you can rest assured that everything is being taken care of. This means you’re free to focus on what matters most to you (even if that happens to be your tech). The little stuff takes place “behind the curtain,” keeping your IT safe, efficient, and dependable while you work on expanding your brand, connecting with your customers, and finding the next big thing.

    Big Benefits

    Of course, while managed IT services allows you to shrug off the details, there are a few big benefits you won’t want to forget. Here’s a closer look!

    #1: Expertise

    You don’t have to have all the answers; your managed IT provider has them for you! Instead of scouring the owner’s manual or struggling with a search engine, your provider will quickly, efficiently, and reliably help you solve IT issues big and small.

    #2: Dependability

    Managed IT services are up and running 24/7. That means your data, machines, and connections will be secured continuously–but it also means you’ll have help available whenever you need it.

    #3: Cost-efficiency

    Tech is expensive. Managed IT services help you track costs, manage budgets, schedule upgrades, and generally keep track of your spending–all while finding stress-free ways to save.

    Want to learn more about IT services? We’re here to help. Contact us today!

  148. Is Managed Print Good For the Environment?

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    It’s not every day that you find a business solution just as good for your wallet as it is for the environment, but that’s exactly the case when it comes to managed print. What’s so unique about this solution? Read on to find out why managed print might be your company’s new best friend.

    Going Green the Smart Way

    There are lots of ways to go green–some of them even fast, efficient, and painless for your business. However, the problem with going green is that many companies see it as a choice between the environment and their bottom line. The good news is that, as we develop new solutions and technologies, that viewpoint is slowly but surely changing–and with options like managed print, it’s possible to go green and save green at the same time.

    To prove it, let’s take a look at some of the “greenest” things about managed print:

    • less waste, which means less printing, less use of consumables, and less energy consumption;
    • better digital solutions, allowing you to say “no” to the print button;
    • more effective use of consumables, like double-sided printing;
    • recycling techniques, especially when it comes to ink and toner cartridges;
    • cost-effective fleet management, which means identifying and eliminating machines that are outdated or inefficient so you can replace them with cheaper, greener devices;
    • and smarter supply storage, so you don’t order more than you need or accidentally waste anything.

    Notice a pattern? Everything good for the environment is also good for your efficiency, budget, productivity, and even customer service. Now that’s a multitasking solution!

    Ready to see how managed print can help you go green and save green? Contact us today!

  149. Things You Might Not Know Your Multifunction Printer Can Do

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    Multifunction printers can do a little bit of everything–fax, copy, print, scan; you name it. However, did you know there are even more features and functions that you might not be taking advantage of? Let’s get a closer look!

    MFP Secrets

    Your multifunction printer doesn’t necessarily have “secrets;” it just has a long, intricate list of amazing functions–so many that you probably don’t know every single one. Of course, to get the most out of your machine, it’s smart to brush up on all the little details. You already know your MFP can handle high-speed, high-volume jobs, can copy at high resolutions, can connect to your other machines, and can substantially boost efficiency and security across your company. But what else can it do?

    Let’s find out!

    Finishing options

    Did you know your multifunction printer can help you do a job and finish it too? Whether you need to fold, staple, or bind, your loyal MFP is right there to help you out. (These features make for professional, high-quality documents and reports that will impress just about anyone!)

    Efficient scanning

    Get the most out of your document scanning features by connecting your multifunction printer right to your computer, your mobile device, or even the cloud for convenient cloud backup. This little trick cuts out all kinds of extra steps and makes it easier to edit, share, and secure your digital documents.

    Answering machine

    Believe it or not, on top of everything else it can do, your multifunction printer can also answer the phones! By utilizing your machine’s fax capabilities, you can set up “answering machine” features that forward calls to the right person every time.

    Do you have multifunction printer questions? We can answer them all. Contact us today for all the help you need!

  150. Your Outsourcing Questions, Answered

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    In today’s day and age, outsourcing certain IT services–like print management, document management, cloud backup, and even network management–is becoming all the rage. Some companies, though, still aren’t sure. How can you find someone trustworthy enough to handle something so important? What if you still want to keep some control? Today we’ll answer all these questions, and more so you can feel confident choosing managed IT services.

    A Great Team

    The most important thing to remember about any managed service–but especially managed IT–is that you’re not just hiring some stranger to do your work for you. Instead, by outsourcing, you are essentially choosing a teammate–a partner who will work with you to learn your company, your needs, and your goals to offer the most reliable service. A good provider will listen, answer your questions, and always take your opinion into account, so you never have to get out of the driver’s seat (unless you want to, of course). On top of that, managed IT solutions often implement data-tracking tools and services, so you’ll always be able to make the most informed decisions about your tech.

    Outsourcing Questions

    Now that you know what managed IT is all about, it’s time to answer your questions about actually making this big choice.

    #1: “Is it worth it?”

    The simple answer is yes. Outsourcing your IT is cost-effective, secure, and efficient, and it helps take the load off you and your employees, so you never have to worry about having access to reliable tech.

    #2: “Is it reliable?”

    One of the great things about managed IT services is that you’ll be in contact with experts who can answer questions and solve problems 24/7, every day of the year. You’ll never be left on your own.

    #3: “How does it work?”

    Your managed IT provider will come in to learn about your business and your needs, and then begin offering suggestions and solutions based on your habits, challenges, and goals. From there, it’s up to you what direction you want to take the service and benefits.

    Ready to see what managed IT services can do for you? Contact us today!

  151. The Power of Scanning for Law Firms

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    Scanning is a dispensable tool for companies in every industry, but it is, perhaps, even more, essential for law firms. Why is this? Today we’ll take a closer look–and also explore a simple tool that can help you make the most of document scanning solutions.

    Scanning Simplicity

    The best thing about scanning is that it’s simple. No need for high-tech software or exhausting learning curves; all you need to do is organize your physical documents, put them through the scanner, and then organize them again on the other side! While this is excellent news for all kinds of companies, it’s especially important for law firms, who can always benefit from less paperwork and more organization.

    What’s even better is that there’s a tool available (and sometimes built-in on specific scanners) that can take your scanning to the next level: optical character recognition. Rather than just making your physical files into digital documents, scanners with OCR can actually read and decipher them, and then organize, store, and secure them accordingly. You get all the benefits without having to do any of the work.

    Why Scan?

    So, now that you know the basics, why should you integrate scanning solutions with OCR in your law firm? Let’s find out!

    #1: Searching

    Once you’ve scanned a document with OCR, it becomes fully searchable. You can search for any word, phrase, or sentence to pull the file right up–and that saves a lot of time hunting through file cabinets.

    #2: Saving

    Scanning saves the day when it comes to human error. By automating the process with OCR, you don’t have to worry about someone entering data wrong or putting files in the wrong place; instead, things will be right every time.

    #3: Communicating

    With scanning solutions, you never have to worry about different file formats again. The software helps you transition from one format to another smoothly and painlessly–which means communication is also smooth and painless!

    Want to learn more about scanning and optical character recognition? Contact us today to get started!

  152. What Managed Print Does For Your Budget

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    By now, you probably know that managed print can do all kinds of great things for workflows, efficiency, and even customer service–but let’s be honest: you want to know what it does for your budget. Today we’ll focus exclusively on your bottom line and how managed print services helps save money (and maybe even make more of it!).

    A Money-Friendly Solution

    Managed print isn’t “all about saving money,” and that’s what makes it so great at saving money. Think of it this way: when you’re focused specifically on your budget, agonizing over every dollar, it’s way easier to miss the root of the problem. When you take a few steps back and address the bigger picture, though–like your entire print environment–you’re able to see exactly where your money is going, what needs to change, and what you can do about it. That’s why managed print might be your budget’s best friend.

    Let’s take a look at managed print in action!

    • Controlling supplies

    Ordering, storing, and using supplies can drain your budget. Managed print helps you analyze and control every step of the process, so you’re not wasting anything–dollars or paper.

    • Improving workflows

    Do you have extra steps in your workflow that are wasting time? Could you make things simpler and faster to save money? If there are places you could improve, managed print will find them–and, even better, it will help you address them.

    • Helping employees

    Solutions that save money for your company and are great news for your employees are the best kind of solutions. With managed print, it’s easy to implement new tools and even automation solutions that will make your employees happy and your budget even happier.

    Ready to see what managed print can do for your budget? Contact us today!

  153. Multifunction Printer Tips: When Do You Update Drivers?

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    Multifunction printers can scan, copy, fax, print, and do all sorts of other amazing things, all with almost no effort on your part–but every once in awhile, they do need some help from you. Here’s a quick guide on how to know when it’s time to upgrade your printer drivers!

    What is a Printer Driver?

    Multifunction printers are powerful and capable. They can communicate with computer programs, read and print data from a variety of sources, and even send faxes straight to your email–but the one thing “behind the scenes” that are making all of this possible is the printer driver.

    Printer drivers are the software installed on your printer, whether it be Canon, Konica Minolta, or Lexmark, that makes it able to speak the same language as any computer program it encounters, which, in turn, allows it to convert data to a usable form. Naturally, this makes printer drivers a pretty important piece of the puzzle!

    When Should You Update?

    Now that you know what a printer driver is, here are some big signs that it’s probably time for an update.

    #1: When documents are going missing

    If you send a document to the printer from your computer only to find that it is lost in space, the chances are high that your printer driver didn’t do its job. Time for an update!

    #2: When the printer isn’t connecting

    Sometimes multifunction printers have connectivity issues, and that’s normal–but if your printer never seems capable of communicating with other devices, that’s a big sign that the driver is out of date.

    #3: When your prints look terrible

    Low-quality images, grainy text, or just plain bad prints and copies mean that something is seriously wrong. Don’t keep wasting money on reprints; instead, check your driver.

    Want to learn how to update a driver? Interested in more multifunction printer tips? Contact us today!

  154. What to Ask a Managed IT Provider

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    Managed services come in all shapes and sizes–document, print, IT services, you name it. They have a few things in common, like prioritizing security and designing their solutions to fit your unique company–but one thing you need to remember about all IT managed services is that they’re only as good as the provider you choose. With that in mind, here are some questions to ask a potential IT managed services provider!

    Why Managed IT?

    Despite being one of many managed services, managed IT is truly unique. It takes stock of your entire business, learning about who you are and what you do, and then gets even closer to understand how your IT infrastructure influences your business identity. Armed with this perspective and awe-inspiring attention to detail, a managed IT services provider can help you choose big-picture solutions and implement far-reaching changes, just by diagnosing and analyzing weak points in your IT processes. Technology is, in many ways, the heart of your company, and managed IT is the health plan that keeps it beating.

    Big Questions

    Here are some questions to ask a potential managed IT services provider!

    #1: “Who are you?”

    This is a broad question–and here, that’s a good thing. You want to learn who is on the managed IT team, what kind of experts you could have at your disposal, and how exactly the provider operates as a whole. You also want to learn how they think about and treat their clients–especially when it comes to customer service.

    #2: “How do you approach IT issues?”

    The answer you’re looking for here is “proactively.” If the provider doesn’t prioritize a good foundation and streamlined processes over basic damage control, then you know it’s probably not a good fit.

    #3: “Can you help us grow?”

    A managed IT provider should be able to choose tools and solutions that enable you to handle the increasing demands and new tasks that are associated with existing growth. Still, those tools and solutions should also help you grow even more. If it’s just about “keeping up,” then you might want to work with someone else.

    Looking for a managed IT services provider who fits perfectly with your company? Contact us today to get started!

  155. How Does Scanning Save Money?

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    In a world full of fast, efficient, and tech-savvy business solutions, document scanning can often get overlooked–and that’s a real shame. After all, the truth is that scanning has all kinds of tricks up its sleeve for saving money, boosting efficiency, and making your company stronger and more customer-friendly than ever.

    You Can Bet on Document Scanning

    If document scanning seems like a fast, simple, and inexpensive solution to a lot of big problems, that’s because it is. Take, for example, a stack of papers that’s sitting on top of an overflowing file cabinet. All of that disorganization represents a lot of wasted time, money, and energy–things that your company values. Instead of implementing a whole host of complex, interconnected solutions to address that unsightly pile of paper, scanning allows you to prioritize and reorganize–and just like that, you can turn messy stacks into orderly digital files.

    Here are just a few more reasons you can always bet on scanning!

    • It’s smart.

    Today’s document scanners may not look as high-tech as a smartphone or a giant, impressive production printer, but they can still offer the same kind of advanced technology. Canon scanners are so smart that they can turn your physical files into searchable digital files with text that can be copied, made into keywords, and used to fill out forms automatically. (You’ll save money just by saving time!)

    • It’s creatively budget-friendly.

    Scanning improves your customer service by boosting productivity and cutting down on confusion. It helps you cut down on paper-reliance. It even allows you to save money on file storage–so, at the end of the day, scanning is just a simple solution with incredibly far-reaching benefits.

    • It’s fast.

    Once you’ve organized your files and set up your scanner, there’s not much work for you to do. The machine takes care of almost everything–which means you can spend your time organizing, strengthening your new digital workflows, and creating new printing rules that encourage employees to try online tools first.

    Want to see firsthand how scanning can save money? Contact us today!

  156. How Managed Print Saves You Money

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    Managed print services is an excellent solution for all kinds of things, from improved security to streamlined communication. But did you know that managed print is also a fan-favorite when it comes to saving money? Here’s what you can expect from this specialized solution!

    Complex Problems, Simple Solutions

    The task of saving money in your business can sometimes seem a little overwhelming. After all, there are a lot of moving parts to take into account–and if you remove just one tiny thing, it feels like the whole system could collapse.

    That’s why so many companies are turning to managed print services for help controlling and protecting their budgets. Since printing is still at the heart of almost everything you do, even in this modern tech-driven world, it makes sense that a solution focused on printing would be capable of doing all kinds of great things. The best part is that you don’t have to spend your entire workflow on seeing results. All you need to do is implement a few simple print solutions, and just like that, your budget will be healthier and happier than ever.

    Here are just a few ways managed print services can save you money:

    • Better tools

    Managed print gives you access to all kinds of communication and efficiency solutions. When armed with the right tools, it’s a lot easier to cut costs without cutting corners.

    • Lower prices

    Another way managed print can protect your budget is by helping you find the best prices on everything from upgrades to paper and ink. You’ll be a savvy shopper, and your budget will thank you for it!

    • Improved cost per page

    The biggest goal of any managed print system is to improve your cost per page–essentially, making it cheaper for you to do your everyday printing. By gathering data about your habits, reviewing how your print environment works as a whole, and implementing targeted solutions — managed print helps bring this cost down without interrupting existing balances and workflows.

    This is just the beginning! To see what else managed print can do for your company, contact us today!

  157. Biggest Benefits of a Multifunction Printer

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    Even though many companies may not stop to consider multifunction printers as “cool technology,” the truth is that these machines can do all kinds of amazing things for your business. Even beyond the print, copy, fax, and scan capabilities, they promise. Let’s find out precisely what a multifunction printer can do for you!

    Don’t Underestimate the Printer

    Businesses of all shapes and sizes make the mistake of underestimating their multifunction printers. Printers, after all, aren’t as eye-catching as the latest smartphones or self-driving cars. But that doesn’t mean they can’t do some pretty amazing things for your company. If you know how to put a multifunction printer to work for you, then you’ll start seeing all kinds of benefits. Like better communication and healthier budgets–without having to lift a finger.

    Sound too good to be true? Here are the most significant benefits of having a multifunction printer!

    • #1: They’re efficient.

    Multifunction printers are the heroes of modern multitasking. They allow you to print, copy, fax, and scan, sure–but they also let you print from your mobile phone or scan directly to email. Meaning that you can do a task start to finish without having to leave the machine.

    • #2: They’re budget-friendly.

    It’s a whole lot cheaper to have one multitasking machine than several single-function devices. You won’t have to pay as much for energy, ink, or paper, and you’ll only have to worry about maintaining and repairing one printer!

    • #3: They’re creative.

    Are you looking for new marketing techniques? Want to offer more services to your clients? Are you hoping to make a great impression at that big meeting? Multifunction printers have a variety of tools and features that open up all kinds of new business opportunities, meaning that your imagination is truly the only limit.

    Multifunction printers can do a little bit of everything. Plus, we have them from tech giants like Lexmark and Canon. Want to see what multifunction printers can do for you? Contact us today!

  158. 3 Ways to Take Control of Cybersecurity

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    Cybersecurity is a pretty big deal. It comes with a lot of responsibility and, too often, a lot of stress–but the good news is that you can take control of cybersecurity in your office. Here are a few tips to help put you back in the driver’s seat!

    Manageable Security

    The most important thing to remember when it comes to cybersecurity is that you’re not alone. Managed IT services is an excellent resource for companies looking to boost security while also improving workflows, increasing efficiency, and implementing new tech solutions. With managed IT, you can rest assured that you’ll always have someone to turn to, whether it’s for a quick question, a network issue, or an entire security overhaul.

    Managed IT is all about putting you in control of your tech, and cybersecurity is no exception. Here are a few tips to help you get started!

    Tip #1: Do your research.

    Cybersecurity is so complicated because it’s always changing. One of your most significant responsibilities is to stay informed about the latest threats and risks. That way, you can still be prepared for whatever the tech world throws at you.

    Tip #2: Prioritize good backups.

    Data backups are one thing; good data backups are another. Managed IT services in Des Moines can help make sure you have efficient, effective backups that are always being updated so that your data is as safe as possible.

    Tip #3: Try multiple approaches.

    Antivirus software is excellent, but it’s not enough to protect your entire company. You’ll need a more complicated approach, complete with different types of tools (like a combination of encryption, user authentication, and monitoring) to keep digital threats at bay.

    Worried about cybersecurity and hoping IT managed services can help your Des Moines business? Contact us today to see for yourself!

  159. Is Scanning Part of Your Disaster Recovery Plan?

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    Companies of all kinds spend a lot of time worrying about disaster recovery plans–and for a good reason. After all, there’s a lot to worry about, from floods and fires to hackers and malware. The good news, though, is that you can strengthen your disaster recovery plan with a straightforward step: scanning.

    Why Scanning?

    You may be wondering how something as simple as scanning could be so vital to your disaster recovery plan. The truth is that document scanning allows you to improve organization, strengthen security, and create necessary backups in the cloud–all things that would be priceless in case of emergency. Essentially, scanning is an easy way to make your disaster recovery plan stronger and more reliable, all without investing in pricey software or complicated upgrades. Simply take your physical files, run them through the scanner, and digitally organize them. Just like that, you’re well on your way to secure backups and a great disaster recovery plan.

    Here are a few more reasons why scanning might be your company’s new best friend:

    • It’s fast and easy.

    Chances are, you already have a machine capable of scanning paper documents. In fact, many of these scanners can be programmed to scan your files to a specific location. Organization and smooth communication have never been more effortless!

    • It’s budget-friendly.

    Digital workflows are efficient, effective, and a lot cheaper to manage and operate than their paper counterparts. Take, for example, a necessary file for a meeting. If you scanned that file using a Canon scanner, then there would be no need to print a massive stack of copies. Instead, you can save your time and money by emailing it to everyone.

    • It’s a great tool for security.

    Paper files aren’t that safe. They can be lost, destroyed, or stolen–and they’re pricey to keep around. Once they’ve been scanned, though, it’s easy to add passwords and limit access with user authentication. This means that scanning is a great way to keep your company, data, and clients safer than ever.

    Are you ready to make document scanning a part of your disaster recovery plan? Contact us today to get started!

  160. Managed Print: Reactive vs. Proactive Solutions

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    Printing is often a tricky subject when it comes to finances. After all, without the appropriate processes and data measurement tools in place, just hitting “print” can be an expensive choice. So today, we’re here to arm you with some proactive solutions.

    What’s the Difference?

    To help you get a better idea of how to effectively approach print costs (and what managed print is all about) – here are some examples of proactive solutions versus reactive solutions.

    Proactive Solutions

    • Maintenance. Taking good care of your Lexmark and Canon printers helps you catch small issues before they become big ones–and it also lengthens the life of your machines.
    • Supply schedules. When you understand what your habits are, you can create supply schedules to help you order ink, toner, and paper before you run out.
    • Timed upgrades. Upgrades can be pricey, but they’re no big deal if you plan them ahead of time and create the appropriate budgets.

    Reactive Solutions

    • Repairs. Choosing to do repairs on anything that breaks rather than schedule and perform regular maintenance is a reactive solution–especially since repairs are a lot more expensive!
    • Random supply orders. It’s easy enough to order supplies whenever you run out, but that means you might have to put off some critical jobs while you wait for ink or paper to arrive.
    • Late upgrades. Waiting to upgrade your machines until the very last minute can hurt your budget, efficiency, and workflows. Which is why it’s an excellent example of a reactive solution.

    The difference is clear: proactive solutions allow you to address inefficiencies and frustrations before they become huge, expensive issues. While reactive solutions leave you scrambling to do damage control. With a little help from managed print, you can make sure that you stay firmly in the former category. Making great choices, implementing savvy changes, and overall taking control of your print environment from the bottom up.

    Want to see what else managed print services can do for you? Contact us today to get started!

  161. Multifunction Printer Tips to Save Your School’s Money

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    Des Moines organizations of all shapes and sizes are looking for ways to save money without cutting corners, and schools are no exception. Today we’ll take a look at some simple, stress-free ways to put your multifunction printers to work saving money and improving efficiency, all without making any massive changes!

    Working Smarter

    The great thing about multifunction printers from Canon Des Moines businesses use is that they’re designed so you can work smarter instead of harder. However, to make that possible, you need to have a few tricks up your sleeve–nothing fancy, of course. But a few simple tools for making the most of your printer’s functions and features. That way, the machine will save money for you.

    Sound too good to be true? Here are a few tips you can try today!

    • #1: Implement savvy security tools.

    Security issues and human error can be a considerable cost for your school. Instead of stressing out, try implementing security tools like follow-me printing and user authentication. That way, documents are never left on the print tray to be lost, stolen, or accidentally reprinted.

    • #2: Consolidate your fleet.

    That sounds like a lot of work, but the truth is that consolidating your school’s printer fleet can make a huge difference. Do a little math and find the right number of machines for your operation size, your staff, and your school’s unique needs. This saves money on everything from ink and paper to repairs and maintenance!

    • #3: Utilize print tracking.

    Print tracking gives you feedback on exactly how you print. That means you’ll understand who makes how many color copies, which devices are used most often, and when your printing needs increase. It’s a great way to reflect on your habits and make the right changes.

    Ready to see what else multifunction printers can do for your school? Contact us today!

  162. Managed IT: Anatomy of a Great Provider

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    How do you tell a decent managed IT services provider from an excellent one? What are the signs that you’ve created a partnership that will benefit your security, your efficiency, your budget, and your entire company? Today we’ll help you answer these questions and more by taking a look at the “anatomy” of a great managed IT provider!

    Looking Closely

    At first glance, many managed IT services providers look like they’d be a good fit. They might have smart, professional technicians or offer enough variety that you can always find the services and supplies you need. They might even have fast answers to all of your questions. However, if they’re not interested in creating a partnership with your company, they’re not the right fit.

    Providers like that won’t often take the time to learn your company inside and out, meaning that you’ll end up with “cookie-cutter” solutions that never quite fit. Just remember, most providers are decent–but only a perfect provider will want to create a real, lasting relationship with your business.

    Let’s take a closer look at the anatomy of a great provider!

    #1: Listening ears

    Providers who don’t take the time to answer your questions thoroughly and honestly just aren’t going to be a good fit. Instead, they should be eager to include you in every conversation.

    #2: Helping hands

    A perfect provider will always be there with professional, polite technicians to solve your problems and keep your machines in good working order. They’ll also have a fast response time so that you’re never left in a tight spot.

    #3: A clever mind

    You want a provider who can offer targeted, savvy solutions for your unique needs, as well as guide you through rapidly-changing technology. All while helping you stay cost-effective and efficient. Intelligent providers know how to combine industry knowledge with data they’ve gathered about your unique company.

    Looking for a managed IT services provider in Des Moines who has all these things and more? Contact us today!

  163. Become a Scanning Pro with the Perfect Scanner

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    Being a “scanning pro” is easier than you might think, especially using a Canon scanner. All you need is the right information, the right inspiration–and, of course, the right scanner. Here are a few things to keep in mind when making this big decision!

    A Good Investment

    Scanning can quickly become your company’s “secret weapon.” Not only is it affordable and efficient–it also comes with a long list of benefits that can impact every part of your workflow. For example, scanning allows you to:

    • get organized, helping you get rid of those huge stacks of paper;
    • improve security, turning vulnerable paper files into digital documents that are easier to store and secure;
    • save money, limiting your reliance on paper;
    • and protect the environment, giving you a fast, easy, and pain-free way to “go digital” while minimizing your use of paper, ink, and energy.

    Before you can enjoy those benefits, though, you need to choose the right scanner for your business.

    What to Ask

    Here are a few things to ask yourself when looking for that perfect machine!

    • “How will we use the scanner?”

    It’s essential to have a good idea of what your needs are. For example, if you plan on doing a lot of high-volume, high-speed scans, you’ll need a more powerful machine.

    • “What devices need to connect to the scanner?”

    In today’s world, a machine that doesn’t talk to other devices is not just frustrating–it’s an obstacle to efficiency. Make sure you choose a scanner that can connect to your existing systems, network, and mobile devices.

    • “What will we need in the future?”

    Don’t choose a “bare minimum” machine. Instead, find something that addresses both your current goals and your future ones–that way, you won’t have to break the bank upgrading later.

    Ready to be a scanning pro? Need help choosing the perfect Canon scanner? Contact us today!

  164. Managed Print: Where is Your Money Going?

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    Managed print helps you cut down on paper usage, improve security, streamline workflows, boost efficiency, but maybe the most important thing is budget control. Essentially, managed print allows you to answer one big question: where is your money going?

    How it Works

    Managed print services rely on a print audit to get a complete, detailed look at your business–your habits, your needs, your challenges, your Lexmark printers, your workflows, and more. With this information, you and your provider can make informed decisions about which direction to take, which solutions to implement, and how to go about making the best changes for your company. However, there’s one type of data that many companies find the most appealing: financial facts. 

    Here’s what a print audit will tell you about where your money is going:

    • Equipment

    How many printers do you have, and how much do they cost to operate? What about other hardware? Do you pay for specialized software? Managed print provides valuable transparency when it comes to equipment costs.

    • Supplies

    Paper, ink, toner, you name it–ordering and storing supplies can get pricey. A print audit will help you see exactly what you’re spending (and why).

    • Repairs and maintenance

    Part of your print budget will always go toward repairing and maintaining your hardworking machines. Exactly how much of your budget? Well, that’s what managed print will help you find out.

    • Invisible costs

    There are other, less obvious costs of operating a printer fleet–which means that it can feel challenging to find out where your money is going. Luckily, managed print can help you keep track of these things–like the cost of unnecessary printing, the unapproved use of print shops, accidental supply orders, and more.

    Managed print uses this information to help you take control of your budget and save money, time, and stress. To see for yourself, contact us today!

  165. Should You Buy or Lease a Multifunction Printer?

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    You have a lot of decisions to make when it comes to multifunction printers–but one choice you definitely shouldn’t have to stress about is whether to buy or lease. Today we’ll cover the pros and cons of both, helping you decide what’s best for your business.

    Before You Decide

    Long before you start worrying about buying or leasing, you should focus on the multifunction printer itself. It’s best to have some idea about what you want before you start the shopping process. For example, choosing a Lexmark or Canon–that way, you won’t be distracted by features and functions when you’re trying to decide between leases and price tags. 

    The best way to decide which multifunction printer is best for you is to do a little bit of research, analyze your goals both now and in the future, and prioritize. These machines can be a great advantage for your company–provided, of course, that they support your needs and open up all the right opportunities.

    The Big Choice

    Once you know what you want, it’s time to decide how to get it. Here are the pros and cons when it comes to buying or leasing multifunction printers!


    Pros: Although the upfront cost of buying a printer might seem high, it’s actually cheaper in the long run. The tax benefits are also a pretty great advantage. On top of that, you own the machine, which means you get to call all the shots (and eventually get some money back when you go to sell it).

    Cons: Ownership means you’re on the hook for everything. Repairs, maintenance, eventual upgrades–you’ll have to deal with all the details.


    Pros: Leasing gives you budget flexibility. You won’t have to worry about depreciation, and you’ll be able to upgrade whenever your lease allows.

    Cons: The biggest disadvantage of leasing is that you’ll be paying more in the long run.

    Buy or lease–it’s a big decision, but it doesn’t have to be stressful. If you want to see multifunction printer options, contact us today!

  166. Managed IT: A Long-Term Solution

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    What are short-term IT support solutions, and why are they bad news for your business? Today, we’re going to find out–all by taking a look at a long-term IT solution: managed IT services.

    Duct-Taping Your Problems

    Duct-tape might be great for just about everything, but one thing it’s not good for is fixing IT problems. You don’t want a “quick fix” or a short-term remedy that’s just going to hold your IT together for a little while; instead, you want a solution that actually gets to the root of the problem and addresses it, then works its way up to eliminate all the other issues. That’s a long-term IT solution–and managed IT services is a perfect example.

    With managed IT, you can rest assured that your tech problems are being solved from the ground up, meaning that once they’re gone, they’re gone–you won’t have to worry about them showing their ugly faces again. Additionally, managed IT helps you create plans and implement changes that work proactively so that new problems don’t arise in the first place.

    Here are a few more ways managed IT services helps protect your tech:

    • Growth

    As your company grows and changes, so do your IT needs. Managed IT can be scaled to fit your business no matter what, which means you’ll always be able to count on your software, your Lexmark and Canon machines, and your network.

    • Cost savings

    It’s expensive to “duct-tape” your IT problems. They end up causing bigger issues in the long run–but when you use managed IT to solve them instead of covering them up, you save money in all kinds of ways.

    • Support

    Another great thing about managed IT is that it’s there when you need it most. By putting you in contact with experts who can answer your questions, provide recommendations, and get you into good IT habits, this solution ensures that you’re never left in a bind.

    Ready to see what else managed IT services can do for you? Contact us today!

  167. Scanning Tips: What Belongs in the Cloud?

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    Cloud services are great for all kinds of things–security, communication, streamlining, and more. However, many companies aren’t always sure when and how to use the cloud in order to get the most use out of it. That’s why today’s scanning tips will focus on cloud storage and how to decide what belongs there.

    After You Scan

    Scanning using a Canon Des Moines organizations have trusted for many years is a kind of gateway solution: it opens up all kinds of paths and opportunities for new ways to store, access, and distribute information. One thing you can do after scanning your documents is to store them in the cloud–a safe, efficient way to make data accessible to all the right teams and individuals. There’s no “right” way to use the cloud, but there are efficient ways–and knowing them can help you make the most out of all your cloud services.

    Using the Cloud

    Let’s take a look at which of your scanned documents belong in the cloud!

    • Correspondence

    Look over the letters and messages you’ve exchanged with clients, suppliers, and other important business partners. Chances are, most of these include important information for all parties–which means it’s a good idea to store them in the cloud, where they can safely be shared with anyone who needs access.

    • Schedules

    No matter how you do your scheduling or what your calendars look like, they definitely belong in the cloud. That way, everyone can see them–and those with proper permissions can update things to keep everyone on track.

    • Password information

    It’s rule #1 never to write your passwords down, right? Well, the truth is that, as long as you’re using a reliable password management program and you have the proper encryption and security, the cloud is a great place to store this kind of information. It helps ensure that you can get into all of your accounts from anywhere, all without putting your data security at risk.

    Looking for more scanning tips? Want to learn about cloud storage? Contact us today!

  168. The Biggest Benefits of Managed Print

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    The truth about managed print services is that it has a long list of benefits–so many, in fact, that it might take you days to fully appreciate them all. Luckily, it’s easy to see the biggest benefits of this great solution–and today, we’ll show you exactly what they are.

    What is Managed Print?

    Before we see what this solution can do, we should take a minute to see how it works. Managed print helps you take control of your entire print environment–from consumables to machine placement to specific settings–and recommends solutions designed specifically for you. It allows you to better understand your own habits, anticipate future needs, and streamline just about everything you do, all while saving time and money. There’s no limit to what you can achieve with a little help from managed print.

    Big Benefits

    So, what does managed print actually do? Let’s find out!

    #1: Improved security

    Did you know that hackers often start an attack by targeting the printer? Managed print helps you identify security problems in your print workflows and find fast, effective solutions–all without draining your budget. Your data, machines, and networks will be safer than ever.

    #2: Boosted efficiency

    One of the best things about managed print is that it introduces new solutions that you might not have considered before. For example, you could implement mobile printing to save time and improve flexibility; you could also use online tools to manage your devices remotely, allowing you to keep things running smoothly no matter what.

    #3: Strengthened communication

    Good communication relies on good printing. With managed print, you can minimize downtime and make sure everyone is using the printers from Lexmark Des Moines’ trusts as efficiently as possible–which, in turn, allows you to simplify and strengthen communication in every corner of your business.

    Want to see what else managed print can do? Contact us today for more information!

  169. The Best Things About Multifunction Printers

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    There are so many great benefits associated with multifunction printers that it might take hours to list them all in-depth. However, since multifunction printers are all about saving time and space, we’ve compiled this quick list of the best things about MFPs–so read on to find even more reasons to love these powerful, efficient machines.

    Value, Performance, and Reliability

    Multifunction printers from Canon or Lexmark are a popular choice in companies of all sizes and industries of all kinds–and that’s because these machines really are the workhorses of the business world. They copy, fax, scan, and print, and on top of that, they come with plenty of extra features to help you achieve your marketing goals, communicate better than ever before, and impress your customers. Essentially, a multifunction printer is everything you could ask for in a single piece of office equipment–and it has plenty of benefits to offer, too.

    A multifunction printer will:

    • Save time.

    The great thing about MFPs is that they’re a one-stop, do-it-yourself machine–which means you can start and finish an entire print job without taking a step. They save all kinds of time connecting to and collaborating with multiple devices–and besides, it’s easier to learn how to use one machine instead of a whole fleet.

    • Save money.

    Multifunction printers are affordable in numerous ways. Firstly, they have a budget-friendly upfront cost, which means you don’t have to settle for something you don’t want just because the price is right. On top of that, they’re also cheaper to own and operate than separate fax, scan, print, and copy machines–and you only have to buy ink and paper for one device.

    • Save the environment.

    With an MFP, it’s easier than ever to utilize online tools, limit your reliance on paper, and use less energy and ink. Who would have thought that one big printer could be Mother Earth’s best friend?

    Multifunction printers are a great fit for every business. Contact us today to see for yourself!

  170. Managed IT: Combining IT Services and Security Services

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    Should you use two different providers for IT security services and managed IT services in Des Moines? What’s best for your data, your budget, and your company overall? Today, we’ll help you answer these questions and more by taking a closer look at managed tech services like these.

    The Basics

    Since the two often overlap, it’s important to understand the real differences between managed IT services and managed security services. Knowing the details helps you make savvy, informed decisions that protect your business and save time, money, and stress.

    Managed IT services

    A managed IT provider is responsible for:

    • helping create and manage backups,
    • managing routers, firewalls, and other tech,
    • keeping your network up and running,
    • offering cloud services,
    • and providing customer service and IT support in Des Moines for you and your employees.

    Managed security services

    A managed security provider is responsible for:

    • managing your use of mobile devices
    • identifying security vulnerabilities
    • running assessments to ensure compliance with security regulations
    • and responding to threats, breaches, and other issues.

    The Best of Both Worlds

    For most businesses, it’s best to combine these services–to find a provider who can offer both managed IT and advanced security. In general, it’s cheaper to combine everything than to pay for separate vendors–and on top of that, you only have to find one company you can trust and work with. Additionally, it’s easier, more consistent, and less stressful for you and your provider to cut out any “middle man” and instead communicate directly on all IT concerns.

    At the end of the day, it’s important for you to decide what works best for your unique company–and, of course, to find a provider who supports your unique goals.

    Want to learn more about IT managed services and managed security services? Contact us today!

  171. Top Reasons You Need Scanning Solutions

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    By now, you’ve probably heard plenty about scanning solutions and why they’re so great–but do you know what makes them an invaluable part of any business? Here are the top reasons you should consider scanning solutions!

    Achieving Simplicity

    Today’s business solutions are generally powerful, efficient, and budget-friendly–but they aren’t always simple. Scanning, though, doesn’t have that problem. It’s as simple as it sounds–just place your document on the scanner, press the right buttons, and get ready to see instant improvements in communication, security, document storage, and more. Many businesses tend to take scanning for granted because they think it’s too simple to be helpful–but that’s simply not the case.

    Still not convinced? Here are the top reasons why scanning solutions are a great choice for every business!

    • #1: Scanning limits paper reliance.

    Do you ever feel like you rely too much on paper? It can be expensive, inefficient, and unreliable–but scanning solutions help you make the switch to digital documents. That way, you can cut down on paper reliance at your own speed and start enjoying the benefits of easy-to-use, easy-to-organize digital files.

    • #2: Scanning makes security easier.

    You can’t protect your company’s files if they’re all over the place. Scanned files are much easier to manage–and with tools like password protection and access control, you have multiple layers of security at your disposal.

    • #3: Scanning improves disaster recovery plans.

    Whether you’re planning for physical disasters or digital ones, scanning can help you create backups and strengthen disaster recovery plans so that you’re prepared for just about anything.

    • #4: Scanning saves time and money.

    No more hunting for lost documents, no more reprinting, no more frustration–scanning helps you save time and money by introducing simple solutions into your workflow.

    Ready to get started with document scanning solutions? We’re here to help. Contact us today!

    Canon Des Moines

  172. Go Green with Managed Print!

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    Managed print is one of those unique solutions that can help you go green and save green at the same time. It’s simple but powerful, environmentally friendly but efficient–and best of all, it benefits just about everything in your company while helping to protect Mother Earth. Sound too good to be true? Read on to find out how managed print can help you go green the smart way!

    Creative Solutions

    The great thing about managed print is that there’s nothing “cookie-cutter” about it. Instead, it’s completely designed around you–your workflows, your needs, your machines, and your unique goals. By analyzing your print environment and helping you find ways to improve your habits and processes, managed print introduces solutions you might never have considered–and the best part is that, by making things better for you, managed print is also making things better for the environment. Every time you use double-sided printing or rely on a digital tool instead of physical paper, you’re keeping your budget and Mother Earth healthy and happy.

    Here are just a few of the creative ways managed print can help you go green!

    • Minimize waste

    Managed print isn’t about getting you to stop printing. It’s actually about teaching you all the best ways to print smart, which means minimizing wasteful practices and being mindful about how you use your machines.

    • Make efficient choices

    Little choices can make big differences. For example, you can change the defaults on your printer to be more environmentally friendly, use recycled paper, and recycle your print cartridges–simple for you, but great for your budget (and the Earth).

    • Choose good upgrades

    Upgrading to more efficient, less wasteful machines can do wonders for your sustainability. Older machines waste money, energy, ink, and paper–but managed print helps you find the smartest, most efficient ways to upgrade so your fleet is always as green as can be.

    Ready to see what managed print can do for you? Contact us today!

  173. Multifunction Printer Tips: Maintenance Agreement Benefits

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    Multifunction printers are responsible for so many things in your workflow that, if they break down or run into issues, your productivity levels could suffer for hours or even days. That’s why many companies turn to the reliability and efficiency of a maintenance agreement–to keep things running smoothly.

    A Good Choice

    When it comes to print environments, you have a lot of choices to make. The first great choice is bringing multifunction printers into your fleet. These machines are powerful and intelligent, allowing you to do a little bit of everything–all while being budget-friendly.

    The next great choice is to enter into a maintenance agreement that acts as a “safety net,” helping make sure that your multifunction printer is able to consistently perform at these high levels. There are plenty of things to love about maintenance agreements–so let’s take a closer look!

    • Cost

    One of the best things about printer maintenance agreements is that they offer fixed prices. This means that you won’t have to keep paying for every little thing and that you won’t have to worry about any hidden costs–just one price you can count on.

    • Longevity

    Regular maintenance helps ensure that multifunction printers last a long time. The truth is that it’s always cheaper and more efficient to pay for “printer TLC” than it is to pay for an upgrade or repair.

    • Reliability

    Maintenance contracts guarantee that your provider will always be there for you. Fast, personalized service allows you to rest easy knowing that your company’s unique goals and needs will always be taken into account–and that you’ll never be forced to fix big problems by yourself.

    Want to learn more about multifunction printers? Interested in maintenance agreements? Contact us today!

  174. Managed IT Services for Public Relations Firms

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    IT managed services in Des Moines is a great tool for companies of all shapes and sizes–and in all different industries. This is because managed IT is unique in the way it approaches each business’s individual needs. Even public relations firms, with their specialized goals and security requirements, can benefit from this solution–and here’s how!

    A Different Approach

    Managed IT services Des Moines businesses use never looks the same twice. Instead, it adapts to each business and essentially becomes part of the environment–all without interrupting efficiency. For example, a managed IT provider can help streamline fleets while protecting crucial functionality, perhaps by replacing single-function devices with multifunction printers. The possibilities are endless, and the benefits are incredible.

    Managed IT and PR

    How does managed IT fit the unique needs of PR firms? Let’s find out!

    • #1: Priorities

    PR firms do a lot of different things under one roof, from speech-writing to marketing to planning events. Managed IT doesn’t just keep up with all of these differing needs and goals–it helps make sure everyone is on the same page by making devices, files, data, and online tools interconnected and efficient.

    • #2: Costs

    IT can be expensive. With managed IT, PR firms don’t have to worry about expensive repairs, maintenance, or upgrades–instead, the provider will create proactive solutions as well as step-by-step financial plans to make upgrades possible.

    • #3: Backups

    Every industry worries about data loss and online disasters, and PR firms are no exception. Luckily, managed IT services Des Moines industry leaders use from MMIT makes it easy to create and organize cloud-based backups–that way, no natural disaster, man-made accident, or cyber-criminal can get in the way of efficiency and success.

    Managed IT is a perfect solution for PR firms. Contact us today to learn more!

  175. Scanning: The Easy Way to Get Organized

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    “Getting organized” seems like it’s on every company’s list of New Year’s resolutions. Of course, eliminating stacks of paper and creating simple filing systems is easier said than done–until now, that is! Scanning makes it fast, simple, and stress-free to get organized, and the best part is that you can get started today.

    No More Procrastinating!

    Many companies tend to procrastinate when it comes to getting organized simply because they aren’t sure where to start. It’s a big job, and it can seem daunting at first–but with scanning solutions, you don’t have to worry about any of that. In fact, all you need to do is prepare your documents, scan them in using a Canon scanner, and name them according to a simple filing system–and then you’re good to go!

    Scanning makes it simple and painless to get organized, but it also comes with a lot of other great benefits. For example, when you start scanning documents in your business, you’ll enjoy:

    • streamlined workflows, where it’s easy to find, update, and share documents because they’re all scanned in;
    • smoother communication, because no one will be scrambling to find hard copies of certain documents;
    • better security, since you can control access to scanned documents and set passwords so that only the right people can see important files;
    • fewer errors, thanks to automation options and less human error;
    • and less stress, because scanned documents are easy to create and even easier to use.

    When you use scanning solutions in your company, you’re not just making things easier on yourself–you’re also creating a safe, efficient workplace that’s good for you and the environment. Scanning truly is a win-win!

    Ready to get started with scanning solutions? Contact us today!

  176. Managed Print Solutions for Auto Dealerships

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    Auto dealerships have a wide range of documents that must be printed regularly. This makes it important to ensure that all of the printers in the office are working well and ready to be used.

    Printer Maintenance

    Part of managed print services in Des Moines is the regular maintenance of the printers. This keeps an eye on whether a printer needs any work, whether it has gotten slow or is experiencing problems like paper jams. If any repairs need to be done, managed print services can let you know about them before they get bigger and far more expensive to complete. Maintenance allows for your printers to last longer and to be ready to go when they are needed by salespeople and management alike.

    Saving Time for Employees

    Auto dealerships are fast-paced workplaces, and there is little way to predict how busy a day will be. When your printers may or may not work, this can take time away from an employee’s day for checking on the printers, trying to fix them, getting the paper to put in them, etc. To keep pace with the sales force, managed print services are there to keep the printers up and running and stocked with everything they need. Your salespeople need to be free to go out and make sales. The time that they spend on printer maintenance only takes away from making those sales.

    Secure Data

    Part of today’s managed print services is ensuring that the privacy features are working well on every printer. Those features are especially important with today’s danger of data breaches. The privacy of your customers is of the utmost importance, and a data breach can ruin the reputation of a dealership. This makes managed print services an important part of your overall security. So much data from customers is needed that remaining compliant with their privacy is a major task that must be done every time their data is printed.

    If you’re ready for managed print services to keep your dealership’s printers prepared to be used, and your data private, contact us to find out more.

  177. What You Need to Know About Buying vs Leasing a Printer

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    Every office needs at least one good printer, but it’s up to the business rather it needs to purchase a printer or to rent one. For some companies, leasing makes more sense. For others, purchasing a printer outright is a much better situation.

    Cutting Edge Office Technology

    For offices that want to be on the cutting edge of technology and utilize all of the latest printer features and compatibilities, renting a printer might be a better plan than buying one. When the equipment is rented, it can be upgraded as newer models are released on the market. Renting allows the company not to be locked into the current models until they’re ready to replace it with a new purchase.

    Financial Considerations

    Does your company want to own all of its equipment, or does it make more financial sense to make smaller monthly payments to rent its equipment? Some want to invest in their own office machines while others would find it difficult to come up with the purchase price for a new printer all at once. If it would wreck your company’s budget to buy, renting might be a better idea. However, if the goal is to pay less over the life of the machine, it may be better to buy one that can be used for many years to come.


    When you purchase a printer, it’s paid for and you can then decide whether your multifunction printer should have managed print services. But with a lease, there will be a contract period for the rental. If you find that you don’t need the printer as much as you thought, or it’s simply the wrong one for your needs, you still have to pay the monthly rental fee throughout the life of the lease. That can add monthly costs to the budget that aren’t necessary. If the company simply owned that printer, it could be sold or traded in on a different model.

    If you’re thinking about leasing or purchasing a new office printer, contact us to find out about the latest models available.

  178. Understanding Disaster Recovery

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    One of the most frightening things to any business is a disaster happening that the company must then recover from. Unfortunately, business disasters can and do happen, so knowing how to prepare and respond is the key to riding out the storm.

    Preparing for Disaster

    A data breach is a disaster that more and more companies are experiencing. One of the best ways to prepare is to put numerous safeguards in place for your data. Keep your files digital and password dependent. Keep your computer network up-to-date and ready to fend off any hackers. Be sure that you are compliant with all data-safety requirements and that you have enough personnel to keep your network running safely. Discuss in advance how IT would handle a breach if it did occur. Or, use managed IT services for extra security methods.

    Keep a Mirror Site

    A mirror site is one that reflects your company’s main site exactly. By keeping this alternative site ready to go, including keeping it updated as needed, it can be put into place quickly if anything happens to the main site. This keeps you from being out of reach for customers and risking bad publicity. A major hack may take time to deal with, but having a mirror site ready to use means you don’t have to compound your bad luck with company downtime that can cost the business dearly.

    Have Multiple Choices

    If you put all of your hopes into one disaster recovery method, the business would be in serious trouble if that should fail. That’s why there should be multiple plans in place so that the company can choose a plan depending on the circumstances. Then, if that one should fail, there will be more solutions to choose from. Stay updated periodically about the various plans in place. Encourage your IT support team to keep adding to those plans if necessary as technology grows and changes.

    If you want to be sure that your business is ready to enact a disaster recovery plan, contact us to get started.

  179. Keeping Documents Safe from Prying Eyes

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    Keeping data safe today is a bigger concern than ever. Luckily, there are now more ways to keep it safe than ever before. Here are some ways you can add layers of safety onto the data that you’re responsible for.

    Digitize Your Documents

    Many companies put more emphasis on their cybersecurity, but it’s still hard copies of documents that are the most vulnerable to thieves. When you have an office full of paper documents, they are vulnerable in a number of ways. They may be left in a copier and seen by the wrong people. They may be picked up from a desk by a criminal. They may end up being lost and/or thrown away and become vulnerable to thieves looking for data to steal. By scanning and digitizing the documents instead, you won’t have hard copies to worry about keeping safe any longer.

    Shred Hard Copies

    Putting all of those hard copies in the trash after document scanning them leaves them even more vulnerable to thieves. Even if you’ve never had a problem with thieves in the garbage before, a massive data dump like this could attract attention and bring them to your outdoor cans. Shred everything that is going out, and bundle the shredded documents together to keep them mixed up.

    Cloud Storage

    With your computer systems intact and secure, your documents will be even more secure when they are stored in the cloud and accessed through your computer network. This keeps them safe from any disaster that could wipe out your computers. The safety of storage in the cloud has been shown time and time again over the years, and it’s the perfect long-term storage for your sensitive files. They can also be made accessible only to certain employees with this kind of storage, further guarding them against prying eyes.

    When you want to digitize your files and switch to a more effective document management system, contact us to find out how to get started.

  180. How to Manage Your Print Costs Effectively

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    When operating a business, managing outgoing costs is just as important as increasing profits. Small improvements to your regular processes will help you decrease the amount you spend and optimize your resources. Controlling print expenditures and managing your print resources properly is one area where analysis and improvement will help your entire business run smoothly. Without having to worry about ordering printer supplies and keeping the machine running, your employees can concentrate on more pressing tasks.

    Be Clear About Your Printing Policy

    It may seem like common sense, but setting a printing policy for your employees that encourages them to only use the printer for business purposes and retrieve documents as soon as they are printed will help to cut down on waste and eliminate potential exposure of confidential information to unauthorized personnel. Setting guidelines for your employees will help cut down on wasteful printing and unnecessary copies.

    Consider All the Costs in Your Analysis

    A full accounting of printing costs should include everything related to these expenses. In addition to per-page printing costs, include:

    • Employee time spent ordering and stocking supplies and managing issues that arise with the printer
    • Repairs or service call costs
    • Toner, paper, ink, and other supplies
    • Shredding or other paper disposal costs

    Optimize Document Workflows for Better Efficiency

    Once you’ve taken stock of all the time and money spent on printing-related costs, you can look for places to make your processes better. Scanning documents into the system instead of sending them via mail can save days of waiting, the cost of paper, ink, and postage, and the time it takes employees to send documents out. These might seem like small changes, but incremental savings can add up when applied to each process.

    If you’re spending too much on printing and related costs, MMIT Business Solutions Group can help you set up a managed print solution that works for your organization. Contact us today to find out more.

  181. Boost Office Productivity with a Multifunction Printer

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    The use of printers in the typical office is necessary for day-to-day business. Having at least one printer that is a multifunction printer is a far more convenient and cost-saving way to provide printing to employees.

    Easier Projects

    When employees have projects that require any type of printing, a multifunction printer makes it all the easier for organizations in Des Moines. Because these printers can take on so many tasks, none of that will have to be outsourced to a printing center, and productivity will not suffer. It’s fast and easy to get those jobs done in-house when you have one of these machines available.

    Saving Money

    Because a multifunction printer handles so many different office tasks, you won’t have to invest in several machines to do it all. You won’t have to buy a separate copier, a machine that collates, a fax machine, or various other machines that do just one specific job. It also saves money by requiring less room to keep it in. Needing three or more office machines could necessitate one or more rooms to house them in. None of that is necessary when just one machine will do it all. And because you don’t have to outsource any of these tasks, you save money by getting all of it done in-house.

    Getting It All Done

    Many multifunction printers can take on two or more tasks at the same time. That means that there doesn’t have to be a line at the printer as people wait for their turn. It can print and copy at the same time, and many types can both print and collate and staple together documents all at once. And because modern multifunction machines are so fast, it leads to higher productivity and less time spent waiting for your pages to print, fax, or be copied.

    When you want to get your own multifunction printer into your office, contact us to find out more about today’s high-tech models.

  182. How to Smoothly Implement New Technology in the Workplace

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    Are you bringing in new workstations? What about a new software suite, or a better database?

    Bringing in new technology has historically been a challenge that requires planning, documentation, testing, and after-action feedback. Several things could go wrong on the technical side and the personal side, but proper preparation can iron out the most devastating side effects of new technology.

    Keep these concepts in mind as you install, upgrade, or revolutionize your business tech infrastructure.

    Beta Testing For Smoother Transitions

    Measure twice, cut once. It’s a standard saying in many lines of work, from carpentry and masonry to architectural design and engineering. Measuring what you need, creating what you need, and bringing in what you need means less waste.

    For many people, bringing in technology means wasting a lot of time and money in hopes of something that makes it all worth it. Individuals struggle to set up their accounts, install and test programs, and migrate their files. Businesses displace their workers and lose productivity hours trying to figure out what to do on the spot.

    Bringing in a professional can help, but do they know exactly what you need? A licensed technician can install, turn on, and operate the systems they’re trained to handle, but understanding the unique quirks of your software and files can take a lot of explaining.

    Beta testing is the process of trying out an experimental, incomplete, or preliminary version of products and services. While your old systems are still in place, build a test system, and bring it into your work environment. Test how well it works with the peace of mind that your old system is on standby.

    For businesses with multiple employees, give one or two employees a new system, or designate a training system for everyone to test. For software, make sure that you have a backup of your original files that can be restored if the new software damages or incorrectly alters your information.

    When the new system seems to function correctly–or better than the old systems–start moving everything out and adopt the new systems at your leisure.

    Restack And Major System Moves

    How much new equipment are you installing? Do you need to move out old equipment? Does anyone have to stop working during the change, and how long will the change affect business as usual?

    Restacking–the act of bringing in new systems and moving out old systems–is a planned and well-organized way to upgrade your systems while losing as little time as possible. Technicians will uninstall and relocate old systems, then install the new systems.

    Businesses with hundreds or thousands of people per location choose to restack entire departments or buildings by designating a specific time to move everything. Some moves will happen after hours, while businesses that operate at all hours–or areas where night operations aren’t practical–will give their employees half days off as the move takes place.

    If you move just a department at a time, your entire business won’t grind to a halt. Especially for large companies, allowing some key, quick, and flexible workers to take care of their tasks until it’s time for their row or department to move can be an even more efficient way to upgrade. Successful restack businesses know better; don’t count on this unless your business specifically trains flexible technicians who know how to juggle their files between machines if something goes wrong.

    A managed IT services team can help you set up the restack and create a better way to handle the transition. If your businesses use a virtual machine (VM) server or cloud computing services, you can use any generic laptop or tablet to connect to your virtual computers and perform tasks with as little interruption as possible.

    Even if your business can’t switch to virtualization right now, using managed IT services for emergency backups can help you save your data in case the migration doesn’t go well, or if you change plans and need to work on temporary systems while designing a new system.

    Contact us to discuss how we can help you prepare for your new technology.

  183. Are Your Documents Digitized Yet?

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    There are many problems with paper documents that businesses today don’t have to worry about. Digitizing these documents has an enormous number of benefits that are well worth the digitizing process.

    Save Money and Space

    Storing items costs money for every business. The more space you need for your stored documents, the more you will pay. It also costs money to have people dealing with the filing that has to be done to store those documents. The loss of productivity that comes from employees taking their time to print and arrange them also costs the business money. Scanning them into the computer means that none of that is necessary. It saves an enormous amount of space as well as employee time. There will no longer be a long retrieval time needed for a file to be found and brought back to the desks of employees. That loss of productivity alone is worth document scanning to have your files available digitally.

    Keep Documents Accessible

    When documents have been scanned and digitized, they are easily accessible by anyone who needs them. It takes away the real possibility of files being misplaced or accidentally thrown away. When they are instantly accessible, it’s easy to find all of the information you need from one or multiple documents in just seconds. It also makes company travel easier. You no longer have to retrieve many documents and carry them with you.

    Security Concerns

    Paper documents are easily stolen in an office. They can be copied or simply placed in a bag and carried out. When the documents have been digitized, it’s far easier to keep them limited only to those who should have access to them. And, there’s no risk of having them stolen from the company’s trash cans. It’s a great way to add more security to your data to avoid theft.

    When you want document scanning and organization, contact us to find out more. We’re ready to help you stay better organized and your documents safer.

  184. Managed Print Benefits for All Businesses

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    Managed print services typically supervise all of your print provisions, including device hardware, maintenance, service, and supplies. Print management is a great way to consolidate print costs and streamline your print environment, making it easier to run and supervise. MPS is no longer expensive and unwieldy to roll out; it is an essential solution with many benefits for any business.

    Sustainable Solution

    By tracking your print activity, managed print lets you know how much you are printing, if there are areas of waste and highlights the potential for cutting back. This is a great way to reduce paper waste as well as conserve toner and electricity usage — saving money and reducing emissions.

    Financial Benefits

    When it comes to managed print, most businesses agree that the financial savings are top-notch. The all-inclusive nature of print management means that your costs are bundled, saving you on supplies, service, maintenance, and more. Plus, you reduce expenses by eliminating the need for emergency repairs and troubleshooting. Consolidating print expenses eliminates stressful cost estimating and eases budget concerns.

    Oversight and Control

    Beyond financial savings, MPS helps businesses eliminate time and aggravation with simple oversight, automated notifications, increased control, and more. Never worry about running out of toner or ink again — with print monitoring, we will notify it is running low and send you more before it is even an issue for your business.

    IT Assistance

    Even if you have a great IT support team on staff, they probably have many other issues to deal with other than overseeing the functionality of your copiers and printers. Using a managed print provider frees up your IT resources, allowing your tech experts to focus on other technology pursuits. Contact us for more information on managed services.

  185. Top 5 Tips for Selecting a Multifunction Printer

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    By now you probably know that multifunction printers are an indispensable device for any business. Since MFPs consolidate the need for multiple devices, they are particularly critical for small-to-medium businesses with limited space and budgets.

    If you are in the market to improve workflows, reduces expenses, and streamline print processes, here are the top 5 tips for selecting a multifunction printer.

    1. Know Your Needs Assess your print requirements and pinpoint what you need your MFP to do daily, besides just print. These devices have endless capabilities, but be sure you are focusing on your primary needs and not sacrificing your budget.

    2. Total Cost of Ownership When you are evaluating a potential MFP, don’t just look at the initial cost, understand the total costs of ownership (TCO) as well as the cost/value benefits of the device. TCO can vary based on supplies, maintenance, service, and functionality.

    3. Network Connections Take your current network into consideration and how difficult or easy it will be to integrate your new device into that network. Also, factor in whether or not you have a managed IT service plan or managed print program to assist with that transition or if you must rely on your in-house IT support.

    4. Multitasking Capabilities Don’t let the name multifunction printer mislead you. Sure, they have multiple capabilities, but make your device can multitask in the way your business requires. Be cautious of an MFP that offers numerous functions but cannot perform them simultaneously, resulting in slowdowns and bottlenecks.

    5. Security Concerns Once you connect your MFP to your network, that does not mean it is secure. When it comes to business security, you must protect your network as well as your printers and copiers — if one is vulnerable, both are. Be sure to understand the security capabilities of the device you are acquiring to ensure your business data is protected.

    Read more about the many benefits of a multifunction printer and how it can help your business.

  186. Assessing Your Managed IT Services for 2019

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    Now that we are well into the new year, it is a great time to take a look at your 2019 IT program. Here are some pointers for assessing how well your managed IT services are performing so far in 2019.

    1. Is Your Tech Doing What It Should? Slow networks and repeated errors are a good indication that your tech is not performing as it should be. Not only do persistent setbacks inhibit productivity, but they also lead to stress and frustration. If you are dealing with these issues, either is it time to upgrade or overhaul your current IT services.

    2. Are You Managing Your IT? If you do not have a managed IT services provider — and are handling it in-house — finding an affordable provider is critical. Dealing with IT emergencies ad-hock is an inconvenient, expensive, and outdated approach. Managing your tech is a much better approach to streamlining processes and saving money.

    3. Do You Have a Backup Plan? When people think of disaster recovery, they often imaging putting their business back together after a natural disaster like a hurricane or fire. While those are certainly disasters that require a backup plan, so too do hardware failures or network breaches. Essentially any threat to your data security requires an emergency backup plan to get you back on your feet after the fact.

    4. Are Things Running Smoothly? The whole point of modern technology is to make your life easier. So, if your current systems are not working, look for opportunities for improvement. Chances are that there is a solution, application, device, or product available that will help streamline your business systems. Do you need help wrangling in your print costs? If, so managed print services will help curtail waste and cut costs.

    Answering these questions is a great way to assess how well your current systems align with your overall business goals. If you need help with managed IT services, backup services, managed print, or more, contact us today to get started.

  187. Finding the Right Printer or Scanner for Your Business Needs

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    Staying up to date on technology does not just mean having the latest print device. It means making sure you have the best printer or scanner for your needs and your budget. Often that means a multifunction printer with faxing and document scanning capabilities. You might already have a great printer, but if it is not the best suited for your office needs it can cost you more in the long run.

    Here are some guidelines to help you determine what type of office equipment you need:

    Print Needs

    They type of documents you print weighs heavily when selecting a printer or MFP. Do you need to print high-quality color photos or do you tend to print mostly text? What about color versus black-and-white? Before you look at printer options, you should determine the type of jobs your device needs to produce. There are myriad options, including wide-format and production printers.

    Scanning Needs Additional Needs

    What do you need your printer to do besides just print? In addition to printing, faxing, and scanning, MFPs have lots of finishing options like duplex print, collating, stapling, and more. Again, assess your needs. You might like to have all of the fancy bells and whistles, but unless you really need them, you can save money on a simple model.

    MFPs are best for moderate scanning, so if you do a lot of scanning or are transitioning to a digital document platform, consider a dedicated scanner that can handle a substantial workload. Document scanning apps and software make it easy for you to scan stacks of paper and save them in a secure digital format.

    If you are a small-to-mid-sized business in a small office, space can be an important consideration. If you don’t have room for several devices, a high-quality, color multifunction printer may be the best option. This multitasker can handle copying, printing, faxing, and scanning all within an office-friendly small footprint.

    Contact us for more advice on finding the perfect printer for your business.

  188. Streamlining Costs with Managed Print

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    Tracking print costs is no easy task. And what if your business bills client projects based on expenses, it can be even more challenging to keep tabs on what you print and how much it costs. Managed print services can help you streamline your print expenses and keep tabs on all print-related costs.

    Assessing Your Expenses

    Managed print enables you to track the resources and time used for individual clients so that you can appropriately charge clients for billable resources, such as print. These types of tools and strategies are particularly for businesses that must recoup client costs, such as law firms.

    For example, to estimate fees for the number of copies, prints, scans, and research for each client, they must track these costs. These types of expenses fall outside of the typical hourly rates charged.

    Maximizing Available Tools

    Managed Print Services is a customizable solution that can help you get an accurate read on your print expenses, enabling you to recoup costs from clients. With MPS, you can

    • track and monitor print costs and jobs
    • oversee client-specific print jobs and expenses
    • create print expense reports

    Beyond tracking print expenses, managed print will ensure you are using the best print devices to meet your needs, rein in overhead costs, streamline print projects, provide top-of-the-line support.

    Regardless of your business or industry, managed print services can help streamline your print program and bolster your bottom line.

    Read more about the many benefits of managed print.

  189. Form and Function: The Many Benefits of a Multifunction Device

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    There are a lot of variables involved when it comes to buying a multifunction printer. Of course, the cost is a big factor, but there are many other concerns to keep in mind when you are investing in print equipment.

    Here are some things to explore:

    • Print Considerations Although an MFP can do much more than just print, printing is most likely to be its primary use in the office on a daily basis. So, when researching a multifunction device for your office, consider how often your employees print and the types of documents that will be printed.

    MFPs can print up to thousands of text documents daily, but what types of media are you printing and what style of materials are you printing on? If your needs are basic, a black-and-white option might work for you, but businesses with more sophisticated needs can opt for a full-color device that can create cutting-edge digital prints.

    • Copying and Scanning Depending on your specific business, copying is likely the second most popular usage. Multifunction printers can create high-quality copies in color or black-and-white, single-sided or duplex. Just as with printing, MFPs support a wide range of paper types.

    Scanning is another huge benefit of a multifunction device. Capture high-resolution images and text and send to pre-approved contacts directly from your printer or save them to your network. Document scanning often eliminates the outdated method of faxing documents — simply scan and email images, text files, and more.

    • Network Connections With networking capabilities, multifunction printers let you print from desktops connected to a server, USB connection, or wirelessly. Since so many different employees work from various devices, this valuable feature allows access from desktops, laptops, tablets, and smartphones. Businesses no longer just run from the office, connected devices, and networked printers are a must in the current climate.

    • Cost Considerations The total cost of ownership is an important thing to consider when choosing a multifunction printer. TCO includes the cost of the machines as well as the expense of supplies, maintenance, and more. Managed print services are a great way to secure your print environment and ensure costs don’t spiral out of control.

    Ready for an MFP or have questions on managed print? Answers are just a click away!.

  190. Support Your Business with Managed IT Services

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    More and more companies are turning to outsourcing to help support their business operations. And, one of the most popular outsourcing options is managed IT services, which can include network design and support, network monitoring, cloud services, IT support and oversight, managed print services, and more.

    When it comes to keeping your business running, the last thing you want to worry about is your IT networks. Outsourcing managed IT services can reduce workplace stress and reduce expenses. Here are just some of the reasons your business should consider managed IT services

    Focus on Business Growth, Not IT Troubles

    Like many businesses, you may not have the time, staffing, or on-site tools to monitor and manage your IT network effectively. When you contract out your IT needs, you can focus on high-level initiatives and business growth knowing that your infrastructure is in good hands. With managed IT services, you don’t have to worry about network functionality; we take care of that for you so that you can concentrate on success.

    24 Hour Protection and Access

    Business is not just 9 to 5, and neither are security threats. With 24-hour access and monitoring, you are protected no matter what time of day or night it is. In addition to oversight, we provide alerts and response to keep your data safe in case of an attack. You will always be kept up-to-date on any changes or issues with your network and provided troubleshooting services as needed.

    Reduce Costs and Free Up Staff

    Even if you have in-house IT staff, their skills are required for a wide range of tasks, not just network monitoring and security. Plus, hiring a full roster of network professionals can be a financial drain on your bottom line. IT services can help take financial and employment burdens off our shoulders. Saving money while ensuring the security of your infrastructure an all-around win for small businesses.

  191. Using a Scanner to Help Declutter You Office or Home

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    If you are like most of the country, chances are you have been binging episodes of Tidying up with Marie Kondo on Netflix. And while she certainly offers some excellent tips for decluttering your home, we all know it is nearly impossible to get rid of all our paper especially at the office.

    Invoices, receipts, bank documents, medical files and more all amount to stacks of paper taking up space in your home office. Although old tax information probably does not spark joy you still must retain certain documents for your records. So, how can you clean your space while still hanging on to the important documents you need?

    Basic Tips to Help You Get Organized

    When it comes time to clean your home or business office, be ready with the tools you need and set aside some time. Gather some boxes and label them for the items you will keep and those you will toss.

    Sort keep-items into one box and paper to toss in the other. Take your time and work in time-limited increments. Don’t try to sort through every piece of paper in your home or office in one afternoon. Block out some time where you can concentrate and not be interrupted. Plan ahead if you know it will take a few days.

    Using Technology to Help You Organize

    When it comes to paper decluttering and organization, there are two essential items you need — a scanner or MFP with scan capabilities and a shredder.

    When you look at the “keep” box, determine which items you must keep in their original form. Many documents contain information that you need, but you don’t necessarily require a hard copy — those items go in the scan box. Documents that you must keep should go into the box of things to file.

    Papers in the “toss” box should all go through the shredder before recycling. While these days we worry about online identify theft, your identity can also be stolen via discarded documents if they are not disposed of properly. The shred pile can multiply quickly so don’t save it all for the end — shred stacks of piles throughout the process so that you don’t feel overwhelmed.

    In the end, you will have a large amount of shredded paper to be recycled, a small box of documents to be filed, and a bunch of scanned files on your computer. The final step of the process is organizing and backing up your electronic data, which can be made easier with document scanning apps and solutions.

    Remember, decluttering is a big task to undertake, but in the end, you will feel less stressed, and your home and office will feel fresher. Using technology like a scanner and scanning software can help you get organized without getting overwhelmed. If your office is getting buried in paper, contact us today to learn more about how scanning can help!

  192. Analyze and Reduce Printing Costs with MPS

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    When it comes to your print environment, it is more than just paper and ink. And underestimating the number of variables involved often means you end up spending more than you anticipated or budgeted.

    You probably already have various business systems in place across your organization to help improve productivity and cut costs. So, why not extend that same thought process to your print initiatives? With managed print services you can assess your current print landscape, pinpoint areas of improvement, and save a significant amount of money.

    Assessing the Situation

    The reality is that most companies do not have a great handle on their print fleet and the associated costs. Do you know how many copiers, printers, and multifunction devices you currently have and how many different people are accessing them? What about supplies? Is more than one person authorized to purchase ink and paper for your fleet? When you think about, it obvious why managed print is a necessity.

    Reaping the Benefits and Savings

    One of the most significant benefits of MPS is that it can be tailored to your specific business needs and budget. Working within your parameters, we will develop a plan that includes supplies management, IT support, monitoring and reporting, and more to make it easier for you to manage your print fleet.

    Plus, we can work with the equipment that you already have — no pressure for expensive upgrades or new machines unless there is a legitimate need. Often upgrades can save money in the long run, but our managed print program focuses on providing support and supplies for your existing print fleet.

    Uncovering Hidden Costs

    Since hidden costs are one of the biggest print concerns, we use software to track your printer and copier usage. Once we have this big-picture view of use and expenditures and we can make suggestions for improving spending and productivity.

    If you a ready to get a handle on your print practices and expenses, it is time for top-of-the-line managed print services. Click here to read more about the benefits of managed print.

  193. To Color or Not: The MFP Dilemma

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    One of the most common questions that people have when they are researching multifunction printers is whether or not the need to opt for the color option. And, the main concern is not whether or not they want color — the answer is almost always yes — but, rather, apprehension over the perceived costs.

    All That and More

    The good news is that a multifunction printer is going to be the rockstar device of your office no matter what. You can print, copy, fax, scan, and then some all from one sophisticated machine. And, thanks to networking capabilities, multiple employees can use a single MFP to get their work done.

    The True Cost

    We get it, upgrading your office equipment should help you reduce spending, not increase it. An affordable print program must be a top priority since it is a business area that can come with hidden costs. While the concerns over cost are valid, here are some factors to consider when shopping for a color multifunction printer.

    • Eliminate outsourcing costs. When you have a big print job that your current printer can’t handle, you have to outsource it to a vendor or print center. Having a color MFP on-site eliminates the extravagant costs associated with outsourcing — which costs 500 to 2000 percent more per color copy. With your in-office device, you can print a page for approximately 6 cents per piece.

    • Save money on ink. When you get a color multifunction printer for your business, you eradicate the need for multiple desktop laser printers, which require high-cost disposable print cartridges. Plus, the cost per page of laser printers is significantly higher than on a color MFP. Getting one machine that can serve multiple purposes and multiple employees will save money and streamline workflows.

    • Take advantage of functions and features. Use tracking codes to monitor activity and prevent unauthorizes usage. Employee tracking codes and rules are a great way to keep costs in line. And, to reduce unnecessary color print, set default setting to black and white so that staff members must select color print only when truly necessary.

    When you break down the overall cost savings, it becomes clear that investing in a color MFP for your business will not only save you money, but it will also eliminate wastefulness and increase productivity.

    Still have questions or concerns? No problem. Contact us today for answers.

  194. How Managed IT Can Protect your Business

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    According to an oft-quoted statistic, 40 percent of businesses that experience a serious IT failure within the first year go out of business. While this might seem like a scare tactic or small businesses urban legend, IT security is essential to the success of your business, regardless of size or industry. And, the best way to safeguard your venture is through managed IT services.

    Navigating Ever-Changing Technology

    When it comes to technology, most business leaders have a basic understanding of things. What they don’t possess is an in-depth knowledge of all things IT related. Nor do they have the time or resources to devote to it. Tech waters run deep, and it can be challenging to keep your business secure in today’s ever-changing techno landscape.

    Outsourcing with Confidence

    With IT services you don’t have to worry about that. Managed IT can cover everything from network design and setup, remote monitoring, cloud-based services, print management solutions, and more. Outsourcing your IT to a managed service provider means you have a dedicated team of IT support experts designated to keeping your business secure and running efficiently. Rather than worrying about how your business can survive without a functioning network, you can focus on actually running your business while we focus on your tech systems.

    Partnering with Experts

    Perhaps you have an excellent in-house IT staff. Great! No need to put them out of a job. With managed IT services you can outsource some of all of your IT operations. We can partner with your in-house professionals as needed. This is an excellent option for small-to-mid-sized businesses who lack access to a full team of experts. By outsourcing some of your technology and security protocols, you get the best of both worlds — an on-site pro who can liaise with a team of high-level gurus.

    Tailoring Your Solution

    While managed IT services are customizable to your company, be sure to lay out your specific needs and expectations. Having open communication with your service provider is essential to ensuring that your goals are met. Whether you need the full suite of IT services or only to fill some security gaps, you can expect ongoing monitoring and problem resolution, help desk services, network management and support, and more.

    Contact us for more information on how to protect your business with managed IT services.

  195. Understanding the Many Benefits of Scanning Technology

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    While technology has opened new worlds of possibility for business owners, it has also brought with it new vocabulary. We know it can be challenging to keep up with the latest offering when you are not sure what everything means. Fear not, friends, we are here to help with this guide to scanning technology and terminology.

    Scanner: A device that enables you to quickly and easily convert paper documents to digital. A scanner helps you eliminate outdated file cabinets and effortlessly retrieve and share information.

    Multifunction Printer: This multi-faceted device that lets you print, scan, fax and copy from one convenient place. This is best for businesses who don’t do a large amount of scanning. If you need to scan, sort, and store a large amount of data, a dedicated scanner is a better option.

    Simplex versus Duplex: Simplex scans one side of one sheet of paper at a time. Duplex scanning, similar to duplex printing, scans both sides of a document simultaneously. Duplex scanning capabilities save a significant amount of time, especially when scanning in large batches.

    Automatic Document Feeder: Know as ADF, this refers to the tray that holds the paper documents you want to scan. Rather than loading one page at a time, the ADF specifics how many pieces of paper you can load into the tray to be scanned. ADF makes it easy to scan multiple page reports or presentations.

    DPI: DPI stands for dots per inch and measures the resolution of electronic images. In regard to document scanning, it determines the clarity and sharpness of the image or text you are converting to digital. More dots per inch means higher resolution and better image quality. The term is often used when discussing the resolution of photos; low DPI results in pixilated images.

    Having a better grasp on scanner terms and features will help you understand what options are available and enable you to procure the best device for your specific business needs. Contact us with questions.

  196. Immediate Benefits with Managed Print Services

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    Your business might have a printer, or it might have a dozen printers. Either way, you probably have a printer. Maintaining these printers can cost you time and money, and you often don’t have a printer maintenance expert on your staff. Outsourcing your print management to a third-party provider is a great way to streamline your workflows and save your business time and money.

    Here are a few of the immediate benefits that come with Managed Print Services:

    Cut Printing Costs

    With Managed Print Services (MPS), your company could experience significant cost reduction for your annual printing spending. Managed Print can save your business up to 30% of previous printing expenses. There are many ways that Managed Print helps you cut costs, but the most significant ways are improved efficiency, initial cost reduction, standardization, and cost accountability.

    An MPS provider will evaluate your print environment and make suggestions for cutting costs and increasing efficiency. They will help you get rid of outdated or ineffective devices that are costing you additional expenses. They will also monitor device usage to ensure that supplies like ink, toner, and paper are being used appropriately.

    Improved Security with Digital Documents

    A Managed Print provider will equip you with devices to effectively scan documents to file electronically on either a cloud network or a local storage network. Not only will this free up filing space in your office and effectively organize your documents, but it also protects them by removing them from your physical office.

    Green Practices

    An MPS provider will help your business initiate more eco-friendly practices for your print environment. Through the solutions offered with MPS, your business will create less waste, recycle more, and save energy.

    To learn more about the immediate benefits that Managed Print Services has to offer your business, contact MMIT Business Solutions Group today!

  197. Establishing a Security Plan for Your MFP

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    Device and network security are two of the most overlooked features of any office, the multifunction printer (MFP) being a common unprotected device. What many business owners don’t realize is how much information is passed through and stored on your devices and networks and how prone they are to a breach attempt.

    The truth is, the data that passes through an MFP is so valuable that hackers have identified them as a frequent target in offices around the world.

    Here are some tips for creating a security plan that will ensure secure printer use:

    Integrate Security Plans

    If you have developed a network security plan and have not included your business’ printers and office devices, it’s time to make some amendments to that plan. Incorporating all of your office devices into your business’ network security plan will ensure that no holes are left for hackers to find.

    User Authentication

    Restricting access to your MFP with user authentication is one of the smartest security measures you can take to protect your device. Modern MFPs will allow you to require a password, PIN code, or user badge to gain access to the device.

    Data Encryption

    Data encryption is the process of encoding your data as it passes through a device, making it useless to anyone who might steal it. Although it is not an end-all solution, it creates an additional wall of security for hackers to get through to access data. Data should be cleared from the hard drive monthly to lower the chances of information being reached.

    Monitor Usage

    You could develop the best security plan so far, and it will still be prone to failure. It is essential to monitor your employee’s usage of devices and plans to make sure they are using office devices and processes as intended.

    Managed Print Services

    Security is the first concern for most companies, but acting on it is more difficult than often expected. It turns out that not everyone is an IT expert! That is where the help of a Managed Print Services (MPS) becomes useful. An MPS provider has in-depth knowledge and experience with effective security practices and will ensure that your business is prepared to prevent hackers.

    To learn more about Managed Print Services and MFP security, contact MMIT Business Solutions Group today!

  198. 5 Crucial Questions to Ask Your Potential Managed IT Provider

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    In our technology-driven world, incorporating a useful IT foundation is crucial. Modern networks and devices contain all of your most significant and sensitive information, and having systems that process that data effectively and securely is critical to your company’s success. But that information is probably nothing you haven’t heard before. Let’s be real here, the toughest part of IT management is implementing it.

    This is where a Managed IT provider is helpful.

    With Managed IT, what once was an overwhelming mess of data and processes to protect and keep running becomes a capable system that appears to run itself. Outsourcing your IT management provides fantastic results at a great price. When considering a Managed IT provider, there are some crucial questions that you should ask before hiring them:

    What services does your company provide?

    Depending on your industry and the size of your organization, the IT infrastructure necessary for your business could get large and complex. You’ll want to work with a Managed IT provider who is experienced with companies of all sizes and industries, so you get the best IT services for your company.

    Is your Managed IT team certified?

    When considering a provider, make sure they are certified to work in the field. Common certifications include Network+, CompTIA A+, and MSCA and MSCE.

    What customer service do you offer?

    Savings are significant, but they don’t mean as much if the service is awful. The right provider will offer after-hours and weekend access for service needs, giving you quick results when needed. A reputable provider will also proactively monitor your network for ongoing IT support.

    What is your issue reporting protocol?

    Along with solving issues that come up with your network, reporting these problems should be a quick, intuitive process. Some providers may have a digital form to fill, and some may allow you to call them directly; either way, it is essential to know for when an issue arises.

    Do you have previous client endorsements?

    Recommendations are important anytime you choose to do significant business with a solutions company. Be sure that the company you select has given you personal testimonies from other customers without hassle.

    MMIT Business Solutions Group is a full-service Managed IT provider with a reputation for quality, security, and simplicity. To learn more about Managed IT, contact us today!

  199. 2 Methods for Decluttering Your Office

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    Most businesses deal with a significant amount of paperwork flowing throughout their office. Documents from customer forms to meeting agendas fill offices’ desks and file cabinets around the world, causing chaos for many business owners. To better organize your office, it is vital to create a strategic plan that enforces practices that will result in an organized office.

    When an office is organized and well managed, employees are more likely to work harder and will run into fewer roadblocks when they do. Here are two tips for removing the clutter from your office:

    Control the Papers

    Paperwork is the biggest culprit in an unorganized office, so let’s start there. After the proper information has been received from a document what happens next? Are the papers left on a desk or throne on a tray on the desk? Or are they transported to the appropriate folder elsewhere in the office where they are “organized”?

    A simple, yet powerful solution to this mess is by investing in a document scanner. A document scanner allows you to create digital files of your business’ various documents for filing on a cloud-based or local system network. This is a safe and secure practice to get documents out of your office and organized on an accessible, protective network.

    Utilize Paperless Tools

    Many paper processes in your office are unavoidable, but they can at least be converted to digital documents for storage. Many systems and solutions help you use paperless entirely for processes that do not require physical paper.

    With modern technology and the help of cloud-based storage networks, contact management, meeting notes and agendas, accounting records, and expense tracking can all be completed without a single sheet of paper.

    To learn more about document scanners and other technology that can help save time and money, contact MMIT Business Solutions Group today!

  200. Improve Your Workflow with Managed Print

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    With many office processes, simple goals require complicated systems. Running a smooth operation is a goal of the finest companies, but knowing how to implement those processes is easier said than done. With Managed Print Services (MPS), you receive a one-stop solution to your business’ printing and document workflows.

    An MPS provider will guarantee that your print environment is equipped to handle workflows effectively. Through a print audit, an MPS provider will determine which devices and solutions will make your workflows as productive as possible.

    Here are the pieces that make up an effective print environment:

    Reduce the Necessary Steps

    One of the main goals of MPS is simplicity. Rather than stocking your office with more devices to use throughout the office, an MPS provider will help you consolidate your equipment to develop an effective plan for your office. A Multifunction Printer is an excellent example of this, which combines your printer, scanner, fax machines, and copier into one, intuitive device.

    Ensure Effective Locations

    An overlooked part of print efficiency is considering where you put your devices. An MPS provider will examine the layout of your office and develop a plan to place devices in the most effective locations in your office. This step will help cut down the time spent picking up documents and cut back on disruptions that occur.

    Monitor Performance

    An MPS provider will actively monitor the details of your print environment to ensure that programs are running as efficiently as possible. This will ensure that the system is running as planned and allows the provider to make changes if necessary. They will also install monitoring software that keeps track of supplies, like toner and ink, for automatic replenishment. These monitoring procedures will ensure that systems stay productive and active, which will reduce downtime and save your employees time and energy.

    MPS is the best solution to take control of your print environment. To learn more about Managed Print, contact MMIT Business Solutions Group today!

  201. Why the MFP is Right For Your Business

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    Efficient and productive performance is a high priority for any business in any industry. Businesses around the world are always scrambling to find the best software and hardware to improve the daily functions of their company. Modern advancements in technology have made this easier than ever before, especially with paper-based workflows. The Multifunction Printer (MFP) is the productivity workhorse for businesses that deal with high volumes of paper.

    Scanning, copying, and printing are all necessary functions of most businesses, and the MFP offers advanced technology to streamline document saving and sharing processes. Developing streamlined workflows where document sharing and faxing is quick and secure is essential, and the MFP makes that possible.

    Purchasing a Multifunction Printer is a great way to empower your employees with a device that will make them more productive.

    Here are some of the ways that an MFP will benefit your business:


    An MFP removes the need for multiple printers, scanners, and other office equipment in your office. This all-in-one device will save you space and money.


    Consolidating equipment and purchasing an eco-efficient MFP will ensure that you spend less on supplies, maintenance, and more.


    Choosing an MFP for your office enables your employees to do their job more efficiently.


    Almost all MFP’s come standard with intuitive touchscreens that make use as simple as possible.


    An MFP can save you post-print time as well with features like duplex printing, stapling, folding, booklet printing, and more.


    Modern MFPs can be customized to help establish workflows and presets that make your common print jobs quick and easy.

    The MFP is an effective solution for the modern business seeking to streamline processes. To learn more about Multifunction Printers and which one might be right for your business, contact MMIT Business Solutions Group today!

  202. The Real Costs of Being Hacked

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    The Real Costs of Being Hacked

    When a breach occurs in your office, you know that you will have to pay to get your network and equipment restored, and probably take a slight loss from downtime. Most business owners that we talk with view getting hacked as an inconvenience rather than a bottom-line cost.

    For anyone who has gone through it, however, they have a different tale to tell. They can tell you all about the expenses that crippled their business when they were hacked, and that effective IT services could have prevented the breach completely. The costs of an information breach can be so harsh, that most small businesses are forced to close because of the financial hit they take.

    Here are the harsh realities of a hack:

    Wiping the Budget Clean

    From the moment your business is hacked, expenses begin to pile up; and the longer the attack, the most it costs. Many hacks take up to six months to identify, and it can take another two full months to control the damage. When an attack of this severity occurs, you will need to hire experts to clean your entire system.

    They will need to go through every computer, server, printer, mobile device, and more to ensure that your system has removed the breach completely. On top of that, these experts will recommend different hardware and software solutions to ensure that it doesn’t happen again.

    Fines and Legal Fees

    Depending on the data lost and how your company handled the situation, there could be fees and legal costs that approach millions of dollars. Depending on the industry you work in, the information that got out could cause significant costs for your business; not to mention, having to hire an expert to help you gather the information that was lost to prove it.

    Customer Loss

    One of the most challenging aspects of a breach is the impact it has on your company’s reputation. Both current customers and prospective customers can be lost due to a hack, which helps your business’ ability to recover.

    The costs of a data breach can be brutal, but Managed IT Services from MMIT Business Solutions Group can help protect your business from the treats of a cyber attack. To learn more, contact MMIT Business Solutions Group today!

  203. Printer Maintenance Made Simple

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    Printers have evolved from an ordinary piece of office equipment to the ultimate, document sharing machine. Because of how advanced multifunction printers are, they only increase in value, even as offices work with less paper. Since these devices are so critical to the daily workflow of companies like yours, knowing how to maintain these machines to get the optimal longevity out of your equipment is vital.

    This means that taking care of these devices is a must. With a few, easy tips, you can proactively care for your device to get the most out of it. Here are a few maintenance tips for your printer:

    Remove Dust

    Dust and debris are often a significant contributor to a printer’s issues. Instead of using a can of compressed air, it is easy to remove dust using a hand vacuum. A can of compressed air can often blow dust deeper into your printer, which could cause more damage or be more difficult to remove. Read your printer’s manual to see which methods are best for cleaning the ink or toner cartridges.

    Clean the Printer Heads

    If a document comes out with streaks or smudges and your ink is full, there is a good chance your printer heads are clogged with ink or debris. Some models come equipped with a self-cleaning feature to remove debris from the printer heads, and others require you to clean them manually. Consult your manual to see which functions your printer has for self-cleaning.

    Print an Occasional Blank Page

    If you print a blank sheet of paper on occasion, the document will collect any dust or debris throughout your printer, saving you the hassle of finding it on an important print.

    Purchase a Maintenance Kit

    A maintenance kit will give you the tools needed to clean and upkeep the different areas of your printer. These kits come with some different tools and supplies to clean your printer of any dust and debris.

    Ongoing maintenance will keep your printer running smoothly and effectively. These simple steps will save you time and the headache of constant roadblocks because you don’t take care of the printer. To learn more about printer maintenance, contact MMIT Business Solutions Group today!

  204. 5 Benefits of Managed Print Services for Nonprofit Organizations

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    Operating on a tight budget is a common thread for the majority of nonprofit organizations. Many nonprofits wrestle through tough organizational practices because they are unable to hire expert staff to manage and fulfill operations. This often results in overspending and unnecessary costs on organizations that don’t have much to work with. When a nonprofit does avoid overspending, they often invest in cheaper equipment or hold onto older devices that should be upgraded, which leads to inefficiency and eventually, overspending.

    Managed Print Services

    Managed Print Services (MPS) is a print solution that helps businesses and organizations tackle their print environments in an efficient and cost-cutting way. Many MPS providers have developed strategies specifically for nonprofit organizations, to meet their unique needs.

    Here are five ways that Managed Print can benefit your business:

    1. Cut Costs

    An MPS provider will perform a thorough audit, examining your organization’s print environment. They will provide you with a report based on the details from the audit with factual insights and recommendations to save money or improve productivity. Nonprofits can cut print-related costs by up to 30% when they enlist MPS.

    2. Create a Predictable Budget

    MPS consolidates all your ordering to one location that serves your specific organization. This ensures that prices are consistent and honest, creating a more predictable budget for your group.

    3. Optimized Equipment Use

    Managed print services will offer solutions to your organization to help get the most out of your office equipment. Because of how expensive new devices are, MPS can help you use what you have to its highest potential.

    4. Increased Efficiency

    With the data collected during your print audit and through constant monitoring, MPS will offer solutions to ensure that your print environment is working as efficiently as possible.

    5. Streamline Workflows

    Most nonprofit organizations use a hefty amount of paper in their day-to-day functions. While some forms will inevitably remain in the form of paper documents, MPS helps nonprofits effectively manage paper by making it digital when possible. Digital documents are shared and stored much more efficiently, saving you time and money.

    These are just a handful of the many benefits available to you with MPS. To learn more about how Managed Print Services can benefit your nonprofit, contact MMIT Business Solutions Group today!

  205. 5 Tips for Protecting Your Print Environment

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    The business data that is stored on your devices and network is critical to your companies success. Protecting your employees’, customers’, and business information and data needs to be a high priority.

    Protecting Your Print Environment

    When one considers cybersecurity, what comes to mind is often networks, software, and hackers. What does not come to mind typically is your office multifunction printer (MFP). Before your documents are secured on your local or cloud storage server, they run through your MFP. Since all of these sensitive documents run through this device, it is vital that you secure your MFP.

    Here are 4 steps protecting data with your MFP:

    Secure Hard Drive

    Like a computer, your MFP relies on a hard drive to operate all of its functions and store software to complete workflows. It also stores data from each job that goes through your device. Be sure to control who has access to the hard drive and to encrypt it so it cannot be hacked.

    Control Access

    Where you store, your MFP is critical to its safety. Make sure that it is placed away from heavy traffic and preferably in a location that only employees have access to. Enabling user authentication will also keep unwanted users off of your MFP.

    Update Firmware

    Similar to your phone or laptop, updating your MFP’s firmware is critical to keep security and functioning to date. Since your MFP is so advanced, it is subject to potential issues within the device’s software. Developers work hard to address these issues with firmware, so updating them is crucial to your business’s security and productivity.

    Encrypt Data

    Encrypting data is an essential practice for protecting data that flows through your company’s networks. Encrypting documents before they are sent will protect them from being hacked and stolen in transit.

    A massive amount of data pass through your business’s printer every single day. To learn more about protecting it, contact MMIT Business Solutions Group today!

  206. How Managed Services’ Innovation Will Benefit Your Business

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    Businesses of every shape and size are looking for practices and programs that will boost employee productivity and reduce operating costs. For many companies, hiring a manager to oversee this is unrealistic, since staffing another employee could cost tens of thousands of dollars.

    Over the years, many companies have developed strategies and software to help businesses achieve their growth and financial goals without having to staff another team member or assign management tasks to an unqualified employee. With managed services, you are given access to a provider with trained specialists in their field of support who work tirelessly to provide you with solutions to meet your goals.

    Managed Services

    There are several different kinds of aid that managed services has to offer businesses. Here is the variety of managed services to benefit businesses like yours:

    Print Management

    Print management allows your business to manage and optimize printers, usage, and supplies. A print management provider will offer solutions that help consolidate your print environment, streamline locations, manage remote printing, and improve document security. Print management also sets you up with an expert company to offer device suggestions and monitor your devices’ efficiency.

    Document Management

    Document management helps your business manage and optimize your entire document system. Management solutions include, but are not limited to, output processing, document scanning, workflow, and infrastructure. This system seeks to reduce paperwork and centralize document storage with digital documents. This system makes filing and collaborating significantly more intuitive and straightforward.

    Managed IT

    Managed IT is a service that monitors the performance of your business’ IT equipment and cloud services. Managed IT keeps networks and software up to date and will offer solutions to solve issues that come up. It is an excellent alternative to hiring an IT staff member or team.

    The benefits that managed services has for your business are endless. To learn more about these services, contact MMIT Business Solutions Group today!

  207. Navigating the Paper Trail with Document Management

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    Paperwork can be tough to track throughout a business office. Every company features a unique paper trail that documents go through that is dependent on their technology and organization practices. Whether it be papers moving from a file cabinet to a desk, from a desk to a digital document, or from one employee to the next, following the paper trail can be challenging.

    Document management is an efficient way to best keep track of the paper trail to ensure that documents are organized, shared, and secure. Here is how document management helps you keep track of business documents and data:


    A workflow is a path that a document goes on to reach a specific destination. Automated solutions allow companies to use powerful software to share documents and eliminate paperwork messes. These solutions:

    • Automate document processes
    • Add easy, yet secure rule-based sharing and monitoring
    • Increase officewide productivity and raise accountability
    • Help distribute work evenly

    Document management software will help relieve the growing number of paper that your office deals with and turn your workflow into a secure, sharing machine.


    Canon scanners are an essential part of document management being effective. Here are some guidelines for creating a scanning plan in your office:

    • Lessen manual document scanning by capturing only necessary information from a document
    • Automatically assign specific documents to categorize in different folders
    • Refine images and add enhancements to scanned documents
    • Turn all incoming documents to digital files
    • Set up workflow distribution based on document processing activities


    Are your documents secure when they go through your scanner? A document management provider can help you make sure that the right hardware and software is in place to protect your networks and devices from potential hackers.

    To learn more about how document management helps you stay on the paper trail, contact MMIT Business Solutions Group today!

  208. What Managed Print Services Really Saves You

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    Businesses everywhere are boasting of the benefits they’re receiving by enlisting Managed Print Services. You might have heard of the time, money, and resources that businesses are saving with managed print services (MPS). Today we are going to share the need-to-know details of MPS so you can learn how your business could gain from an MPS provider.

    Here are four benefits MPS has for your business:

    Ongoing IT Support

    Every day in your office, your business relies on various technology to accomplish tasks that organize systems, streamline workflows, and increase employee productivity. With an MPS provider, your business is equipped to protect devices and networks with 24/7 availability and reasonable service contracts to ensure devices are properly maintained.


    Managing all the elements involved in your print environment is a tough task that can cost when it is done incorrectly. MPS keeps devices operating, and supplies replenished, which keeps your business running smoothly. Your company will be given insight as to which devices need upkeep or upgrading, which will ensure your business possesses the best office equipment to function efficiently.

    Security Features

    Your business’ systems obtain sensitive information that could put your company, employees, and customers at risk. MPS will assist your IT support team in their efforts to protect data and information that your business must defend. An MPS provider will assure that you have taken all possible security measures, like protecting your hard drives and other networks connected to your print environment.

    Cut Costs

    Managed print services increase productivity throughout your entire business, but it also saves your business money. Significant savings can be found with MPS, here are a few ways it can help businesses cut costs:

    • Predictable Print Budgets

    • Reduced Waste

    • Lower Maintenance Costs

    • Reduced Labor Costs

    To learn more about how Managed Print Services can benefit your business, contact MMIT Business Solutions Group today!

  209. How to Choose the Right MFP

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    Multifunction printers (MFPs) have become necessary devices for the modern business to share and save documents quickly and efficiently. They combine the tasks that printers, document scanners, copiers, and fax machines into one, energy-efficient machine.

    MFPs have so many features, models, and brands available that choosing the right device can be a tough decision. An MFP is a large investment, so we put together a list of tips to help you choose the right device:

    1. How Will You Use it?

    The first consideration for your new multifunction copier is how you intend to use it. You’ll need to think about how many people will use it, how frequently it will be used, and which features your business will use (i.e., color printing, stapling, hole punching, etc.)

    2. Operation Costs

    The price tag on an MFP doesn’t tell you how much a machine will cost you. Other factors to consider for costs include supplies, warranties, servicing, and power usage. Verify that service providers will use OEM parts when making repairs, so lower quality parts aren’t substituted in your device. Check how long the warranty lasts and who provides it. The last thing to consider for costs is whatever you might read over in the fine print.

    3. Online Reviews

    A manufacturer’s specs will be biased to encourage you to buy their product. To learn about first-hand experiences that other customers have with an MFP, read some online reviews of the device.

    4. Device’s Intuitiveness

    An MFP that has difficult set-up and training required to use it could lead to problems for employees and finances. Consider buying from a manufacturer or dealer who will help you through the set-up process, so you’re not on your own to learn usage or make possible set-up mistakes.

    5. Security Features

    Your business will rely on your MFP to share and save sensitive business documents that could cost your business, employees, and customers if it was breached. Be sure to choose an MFP with security features that will protect your business’ data.

    To learn more about multifunction printers and how to find the right one for your business, contact MMIT Business Solutions Group today!

  210. Making the Right Managed IT Decision

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    Managed IT is one of the fastest-growing services in the business tech world. The modern business relies on technology like smartphones, multifunction printers, mobile printing, and cloud services. Ensuring that these critical tools are adequately maintained, and functioning is a top priority for all companies.

    To keep these devices and services running smoothly, more time and energy needs to be put into business technology.

    Managed IT Services assist businesses like yours in managing devices, services, and security features effectively. IT services keep your business safe and secure, so choosing the right provider is essential.

    Here are several tips to help you choose the right provider:

    They’ll Ask the Right Questions

    The right Managed IT provider will not only want your business, but they’ll also want to know all about your business. The right provider will seek to learn as much as they can about your business to offer products and services that will improve your business’ functions.

    They’ll Offer Immediate Availability and Remote Monitoring

    System and device downtime can cost your business serious money. A good IT services provider will be available 24/7 to provide immediate service and monitoring for networks and devices. The right provider for your business can monitor servers, networks, switches, routers, and more.

    They’ll be Aware of Your Industry

    Your business operates to fulfill a specific purpose in a particular industry. When choosing a Managed IT provider, work with a company that knows about the industry you work in. Your company works too hard to have a business that doesn’t know how to equip your business to be productive and competitive in your industry. They should be aware of specific laws and practices that you are required to follow.

    To learn more, contact MMIT Business Solutions Group to see how we can provide Managed IT solutions for your business!

    IT Services Des Moines

  211. Document Scanning for the Modern Business

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    Document scanning processes have evolved in the world of digital documents and cloud services. Modern scanning is an efficient process that will save your business time and money. If your business has yet to transition to modern document scanning, knowing where to start can be a difficult feat.

    We’ve put together a guide for your business to most efficiently scan documents:

    Develop Scanning Goals

    The first step to developing a scanning plan is to determine what you want to accomplish with your new plan. You need to decide if your business will use document scanning for archiving or for regular access. Is your business’ goal to streamline current workflows with your new plan? Knowing why your company is improving its document scanning will allow you to be consistent and productive with your scanning.

    Organize Paper Products

    The next step in improving your document scanning is assessing your current paper stock and organizing it to serve your business best. Be sure your paper supply is arranged in a way that cuts down on issues and interruptions with scanning.

    Plan Your Indexing System

    With advanced document scanning, files are saved online through Cloud storage networks. It is essential to determine how documents will be organized on your network for the best security and quickest access. Data can be classified into different folders and granted access by different departments and employees. With the system, employees will have easy access to various files that pass through your business.

    Be sure that you enlist document management services to ensure that your business uses the right document management software that specifically manages your business’ documents effectively.

    With these steps in place, your business is prepared to effectively scan documents, cut down costs, and remove system deficiencies. To learn more about document management and scanning, contact MMIT Business Solutions Group today!

  212. The Benefits of Managed Print Services

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    Managing your print environment is a time consuming, stressful process. Managed print services (MPS) is a time-saving, cost-effective key for streamlining your print environment and reducing the stresses associated with print management. MPS has an abundance of benefits for your company and will help you understand the best ways to streamline your office equipment.

    Here are some of the benefits associated with MPS:

    Equipment Analysis

    An MPS program will analyze your complete print environment from top to bottom. This will give you insight on which equipment is useful and which equipment could use an upgrade. This analysis will point you towards efficient devices that will improve productivity.

    Reduce Printing

    Another area the MPS program will analyze is the volume of printing in your office. It will reveal which users print most and help point you towards waste solutions. Many businesses waste a lot of supplies because printing goes unmonitored. This process will lead to savings and discipline for your print environment.


    Managed print services will also analyze your business’ current security measures to ensure that documents are secure. There are layers of security measures available for companies when it comes to printing; MPS will give you peace of mind that you have taken all the necessary steps to protect documents, data, and information.

    Improved Efficiency and Maintained Equipment

    An MPS provider becomes a long-term business partner for your company. You will always be in-the-know of the most current technology and solutions. Features you wouldn’t know are available for your employees will be made known to you, and your staff will be efficient and productive.

    MPS will also ensure that your printers are operating at its optimal potential. This will cut down equipment downtime and will leave employees feeling right about the system in place for your business’ printing.

    To learn more about how managed print services can improve your business, contact MMIT Business Solutions today!

  213. Mobile Printing for the Modern Business

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    Mobile printing has become a prevalent practice for businesses looking to utilize new technology. With most adults now owning and using smartphones for work tasks, mobile printing has been a productive advancement for businesses.

    Mobile Printing

    Mobile printing isn’t too complicated; it is essentially sending documents to print with a mobile device, like a smartphone or a tablet. Depending on your office’s printer, documents can be submitted to print right away, or the job can be accessed when someone prints it from the printer.

    Here are some added benefits from mobile printing:

    Improved Productivity

    Managers and business owners are always searching for the best methods to improve employees’ productivity. Modern technology practices like mobile printing are great ways to increase productivity. Giving employees the ability to print from a mobile device will empower them to work from any location. If they are on the road, homesick for the day, or working remotely in a different town, employees are not limited to submit and share important documents with mobile printing.

    Improved Customer Service

    When a business partner or guest visits your office for the day, mobile printing gives them access to complete their standard business processes, like printing. It will save guests time and frustration of not being able to connect to a printer.

    Cut Costs

    Even though mobile printing is a newer technology for the modern office, it has already proven to be a great value. Since employees can send prints to a central location, companies are saving money from not having to purchase as many onsite printers. Smartphones and tablets are proving to be just as helpful work tools as a computer, resulting in many businesses switching to these mobile devices to cut costs.

    Mobile printing is improving the business world, are you ready to get on board? Contact MMIT Business Solutions Group to see how mobile printing can increase your business’ productivity.

  214. Protecting Your Business from Phishing Attacks

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    Your business has most likely put a lot of energy into software to protect you from viruses. While viruses are easy to defend yourself from with the right software, phishing attacks are a bit trickier to thwart off.

    A phishing scammer will use misleading tactics to obtain personal or business information. For example, many phishing scammers will send an email that looks similar to an email from a frequent business partner or service. They might ask an employee to verify information or payment methods and your staff members might not look at the details to see it’s a scam.

    Phishing consequences can be severe, as scammers can gain access to accounts with the information they have stolen from you. From there, they might find access to higher networks and take even more sensitive information.

    Here are some tips for protecting your company:

    Email Policies

    Most phishing attacks occur through emails, so developing a company email policy is essential, so employees know guidelines for emails:

    • Don’t use company email addresses for personal use
    • Update passwords twice per year
    • Report suspicious emails
    • Do not share company information via email

    Educate Employees

    Most employees don’t realize how vulnerable your business is to phishing attacks. Be sure to educate your employees on how to identify scammers:

    • Misleading or mismatched links
    • Poor grammar or spelling
    • Questions regarding personal information
    • Money requests
    • Unrealistic threats

    Multiple Passwords

    Passwords are one of the most common things for a phisher to steal. Misleading links will often require an employee to input passwords into a form that sends it straight to the scammer. Once they have an employee’s password, they can get into other accounts that have the same password.

    This can be prevented by requiring your team to use different passwords for each work account they use. This will prevent phishers from getting access to all accounts because they have a password to one.

    To learn more about how to protect your business from phishing attacks with Managed IT Services, contact MMIT Business Solutions Group today!

  215. Document Scanning and Management for Government Organizations

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    Government agencies require some of the most effective organizational structures possible. They deal with sensitive documents like permits, certificates, licenses, and tax information. Document scanning and management is the most effective process for storing files properly. It is a productive method that allows employees to spend less time managing paperwork and more time focusing on constructive tasks.

    Here are some of the benefits document scanning and management have for government agencies:

    Improved Organization

    Government agencies traditionally have stored documents in a file room equipped with an elaborate filing system. Though there are organizational structures to those systems, they are far less efficient than modern systems. With document scanning and management, documents can be filed online to a cloud-based storage system. Documents are safe, secure, and easily accessed with the cloud.

    Compliant with Regulations

    Not only are government agencies continually searching for effective processes, but they are also looking for a process that fits within their legal regulations. While the quest to find an organized and accessible document system is a priority, a system also has to dispose of documents properly. Scanning documents and storing them on a local hard drive or a cloud service is an excellent method to keep documents organized so proper processes can occur.

    Processes are Simplified

    Scanning and managing documents allow you to easily files to be stored in an organized, central location. Retrieving documents has never been more straightforward, as modern storage systems will enable you to create folders for different document or department types. These systems allow employees to access any document they need throughout the day quickly.

    Document scanning and management can streamline your processes in a quick, secure, and efficient way. To learn more about how document scanning and management can benefit your government agency, contact MMIT Business Solutions Group today!

  216. How Managed Print Helps Businesses Overcome Security Threats

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    Most business security plans include robust strategies for protecting networked computers and smartphones. However, it’s taking more time than it should for decision-makers to include networked printers in their security strategies.

    Printers are everywhere, and it’s impossible to know just how many are connected to networks. Experts agree that the hundreds of millions of printers and copiers that are common in offices across the world are ripe for takeover.

    Are You Safe?

    Hackers know that gaining control of your printers is the first step toward gaining control of your networks and then your data. Here are a few sobering facts:

    Fact #1: Businesses often wait until their printers fail to address security concerns. That old printer in the corner may still crank out documents, but it may an open window for hackers to steal your company’s information. Instead of waiting for your printers to fail so you can get just a little more value from your investment, contact a managed print services provider now to schedule an upgrade. You’ll have peace of mind and access to the security solutions you need to protect your network.

    Fact #2: Even new printers may not be protected. Your printer may be a recent purchase, but if you’re managing your fleet on your own, there may be security features you’ve overlooked. Managed print providers have the tools to search out vulnerabilities and help you correct them before it’s too late.

    Fact #3: Less than 2% of the world’s networked printers have up-to-date security solutions in place. To say that we’re in trouble is an understatement. Hackers are working around the clock looking for unprotected printers to gain access to millions of documents and dollars. How safe is your business?

    You can overcome the security risks caused by an unmanaged print infrastructure. Contact MMIT Business Solutions for a Managed Print Services assessment before it’s too late.

  217. Tap Into These Multifunction Printer Capabilities

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    It’s true that your multifunction printer can print documents and make copies, but is your team overlooking some other capabilities. Read on to find out how much your multifunction printer can do for your organization.

    Protect confidential information.

    We’re all concerned about security, and frequent high-profile breaches aren’t improving our outlook. Your multifunction printer can be an invaluable tool in your security strategy, giving you more options for protecting your confidential information.

    • Data encryption is a multifunction printer feature that protects stored and in-transit information. Hackers are on the lookout for data as it flows through networks, and unprotected networked printers are prime targets. Data encryption solutions make information unreadable and useless to hacking attempts.
    • Data overwrite protects information stored on multifunction printer hard drives. Just like your computer and mobile device, your office multifunction printer stores information on its internal hard drive. Overwrite solutions make stored data unreadable to hackers.
    • Confidential printing solutions help businesses address the issue of uncollected documents. These features require users to input passwords or use ID cards to authenticate at the device before print jobs release.

    Improve office productivity.

    Your multifunction printer includes a document scanning feature, making it the first step for process automation and electronic document management. Users can complete tasks from start to finish directly from touchscreen controls. Routing documents to folders, email, and cloud services is simple, and OCR technology instantly converts a variety of documents to editable, searchable PDF formats.

    Bring professional finishing in-house.

    Outsourcing your printing requirements isn’t always convenient, but with a multifunction printer, it’s often unnecessary. Polished finishing features and exceptional printing mean you can produce professional-quality materials in-house, on-demand, and at a price that fits your budget.

    No matter what type of organization you operate, a multifunction printer can serve your needs with efficiency. Contact MMIT Business Solutions for more information today.

  218. Why Smart Business Leaders Rely on Managed IT Services

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    Most business leaders have trouble staying on top of their daily responsibilities without trying to juggle IT issues at the same time. Managing your company’s IT demands requires constant diligence, and it’s all too easy to overlook something critical.

    Why Managed IT Services

    It’s not hard to see why business owners and managers opt for outsourcing to a Managed IT Services provider rather than attempting to oversee everything in-house. The benefits are substantial.

    1. Remote management services —If you’re accustomed to waiting for service personnel to arrive at your location, you’ll appreciate remote monitoring. With many problems corrected by remoting into your equipment, you’ll need far fewer on-site visits and experience less downtime. Break-fix approaches that insist upon on-site maintenance can typically charge more for their services—a practice that benefits their company more than yours. With a proactive, remote management approach, technicians respond in the way that serves your needs the best, whether it’s a remote or an on-site resolution.

    2. On-time patches and updates —The reason many of us put off essential updates is lack of time. When updates and patches take hours to complete, they interrupt workflows and keep employees from accomplishing critical tasks. With remote patching, managed IT services technicians perform updates as soon as they’re available. You won’t experience an interruption to your workday, and with updates and patches completed on schedule, you’ll have fewer security vulnerabilities to worry about.

    3. Robust protection from threats —Keeping up with the latest threats is essential, but you’ll need to be an expert to do so. Thankfully, you can continue honing your area of expertise without adding IT training to your list. With IT services experts by your side, you’ll have a solution to problems with ransomware, viruses, and spyware.

    Is your business fully protected? Contact MMIT to learn more about Managed IT Services today!

    IT Services Des Moines  IT Support Des Moines

  219. Go Digital With Scanning

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    Has your company acquired a document scanning solution? Without scanning capabilities, there’s no avenue for capturing and reformatting hard copy documents into digital formats. With more and more organizations replacing paper processes with digital alternatives, businesses without scanning capabilities are missing out on some valuable opportunities.

    Scanning Categories

    All scanners are alike in that they capture images of documents, but you’ll want the correct feature package to meet your workgroup’s unique requirements. Here’s a quick look at some of the types of scanners currently available.


    Small businesses do very well with workgroup-sized scanners. These are popular in the hospitality and retail sectors.


    Departmental scanners won’t take up much more room than workgroup scanners, but they can handle larger volumes. They’re a perfect solution for professional services where scanning large batches in a variety of forms is a requirement.


    For large-batch processing, production scanners are essential. If you’re tasked with scanning thousands of archived documents, a production scanner can make the job faster and easier.


    A portable scanner is perfect for remote and traveling staff members. Most will tuck into a laptop and can be battery powered.

    Scanning Features

    After you’ve decided which type of scanner fits your requirements the best, you’ll need to consider features.

    • Resolution —Choose a scanner with a DPI high enough for your scanning requirements.
    • Duty cycle —How many documents will you scan in a typical day? Give yourself enough room, so you’re not operating the scanner to its maximum recommended duty cycle on a regular basis.
    • Pages per minute —If you’re scanning hundreds or thousands of documents per day, PPM will be an essential factor.
    • Routing capabilities —You’ll need a scanning solution for routing information to locations like email, network folders, and document management systems.

    Do you have the right scanning equipment for your requirements? Contact MMIT for help making the right choice today.

  220. Try Managed Print to Attack Your Third-Highest Operating Expense

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    It’s common to think of printing costs as an expense that isn’t very high and doesn’t require extensive tracking. Unfortunately, most business managers and owners have no hard numbers when it comes to documenting printing costs.

    The Real Story

    The surprising truth is that, for many businesses, printing costs rank just behind rent and payroll, coming in a strong third on the red side of the balance sheet. Surprised? Most business owners are, which is why so many are searching for solutions from managed print providers. Here are the changes your company can expect.

    Improved Management

    You can get more from your copiers and printers, and you can do it for less than you’re spending now.

    Managed print services providers work with your existing equipment to improve the way you and your employees interact with the print infrastructure while also addressing equipment performance. Look for:

    • Improved equipment support for your existing fleet, including proactive maintenance and fast service when something goes wrong.
    • High-quality supplies and on-time, hassle-free shipments.
    • Access to solutions that reduce print costs and improve print-related workflows.

    Rules-Based Printing

    Uncontrolled printing may be the leading culprit behind your high printing costs. Rules-Based Printing lets you set limits and restrictions to bring costs back in line.

    • Establish rules to prevent employees from printing emails, web pages, and personal documents.
    • Route high-volume print jobs to the most cost-effective device.
    • Use default settings to enable automatic duplexing or two-sided printing to reduce paper consumption.
    • Default color printers to use black and white whenever possible.
    • Use routing rules to pinpoint errors and duplications before printing.
    • Use charge-back software to track costs for internal departments and clients.

    Managed Print Services can help your organization reduce wasteful printing habits, improve document security, and reduce equipment downtime. To find out how, contact us at MMIT today!

  221. Choosing a Multifunction Printer for Your Accounting Office

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    Accounting firms, once entirely paper-based, are rapidly transforming the way they handle information. The reasons for this radical change are varied and include greater efficiency, lower costs, enhanced document security, and improved customer service.

    Finding the Right Tools

    Your customers have access to digital processes that have changed everything from the way they shop to the way they manage their finances, and they expect you to do the same. Staying relevant in a digital business economy requires access to the latest technologies.

    Today’s offices rely on intelligent office equipment and document management solutions to successfully transition to digital processes. And since the need to print, copy, scan and fax is still very much a part of the modern office; a multifunction printer is an obvious choice. In fact, a multifunction printer is a preferred tool for bridging the gap between paper and digital business processes.

    Here’s what to consider when choosing a multifunction printer for your accounting office.

    Essential Features

    You’d be hard-pressed to find a business-grade multifunction printer without an intuitive touchscreen interface, but it’s critical to find a device that works well for your unique requirements.

    For seamless integration, look for these built-in features:

    • A user-friendly interface with prompts to assist even your most tech-challenged employees.
    • Customization features that allow your staff to automate repetitive processes and eliminate unnecessary steps
    • Easy connectivity to your existing platforms and applications
    • Password protection and other features to mitigate print-related security risks.

    Volume and Speed Capabilities

    A managed print assessment can help determine your firm’s current printing and document scanning volumes. You’ll want a multifunction printer that can keep up with demand, especially during high-volume events.

    The right multifunction printer can help your accounting firm make a smooth transition to digital processes. Contact us at MMIT for more information today!

  222. Incident Management through Managed IT Services

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    What happens when a disruptive IT incident occurs in your company? Does your IT department correct the issue and move on from there to wait for the next occurrence? If your IT resources are already tapped out, a reactive break/fix approach may be all your team can handle.

    The Incident Management Approach

    A proactive approach to managing your IT infrastructure eliminates many of the surprise interruptions and service reductions caused by ongoing system failures. With more than 50% of companies experiencing as many as 1,000 IT incidents in the average month, it’s clear that many are not managing the problem effectively.

    The Managed IT Services Comprehensive Approach

    As a part of a Managed IT Services strategy, an incident management approach tracks incidents in real-time, prioritizing emergencies, gathering data, and working on a resolution until the crisis is averted. Managed IT Services providers use information collected during an incident to customize IT services for the unique requirements of the individual businesses they serve. As the IT Services engagement matures, this valuable data can be used to mitigate risk, reduce downtime, and provide superior technical support.

    Here’s how your organization will benefit from incident management.

    • Smoother operations by eliminating redundancies and inefficiencies
    • A better return on investment as you identify problem areas and recommend IT updates going forward
    • Implement automation to help your organization save money and improve service to end-users as well as internal IT staff
    • Self-healing solutions to address issues in real-time
    • Identify recurring incidents that Managed IT Services professionals can resolve and then eliminate going forward

    Don’t allow IT incidents to keep your business from succeeding. Managed IT Services from MMIT provides a comprehensive, end-to-end management and service approach to your IT infrastructure. Get in touch with a team member to start the conversation today!

    IT Services Des Moines

  223. Improving the Employee HR Experience Through Mobility

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    HR departments can’t have missed that the majority of employees own and use mobile devices for work. It makes sense that these same employees would prefer to use their smartphone or tablet to access HR information.

    Engaging Employees with a Mobile Strategy

    Just like everyone else, your employees are constantly bombarded by digital messages. It’s imperative for HR departments to make their mobile experience relevant and user-friendly or risk getting lost in a sea of information. Here are some suggestions for getting your mobile HR program off the ground.

    Put Security First

    HR mobile solutions must address security ahead of all other concerns. It may be tempting to scrap a mobile initiative altogether due to the sensitive nature of HR information, but mobility is here to stay, and HR departments must get on board sooner or later. Implement data encryption, use document scanning instead of printing sensitive documents, and thoroughly vet apps to avoid compliance violations and security vulnerabilities.

    Focus on the User Experience

    Your employees may receive hundreds of emails each day. HR information sent via email may get lost in the shuffle. Mobile HR solutions allow employees to access your document management system without the bother of searching through massive amounts of other content. Personalized messages via your mobile HR solution also help keep employees on track when action items require their immediate attention. A secure mobile scanning solution allows employees to route sensitive documents directly to HR departments.

    Ask for Feedback

    How do your employees feel about your current method for delivering HR directives? Be sure to connect with senior employees as well as your millennial workforce, as their perspectives may be entirely different. When developing your mobile HR strategy, it’s critical to connect with end-users or risk increasing disengagement.

    Contact us at MMIT to learn more about our secure scanning and mobile print solutions today!

  224. Managed Print Services: Don’t Print Without It

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    Is your printer fleet costing your company too much money to maintain? Do you know the numbers? An unmanaged printer fleet can be a source of high costs as well as security vulnerabilities. Outsourcing to a managed print service can resolve both issues.

    A Proactive Approach

    How does your organization handle printing issues? Does someone (perhaps anyone who’s available at the moment) order toner when the supply closet is empty? Do you wait to address performance issues on your printing and imaging equipment until the situation reaches critical mass? Do you wait until an aging device no longer functions, and you’re forced to replace it immediately?

    A proactive approach to print management removes the hassles, expense, and productivity bottlenecks associated with the traditional reactive method. Here are some of the advantages that convince business leaders to switch to managed print’s proactive approach.

    1. Be better prepared to conduct business — Your printer fleet is central to your daily processes, whether they’re paper-based or part of a digital document management system. Managed print providers keep your fleet ready through proactive maintenance and automatic supply replenishment. With fewer downtimes and unpleasant surprises caused by an out-of-stock supply closet, your employees can keep business moving forward.
    2. Reduce printing costs — A managed print assessment can give you solid numbers showing how much your employees print, how much it costs your organization, and how well your printer fleet serves your current processes. Solutions that follow the assessment period can reduce print spends as much as 30%.
    3. Secure your documents —Your multifunction printer hosts valuable information, and it’s also a potential portal into your network. Managed print providers can make sure hackers can’t use it to steal your confidential information.

    Are you ready for a proactive approach to printer management? Contact us at MMIT for a Managed Print Services assessment today.

  225. Your Multifunction Printer and Mobile Printing—A Winning Combination

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    Has your company provided a mobile printing solution for your employees? A mobile printing solution and a compatible multifunction printer can help employees accomplish more both in the home office and while they’re on the go.

    More Benefits

    Print mobility for your staff can change how your employees accomplish their daily tasks, and it provides a host of other benefits as well.

    1. Accomplish more throughout the workday.

    When employees can print essential documents from their phone or tablet with any time and anywhere flexibility, this gives them more time to focus on the job at hand.

    • Print from any location or compatible multifunction printer across your organization.
    • Print documents at a client’s office to speed up contract negotiations or business proposals.
    • Print documents for potential clients at a conference or trade show.
    • Print documents at hotel business centers.

    2. Protect your documents.

    If you’re concerned about print security, a mobile printing solution can help protect your confidential documents. A mobile printing solution with password controls and authentications can keep unauthorized users from viewing or stealing your confidential documents.

    3. Improve customer service.

    Give your customer service staff the ability to pull up a document from the cloud and print it immediately on your multifunction printer for a customer to view. A mobile print solution means your customer service staff doesn’t need to be behind a desktop computer to serve the customers that come through your door each day. Security features keep the information confidential, giving customers the assurance they need that you care about protecting their private information.

    A state-of-the-art multifunction printer and a mobile print solution is a winning combination proven to enhance productivity and protect confidential documents. If you’d like a demonstration, get in touch with a staff member at MMIT Business Solutions Group to set one up today!

  226. Stay Relevant with Managed IT Services

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    Staying competitive in today’s economy means paying close attention to your IT infrastructure and office equipment. When systems are allowed to become obsolete or even slightly outdated, your business may not be able to stay competitive.

    Staying ahead of the technology curve requires cutting-edge knowledge of the industry and plenty of time to devote to the subject. Unless technology is your line of business, allocating resources to the issue may not be in your best interest.

    Moving Forward with Managed IT Services

    For many companies, partnering with a managed IT services provider is the best way to stay ahead of the latest advances in technology. Here’s why.

    Benefit from emerging technologies.

    A new technology could be the catalyst for significant growth in your company, but what if you hear about it too late to make a difference? Managed IT services providers devote their energies to watching out for emerging technologies. When you partner with them, they’ll understand your company’s mission and can keep a watchful eye out for technologies that could make a difference for your company. Additionally, they understand the lifecycles of your current systems and can implement a strategic network design plan for replacing hardware and software as needed.

    More time to focus on growth.

    It’s easy for business leaders to get distracted by infrastructure. Managed IT services providers assume responsibility for infrastructure, managing day-to-day tasks and keeping everything running effortlessly. You’ll have the time you need to focus on your business, and your systems will be there to help you accomplish it.

    Are your business and IT infrastructure ready for the future? Contact a team member at MMIT Business Solutions Group to schedule a free discovery and assessment today. Our Managed IT Services team can simplify complicated technology issues and give you more time to grow your business.

    IT Services Des Moines

  227. The Benefits of Scanning to the Cloud

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    If you’re like many of today’s growing companies, you’re scanning and digitizing your records and internal processes. Cloud computing combined with a document management system can be the catalyst to a nearly paperless office.

    If you’re considering the move to document scanning and digital workflows, you’ll need to decide between a self-hosted or cloud-based document management system. First, let’s discuss the benefits of making the transition to a document management system.

    Document Management Benefits

    A document management system works with scanning and OCR (optical character recognition) software to capture, convert, store, and manage digital documents. The key benefits include fast document retrieval, improved productivity and collaboration, enhanced document security, and lower costs.

    Why Move to the Cloud?

    Should you develop and use your own servers to host your document management system or use a third-party cloud services provider? Here’s a look at the advantages of making a move to the cloud.

    • Upfront costs —A self-hosted system requires some upfront costs for software and hardware. When using a cloud services provider, their company bears the costs associated with bringing your system online.
    • Access —The cloud gives you and your employees 24/7 access to your documents from any location.
    • Scalability —As your business grows, your system can easily be expanded to meet your needs.
    • Access to experts —Data center problems are addressed by a team of experts at no additional cost to you.
    • Mobility —A remote workforce can help your company compete in an increasingly digital business economy.
    • Security —Protecting your information is a full-time task. Cloud services providers have the tools to keep your sensitive documents safe from intruders.

    If your company is ready to learn more about scanning, document management, and cloud services solutions, get in touch with us at MMIT Business Solutions Group for more information today.

  228. 2 Simple Steps to Reduced Costs with Managed Print

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    If you were to write down your top priorities for company revenues this year, it’s unlikely that document printing would even make the list. The truth is, printing costs rival utilities as a business expense, but without proper management, these costs remain mostly hidden. Here are two steps your company can take to uncover and redirect those missing funds.

    1. Assess the situation

    Unmanaged print environments are notoriously inefficient, with multiple departments and individuals making decisions on the fly to address print-related requirements. A managed print assessment zeros in on these and other inefficiencies, providing your organization with valuable data related to your print spend and print-centric workflows. You’ll finally know:

    • How much you pay to print documents.
    • The size and condition of your existing printer fleet.
    • How print-related inefficiencies are impacting your workflows and your bottom line.

    2. Deploy the solutions

    If your print environment is leaking cash, managed print experts can help you stop the madness. Some of the most common sources of print spending include:

    • Color printing — Who does it, who needs it, and how to limit access to bring nonessential color printing to a halt.
    • Desktop units — Consumer-grade inkjet printers have a habit of working their way into business printer fleets. Eliminating these high TCO devices and replacing them with cost-efficient laser alternatives is a better return on your print investment.
    • Volume control — With no rules or established policies, employees are free to print without restriction. Managed print solutions on your devices can help to establish limits and route documents digitally instead of printing.
    • Secure your information — Managed print providers help you access security features on your devices to keep bad actors away from your confidential information.

    Ready to find out how much you can save with Managed Print from MMIT? Contact us today!

  229. Choosing a Small Business Multifunction Printer

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    As a small business owner, you need high-functioning office equipment that won’t break the budget.

    A business operating as a sole proprietorship typically has just one person who owns and operates the company. During the early stages of the venture, it may make the most sense to have a local print shop handle printing, copying, scanning and faxing important documents. As the business grows, outsourcing becomes more of a challenge; high costs and the inconvenience of driving to another location make an in-house solution more attractive.

    If your small business has outgrown the inconveniences of outsourcing, it may make more sense to purchase or lease a professional-grade multifunction printer. Here a few things you’ll need to consider when making your choice.

    Total Cost of Ownership (TCO)

    Using a personal inkjet printer as a stand-in for business use may seem like a smart choice on the surface; these units are readily available and boast a price point that’s hard to beat. Even so, a desktop inkjet printer produces far fewer pages per cartridge than a laser multifunction printer. Work with a professional equipment provider to determine the page output and TCO when choosing your multifunction printer. You’ll enjoy a much higher return on your investment and have access to a multifunction printer manufactured by an industry-leading technology provider.

    2. MFP Features

    Another reason so many small business owners choose a multifunction printer is their ability to perform more tasks than a single-function printer.

    • Convenient wireless connectivity.
    • Print, copy, scan and fax from the same device.
    • Scan documents to cloud storage repositories.
    • Secure mobile printing.
    • Waste-reducing double-sided printing and solutions to choose digital over hard copies.

    What’s most important for your small business is finding a multifunction printer that meets your requirements and also fits your budget. Contact us at MMIT for a consultation today.

  230. Managed IT Services: An Investment in Your Company’s Success

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    How does your company address its daily IT challenges? Do you have an in-house person who serves double duty as an IT support technician? Or perhaps there’s someone outside of your company you can call when a problem arises. In either case, your IT infrastructure probably isn’t getting the attention it needs.

    Benefits of Outsourcing

    Outsourcing to a Managed IT Services provider is how many organizations address their growing IT requirements. The benefits are hard to dispute.

    1. Help desk support

    Managed IT Services provides your company with experienced IT support whenever you need it. With help desk support, your staff won’t be forced to handle issues on their own. With IT experts ready to resolve problems and 24/7 remote monitoring, your team can concentrate on their core responsibilities without interruption.

    2. Remote monitoring

    A break-fix approach to your IT infrastructure is problematic on several fronts. Patching issues as a temporary measure just delays the inevitable and could put your entire network at risk. Managed IT Services providers monitor your network, correcting potential problems and addressing threats before they have a chance to interrupt your workflows.

    3. Data backup and disaster recovery

    Disasters come in many forms, and there’s rarely enough time to prepare for their arrival. With a data backup and disaster recovery plan, you’ll be protected even if the worst happens. With both local and cloud backup, you’ll still have access to your important files following a catastrophe.

    4. Network design

    A well-designed network can make the difference between your company’s success or failure. Managed IT Services can provide the expertise you need for a network that meets your IT needs today and as your business grows.

    Ready to get some expert help with your IT infrastructure? Contact us at MMIT for an assessment today.

    IT Support Des Moines

  231. Overwhelmed by Paper? Try Scanning Instead

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    Even if your company is a startup that’s been in business for just a year or two, you may already be over your head in documents. Businesses run on information, and if most of your documents are in hard copy formats, it won’t take long to become overwhelmed by the sheer volume.

    The truth is, in 2018, there’s no reason to let paper take over your life. Twenty-first-century records management solutions don’t center around paper—they center around scanners, electronic images, and virtual storage spaces.

    Here’s how your company can benefit by choosing digital document management over paper-based systems.

    1. Improved office productivity — How many hours have you and your staff wasted searching for information? If you’re anything like the average office, each of you devotes about 2.5 hours each day to the task. If you’d rather spend those hours growing your business rather than searching through filing cabinets, you’re not alone. Scanning the documents that enter your business and routing them digitally to a document management system is the best way to circumvent the problem of time wasted because of paper storage solutions.

    2. Lower operating costs — You didn’t start your business to spend all of your revenues on inefficient office processes and paper chases. With a document scanning solution, you’ll spend less on printing and copying, storage space, and the labor costs associated with searching for and managing paper documents.

    3. Automatic safeguards — What is your business continuity plan if a natural disaster strikes or a hacker gains access to your network? Scanning your company’s collective knowledge into a document management system means it’s backed up, secure, and accessible, no matter what happens or where you happen to be.

    Are you ready to eliminate the hold paper has on your business with a Canon document scanning solution? Contact us at MMIT to learn how today.

  232. Managed Print Services Remedies for 3 Critical Issues

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    If you could save 30% on your third-highest operating cost, would you do it? Printing costs come in just behind office space and labor, but many companies have no idea where they stand.

    Here’s how your company can recoup some serious operating capital with Managed Print Services.

    1. Unnecessary printing.

    Unchecked printing can punch a massive hole in your revenues. Rules-based printing addresses the issue by bringing print accountability directly where it’s most evident—at the device.

    • Reduce paper usage in half by setting your devices to automatic duplexing or two-sided printing.
    • Track printing habits and find out who’s printing, what they’re printing, and how often they’re doing it.
    • Impose departmental and individual limits to keep printing in check.

    2. High-cost devices.

    Is your fleet top-heavy with inkjet desktop printers and other consumer-grade devices? Managed Print Services experts assess your print environment, weeding out inefficient devices that devour high-cost ink and toner cartridges, consume too much energy, and fail just when you need them most. Professional-grade printers and multifunction systems may have a higher sticker price, but the cost-per-page is almost always much lower than big-box, off-the-shelf equipment. And leasing makes acquisition affordable, even the most conservative budget.

    3. Maintenance issues.

    Your IT staff knows all too well how print-related helpdesk calls can interfere with mission-critical tasks. The rest of your employees may be frustrated with equipment downtimes and ongoing issues that keep them from doing their jobs. Managed Print Services gives your company access to industry-trained and certified technicians to monitor your equipment. A system of alerts triggers a service call (either remote on on-site) when a device isn’t working to the manufacturer’s specifications.

    Managed Print Services delivers an entire list of benefits, and we’ve barely scratched the surface! Contact us at MMIT to learn more!

  233. Accomplish More with a Mobile Printing Solution

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    Technology has given your employees more options than ever, and many of them are opting to get work done from locations outside of the office. To get the most from this relatively new productivity opportunity, your employees need access to a mobile printing solution and a networked laser or multifunction printer.

    Print from Anywhere

    A mobile or BYOD workforce requires a secure printing solution that’s secure, convenient and user-friendly. Look for a solution that provides all three benefits. Here’s how MMIT can help.


    Today’s employees want to use whatever device is in their hands to get work done on their terms. Your mobile printing solution should allow for seamless printing to almost any secure, networked laser or multifunction printer, both in and out of the office. If your solution is clunky or you haven’t put one in place, your employees may seek alternatives that could put your data at risk. MMIT’s mobile printing solutions can service both print and scanning requests from any mobile device.


    Off-site mobile printing is a critical requirement for employees not in the office. Both work-from-home employees and staff members traveling for conferences or client meetings can achieve more with a flexible mobile print solution. With MMIT’s mobile printing strategy, your employees can gain secure access to documents stored in MMIT’s selection of cloud repositories, then print with confidence to any selected multifunction printer.


    Security issues arise when workers are forced to seek their own mobile printing solutions. Protect your confidential documents with a solution that’s both convenient and secure. Authentications and other controls that keep unauthorized users from accessing your documents are just another way MMIT makes your job easier.

    For more information about a secure mobile printing solution, get in touch with us at MMIT Business Solutions Group today!

  234. 5 Paths to Efficiency with Document Management

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    The way your office handles documents is so important that it can make or break your business. Just ask anyone who’s been impacted by a security violation or lost out on a critical contract due to missing documentation.

    Process inefficiencies are serious matters, but the good news is you don’t need to figure them out on your own. Here’s how document management tackles the problem of document-related workflow deficiencies, one issue at a time.

    1. Productivity

    The average office employee devotes nearly half of their time dealing with documents. Document management replaces the office paper shuffle with streamlined digital workflow solutions, making your documents faster and easier to file, retrieve, and distribute.

    2. Collaboration

    Email is a notoriously inefficient way for employees to collaborate. A document management solution lets your staff collaborate in real-time with no concerns about missing or outdated information.

    3. Version control

    Back to #2. Recent surveys reveal that employees rely on email to share documents as often as six times a day. What are the odds that someone is working with outdated information? Document management deploys version control solutions that show who accessed a document, what changes occurred, and when everything happened. Throughout the entire process, the integrity of the original document remains intact so that no information is lost during collaboration.

    4. Cost control

    Managing paper documents is a costly undertaking, and the labor alone can cost your organization nearly $20,000 in a year’s time. Take back that lost time and money by bypassing paper in favor of electronic document management.

    5. Turnaround time

    How would like to shave a week off your next project? Instead of chasing people around to sign paper contracts, clinch the deal with electronic signatures.

    Ready to start saving time and money? Contact us at MMIT to learn more about document management today!

  235. Banish Paper Clutter with Scanning

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    “Don’t own so much clutter that you will be relieved to see your house catch fire.” —Wendell Berry

    Burning down your office may be one way to deal with clutter, but we don’t recommend it. If you’re having trouble keeping your daily business processes on track, maybe clutter is derailing your good intentions. Here’s what we suggest to get things moving in the right direction.

    Make time for decluttering.

    Growing a business takes time, and there’s little of it left over for attacking office clutter. The payoff can be huge, however, and ignoring the problem only makes things worse. Fortunately, you don’t need to take a week off to begin making progress.

    • Declutter for 20 minutes each morning and afternoon. Use a timer to stay on track.
    • When you leave the office in the evening, grab ten things to toss or give away.
    • Finish every decluttering session by deciding what to do with each item, then follow through to avoid making new piles.
    • Make a pact not to bring new things into your office without letting something else go.

    Try document scanning.

    Paper may be critical to your daily processes, but allowing it to get out of control can have a devastating impact on your business. Scanning your documents into a document management solution gives you a tool to control paper instead of letting it control you. Here are the core benefits of scanning:

    • Find it fast. Lost paperwork is no joke. Scanning your information into a document management system means it’s always in the same place.
    • Save money. Digital documents don’t require the same resources as hard copies. If you can bypass the printing process, that’s more money to grow your business.
    • Reclaim your office space. Paper places too many demands on your office space. Kick paper out the door with document scanning.

    An organized office is the first step to productivity. To learn more about the benefits of scanning or our inventory of Canon scanners, get in touch with us at MMIT today!

    Canon Des Moines

  236. Cash In on New Efficiencies with Managed Print Services

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    Looking for ways to reduce operating costs in 2018? Before you cancel the company picnic or go to a four-day workweek, can we suggest a look at Managed Print Services?

    Slashing costs is often an unpleasant duty, but some cost-cutting measures also deliver some pretty amazing benefits. Managed Print Services is one of them. Here’s how your company can cash in on those advantages.

    Get More with Managed Print

    Managed Print is well known as a way to reduce operating costs, and it’s not unusual to see a reduced print spend by as much as 30%. Here’s how Managed Print Services providers get costs down, and how those solutions help in other ways.

    Find out where you stand.

    Most business leaders aren’t sure how much their organization spends on printing, and with so many other duties, the job doesn’t seem that important. Unfortunately, it’s this uncertainty that allows costs to escalate.

    A Managed Print Services assessment can provide the insight you need to begin reducing waste and costly inefficiencies. You’ll finally know what your team is printing and how much it costs you.

    Get more from your devices.

    An unmanaged print fleet isn’t doing you any favors, and it may be a significant hindrance to productivity. Managed Print Services monitors your printing equipment, keeping tabs on useful life expectancies, toner usage, maintenance issues, and redundancies. You’ll benefit from fewer equipment downtimes, improved workflows, and automatic supply shipments.

    Secure your documents.

    An unmanaged print environment can cause print security issues that could damage your reputation or create compliance issues. Managed Print Services experts can pinpoint print-related security concerns and deploy robust solutions to address each one.

    Ready to find out how a Managed Print Services solution can deliver new efficiencies and lower costs to your organization? Get in touch with us at MMIT to learn how today!

  237. 3 Reasons Why You Need a Multifunction Printer

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    If you’ve ever hit a wall while trying to finish a critical project, you know how a series of minor hassles can add up to some serious roadblocks.

    A long line at the printer.

    A report that’s ready to mail, but the post office is closed.

    The copier is out of toner again.

    These events may be regular occurrences in the average business office, but they can also be a source of major inefficiencies. They can make or break a deal or cause a critical project to flounder. That’s unfortunate because the solution isn’t that hard to find.

    Your New Workflow Partner

    Hiring more people to order toner, run to the post office, or make copies isn’t the solution to your inefficiency problem, so what is? For many organizations just like yours, a multifunction printer eliminates a host of productivity bottlenecks. Here’s why your office may need one, too.

    1. Eliminate obstacles.

    A multifunction printer does a lot more than just print documents. Most MFPs allow users to copy, print, scan and fax from one centralized location. Instead of running from one workstation to the next, your team can complete several tasks at once. And instead of mailing that critical report, your team member can scan and email it directly to the recipient.

    2. Use less space.

    A centralized multifunction printer eliminates your need for a fleet of isolated technologies. Instead of finding room for a printer, copier, Canon scanner, and fax machine, you can replace them all with one space-saving device.

    3. Access documents from anywhere.

    Multifunction printers can be your gateway to cloud computing and electronic document management systems. Your remote workers can get secure access to your documents from any location at any time of day.

    We’ve only begun to list the benefits of a multifunction printer. To find out more, get in touch with us at MMIT today!

    Konica Minolta Des Moines  Lexmark Des Moines

  238. Prepare for a Mobile Workforce with Document Management

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    The increasing rise of mobile workforces in the U.S. has changed the way companies manage information. Recent studies indicate that freelancing, contracting, and remote working will only increase in the next few years, with predictions that up to 40% of U.S. workers will fall into one of these three categories.

    Will You Be Ready?

    The workforce U.S. businesses must prepare for will look almost nothing like it did even ten years ago. Organizations must accept this inevitable paradigm shift and replace outdated processes with solutions like document management.

    If you’re hoping to be prepared for the changing U.S. workforce, here’s what your document management arsenal should include:

    1. Automated forms

    Manual data entry can derail your plans for digital workflows. Enabling electronic forms is one of the best ways to get projects off the ground, get your product into the customers’ hands, and get paid faster. Eliminating manual data entry reduces errors, saves time, and gets information into your document management platform quickly and efficiently.

    2. Document scanning

    A mobile workforce must be able to dial into your workflows quickly and from any location. Scanning files to a document management system makes critical information accessible from any location with secure internet access. Your remote team can collaborate from a variety of locations, route documents with ease to workflows or individuals, and keep track of changes.

    3. Mobile printing

    A mobile workforce requires a printing solution that won’t compromise security. A successful mobile printing solution should allow users to print and scan wirelessly, print from documents stored in the cloud, and protect documents from unauthorized access.

    Is your company ready for the coming change in the way people work? Get in touch with us at MMIT to learn more about document management solutions that can help make sure your organization is well prepared for whatever the future has in store.

  239. Prepare for the Worst with Document Scanning

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    There are plenty of great reasons for your business to adopt a document scanning solution. For starters, you can use your multifunction printers or Canon scanners to:

    • Scan and convert documents to a variety of formats, including Word, Excel, Searchable PDF, PowerPoint, etc.
    • Scan to existing folders on your network
    • Scan to cloud storage repositories like Google Drive, Evernote, Dropbox, and Picasa
    • Scan to document management systems

    The benefits of scanning are substantial, with improved productivity, less time spent on paper-based processes, and fewer errors caused by manual data entry. But there’s another, perhaps even more important reason to begin scanning your documents.

    The Disaster That Could Be Headed Your Way

    There’s no doubt that scanning delivers substantial productivity gains, but another often overlooked benefit is its role in your disaster recovery plan. Here’s what we mean.

    There’s one thing every disaster has in common with the rest—they rarely announce their arrival. Early warning systems give a few days’ notice at best, which is hardly enough even to begin the kind of disaster preparations that make a real difference.

    Without resorting to scare tactics, planning for the inevitability of a catastrophic event is better than worrying or worse, shrugging it off. Disasters come in many forms, and your office doesn’t need to be in a hurricane zone to experience the devastation a broken water pipe can cause in just a few hours.

    Scanning and backing up your documents is your company’s best bet for survival following a major disaster. Your tangible assets are insured and can be replaced, but your collective knowledge and documents cannot. With upwards of 60% of companies closing within two years of a catastrophic event, a disaster recovery plan is critical to your survival.

    Are you ready for an unforeseen disaster? Don’t plan to be the next statistic—plan to be the next survivor instead. Contact us at MMIT Business Solutions to find out more today!

  240. Is Your MFP a Security Risk?

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    SMBs are well aware of the security risks facing their businesses today. Most make security a top priority and use multiple solutions to thwart unauthorized access to computers, buildings, and networks. But even with heightened awareness, it’s easy to miss the vulnerability that’s right inside the office door.

    Print Security

    The typical office printer used to operate as a single-function device that duplicated or printed hard copy documents. Today’s multifunction printers are much more complicated, and most are connected to company networks. Their ability to convert and share information digitally is what sets them apart from single-function imaging equipment; it’s also what makes them attractive to hackers and others with less-than-honest intentions. Here are two areas where your office printer may be vulnerable.

    1. Abandoned documents.

    How often have you retrieved documents from a print tray and also walked away with someone else’s print job? It’s easy to do, and the documents you’ve picked up may include protected employee information from the HR department or confidential company correspondence. Whatever the case, when confidential documents are abandoned in print trays, there’s a potentially catastrophic security event in progress.

    Managed Print Services professionals can mitigate the risk of abandoned print jobs with solutions like pull printing. Simply defined, pull printing requires the user to be present and authenticate at the printer before the job releases to the print tray.

    2. Data in transit.

    Hackers have honed in on printers that don’t feature advanced data encryption. By intercepting data in transit, hackers can then enter company networks via the multifunction printer. Managed print solves the problem by enabling advanced data encryption and other solutions to keep unauthorized users out of print infrastructures.

    To find out more about print security, contact us at MMIT for a Managed Print assessment today!

  241. Go Paperless with a Multifunction Printer

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    Going digital in the office is a worthwhile goal and one that delivers some noteworthy benefits. Business leaders cite advantages like lower costs, improved productivity, enhanced document security, and greener office processes.

    The Paperless Office

    The term paperless office has been in use for years, but the last few have seen an upswing in efforts to achieve a truly digital office. If your business is looking for a way to make implementation a little easier to take, look no further than the multifunction printer. Here’s why.

    Where to begin?

    One doesn’t simply turn on a switch and become a paperless office overnight. The transition requires a new mindset, a robust document management system, and the right equipment to bring everything into alignment. Somewhat ironically, a printer is often the key to a successful paperless office transition. Read on to find out how a multifunction printer can facilitate your organization’s conversion from paper dependency to a streamlined digital workplace.

    1. Monitor your progress.

    With the right multifunction printer and software, managers can easily monitor paper usage. Combined with a document management system, monitoring is a very effective way to reduce print output. As your team gets accustomed to using your electronic document management system, you should see a steady decrease in paper consumption.

    2. Scan and convert.

    Multifunction printers have built-in scanning and storage features that allow users to bypass printing in favor of digital alternatives. Instead of printing out thousands of hard copy documents each year, your employees can:

    • Scan and convert documents to digital formats.
    • Route converted documents directly to workflows.
    • Share documents with others without printing.
    • Store documents on the multifunction printer or in cloud repositories for access by multiple users.

    As a tool for your company’s transition to a paperless office, the multifunction printer is second to none. Contact us at MMIT to find out more today!

  242. 4 Document Management Benefits for the Agricultural Office

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    The agricultural industry is no different than any other when it comes to managing paperwork. Like every other sector, business processes center around documents, and all of them must be managed properly to keep costs down and projects moving in the right direction. Here’s how agricultural offices can benefit from a robust electronic document management solution.

    1. Start moving away from paper.

    Electronic document management systems provide agricultural offices a way out of paper-based business processes. Here’s why it matters:

    • Paper requires a substantial investment in storage solutions like filing cabinets, bankers boxes, and off-site storage when archived documents begin overtaking valuable office space.
    • Paper-centric offices must rely on hard copy communications like postal services, faxes, and hand-carrying documents from one department or office to another.
    • Managing paper documents—printing, copying, filing, retrieving—takes valuable time away from value-added projects.

    2. Achieve faster access to your documents.

    Searching for paper documents is a notorious time-waster. When multiple office locations are involved, the difficulties are even greater. Document management gives employees faster access to critical documents by capturing information from converted documents and making them easily accessible from any location. Keyword searches give users access in just seconds.

    3. Reduce costly processing errors.

    Mistakes are commonplace when offices rely on manual data entry. Document management eliminates these errors through the scanning process and Optical Character Recognition software. Audit trails keep track of current changes but still maintain the content of the original document, reducing the chance of errors caused by redundancy and outdated information.

    4. Automate repetitive processes.

    Automating agricultural workflows saves time and money, and reduces the chance of errors due to missing documentation or approvals. Document management combined with workflow solutions can fine-tune your daily processes to help your team get more out of each day.

    Ready to learn more? Contact us at MMIT to find out how your agricultural office can benefit from a document management solution today!

  243. The Benefits of Electronic Document Scanning

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    It’s a common misconception that while scanning benefits the environment, it has little else to offer businesses. The truth is that document scanning provides organizations of all types and sizes with some tremendous advantages. The first, of course, has to do with document storage and handling. Here’s how these and other benefits can add up to significant savings for your company’s offices.

    1. The paperless office.

    Cloud technology makes it much easier for businesses to make the paperless office a reality, and scanning is the first step in the process. Optical Character Recognition, or OCR, reads and gathers information from scanned documents, associating particular formats and common terminologies with their associated documents. These digitized documents comprise the backbone of your company’s electronic filing system.

    2. Easier document sharing.

    Sharing information in the past was a slow process involving copying and sending hard copies using whatever method was deemed the most efficient. Scanning makes sharing information much easier and faster, and users can choose from several secure methods. Email is a popular choice, but files saved in the cloud or document management systems are also easily accessible to those authorized to use the system.

    3. Improved productivity.

    Scanning information into your company’s workflows makes it easier for managers to keep tabs on current projects. Managers can also add alerts to notify employees of action items. The resulting benefits include faster access to critical documents, fewer missteps, faster approval processes, and improved project completion times.

    4. Enhanced document security.

    With fewer hard copy files to manage, companies can maintain much better control over their proprietary information. By scanning and storing confidential documents electronically, managers can control who accesses certain files. Document management systems bring further security benefits by providing audit trails that show who accessed stored files and what actions were taken.

    To learn more about the benefits of electronic document scanning, get in touch with us at MMIT Business Solutions Group today!

  244. Managed Print Helps Healthcare Facilities Reduce Costs and Improve Processes

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    Hospitals and others in the healthcare industry are under constant pressure to reduce operating costs without compromising patient care. It’s a monumental task, and one no reputable healthcare facility takes lightly.

    One often-overlooked method for reducing costs is through a thorough improvement of the print environment. Here’s how managed print services can give healthcare leaders the tools they need to reduce unnecessary expenses and even bring improvements to patient care.

    1. Assessing the situation.

    Cumbersome, outdated, and inefficient print infrastructures are common in large enterprises, and the healthcare industry is no exception. With most of their time and energy devoted to patient care, healthcare administrators have few resources left over to worry about printer fleets and staff printing habits. Unfortunately, this inattention costs hospitals millions each year.

    A managed print assessment can shed light on the current state of your facility’s print environment. The best-managed print services providers can help your organization streamline bloated printer fleets and get more from the remaining devices. For some print environments, no new equipment is needed—redesigned print-related workflows using existing equipment is all that’s required to begin anew. Some organizations see a reduction in printing costs as high as 30% annually.

    2. Establishing rules.

    Healthcare employees can’t stay within your preferred printing parameters if none have been established. Rules-based printing provides proven solutions for reducing expenses through duplex printing, print monitoring, quotas, user authentications, user education, and more.

    3. Improving security.

    Robust managed print solutions help healthcare organizations comply with security mandates. Strategies like pull printing, digital signatures, password protection, data overwrite, and encryption reduces print security concerns across the organization.

    Managed print services and rules-based printing are only two ways MMIT can help your healthcare facility reduce costs and improve patient care. Get in touch with a member of our knowledgeable staff to learn about other office process solutions and equipment today!

  245. 3 Steps to the Right Multifunction Printer

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    Choosing your office equipment may seem like a relatively straightforward process, but it’s deceptively complex and requires some strategic planning to get everything right.

    Do you know what factors your organization should take into consideration when selecting your next copier? No matter the size and type of business you operate, the parameters for choosing equipment are the same.

    1. Where do you stand now?

    Do you know how much your organization spends on printing documents in a year’s time? How about last week? If you haven’t assessed your printer fleet in some time, you may be surprised to discover that it’s become bloated with desktop printers, low-end MFPs from big box office supply stores, and redundant devices that are costing you too much money.

    An investment in new equipment should deliver some considerable cost savings over the life of the device. Shaving some of your low-end devices (which unfortunately come with very high operating costs) is an excellent place to start.

    2. Replace high-cost devices.

    A centralized multifunction printer can stand in admirably for a room full of other equipment, including printers, copiers, scanners, and fax machines. These high-functioning devices deliver less expensive copies than desktop printers and are designed to route documents digitally to key locations. With a document management system in place, a multifunction printer can transform paper-dependent business processes into efficient digital workflows.

    3. Don’t forget about service.

    A multifunction printer with high-tech features should be a part of your company’s technology plan, but without a reliable equipment provider, you won’t get the most from the experience. Read testimonials, check out technology partnerships, and research service response times before choosing your equipment provider.

    Would you like to learn more about the advantages of a multifunction printer? We’d love to help you find out! Give us a call at MMIT Business Solutions today!

  246. Control Document Lifecycles With Document Management

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    Does your organization have firm control of its document lifecycles? Without proper management, accurate processing is complicated. Missed steps can slow projects to a crawl, and the resulting customer dissatisfaction is often devastating to company reputations.

    What if you could automate the lifecycle of your documents? With fewer errors and faster turnaround times, there’s nothing to lose and everything to gain. Read on to learn more.

    Control the document lifecycle.

    Document management offers better oversight of the entire document lifecycle. You’ll have better control of project outcomes and improved efficiency in every department. Consider these advantages:

    • Faster access to your most important documents.
    • Improved collaboration among all concerned parties.
    • Access to project documents anytime and from any location with secure internet access.
    • Greatly reduced incidences of manual data entry errors, skipped steps, and missing documentation.
    • Faster approval processes.
    • Fewer incidents of document misrouting and missed communications.
    • Automatic alerts to inform team members when action items require their attention.

    Deploy electronic form solutions.

    When used as a part of your document management strategy, electronic forms can be used to gather and organize information on web-based forms. With user-friendly design features, drop and drag functionality, and customizable rules and requirements, your team will catch onto the technique and advantages of electronic forms very quickly.

    Secure your proprietary information.

    No matter what business you’re in, your files include sensitive information. Document management systems include easy-to-implement permission settings to keep unauthorized users locked out. You can even set internal limits for sensitive data in key departments. Document management allows your team to edit, share, manage, and store your documents in secure cloud repositories with convenient document scanning.

    If you need help staying on top of your company’s document life cycles, get in touch with us at MMIT Business Solutions today! We have a suite of document management solutions designed to meet your organization’s unique requirements.

  247. Scanning Your Archived Records? Here’s Where to Begin.

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    Does your organization have years of archived files in backrooms or off-site storage facilities? Maintaining these records is an ongoing challenge and one that may not be a high priority when you’ve got a business to operate.

    To determine whether it’s time to do something about your archived documents, ask yourself the following questions.

    1. How accessible are your archived records when you need them?
    2. If given the task, could your staff locate a document in a reasonable amount of time?
    3. Have you ever given up a search because an archived document search was finally abandoned?
    4. Did consequences ensue after a document could not be located?
    5. Have you ever turned down a client’s request for records because it was too inconvenient or costly to search for them?

    It’s Time for a Change

    If you answered in the affirmative to any of the above questions, it’s time to consider scanning your archived records. Ignoring the issue indefinitely just exacerbates the problem, and while scanning years of backlogged files may seem daunting or perhaps even impossible, it’s better to begin now. Here’s how to start turning your stored documents into an asset instead of a liability.

    1. Work in stages.

    Finding the resources to scan years of old records is often problematic. The best way to proceed is to begin scanning small batches in stages. Even though the process will be slower than you’d like, you’ll still be working toward your goal. Our selection of desktop Canon scanners can help. 

    2. Don’t add to the problem.

    Scanning the documents that come through your door is critical if you want to continue making progress. By scanning new records into your document management system, you’ll be taking positive steps toward a fully digitized office and records.

    Ready to learn more? Get in touch with us at MMIT Business Solutions to discover scanning equipment, apps, and other document solutions to help your business move forward.

    Canon Des Moines

  248. 5 Ways MPS Providers Add Value to Your Business

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    After you’ve decided to implement a managed print strategy (good move, by the way), choosing your service partner is the next step in the process. As with any acquisition of equipment or services, the product without a commitment to your success isn’t worth the investment.

    How Do They Measure Up?

    If this is your first managed print engagement, you may not know what questions to ask or how to gauge the responses. If you’re in the process of choosing a partner to take over an existing managed print engagement, you’ve likely got plenty of good questions ready to go. Either way, here’s our list of top inquiries to ask any managed print candidate vying to manage your print environment.

    1. Can you provide an accurate assessment of the current state of your print infrastructure? You need a wide-ranging assessment that outlines your current requirements, print-related processes, imaging equipment inventories, and detailed cost analysis.

    2. What does your typical MPS transition look like? An experienced managed print provider knows how to deliver a smooth transition with as few disruptions to your processes as possible.

    3. How committed are you to eliminating downtime? Downtime eats into productivity and impacts employee morale. Ask about response time, service team credentials, and their ability to address issues remotely.

    4. How much do your clients save on average? Managed print engagements can deliver savings as high as 30% of current print spend. What is the candidate’s typical savings goal, and how often do they reach it?

    5. We’re concerned about print security. Are you? Managed print services best practices include security solutions to keep your confidential information out of the wrong hands.

    A managed print engagement can help your organization save money and increase efficiency. Contact us at MMIT to learn how we measure up today!

  249. Is It Time for a Multifunction Printer?

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    Does your business own a multifunction printer? If you’ve been on the fence about your need for an MFP, read on to discover why these high-functioning devices have become indispensable tools in the world of day-to-day business processes.

    Do You Need an MFP?

    At its basic definition, a multifunction printer adds copying, scanning, and faxing capabilities to an already impressive printing function. The advantages are substantial, and new technologies are added all the time. Here’s what to expect:

    1. Save space.

    Tight quarters are a common feature in offices owned or leased by small-to-medium businesses. If recent growth has made yours even tighter, a multifunction printer is a great way to gain more room. MFPs combine the functions of four isolated technology islands into one streamlined device. Instead of making room for a printer, copier, scanner, and fax, you can tuck your multifunction printer in the corner and do everything at one workstation.

    2. Save money.

    A multifunction printer often includes features to reduce paper and toner consumption as well as energy-saving capabilities you won’t want to miss. For example, automatic duplexing can potentially cut paper usage in half, and default settings to reduce color usage and print in draft mode can deliver significant savings on consumables. Energy star ratings and power-save modes can take a chunk out of your monthly power usage and reduce your impact on the environment.

    3. Try electronic document management.

    Even if your business hasn’t delved into the possibility of paperless workflows, a multifunction printer provides the option. Built-in scanning features combined with powerful workflow solutions can transport your paper-based processes straight to the world of 21st-century digital business.

    If you’re ready to explore the advantages of a multifunction printer, get in touch with us at MMIT to learn more today!

  250. Document Management Delivers a Fast ROI

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    Is your small to medium business still relying on paper-based processes? SMBs have been traditionally slower than larger organizations in their adoption of electronic document management.

    If you’re among the list of small business leaders experiencing pushback when it comes to paperless office initiatives, read on to find out how the benefits significantly outweigh the perceived risks.

    What You’re Facing

    Managers often cite the same concerns when document management discussions surface. Among them are:

    • Business disruption — Adopting new business processes may be disruptive to current projects and daily workflows.
    • Process integration — Fears that the new software will not integrate with existing platforms.
    • Budgetary issues — Concerns that, once begun, further financial investments in programming will immediately follow.

    The Real Story

    State-of-the-art document management solutions are designed to help your business save time and money. Plagued by inefficiency, businesses that still rely on paper-based systems may find themselves left behind by the competition.

    Electronic document management delivers a fast and significant return on investment, allowing your business to focus on core business objectives. Here’s a list of key benefits:

    • Capture information contained on paper documents and route to digital workflow solutions.
    • Scan your documents to a variety of traditional document formats like Microsoft Word, searchable PDF, Excel, PowerPoint, TIFF, RTF, and more.
    • Scan and route documents directly to network folders.
    • Scan and automatically route information to existing workflows.
    • Scan and save to cloud-based repositories like Google Drive, Evernote, and Dropbox.

    Deploy Other EDM Solutions

    Once you’re off and running, deploying other document management solutions can help make your business even more efficient.

    • Use electronic forms to create applications, questionnaires, timesheets, sales orders, registration forms, and more.
    • Rules-based printing helps companies regulate printing habits to reduce costs.
    • Secure mobile printing allows users to print and scan with confidence from their mobile devices.

    Ready to learn more? Contact us at MMIT for a consultation today!

  251. What to do When Your Scanned Documents Have Black Lines

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    You’ve just finished scanning a batch of important documents when you notice black lines on the last page. Further inspection reveals unsightly black lines throughout the entire batch. Not only have you wasted valuable time, but you’ll also need to begin the scanning process all over again.

    Those Annoying Black Lines and Smudges

    Black lines may look great on designer fashions, but they’re an unwelcome sight on your critical business documents. In most cases, it’s not too difficult to reduce the presence of lines on your scans and copies, and the right cleaning products and a soft cloth are all that’s required to remedy the problem. Here’s where to start:

    1. Finding the source. Printing a blank page is an effective way to make sure the problem originates with your multifunction system or scanning equipment and not the original document.

    2. Gather your cleaning supplies. If you’ve confirmed that lines or smudges are caused by your device, it’s time for a little basic cleaning. Check your equipment manual for recommended products, and be sure to avoid abrasive cleaners.

    3. Begin cleaning. Clean the glass on the scanner or copier by applying the recommended cleaning product to a soft cloth. Never risk allowing liquid to seep into the device interior by spraying or pouring liquid directly onto the scanning glass. The automatic document feeder may also need cleaning; dust and other particles may build up and cause streaks or paper jams.

    4. Check your results. Make another copy to find out if your efforts have paid off with a line-free document. If not, shine a flashlight on the glass for help locating the problem.

    5. Call for help. If lines and smudges continue to impede your scanning efforts, contact us at MMIT and let our technicians find the source of the problem.

  252. Managed Print and Your Law Firm—A Winning Combination

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    Documents may drive the legal industry, but there’s no reason to let them drive up costs as well. Legal firms absorb print spends as high as 13% of annual revenues—a figure that’s 7% more than the average for other industries.

    The Managed Print Services Strategy

    With so much at stake, the legal industry knows how important it is to keep costs down without sacrificing quality. Here’s how managed print services can help your firm reach both goals.

    1. Reduce costs.

    Managed print services combine controls like print tracking, automatic duplexing, chargeback solutions, supply replenishment, and fleet management to reduce costs at rates as high as 30% or more.

    2. Improve document security.

    Did you know that many multifunction systems include state-of-the-art security features? With the right solutions in place, your printers and copiers will help deliver improved security to your sensitive documents instead of causing new vulnerabilities.

    3. Reduce equipment downtimes.

    Even with ongoing efforts to switch to digital document solutions, printed documents still play a vital role in the legal industry. When your devices fail to perform, the results can be catastrophic for your clients and your reputation. Don’t get stuck without a workable solution for keeping your imaging equipment in top condition. By outsourcing fleet management to managed print experts, your devices will receive regularly scheduled maintenance and updates, and you’ll have the assurance of a fast response whenever an issue does arise.

    4. Meet environmental sustainability goals.

    Waste is out of style, and today’s clients appreciate it when they can partner with other environmentally conscious organizations. Managed print strategies not only reduce paper and toner usage, but can deliver a significant reduction in power usage as well.

    If you would like to learn more about cost reduction and improved equipment management through managed print services, contact us at MMIT business Solutions Group today!

  253. What Could You Accomplish With a Multifunction Printer?

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    If you’ve been wondering what your staff could accomplish with a multifunction printer, perhaps the better question is What couldn’t we accomplish with a multifunction printer? While a professional-grade MFP doesn’t wash windows, it can accomplish just about anything else you need in a typical workday.

    What would you like to accomplish?

    Listing your goals is a good way to find out if a multifunction printer is the right solution. In most cases, the answer is yes, but let’s take a look.

    1. Higher print volumes— If your single-function printer or aging MFP isn’t keeping up, an upgrade can change everything. With some devices capable of over 100,000 pages a month, there’s a multifunction printer to meet your requirements.

    2. More room to work— Technology clutter is a growing problem. Take a look around the office right now and make a note of what you’re currently using. Are there a couple of desktop printers, a copier, a scanner, and a fax machine in the room? A multifunction printer combines the functions of each of these technologies into one space-saving device. Maybe you won’t need to move to that larger office after all.

    3. Paperless workflows— Paper-based processes are outdated, slow, and extremely difficult to secure. A multifunction printer with scanning capabilities allows you to replace paper with secure digital documents. Users can route scanned documents directly to workflows, email, and storage repositories in one simplified process.

    4. Mobile print solutions— BYOD and visiting clients need a secure printing solution. Your multifunction printer has it covered.

    5. A greener office— Are you using too much paper, toner, and energy? The latest multifunction printer technologies are engineered to help you meet your sustainability goals.

    We’ve barely begun listing the things your team can accomplish with a new multifunction printer. Contact us at MMIT Business Solutions Group to learn more today!

  254. How Document Management Helps CPA Offices Manage Information

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    CPA offices know what it’s like to manage thousands of critical documents. They also know what’s at risk if one of them goes missing, even temporarily. The methods CPA offices use to manage and store documents are changing rapidly, and accounting firms who want to keep pace with customer expectations and compliance mandates are embracing electronic document management solutions.

    Managing Accounting Data With Document Management

    CPA offices can realize improved document control, lowered costs, fewer compliance-related issues, and an overall uptick in productivity with electronic document management. Here’s how:

    1. Improved business processes and staff productivity. Your CPA office is the first place clients call when they need help locating critical tax documents or other financial information. Paper-based storage solutions require searching through filing cabinets or even off-site storage facilities. Workflow solutions like digital document management put critical client files just a few clicks away. Not only will your customers be happier, but your staff will have the tools and the time they need to resolve inquiries quickly and with greater accuracy.

    2. Better preparation for audits. Paper-based audits are always time-consuming and overly complicated, with auditors and CPA staff shuffling paper and searching through filing cabinets and banker’s boxes to find needed documents. Document management solutions make audits smoother and far less likely to interrupt your workflows. When documents are just a few clicks away, the entire process improves.

    3. Improved compliance. CPA offices must maintain mandated confidentiality standards, but paper is notoriously difficult to track. Who has viewed a document and when? Document management systems provide the required audit trails, with accurate records of who accessed financial documents, when, and what actions were taken.

    Your CPA office’s ability to control information is only as good as your document management solution. Contact us at MMIT Business Solutions Group to learn more today!

  255. Scanning Benefits for HR Departments

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    Human Resources departments are inundated with new documents filled with sensitive information. Compliance regulations govern not only how this data is stored, but who can access it and how long it must be retained.

    When HR departments rely on paper documents and paper-centric processes, maintaining compliance is next to impossible. Forward-thinking companies are transforming HR’s paper dependency with document scanning. Here’s why you’ll want to do the same.

    HR & Scanning

    Managing HR documents is a tremendous burden, both on staff and on your company. HR departments spend much of their time shuffling papers and hoping not to miss anything. In the meantime, upper management is very aware of the risks to the entire company if something goes wrong. Switching to digital processes is one way to reduce both the time involved and the risks. Here are the most sought-after benefits:

    Improved Access

    Scanning and then storing digitized documents in the cloud or in-house storage repositories provides easier access for authorized personnel. Not only are documents faster to locate, but permission controls also keep them out of the hands of unauthorized personnel.

    Automate Your Workflows

    Paper-based processes are always a source of productivity bottlenecks. Document scanning with our selection of Canon scanners puts data directly where it needs to go for state-of-the-art process automation.

    • Route employment applications directly to hiring personnel and processes.
    • Speed up benefit requests.
    • Alert staff members of actionable events.
    • Quickly check on processes for fast status updates.
    • Avoid missed deadlines by automatically moving time-sensitive documents through established approval processes.
    • Eliminate costly and time-consuming errors caused by manual data entry.
    • Mitigate compliance risks.
    • Be better prepared for audits.

    Scanning is a perfect solution for saving time and money while improving compliance processes. To find out more about scanning and other document solutions, get in touch with us at MMIT Business Solutions Group today!

    Canon Des Moines

  256. How Managed Print Saves the Day for IT Teams

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    If you’re responsible for your company’s IT department, you know how quickly print-related issues can eat into staff productivity. You’ve already got a full plate with security updates, backups, troubleshooting, and installing new equipment, and printer issues are just one more thing.

    You’re Not Alone

    If you’re ready to start freeing up your time for mission-critical tasks, it’s time to pitch Managed Print to the company decision-makers. Here’s why.

    1. An unmanaged printer fleet is costing them money. Hidden costs can drive up expenses, and many organizations are shocked to discover figures as high as 3% of annual company revenues. A managed print assessment can reveal where costs are highest and provide solutions to bring them back in line.

    2. They’ve got too much toner. Or too little. Whether the problem is a bulging supply closet or an empty one, mismanaged toner inventories are a sure sign that your company’s print environment is out of control. Managed print monitors toner supplies and makes on-time deliveries to eliminate both waste and emergency shortages.

    3. They’ve got maintenance issues. Your job description may include printer maintenance, but there are more critical items on your to-do list. Managed print technicians are industry-trained to work on imaging equipment, and it’s part of the package when you partner with an MPS provider.

    4. Their print volumes are probably too high. Most organizations have no clear idea of print volumes. Managed print can track volumes and put solutions in place to keep them within established limits.

    5. They may not need new devices. When staff members are faced with printer issues, they often resort to replacements, driving costs even higher. Preventative maintenance can reduce the need for emergency device replacements.

    If more time for IT-related tasks sounds like just what you’ve been seeking, contact MMIT to begin a managed print conversation today!

  257. The Multifunction Printer: Simplicity and Efficiency in One Device

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    A multifunction printer does a lot more than the name implies. From powerful workflow capabilities to impressive printing and copying results, there’s a good reason why so many businesses can’t do without their multifunction printer.

    How Will You Benefit?

    Read on to find out how your office could benefit from a multifunction printer.

    1. Paper Document Conversion

    You won’t get very far with your paperless office goals without a document conversion solution. A multifunction printer with a scanning feature and scanning apps can convert your paper documents into a variety of formats that you can route to individuals, convert to files, save to folders, or send directly to your workflows. Even better, converted documents and spreadsheets are searchable, editable, and secure.

    • Scan to email.
    • Scan to fax.
    • Convert to PDF or XPS files.
    • Scan to network folders.
    • Scan to web storage repositories.

    2. User-Friendly Interfaces

    Intuitive touch-screen interfaces mean you won’t need IT assistance, even during the installation process. The user-friendly control panel allows end-users to customize and automate processes, route documents, and access help whenever they need assistance.

    Anytime/Anywhere 24/7 Access

    Your mobile employees require access to your printer and your documents, and your multifunction printer can provide the solution. With user-friendly storage of scanned documents, retrieval is simple, secure, and accessible from any location with internet access.

    Print, Copy, Scan, and Fax

    There’s a good reason why users refer to their multifunction printer as an office workhorse. With the capabilities of a printer, copier, scanner, and fax device combined in one piece of equipment, the benefits are obvious. Professional finishing features like collating, folding, hole-punching, stapling, booklet making, and binding are also available on some models. And for offices with high-volume requirements, high-capacity paper trays mean you won’t need to interrupt your workday to add paper.

    If you’re ready to learn more about the benefits of a multifunction printer for your workgroup, contact us at MMIT Business Solutions Group today!

  258. Software Helps Schools Save Time and Money

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    For 21st-century schools, testing is a fact of life. Remark Software is an industry-leading school software solution that understands what you’re facing.

    Every school deals with the same challenges: limited time and even more limited budgets, with little flexibility on either side of the equation. Remark Software provides answers for both of these challenges at once.

    Save Time

    Teachers are experts at making the most of their limited time, which is why so many recognize the value of Remark Software. This time-saving school software solution solves a host of testing-related bottlenecks.

    1. Customize your tests. Save time by creating customized bubble test sheets.

    2. Use your own paper. Just print your customized bubble test sheets on regular copy paper. No time-wasting searches for the specialized paper required.

    3. User-friendly grading. Using your scanner or multifunction printer, scan your students’ completed answer sheets into the software platform.

    4. Automatic grading. Remark Software automatically grades student test results with your included filled-in answer sheet. How does automatic scoring and test grading sound to you?

    5. Grading reports. Drop-down menus provide test grading reports and easy options for exporting to grade books and sharing via email.

    Save Money

    Schools are accustomed to working within limited budgets. Remark Software delivers a budget-friendly solution that has the potential to save your school thousands of dollars each year. Here’s how:

    1. On-site printing. With no specialized testing paper required, your school can print answer sheets using standard copy paper.

    2. Use your existing equipment. Specialized devices are expensive to acquire and maintain. Remark Software works with your existing multifunction printer or scanner.

    3. Eliminate manual data entry. Scanning and automatic grading eliminate time-consuming and error-prone manual data entry.

    To find out more ways Remark Software solution can help your school save time and money, contact us at MMIT today!

  259. Improve Day-to-Day Business Processes with Scanning

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    Despite efforts to communicate digitally, paper documents still enter our workflows on a daily basis. Document Scanning allows you to capture these documents and transform them into digital formats.

    Improve Your Daily Processes

    Once you’ve completed the scanning process, your documents are ready to enter your workflows. Route to email, files, cloud repositories, OCR programs or your document management solution for increased efficiency and reduced costs.

    1. Scanning to Email

    Scanning to email has broad applications for every organization. Turning paper documents into digital versions in just seconds allows you to instantly share data with satellite offices, clients, business partners, and staff members in remote locations. Here are a few of the benefits:

    • Speed up payment processes and save money by scanning and emailing invoices and statements.
    • Simultaneously share late-breaking information with staff members.
    • Digitize contracts and proposals and share via email to faster project closure.

    2. Scanning to File

    Turn paper documents into digital files for fast, easy saving to folders and cloud repositories. No more endless searches through paper file folders and bulky filing cabinets.

    3. Scanning to Document Management Solutions

    Scanning gives your organization the power to manage your information electronically. Converting paper documents into digital versions is the first step toward a highly efficient paperless office.

    • Improve collaboration.
    • Secure your information.
    • Speed up business processes.
    • Eliminate the high cost of paper-based filing systems.
    • Reduce errors by eliminating manual data entry.
    • Streamline workflows.
    • Improve project management.
    • Faster job turnaround means faster payment and more time to begin new projects.

    4. Scanning to OCR Software

    Optical Character Recognition, or OCR, turns scanned documents into editable and searchable data.

    • Create searchable files.
    • Reduce the errors caused by retyping content.
    • Edit documents and collaborate with colleagues.
    • Turn static PDF files into editable and searchable content.

    If you’d like to learn more ways to improve your business processes with scanning, contact us at MMIT today!

    Canon Des Moines

  260. Reign in Print Volumes with Managed Print

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    Unchecked printing habits can wreak havoc on budgets, but many business leaders have no idea of their true impact. Managed Print Services is an effective solution to reign in printing waste and reduce overall costs by as much as 30%. Here’s how a managed print strategy can put an end to your wasteful print environment.

    1. Find Out Where You Stand

    An assessment of your current situation is critical to managed print success. Find out hidden metrics like:

    • How many documents does your staff print in a month’s time? Which departments have the highest volumes?
    • How much do you spend to maintain your devices?
    • How much are you spending on consumables? Who is in charge of ordering them? Who manages your inventories?
    • Are hidden costs impacting your bottom line?
    • How many devices do you own? Where are they located? How long is their serviceable life?
    • How often does downtime impact your workflows?

    2. Implement Workable Solutions

    After the initial assessment period, your managed print provider will begin providing solutions to optimize your print environment and reduce costs.

    If your print volumes are higher than they should be, Rules-Based Printing can help reign them in.

    • Duplex printing: Many multifunction systems include a default option that allows users to choose automatic duplexing or two-sided printing. This simple step can reduce by 50% the paper requirements for any document longer than one page.
    • Increased visibility: Find out what’s going on in your print environment by tracking print volumes.
    • Assign quotas: Once you know who’s printing what and why you can assign print budgets and quotas.
    • Ramp up security: An unmanaged print environment is rarely secure. Print-related security protocols can help plug any potential leaks coming from your devices and user printing habits.

    To learn more about a managed print solution from MMIT Business Solutions, get in touch with us today!

  261. Boost Productivity With a Multifunction Printer

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    If the budget won’t permit a new team member for your government office this year, maybe there’s some room for an office equipment upgrade. If so, you may be able to find that new team member in a multifunction printer.

    Meet Your Newest Team Member

    We’re joking, of course, but bringing a multifunction printer online really is all about increased productivity. You may recover so much lost time that you’ll wonder how you ever made do without one. Here are a few of the advantages government offices just like yours gained when they acquired a new multifunction printer.

    Four Devices in One

    Most organizations acquire multifunction printers because of their all-in-one functionality. By combining a printer, copier, scanner, and fax in one streamlined device, your team members can save an incredible amount of time.

    This all-in-one benefit also delivers other perks:

    • By combining a printer, copier, scanner, and fax, you’ll eliminate the need to purchase supplies for four separate devices.
    • With just one device to manage, you’ll reduce the administrative hassles of software and security updates required for a fleet of single-function units.
    • Maintenance and repair costs for one device are substantially less.

    Go Green

    There’s tremendous pressure for organizations of every kind to go green and reduce waste, and government offices are no exception. A multifunction printer offers digital workflow solutions and other features that make it easy to reduce waste.

    • Scan and route your documents directly to individuals, folders, or cloud repositories without printing.
    • Deploy built-in features that reduce paper waste, including automatic duplexing, page previews, and eliminating unnecessary pages.
    • Restrict color printing and limit print volumes by department.
    • Energy-saving capabilities like fast start-ups and sleep modes reduce power usage.

    To find out how to do more with less in your government office, get in touch with us at MMIT Business Solutions today.

    Konica Minolta Des Moines

  262. Software Delivers Revolutionary Testing Solutions

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    Remark Software has revolutionized the way educational institutions and other organizations read data. For years, school leaders were limited to traditional OMR (Optical Mark Recognition ) software solutions that were inflexible and expensive.

    The Major Differences

    Traditional OMR differs from Remark Software in two major categories—paper and hardware—and the breakthroughs are significant.

    Traditional OMR

    School leaders are all too familiar with traditional OMR products—practically the only solution for standardized testing until now. Traditional OMR products serve their purpose well, but the disadvantages are sometimes difficult to overcome:

    • Because traditional OMR forms are difficult to print on standard office equipment, expensive pre-printed forms are often the only option.
    • All forms must follow exact specifications or the scanning process will fail.
    • Students are limited to using #2 pencils.
    • Fill-in-the-bubble answers are the only option offered.
    • Specially designed OMR readers are required for accurate scans.

    Remark Software

    As a school software solution, Remark Software is less expensive and offers much greater flexibility.

    • Users can create forms using any style of page layout.
    • Students are not limited to #2 pencils—pens, pencils, or even markers will work.
    • No specialized paper is required.
    • Users can produce forms using their existing multifunction copier or laser printer.

    Data Collection and Analysis

    Remark Software isn’t limited to grading tests; it includes analysis and data collection capabilities to take reporting to the next level.

    Remark Quick Stats allows teachers and administrators to grade tests, tabulate surveys and email or print reports with a few clicks. Handwritten comments can be displayed on customized reports, and non-applicable (NA) responses can also be tabulated and verified for greater accuracy.

    If you’re searching for a school software package that reduces costs while substantially increasing your testing and grading options, contact us at MMIT to learn more about Remark Software today.

  263. Four Ways to Reduce Operating Costs with Scanning

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    Is your business stuck in the past? Are you chained to paper-based systems and the never-ending cycle of entering data, and then printing, copying, and filing paper documents in hulking steel cabinets, hoping you can find them later? As a time-and-money waster, paper-dependent processes steal the show.

    Good News Just Ahead

    The good news is that your company can kick paper-based systems to the curb. Document Scanning and Optical Character Recognition can revolutionize the way your business manages information. Here’s the how and why:

    1. Save Time

    Optical Character Recognition, or OCR, is software that recognizes and interprets text during the scanning process. This step eliminates time-consuming manual data entry, but that’s just the beginning. During scanning, OCR can pull out key information and use it to route data to preselected locations. Those keywords are extremely valuable when users need to locate saved information later.

    2. Reduce Errors

    Scanning and OCR reduce the errors commonly associated with manual data entry. With accuracy rates as high as 99%, businesses can reduce mistakes and the high cost of inaccurate or misfiled information. Scanning apps fine-tune the process even further, making the most of the scanning capabilities on your Canon scanner or multifunction system.

    3. Reclaim Your Space

    Paper-based systems take up valuable space, and the longer you’re in business, the more space they demand. Scanning your information to an electronic document management system brings the added benefit of reclaimed office space. And with off-site storage in the cloud, digital files require virtually no office space at all.

    4. Meet Regulations

    Compliance mandates often require businesses to retain certain information for a specified time. Scanning and electronic document management make it easier to store and locate saved data.

    To discover how scanning can save your organization time and money, get in touch with us at MMIT Business Solutions today.

  264. Strategies for Second-Generation Managed Print Success

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    Your Managed Print engagement has delivered a successful reorganization of your print infrastructure. Your print volumes are down, device downtimes are down, and happily, print-related costs are down as well. If you’re entering a second or third-generation Managed Print partnership, you may be wondering what other services your provider can offer. We’re glad you asked!

    Are You Ready for More?

    It’s common for Managed Print engagements to begin on a small scale and evolve as new possibilities for improvement arise. As your organization gets comfortable with a newly structured print environment, consider moving beyond basic MPS to outsourcing other processes. Professional services like Mobile Printing and Cloud Services can give your business what it needs to stay competitive in a rapidly changing market.

    On-Going Assessment

    Your initial Managed Print Assessment provided the data needed to begin bringing costs and print-related workflows under control. Once print volumes and overall fleet evaluations and corrections are well in hand, second-generation managed print assessments can go beyond these initial improvements.

    1. Document Security

    Are your print-centric processes causing security vulnerabilities? Rules-Based Printing solutions can go beyond reducing print volumes to adding new security protocols to mitigate risks to your data. Find out if procedures like pull printing could help strengthen areas of weaknesses revealed by your Managed Print Assessment.

    2. Environmental Sustainability

    A Managed Print Assessment can perform an environmental checkup of your print infrastructure. Is your aging business equipment using more energy than is necessary? Upgrading some of these devices with energy-efficient replacements can have a positive impact on the environment as well as your bottom line. And the latest imaging technologies often include features that reduce print volumes and toner usage.

    At MMIT, we’re committed to helping businesses succeed. Contact us to learn more today!

    MMIT: Technology Simplified Since 1937

  265. Multifunction Printer Solutions for Government Offices

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    As a government agency, you and your staff are required to deal with an ever-growing demand for services, and staff numbers and budgets rarely grow fast enough to accommodate growth. Read on to discover how a multifunction printer can help your team accomplish more with less.

    1. Improve Access

    Whether your government office is administrative, legislative, law enforcement, or public assistance, fast and accurate access to your documents is critical. A multifunction printer can be a key player in the process, with features that allow government offices to capture, access, route, and manage any document the moment it enters the system.

    2. Remove Bottlenecks

    Bottlenecks cause costly delays and frustration, both to your government office staff and the public. Paper-centric procedures are often the cause of bottlenecks, so it makes sense to take full advantage of the digital workflow capabilities on your multifunction printers.

    Single-function devices can also create productivity barriers. By combining the functions of a printer, copier, scanner, and fax in one space-saving multifunction printer, your staff can accomplish more in far less time.

    3. Automate Internal Processes

    By leveraging the built-in automation capabilities on a multifunction printer, your staff can streamline and automate internal processes. Eliminate the need for manual data entry to reduce errors, save time, and significantly improve your ability to serve the public.

    4. Improve Public Service

    Assisting the public is central to any government agency’s mission. A multifunction printer can help simplify the management of processes that require verification documents.

    5. Enhance Security

    Government agencies handle vast numbers of documents containing confidential information. The latest advances in multifunction printer technologies focus on security protocols that keep sensitive information safe from unauthorized access.

    To learn more about multifunction printers and other products and document management solutions that can help your government agency improve productivity, contact us at MMIT today.

  266. Test Analysis with Software

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    In our previous blog post, we discussed the advantages to using Remark Software for grading tests. This school software program using scanning to speed up the entire test grading process. With customizable features, there are almost no limits to the type of test questions Remark Software can analyze.

    This remarkable school software tool can also provide test grading reports using Remark Quick Stats. Instructors can use the program to produce class summaries outlining student achievement, question achievement, question performance, and student grade reports.

    The following reports are included in the Remark Quick Stats school software program.

    1. Changed Answer Reports — Would you like to know how often an item on your test generated a changed answer? Changed Answer Report by Item shows each question on the test and reports how often students changed their answer, including whether the changed answer was correct or incorrect. Reports can also be generated showing changed answers by individual students.

    2. Class and Student Reports — These individualized and classwide reports are useful in that they give instructors an overview of total class performance. Reports included are Comparative Grade Report, Demographic Grade Report, Student Achievement Report, Student Grade Report, Student Response Report, Student Response Similarities, and Student Statistics Report. Each report provides bar chart graphics and can be used to inform students and their parents on individual performance and whether or not a student has grasped the subject matter.

    3. Item Analysis Reports — These detailed reports help teachers analyze the validity of individual questions and help show how students responded to each question. Problem questions can then be reworded or thrown out.

    4. Test and Item Analysis Reports — These final reports, including the Test Statistics Report, provide an overview of basic test statistics and give instructors a quick look at overall test performance.

    To learn more about Remark Software for your school, contact us at MMIT Business Solutions today.

  267. Five FAQs about Software for Classrooms

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    Are you looking for a solution to speed up the test grading process? Would you like to have more time for creative lesson planning? Remark has developed a school software solution to help teachers with the entire grading process. Here’s a run-down of the features and advantages.

    Ready to Gain More Time?

    Remark Software is a school software solution that significantly improves and speeds up the test grading process. Here are a few FAQs to help you understand how the key advantages.

    1. How do Remark Software grade my students’ tests? Using a software solution called Quick Grade, teachers scan answer keys and tests, then get results simply by clicking a button.
    2. Is the software customizable for more complicated grading requirements? Yes. Advanced Grade software allows teachers to set up an answer key that allows for more than one correct answer. Teachers can set benchmarks, measure results against mandated objectives, enter question points, select grade scales, and add other information for each test.
    3. Can Remark Software compile test statistics? Yes. Remark Quick Stats can calculate and provide a variety of insightful data, from individual student scores and grades to overall class statistics.
    4. What about scaled scores? Using the Advanced Grade solution, teachers can look up and apply scaled scores from external files for customized grading results.
    5. What other types of tests does Remark Software support? Rubric-style requirements and tests with multiple versions requiring more than one answer key are all supported.

    If you’re searching for a school software solution that can help you spend more time with your students and less time on time-consuming grading, get in touch with us. We can help you streamline your classroom processes with Remark Software combined with our state-of-the-art scanning solutions. Contact us at MMIT Business Solutions Group to learn more today!

  268. Is MPS the Productivity Driver You Need?

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    Efficiency is always a top priority in the workplace, especially as technology and a fast-paced world have increased the demands on modern businesses. Managers and C-level executives are always throwing around the idea of efficiency: how can we improve performance while maintaining quality? For most businesses, it can be difficult to find the bridge between a conceptual discussion and a practical solution.

    Managed print services can be that bridge for a growing number of companies. Managed print drives efficiency in ways that many other solutions can’t, mainly because it targets an area that many businesses struggle to keep productive and waste-free: printing. Here’s why managed print services are a key ingredient in an efficient workplace.

    Managed Print for the Modern Business

    There are plenty of ways to push productivity higher in a company—hold fewer meetings, keep workflows clear and concise, use the appropriate tools, and increase collaborative opportunities in the office. But the print environment factors into almost every part of a business’s daily operations: accounts payable, invoicing, meetings, payroll, marketing, and more. Because of this, the print environment is an ideal target for increasing efficiency and reducing waste.

    For many companies, this is easier said than done. Most businesses don’t have accurate information about how much they print each month—some have no information at all—and thus don’t have a starting point to reduce their waste. Managed print starts with an assessment and overview of what your company’s current print practices are and how they can be improved.

    Here’s what a typical managed print services rollout looks like.

    • Assessment: During the evaluation phase, your services provider will install print accounting software and take inventory of all workflows, devices, and procedures your office uses.
    • Planning: With this information in hand, your services provider will present a proposal to improve and overhaul your print environment.
    • Implementation: With the help of your IT team, your managed services provider will implement the new plan.
    • Optimization: Finally, your continued relationship with your MSP will grow as they help you optimize your print environment for the best results.

    For more information about managed print services, contact us.

  269. Print Security for the Government Agency

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    There are many areas where government offices and departments can lag behind the public sector, often because adopting new technologies and practices can be difficult for large organizations such as city, state, and federal government agencies. Printing and print-related technology is often one such area, and a recent interview with GovLoop illustrates this point.

    Ron Chestang, Worldwide Senior Print Security Consultant at HP, told GovLoop that print security should matter to government agencies. He noted that the statistics point to too much apathy in government offices when it comes to print security, and this leads to risky practices. “If you don’t even recognize the risk in the first place,” he notes, “then you can’t mitigate or respond to it.” His solution? More control and better technology for your print environment. Here’s how to achieve the security your office needs.

    Print Environment Security for Government Agencies

    It all starts with knowing where you are. Once you’ve assessed your current print environment and have a detailed inventory of every fax machine, multifunction printer, and copier, you have a place to start. Get your IT team involved and let them lead the project to ensure that your agency’s confidential information is protected.

    Start here:

    • Assess: Too many offices don’t have a centralized locus of control over their print environment, resulting in a hodge-podge of machines purchased over time—sometimes without any consultation from or knowledge of the IT department. What does your current print environment look like?
    • Plan: What strategy do you need going forward? Where are the security risks? What are you going to do to fix them?
    • Implement: With the help of your IT team, it’s time to get your print environment up to par.
    • Consider outsourcing: Managed print services can make your print environment secure, optimized, and ready to function properly. Consider outsourcing for the best cost savings and productivity boost.

    For more information about secure multifunction printers and managed print services, contact us.

  270. Take Back Your Classroom with Remark OMR Software

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    There are a lot of things in educational institutions that are old—some of them are old for a good reason. History books, well-loved classic novels, and time-honored art all get better with age. But something that doesn’t get better with age is technology, and schools tend to be among the top offenders when it comes to outdated technology.

    The thing is, there’s a reason for this, too: many educational institutions are running with an ever-tightening budget, and new technology just seems like an impossible expense. But when it comes to investing in tools that let teachers do more teaching and improves overall outcomes, it’s certainly worthwhile. Remark Office OMR is that kind of solution.

    Remark Office OMR

    Remark is a data collection and analysis software that users can apply for surveys, tests, and other plain-paper forms. Unlike outdated technology, you don’t need specialized machines or clunky hardware to use with Remark Test Grading Edition—all you need is an image scanner or a multifunction printer (MFP). With your software and the devices you use every day in the school office, you’ll be ready to revolutionize your test grading.

    Here’s what you need to know about Remark.

    • It’s popular and growing: With over 75,000 customers in 130+ countries, Remark is the world’s most popular OMR software, and it has a world-class customer support team to back it up.
    • It’s ready to handle your OMR forms: Remark is designed specifically to tackle the challenges of OMR (Optical Mark Recognition or “fill in the bubble”) documents and is equipped to handle multiple marks, damaged forms, cross-outs, and other anomalies.
    • It makes data management easy: You can customize graded responses to students, export raw data in over a dozen formats, and develop detailed reports to track results.

    To learn more about Remark OMR software, contact us.

  271. What’s Your Print Environment Costing You?

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    Many companies overlook their printing expenses, assuming that they’re just a necessary evil that can’t be changed or done away with. But if they knew the true cost of printing in their organization, they’d probably be more motivated to gain visibility and start reining in printing costs. There’s more involved in printing expenses than meets the eye—and that’s why many companies are unaware and unable to change their print environment reality.

    The True Cost of Printing

    Let’s demystify the total cost of your print environment. There’s more than just the cost of your printers, paper, and ink involved when it comes to your print budget, and you’re spending it whether you realize it or not. Here’s what is coming out of your print budget.

    1. Supplies: The first thing you think of when you’re listing printer fleet expenses is probably ink, toner, and paper. Many companies don’t realize they’re overspending in this area because of outdated machines or overbuying supplies.
    2. Maintenance: Whether your printers are always breaking down or only need routine maintenance, you’re still paying for some service on your machines. This can add up quickly, particularly if you’re working with older devices that require more frequent service.
    3. New devices: Many printer fleets are pieced together randomly as new printers, copiers, fax machines, and scanners are added to the mix by various employees. This isn’t necessarily the blueprint for a successful print environment, particularly considering the high upfront cost of new equipment.
    4. Employee time: Finally, you’re paying for the time your employees spend using and maintaining your print environment. Sometimes this time factor is far higher than it should be because your printer fleet isn’t in peak condition.

    We can help you optimize your printer fleet with managed print services. Contact us to learn more.

  272. The Perfect Software for Educators

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    Busy educators should be able to focus on one thing: connecting with and teaching their students. But with the demands of an increasingly test-driven education environment, it can be difficult for teachers to spend their time on what they love doing. Instead, they’re staying late grading tests, filing papers, and doing grunt work.

    Xerox’s Remark Software is the answer to this dilemma, giving teachers their time back. When we do this, we give students their support system back. Here’s how Xerox’s latest school software improves workflows in the classroom.

    The Benefits of Remark Test Grading Software

    The benefits of Remark Test Grading Edition go beyond time saved and accuracy improved. The advantages of this kind of software are wide-reaching enough to appeal to every size of school district and educational institution.

    Save Money

    Stop wasting money on special paper for printing answer sheets and tests. You can print your own answer sheets with Remark, and you can use your existing hardware to do it. No need to upgrade to some specialized printer or machine—you can use your Xerox multifunction printer or scanner. In fact, you can turn any scanner or multifunction printer into a test scoring system.

    Save Time

    Manual data entry is more than a hassle—it’s a waste of a teacher’s valuable time, and it increases the probability of error. Remark Test Grading Edition allows you to quickly scan test sheets and have them graded automatically, as well as create your own test answer sheets.


    Remark Test Grading Edition is designed with an intuitive and easy-to-use interface that won’t require specialized knowledge or training. It’s easy to personalize your answer sheets for each student and customize your tests.

    For more information about how your institution can benefit from Xerox Remark software, contact us today.

  273. Are You Going Digital?

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    If you’re running a small to medium-sized business and you’re not taking advantage of all that today’s technology has to offer, you’re at risk of losing out to your competition. Modern business is technology-driven, not because that’s a trendy way to operate, but because without it, you’re unable to function at the level needed to compete. Today’s tools of the trade aren’t papers, pencils, and folders—they’re cloud databases, document management, and smartphones.

    Here’s why you should be implementing better technology in your business today.

    The Technological Reality of Modern Business

    Every dollar, minute, and employee counts when you’re running an SMB. There’s no time or resource you can throw around and waste because unlike larger corporations you’re running on razor-thin margins and a whole lot of hard work. Here’s why you should be taking a good look at your technology.

    • Your employees expect it: If you’re hiring millennials—which, because they’re becoming a majority of the workforce you likely are—you already know that they come in a package with their mobile devices. Statistics show that over 85 percent of millennials own and use a smartphone or tablet, and they’re most productive when they can use these tools to get work done. Make sure you’ve implemented mobile printing and mobile-friendly technology policies.
    • You need better security: It may seem more secure to stay “off the grid” and eschew today’s technologies, but the opposite is true. Your outdated devices and document storage are probably making your business much more vulnerable to cyber attacks.
    • You need accuracy: When processes are manual and outdated, they’re prone to error. Automated and digitally augmented processes are much more accurate, and that’s what you need to run a successful company.

    For more information about our digital solutions, contact us today.

  274. Do You Know How to Maintain Your MFPs?

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    There’s nothing worse than arriving at the printer, ready to grab your copies and head to your meeting, only to realize your device isn’t working. Whether it’s a blinking light, a jammed tray, or no activity at all (yikes!), you’re probably wondering what you could have done to prevent this.

    The bad news: if your printer is already broken down, you’ll probably be spending a significant part of your day getting it up and running or waiting for a repair technician. The good news: some regular upkeep and maintenance can help you avoid this problem in the future. Here’s what you should be doing to keep your printers operating at their best.

    1. Ventilate: Your printer needs proper ventilation and shouldn’t be smashed up against cubical walls or squeezed under a desk. Ventilation will keep your printer from overheating and reduce paper jams, increase quality, and elongate your device’s useful life.
    2. Don’t overheat: We know, the office can get chilly, but a space heater pointed directly at your multifunction printers is a recipe for disaster. As mentioned above, a printer is prone to overheating if treated improperly, and a space heater could even melt parts of your office equipment if you’re not careful.
    3. Keep it clean: Frequently dust and wipe down your printers and copiers to keep them free of debris.
    4. Don’t pull by the cord: When you’re unplugging your device, grab firmly at the end instead of pulling on the cord.
    5. No food, please: Yes, we all eat at our desks, but a Diet Coke never did a multifunction printer any favors. Keep food and drinks away from your printer.
    6. Maintain regularly: Your printer needs regular check-ups. Work with your IT department to schedule regular maintenance and monitoring to keep your devices operating well.

    For more information about multifunction printers and device maintenance, contact us today.

  275. Three Reasons to Choose Managed Network Services

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    It’s not enough these days to have the best product and the best service—you have to have the best technology, as well, to keep up with the day-to-day operations of your business. Customers expect to be able to connect with you at any time through your network and expect you to have information ready for them at a moment’s notice. Today’s business world runs at a break-neck pace, and if you don’t have the tools to keep up, you’ll quickly be behind your competition.

    That’s why many companies invest in IT managed services. Managed IT can help you control your technology infrastructure while leaving you free to focus on business-critical tasks. Here are the top three reasons that businesses choose managed IT services.

    1. Control Costs

    Operating costs for your network may seem to spiral out of control as your company grows, and you may find yourself paying for downtime. Managed IT services allow you to invest in uptime instead, reducing your annual IT budget by at least 25% according to recent statistics. You’ll have more control and visibility into your IT budget, providing you with the opportunity to make conscious, smart decisions for your company’s future.

    2. Proactive Maintenance

    More IT departments are forced to be reactive instead of proactive when it comes to network support, simply because they’re also managing new technology rollouts, employee training, and strategic initiatives. Maintaining and monitoring a system is an intense job that requires a significant time commitment, so outsourcing this portion of your IT management will free up your staff for more important work.

    3. Better Security

    There’s a cyber attack waiting around every corner these days it seems. It’s worthwhile to know that your network is secured by experts in the field and that you don’t have to worry about your company’s data being stolen. Managed IT offers a level of security that is hard to reach without the continuous monitoring, updating, and backups that your service provider can give.

    For more information about managed IT services, contact us today.

    IT Services Des Moines  Network Design Des Moines

  276. Choosing a Managed Print Services Partner

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    If you’re considering a managed print services contract, you’re probably wondering how you can choose the best provider for your business. There’s a lot more to the picture than break-fix solutions and consumables. You can enjoy cost savings and a wide range of benefits if you take full advantage of an excellent managed print services program.

    What Does Managed Print Offer?

    Managed print services is an outsourcing solution that has become increasingly popular in recent years as companies move toward better utilizing their existing technology. There are myriad benefits associated with managed print services, including saving time and controlling costs. Companies with managed print services report benefits such as:

    • More secure, control, and reporting within a business print environment
    • Less burden on IT staff and fewer disruptions to IT infrastructure
    • Better cost monitoring and visibility over print budget
    • Enhanced ability to meet sustainability goals
    • More data on print habits and processes
    • Ongoing process improvements
    • Better supply chain and vendor relationship

    Choosing a Provider

    What should you look for in a managed print services contract? Here are a few things to consider.

    1. Security is always a top priority: Make sure you’re choosing a provider who understands that today’s businesses operate in an increasingly vulnerable environment. Security should always be at the top of your provider’s priority list.
    2. Integration should be easy: Your managed services provider should be looking for ways to integrate your current IT infrastructure with your print environment.
    3. Reporting is key: You’ll want to have new insights into how your organization’s print environment functions and where there’s room for improvement. Make sure you choose a provider that’s willing to do the heavy lifting in providing you with the data you need to make decisions.

    For more information about managed print services, contact us today.

  277. Are You Keeping Your Documents Secure on the Cloud?

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    Many businesses are turning to the cloud to maximize productivity and take advantage of today’s technologies. But if you’re using the cloud today, you could be jeopardizing your company’s data security without realizing it if you’re falling prey to some of these common mistakes. Read on to learn if you’re using the cloud in a way that could make your business more vulnerable.

    Are You Compromising Your Security?

    The cloud is just like a storage company—you can rent a unit from a provider, and they’ll hand over the keys and say, “Good luck.” In this analogy, it becomes apparent that there are security needs that your provider will handle and some that you will be responsible for. Sure, your provider will make sure there are surveillance cameras and a locking gate to the compound, but if you leave your unit unlocked, you’re responsible for a loss.

    A cloud-based document management system works in a similar way. Although your services provider will give you some level of security, you and your employees need to stay vigilant. Here are some of the common security mistakes that companies make—and how to avoid them.

    1. Complacency: IT experts are well aware that the number one reason employees end up causing security problems is complacency. It may seem like your company would be the last to be hacked, but it can (and does) happen to anyone, particularly because personal data is so valuable. Don’t ignore update reminders or use weak passwords. Don’t let your technology get too outdated to be secure. Don’t become complacent.
    2. Lack of information: Many companies simply don’t have the knowledge they need to keep their cloud data safe. Make sure you understand how to use your service and that you’re asking the experts when you’re unsure.
    3. Document transfer carelessness: Sure, your document is safe in their electronic “home,” but what about when they’re in transit? Be aware of your network security, email security, and other factors when you’re sharing documents from your document management system.

    For more information about the cloud and document management, contact us today.

  278. Here’s How to Get the Most Out of Your Printer

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    No one wants to shell out some hard-earned business cash to replace a piece of office equipment. That’s why it’s worth your while to make sure you’re getting the most life out of your printers, copiers, fax machines, and scanners. Knowing a little bit about how your machines work will help you keep them in good shape throughout their life cycle and extend the life of your devices.

    Getting the Most out of Your Printer

    There are a few steps you can take to make sure you’ll get the most life out of your printer or copier.

    1. Buy high-quality cartridges: It’s tempting to save some money and buy cheaper ink, especially since ink can be so expensive. But cheap ink won’t just give you lower-quality print results; it can also cause some severe long-term damage to your machine. Make sure you’re buying ink that’s certified by the Standard Test Methods Committee. This certification tells you that you’re buying a quality product that has less than a 1% defect rate.
    2. Maintain your machine: Yes, regular maintenance can be a pain, especially when you have much more on your plate to deal with. But if you’re not maintaining your printer, you could run into many issues. Regular upkeep will ensure you get the most life out of your machine and that you won’t end up with a broken-down printer the minute you need to make copies for an upcoming meeting.
    3. Get small errors fixed right away: How many times have you heard someone try to play off an error with your machine: “Oh, it just does that. You have to kind of jiggle the tray…” etc., etc. Don’t excuse your printer’s bad behavior—it’s probably a sign that something is failing or about to fail, and if you run your device long enough without necessary repairs, it could go caput.

    If it’s time for a new multifunction printer, contact us to find the right one for your company.

  279. The Most Common Security Mistakes: Are You Making Them?

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    There are few areas where you can afford to make mistakes less than in security. Business security is in the news constantly it seems with big breaches happening on the regular. If large companies like Sony and Target aren’t immune, how can you assume your company isn’t susceptible to these kinds of attacks?

    And yet, even with all the vulnerabilities created by fast-moving technology and ever-smarter hackers, many businesses find themselves making the same cybersecurity mistakes over and over again.

    The Most Common Cyber Security Mistakes

    Typically, security breaches are a matter of employees who aren’t sure what the correct procedures are coupled with managers who are too busy with day-to-day operations to take necessary precautions. But frankly, you can’t afford to keep ignoring cybersecurity. Is your company making these errors?

    1. Insufficient or no backup procedures: What would happen if your place of business was lost to a fire, a flood, or theft? What would happen if every computer in your office was inaccessible? Would your documents and other sensitive data be gone forever? Many companies are relying on insufficient backups or worse, no backups at all.
    2. Insecure passwords: Newsflash: password123 is not a safe password. Many employees use insecure passwords because company policies don’t require them to do otherwise. It’s also common for employees to inadvertently provide their login credentials to phishers and scammers via email fraud or other scams. Make sure your IT team provides adequate training to employees to keep login information secure.
    3. Improper printer security: Did you know that your copier could be a security threat? You should be sure that your printers and copiers are behind your network firewall and that all software is up to date, and also ensure that you wipe all hard drives before recycling old machines.

    For more information about how we can keep your office secure with managed network services, contact us today

  280. Cloud Security: What to Ask Your Service Provider

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    There are a whole host of questions you should ask before you sign a managed services contract, especially if you’re concerned about security. When it comes to cloud security, you have every reason to be nosy: it’s vital that you protect your business data and ensure that your information will be adequately handled. When it comes to cloud compliance, it’s crucial that firms in financial services, healthcare, retail, and government choose a service that provides the utmost attention to security.

    In today’s business world, security threats are a constant concern. With data breaches in the news every week, it would be foolish to assume that your business is immune no matter its size. Take precautions on every level, especially your cloud services.

    What to Ask Before Signing a Contract

    If you’re considering a managed services contract for cloud hosting, make sure that you know what questions to ask. Work with your IT staff to come up with a list of questions that will help you decide whether a potential service provider meets your unique business needs.

    1. What information do you store?
    2. Where is your onsite physical storage?
    3. Who has access to your storage?
    4. How do you prevent unauthorized access?
    5. What levels of access are there?
    6. Have you helped customers through compliance audits? How many?
    7. What kind of compliance support do you offer in your service level agreement?

    These questions will get the conversation going for you to determine what level of security a provider is offering. Of course, every company and every industry has different security and compliance needs, so it’s important that you decide ahead of time on your non-negotiable requirements. To learn more about keeping your business secure, contact us today.

  281. Pull Printing Keeps Your Business Secure

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    It’s a common sight in offices, sadly, and maybe you’ve seen it yourself. Perhaps you’ve walked past a multifunction printer or a copier and cringed as you notice a confidential document in the tray—pay stubs, personnel files, patient or client information—out in the open for anyone to see. It’s during situations like these that you realize that security problems don’t only arise from outside attacks, but also from internal mistakes.

    Don’t let these mistakes make your business insecure. There’s an easy way to make your printing policies up to the task of securing your company information.

    Here’s How to Use Pull Printing

    There’s a name for the kind of printing that keeps this sort of data insecurity from happening: pull printing. Even if you’ve never heard this phrase before, you’ve probably seen pull printing before. It’s printing that remains secure until the individual who sent the document to the printer arrives and pulls it from the tray. This works in a few different ways, depending on what kind of programs and software you use.

    1. PIN numbers: This kind of pull printing assigns pin numbers to staff members that they must input at a device before printing.
    2. Cards: Some printer security systems allow for designated cards for printing use.
    3. Biometrics: A super secure but easy-to-use measure could be something as simple as a fingerprint.

    It may seem like a hassle to introduce this kind of security to your print environment, particularly because printing is a bit slower this way. However, this kind of slow-down is acceptable when you consider the alternative of data insecurity; it’s worth a little inconvenience.

    Consider implementing pull printing in your business, and contact us for more information about keeping your company secure.

  282. How to Make Disaster Recovery a Part of Your Plan

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    We’re now well into the first few months of 2017, and with this new year, many companies are setting their IT budgets. As you make your strategic plans for the year, it’s vital that you consider a disaster recovery plan. A disaster recovery plan can seem like a daunting task, but it could be the difference between your company weathering a disaster or shutting its doors. Here’s how managed network services fit into a disaster recovery plan.

    Disaster Recovery: Back-Ups and Security

    These days, it’s not uncommon to hear about even industry giants being victims of a cyber attack. It’s easy to see how a disaster can happen when even large companies like Target and Sony are in the news for stolen data. Of course, it doesn’t take this kind of issue for your business to be in a tight spot: a flood, fire, or theft of physical assets can leave you equally unable to operate.

    If the worst happens in your business, it’s crucial that you can continue with day-to-day operations. For that, you’ll need your most valuable asset: your company information. Managed network services can help you keep this information secure with back-ups and cloud services.

    • Managed network services provide offsite backups that can be accessed no matter where you are, allowing you to continue operating even if you can’t access your office.
    • Disaster recovery isn’t expensive. It’s a common misconception that disaster recovery will cost you too much, but with low subscription pricing models, you’ll be able to experience the many benefits of managed network services.
    • Downtime is expensive. Your company shouldn’t be investing in downtime. Managed IT services can help you with network monitoring to keep your business up and running.

    For more information about how managed network services can help your company, contact us today.

    IT Services Des Moines

  283. Don’t Let Paper Cuts Ruin Your Office Budget

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    Bear with us; we’re going to get “punny” here.

    You know when you get a paper cut? It’s the tiniest thing—sometimes you can’t even see it. You often get a paper cut in the blink of an eye, and all of the sudden, your skin is on fire. Even just imagining a paper cut makes you uncomfortable, right? It’s tiny, and it seems insignificant, but it can make a significant impact on your day.

    Now imagine your hands were full of little paper cuts. That’s how your printing budget can be when excess printing occurs. A page here, a document there—it never seems like much at the moment. But put together, these instances of excess printing will add up to cut into your budget in a way that makes printing a burden.

    Changing Your Printing Habits

    How can you change these excess printing habits that employees have developed over time? How can you track and see how much excess printing your business does? How can you lower your printing costs?

    The best way to start is with print tracking. Did you know that you can see exactly what your employees print in a simple report with the right software? Most companies don’t track printing, and this oversight is where most of the money is lost. Here are the tips that will cut the excess printing out of your business:

    1. Set up simple printing policies: Your employees should know what you want them to print and what’s not appropriate for the workplace. They should also know about wasteful printing that they may not think about, such as printing from websites or in full color when unnecessary.
    2. Print double-sided: Set all of your print drivers to automatically print double-sided to reduce paper usage significantly right off the bat.
    3. Use draft mode: Most internal documents don’t need to be of any high quality to get the job done. Set your print drivers to automatically use “draft mode,” a feature that uses less ink but is perfectly readable.

    For more information about how to lower your printing budget with managed print services, contact us today.

  284. What Can Cloud Service Do For You?

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    Everyone’s talking about how cloud services can benefit businesses these days, but there are still plenty of company executives who are fuzzy on how this ubiquitous trend can help the bottom line. You may still have some questions about the cloud and how it would change your day-to-day operations: questions like, “How does cloud management work?” “Why is cloud management necessary?” “How will my company benefit?”

    We’ll try to tackle those questions in this blog post.

    What to Expect: Cloud Services

    The simple way to define cloud management is the off-site storage of your computer programs, software, management tools, and sometimes documents or files electronically. Cloud services provide you with easy access to tools you use every day, no matter where you are in the world. Many companies use cloud management as a way to back up their business-critical programs such as email hosting, monitoring, and system back-ups in case of an emergency.

    Cloud services are popular for companies looking to:

    • Enhance security: With better back-ups and networking monitoring, cloud services and IT services can make your company more secure.
    • Support remote workers: These days, all you need is an internet connection to get some work done. With cloud management, employees can have access to the right documents, programs, and tools, no matter where they’re working from. This kind of productivity increase goes a long way in today’s global business world.
    • Promote growth: If your company is in a period of growth, cloud management is perfect for you. Cloud services are highly adaptable and scalable, ready to meet the demands of your business even as they change and expand.

    If you’re interested in learning more about cloud services and managed IT services, contact us today for a free assessment and more information.

  285. Is Scanning a Part of Your Disaster Recovery Plan?

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    Are you planning for the best, preparing for the worst? That’s what most companies consider when they create a business continuity plan. If you’re not sure what a business continuity plan is, you should read on to make sure that your company can continue functioning no matter what happens.

    Document Scanning Can Help Your Company Stay Functional

    In the event of an emergency—whether it’s a natural disaster, theft, or data loss—your business needs to be able to continue functioning. Imagine this scenario: for whatever reason, you woke up this morning, and you don’t have access to your place of work. Would you be able to conduct business as usual?

    For many companies, the answer is no. But it doesn’t have to be, particularly with the incredible options available through technology. With the help of the right tools, you can be functioning from wherever you are as your business rebuilds.

    Document scanning is an important part of preparing for this eventuality since you’ll need access to all of your everyday files and information. Scanned documents housed in a document management system can be available to authorized employees from anywhere in the world, giving you the chance to continue operations even when disaster hits.

    That’s why document scanning is an essential part of any business continuity plan and should be a pillar of your plan. With a cloud-based document management system, you don’t have to rely on your office to house documents—whether in a physical location like a filing cabinet or on company shared drives that aren’t accessible from elsewhere.

    Document scanning can help your business continue, no matter what. If you’d like more information about powerful scanners that can get your business ready for a disaster, contact us today.

  286. What Kind of IT Department Do You Need?

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    We’ve all experienced that sinking feeling when we hit “install” on a new piece of software, and the company laptop screen goes blank. Or when you think you’re dealing with a simple printer jam and end up removing a piece of the machine that you don’t know how to replace. Or you think your desktop computer has a virus. Or—hundreds of other scenarios. Who are you going to call?

    Your IT helpdesk, of course. Your technology gurus. Your printer people. They know what it’s essential to have these kinds of individuals on board with your company to help you manage, control, and plan your technology. But how do you start building a qualified IT staff if you’re a new business? How do you revamp a small or understaffed IT department? Here are some pointers.

    Finding the IT Staffing Solution That’s Right for You

    Many small businesses rely on the expertise of their employees for IT needs—whether they’re IT employees or not. This can work for a while, but eventually, most companies realize that they’re out of their depth when making decisions about networks, office equipment, and technology. If you’re at this point, it’s time to start considering the many IT options available to you. Here’s what you can do.

    • Hire an IT director and staff: The traditional route for medium-sized businesses is to delegate IT to a department.
    • Hire consultants: IT consultants are available for small businesses but are sometimes too expensive for consistent use.
    • Choose managed IT services: IT managed services can be the solution you need for many of your IT needs. With managed IT, you can outsource the tasks you’re unable to handle in-house while saving money. This is an attractive option even for companies with robust IT departments.

    For more information about IT support, contact us today.

    IT Services Des Moines

  287. How Managed Print Services Lowers Costs

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    There’s a significant expense lurking in your balance sheet that you probably don’t even know about. Your company likely spends a lot of time and money on financial reporting, measuring income and expenditures with clinical precision. But if recent surveys are correct, you’re probably among the majority that are missing costs that account for about 2-4% of your yearly expenses.

    Those costs? They’re related to printing. Printing is often the third-highest expense a company incurs yearly—right behind rent and payroll. But many businesses have these overall costs spread over many department budgets and in different categories—supplies, technology, energy, and more. Because of this, few business executives get to see the full picture of their printing costs, and if they did, they’d likely want to find a way to rein these costs in.

    Managed Print Services Reduce Overall Costs

    The good news is there’s a solution that can not only give you the simple accounting tools to see your overall printing costs but also help you drastically lower them. Businesses are increasingly turning to managed print services as a way to handle, control, and lower their printing costs. Here’s how it works.

    1. Supply Management: Chances are, you have an overstocked supply closet somewhere in your office. Overbuying supplies is expensive, and finding the balance to keep your printers fully stocked while saving money is a full-time job. Let your managed services provider handle the supplies.
    2. Fleet Management: Your company has probably already wasted countless dollars on machines that weren’t the right fit, and now you’re left with underutilized technology. Managed services ensure you have exactly the devices you need.
    3. Printing control: Who’s printing what? Do you know? Print management includes accounting that will give you exactly the information you need to curb unnecessary printing.

    For more information about how your company can benefit from managed print services, contact us.

  288. How the Cloud is Changing Education

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    Technology has changed the way we communicate, send, store, and share information. In fact, technology has been affecting our modes of communication for millennia—from the moment we began to augment our oral conversations with written words and symbols. From the pen to the printing press to the computer, technology has helped us tell stories and share ideas with increasingly sophisticated tools.

    Did you know that one of the newest tools for sharing information is revolutionizing modern education? Read on to learn how the cloud is making education more accessible, more affordable, and more global than ever before.

    Cloud Computing and Education

    Education has always been an expensive endeavor, and the past few decades haven’t seen much improvement in making school more affordable and available to individuals. But the cloud could be an integral part of lowering the cost of education and putting it in the hands of more people.

    Digital content has become commonplace in nearly every classroom, from smartboards to online course textbooks. This kind of content can make education accessible for people all around the world, even when they live in remote areas. Here are some of the ways cloud computing is revolutionizing the classroom.

    1. Goodbye textbooks? Textbooks are notoriously expensive, and students often feel burdened by the hefty price they have to pay for sometimes outdated content. The cloud can change that with much less expensive digital content.
    2. Updated information: Many students and schools are forced to use outdated textbooks because of the cost of purchasing new ones. Cloud computing can provide a way to keep updated information in the hands of teachers and students.
    3. Less hardware: The beauty of the cloud is that it can often be accessed and even managed through an internet browser, removing the necessity for expensive equipment in school districts or universities.

    Cloud computing is truly the way of the future. If you’d like to learn more about how technology can improve your company, contact us.

  289. Our 3 Top Tips for Choosing an MFP

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    Your business money is hard-earned, and it’s vital that you put it in the right investments to continue your success. The tools you purchase for your company can be the difference between rising above your competition and falling behind, so it’s crucial that you do your research before buying. We’re here to help you do just that before you select a multifunction printer.

    Choosing a Multifunction Printer

    Finding the right MFP for your company is mostly about comparing the differences between machines with what your business needs are. There are countless MFPs on the market these days, and many of them have different advantages that work better for certain kinds of companies. Knowing what you’re looking for will help you find the perfect device for your business.

    Research Compatability

    This is where you should immediately enlist the assistance of your IT staff or trusted professionals you can count on. It’s not worth it to purchase a machine that isn’t compatible with your current network configuration or the computers you’re running. It may also be beneficial to buy a device that is the same brand as others you have in your office to ensure even better communication between machines.

    Examine the Service Contract

    You shouldn’t just be purchasing a printer; you should also be entering a service agreement to make sure your new device stays up and running. If your multifunction printer is down all of the time, it’s not going to be worth the money you invested. Choose a company you know can help with technical problems.

    Know the Full Cost Picture

    In the printer business, we talk about the total cost of ownership (TCO). TCO refers to the number you come up with when you calculate the replacement cost of ink and other consumables and figure out a cost per page. This number is vital in understanding the actual value of your printer rather than just looking at the sticker price.

    For personalized assistance finding your new multifunction printer, contact us today.

    Konica Minolta Des Moines  Canon Des Moines

  290. Reviewing the Tech Trends of 2016

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    As we begin 2017, it’s worthwhile to look over some of the trends that stuck out in 2016. Particularly in the world of finance and banking, technology has become an ever-present tool that connects customers and institutions in new ways. These are the tech trends we saw in the banking field in 2016.

    Finance Tech Trends of 2016

    • Mobile apps: More banks than ever have chosen to offer a fully integrated mobile app for customers to use on their smartphones and tablets. This kind of mobile experience can simplify the customer’s interactions with a bank branch, reducing the time burden on staff to answer questions.
    • Self-service: Many banks and financial institutions are offering self-serve kiosks in their branches, and some are even using tablets in their offices to supplement the customer experience.
    • Cybersecurity: Far from trendy but increasingly important, cybersecurity is a necessity for fraud prevention in the financial world. New data security methods popped up in 2016, including managed network services.
    • Biometrics: Fascinating developments in biometrics (such as fingerprints, voice, eyes, and imaging) have allowed companies to offer alternatives to PINs and passwords. These are far more secure, and customers enjoy the simplicity with the added safety.
    • Cloud services: Many banks and financial institutions that choose managed network services also opt for a cloud services solution. Cloud services can reduce overall costs and increase agility, and this developed into a solid trend in 2016.

    The trends that will continue into 2017 will be the ones that show their overall added value to businesses, and we predict that the security and cost savings of managed network services will make this comprehensive solution a winner in the new year. Contact us to learn more about our managed network services.

  291. 3 Benefits of Managed Print Services

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    If you’ve heard the buzz surrounding managed print services, you may be asking, “What can this solution do for me?” Managed print services aren’t just trendy, as evidenced by the many businesses flocking to it yearly. Here are a few of the many reasons why managed print services have become a staple in the modern office.

    1. MPS Improves Your Current Print Environment

    When you choose managed print services, your managed services provider begins the process of enhancing your print environment. By examining your current equipment, devices, and workflows, your managed services provider will root out inefficiencies and look for new ways to make your technology work for you. Sometimes, this is as simple as reallocating your current printer fleet to maximize usage. Other times, a significant overhaul of your entire print environment is in order. Whatever your print structure needs, your managed services provider will get it done.

    2. MPS Boosts Efficiency and Productivity

    When your machines are ready, well-managed, and placed strategically, you’ll be able to improve your company’s overall productivity. Outdated processes are generally due to old technology and equipment, and updating your print management can bring everything into the 21st century.

    3. MPS Maintains Supply Levels

    One of the best parts of using managed print services is the hands-off supply management you’re able to enjoy. Your managed services provider will handle everything from device maintenance to supply replenishment, giving you and your employees more time to focus on your business’s core competencies.

    If you’re interested in learning more about how managed print services can benefit your company, contact us today. We’d be happy to help you find the right mix of technology and solutions to make your company thrive.

  292. Two Steps to Secure Documents

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    In today’s business world, it’s nearly impossible to operate a company without relying on information networks. The internet has become an integral part of how companies communicate internally and with customers, and without your network, your production comes to a screeching halt.

    And yet, too many companies leave their systems vulnerable to ever-increasing attacks from sophisticated hackers. In 2015, Statistics reported that the financial burden of cyber attacks on businesses was related to the disruption of day-to-day operations and information loss. Data breaches and hacks are in the news regularly, and with large firms such as Target and Sony in the crosshairs, how can you be sure you’re not next?

    Are Your Documents Vulnerable?

    Whether you use the cloud or a shared drive to share and access files, your documents could be at risk. Unsurprisingly, unsuspecting employees often facilitate data loss and hacking through insecure habits that create “doors” into your company. Here are the two crucial steps you need to take to keep your documents secure.

    1. Implement smart policies: Your employees won’t do what they don’t know they should do. Train employees on the basics of keeping information safe in the internet age, including how to identify phishing and scams, password safety, secure sharing, and email smarts. These simple tools could be the difference between a data hack and security for your company.
    2. Use managed IT services: Managed IT services can keep your entire network secure with routine monitoring and up-to-date firewall configurations and OS patches. More companies than ever are turning to managed IT services to meet the challenges of modern data security. Managed IT can ensure your business’s data security, and ultimately, your success.

    If you’re interested in learning more about how document management can help your company keep information secure, contact us today.

  293. In-House Printing or Outsourcing?

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    To outsource or do work internally? This is always a question that smart business professionals ask about many services, from print management to IT monitoring to actual printing. There are pros and cons to both outsourcing and keeping your work in-house, of course, so it’s important to weigh your options before making any decisions. When it comes to typical office print jobs, the answer could be yes or no, or it could be yes and no. Here are some things to consider when you’re deciding to outsource or not.

    The Pros and Cons of In-House Printing

    First, it’s important to note that the kind of printing you’re doing will likely determine whether you’ll outsource or not. Take a moment to think about the kind of printing you’re talking about, and ask yourself these questions:

    • Does my company do this kind of printing often?
    • Is high-quality important?
    • How much will it cost to do this kind of printing in-house?
    • How much will it cost to outsource this kind of printing?
    • Is timely turnaround necessary?

    Let’s dive in a little deeper to discover how these questions help you make your final decision.

    Quality and Timeliness

    Many companies choose to purchase high-quality printers—including wide format and multifunction printers—so that they can have ultimate control over the speed and quality of their print jobs. When it comes to printing business brochures, flyers, pamphlets, banners, and presentations, you can’t afford to skimp on design and craftsmanship. Outsourcing can be problematic if you run into issues with the turnaround and are unsatisfied with the product you receive.


    In most cases, volume determines the cost-effectiveness of outsourcing or doing print jobs in-house. As a general rule of thumb, the more you print, the more expensive outsourcing is. When you purchase and use your own machines, you’re able to avoid the markup related to outsourcing.

    If you’re interested in learning more about high-quality printers, contact us today.

  294. This CEO Email Scam Cost Companies Billions

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    There’s a new email phishing scheme in town, and this one is hooking some big catches. This year, billions of dollars have been lost by corporations caught by a simple but smart CEO email scam, one that takes advantage of the busyness of a company’s C-level executives.

    Protect Your Company from Email Scams

    CEOs receive hundreds of emails a day, many of which are requesting approval on a project or invoice. The initiators of this CEO email scam know this to be the case and have found a way to subvert this reality for their illegal gain. Here’s how this recent scam has defrauded many companies out of billions of dollars:

    • A high-level finance department employee such as a CFO or controller will receive an email from the CEO’s email account. This email will request authorization for a wire transfer of funds and use company information to legitimize the request.
    • The CFO will assume this is legitimate, authorize the wire transfer, and forward it back to the CEO.
    • Both individuals are likely too busy to read thoroughly and approve wire transfers regularly, and thus, the wiring instructors are sent to the scammers.

    Sound like it couldn’t happen to you? The FBI has recently estimated that this kind of scam has robbed businesses over the past three years to the tune of over $2.3 billion. Mattel lost $3 million last year alone in a CEO fraud attack.

    To protect your company from this kind of fraud, implement security strategies that include a two-step authentication process. Significant transactions should require phone calls or other means of communication to verify identity before authorization. Be sure to share this information with your finance department and accounting team so they’re aware that even emails from seemingly legitimate sources could be fraudulent.

    For more information about how our managed network services can keep your business secure, contact us today.

  295. Non-Profits Need Managed Print Services: Here’s Why

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    Non-profit work is inspiring, meaningful, and worthwhile. It also comes with a unique set of challenges that other organizations don’t face as acutely. Nothing shows this more clearly than the pressure non-profit organizations feel to run on a tight budget, sometimes squeezing every last penny out of donations to make big dreams and great things happen. If your non-profit is looking for another area to cut back costs, consider taking a closer look at how you manage your print environment.

    Managed Print Services for Non-Profits

    Maybe when you read the phrase “managed your print environment,” you thought, Well, we don’t manage our printer environment. This is typical in many organizations, and particularly in non-profits. Who has time to devote staff hours to planning, strategizing, and maintaining your print environment?

    But without this kind of monitoring, your printers and supplies are probably cost you way too much. Printing is a necessary part of the office world, particularly when you need to communicate with clients and donors on a regular basis through newsletters, flyers, brochures, and posters. Without a steady hand at the helm, your print environment could become a drain on your organization’s finances with the potential to squeeze your budget even tighter.

    Managed print services can help with this. Here’s how: – Predict and lower costs through consolidating all print supply ordering and maintenance – Strategize and right-size your fleet for optimal usability, making sure you’re getting every ounce of productivity out of your machines – Implement common-sense policies to control printing, eliminating wasteful or mindless printing practices – Achieve cost reductions of around 30% or more

    With managed print services, you can turn your print environment into a money-maker, not a money-taker. Contact us to learn more.

  296. Is Your Cloud Migration Secure?

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    Businesses are migrating en masse to the cloud these days, and the transition comes with some significant benefits. Some companies are achieving that mystical goal of one “single source of truth”—in other words, a single warehouse for every piece of data that was previously scattered across your company’s discreet devices, laptops, and hard drives. Who doesn’t want reliable access to information from one easy-to-use platform? Enterprises are even using the big data technology capabilities of the cloud to their advantage, using Microsoft, Google, and Amazon Web Services to manage big data. It’s a win-win-win.

    But some companies are missing a critical component of this migration to the cloud. When you move your information to the cloud, it’s vital that you upgrade and standardize your security practices. Here’s why.

    Take the Data, Leave the Bad Security

    Too often, data security is an afterthought in the cloud integration process. Your move to the cloud should be safe from start to finish, and you should leave any bad security practices behind you. Here are some areas of security you should be considering.

    • Encryption: Is your data encrypted? Perhaps more pertinently, is it encrypted at rest and in-flight? In other words, it’s not enough to have data encryption for your stored files; they also have to be encrypted during movement from place to place.
    • Appropriate permissions: Be sure that your new cloud storage has appropriate internal security. For instance, you should be able to ensure that your sales team doesn’t have access to your HR department’s records. Remember: security breaches aren’t only from the outside.
    • Use secure login procedures: Make sure that you’re using identities and strong passwords to access your cloud database.

    If your data isn’t up to par, your cloud migration is the perfect time to standardize and upgrade your security. For more information about network security, contact us today.

  297. Here’s How to Choose the Right MFP

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    Are you in the market for a new multifunction printer? Choosing an MFP can be a confusing task, particularly with the sheer volume of options available in today’s market. But with a few pointers, you’ll be ready to take advantage of the many choices instead of being frustrated. Here’s your primer on choosing a multifunction printer.

    What’s a Multifunction Printer?

    First, let’s start with the basics. If you’re not sure what kind of printer you need to begin with, you may be wondering why many businesses choose multifunction printers. Multifunction printers combine the functionality of a printer, copier, scanner, and fax machine into one device, and come in a variety of sizes. There are as many multifunction printers as there are unique businesses, and there’s certainly one out there that fits your needs perfectly. Here’s how to find it.

    What You Should Know

    Before you start shopping, choose a licensed local office equipment dealer you know you can trust. It can be tempting to drive down to your nearest office supply chain store, but the printers and copiers these establishments stock aren’t suited for the rigors of business printing.

    Keep these things in mind when choosing a multifunction printer:

    1. What do you need? It’s important to be armed with the facts about your business needs before choosing an MFP. How much does your company print each month? What kind of documents do you usually print? Take a “needs inventory” before shopping, and keep an eye on functions you may require in the future.
    2. What’s in your budget? There’s more to the cost of your multifunction printer than the sticker price. Keep in mind that the total cost of ownership is even more important than the initial cost of your device.
    3. What are people saying? Read reviews on products you’re considering before purchasing to be sure you’re getting a machine that’ll stand the test of time.

    For personalized help choosing your next multifunction printer, contact us today.

  298. Your Guide to Choosing Between Wifi and Ethernet

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    While there’s no such thing as a network that’s 100% secure, always online, and at peak performance 24/7, there is such a thing as a network that fits your company’s needs. It’s worth your time to consider what kind of network is best for your business, especially as internet use is crucial to modern life. Think about it: how much work would your office accomplish in a day without your network? The answer may be nearly nothing.

    Wireless (wifi) and wired (Ethernet) networks both have advantages and disadvantages, but their differences make them well-suited for certain organizations. Here’s how to understand the ways they differ and make a decision for your company.

    Wired Networks: The Pros and Cons

    The main advantages of wired or Ethernet networks are their speed and security. In most cases, wired networks are considered more secure than wireless since a physical connection is necessary to use the network. This can be a significant selling point for businesses concerned about the integrity of their data: it’s hard to be too careful in today’s world of information breaches.

    Wired networks also boast impressive speeds that still blow past wireless capabilities. Wifi speeds continue to improve, but Ethernet networks can give you speeds of up to 1 gigabit-per-second.

    Now for the cons. Wired networks are, as the name suggests, a little heavy on the cords—and they require more infrastructure. They’re more expensive to set up, and you could end up with a tangled mess (literally) when employees find it difficult to connect to your network from different workstations.

    Wireless Networks: The Pros and Cons

    Wifi networks are wildly popular and tend to be the setup that you’ll encounter often. The pros of wifi include the easy connectivity, the flexibility and scalability of your configuration, and wifi’s mobility. For today’s companies, wifi is attractive since employees can access it with the right credentials from whatever device they’re using to work—a smartphone, a tablet, a laptop, or their computer.

    As for the disadvantages: you can imagine that this accessibility creates challenges for security. A wireless network can be just as secure as a wired network, but extra steps may be required. Wireless networks can also be spotty, and employees sitting too far away from a router may experience the headache of a slow connection.

    Feeling more informed? We can help you decide whether a wireless, wired, or hybrid model is the right fit for your business. Contact us to get started.

  299. Print Rules can Create Huge Savings

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    Your business’ printing might only account for a penny, or even fractions of a penny, per print so you might be skeptical to see any large sums of money coming from reducing your printing. Though, when you realize that industry research indicates that nearly half of all printed documents end up in the trash that skepticism might fade a little. You can streamline and build some efficiencies into your business by implementing print rules as a component of your Managed Print Services. Here are three ways managed print rules can save you real money:

    1. Reduce duplicate printing

    The fact is most documents are printed in numbers that are unnecessary and cost your business money. A system of print rules can reduce duplication of documents by reporting to the user that the document has already been printed to avoid unnecessary duplication. This is especially useful when a project affects more than one team member.

    2. Print reports tell you where your money is going

    Using print rules will allow you to access reports on your company’s printing habits. Here you can see which users are printing the most and take steps to assess the necessity of the prints. Being able to look at your print data will enable you to take action on a piece of your business cost that, before now, was largely a black box that you couldn’t access.

    3. Print to the appropriate printer

    In some cases, print rules can also be used as a print routing service as well. This technology will allow you to program your printer fleet to work together at detecting the best printer for the job when a print is initiated. This can be as simple as defaulting to black and white to routing to printers with different capabilities depending on the job requirements.

    Printing doesn’t have to be a black box of costs any longer. With print rules and managed print solutions, you can take control of your printing costs and return some of that money to your bottom line. Give us a call today for an assessment of your printer needs and how we can help.

  300. Using a Managed Services Provider to Get you to the Cloud

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    No matter how out of touch with technology you are you’ve undoubtedly heard a term referencing the cloud, you might have even wondered what the cloud is. Simply put, the cloud is a way to outsource data storage and the actual processes of your computing to a server offsite that you access through the internet. It can provide many different benefits, efficiencies and cost savings, but only if implemented correctly. This is where your IT support provider comes in.

    Expertise you Need at a Price you can Afford

    A Managed Services provider will give you the benefits of a fully-staffed corporate IT department without any capital expenditure. Instead of investing thousands of dollars into hiring staff with various competencies and making sure they complement each other and satisfy your needs you can hire one company for a fixed monthly fee that has all of the experience and expertise you need. These companies will often have several cloud computing experts on hand to help you deploy your business and start realizing the savings.

    Guard Against Disasters

    One of the biggest improvements over your current IT workflow, when you switch to the cloud, will be the ability to protect yourself against disasters and data loss. Cloud computing exists on servers that operate offsite, and a component of all cloud-based systems is a backup process that will ensure your data is secure regardless of the disaster.

    Email Hosting and Remote Monitoring

    Deploying your on-site email server to the cloud can yield faster pull times and more features than your current server offers. Additionally, the ability to keep a continuous backup will always keep this important communication method up for your business. Remote monitoring will allow your managed service provider to maintain an eye on your network and put safeguards in place to protect your business from digital disasters.

    Cloud computing and cloud services can be a huge benefit to your business even if you may not be sure how to use them. Take a look into IT managed services and get ahold of a reputable provider to help you realize these savings.

    IT Support Des Moines

  301. Get to Know Us: Former Company President Jerry Minor

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    ​Get to know the MMIT Business Solutions team, past and present, here.​

    Long before the company became MMIT Business Solutions, Jerry Minor lead a team of dedicated M&M Sales Company employees. Years later, the charismatic, kind, humorous, wise family man and former company president still claim its heart.

    Jerry’s Start

    Although it may seem logical for a son to run his father’s business, it didn’t start out that way for Jerry. “I was in the Navy for a while,” he said. “I was in Naval ROTC Officer training when [WWII] ended.”

    After his time in the Navy, Jerry attended the University of Wisconsin as a chemical engineering student and received his degree in 1948. Upon graduation, he got a job in the research department at Sinclair Oil Company in Chicago. He worked for two years at Sinclair before he decided to make a change.

    “That’s what I’d planned to do, be a chemical engineer. I’d always had an interest in chemistry,” he said. “But I decided that Des Moines, Iowa was a better place to live and I could make more money working for my father.”

    Jerry also met his late wife, Jackie, while working at Sinclair. She was his boss’s secretary at the time. When they got married, Jerry was 23 and Jackie was 21. It was so long ago that “there was no air conditioning,” Jerry laughed.

    So, in 1950, Jerry moved back to Des Moines with Jackie and started working for his father, Gilbert Minor.

    Jerry on M&M Sales Co.

    Jerry began his time at M&M Sales Co. as a salesman. He was responsible for the sale of several products such as mimeograph machines, time clocks, postal meter machines and blueprint machines, but copiers weren’t in the mix yet. “When I started working there in 1950, there weren’t any copy machines,” Jerry said. “We went through all of World War II without copy machines.”

    He explained that his father, Gilbert, worked for a company that manufactured typewriter ribbons and carbon paper. “When people typed letters, they made like six copies at the time they typed the letter,” he said. “They had to have really thin carbon paper in order to insert it between sheets when they typed their letters.”

    “The carbon paper is what a copy machine is now,” he added. 

    Jerry said that his father sold the carbon paper to law offices, courthouses and more. And at that time, the company was a “sole business.” It wasn’t until Gilbert convinced the company to sell their ribbons of carbon paper in Des Moines in 1937 that “the business got started.”

    However, Jerry said the company really “got going” in 1952 when a representative from APECO set them up as a photocopy equipment dealer. “Most companies had direct representatives that sold their equipment, but when the Japanese companies came to the United States, they set up dealers in different cities to sell their products,” he mentioned. “That’s how we became a photocopy business.”

    Jerry called it a “big change” for the industry and for the company. “We were in the right place at the right time,” he said.

    Passing the Torch

    Soon, M&M became a corporation and Jerry was named the company’s vice president. He went on to become the president, and he held that position until he turned 65 in 1992. When asked what it was like to pass on the position to his son and current company president, Tom Minor, Jerry shared nothing but grateful words.

    “That worked out well. I was fortunate enough to have Tom there to take over so that I could retire without worrying about things. He’d been there for 15 or 20 years already,” he said.

    Jerry continued: “It sure was a good deal for me to have to do that. It would have been bad for the rest of the employees to have to sell the business. Some of these bigger companies could buy you out or make a lot of changes or cut out things you’ve been doing for your employees. It was so nice for everybody concerned to have someone right there to step in without a worry.”​

    Jerry on Retired Life

    Jerry has been retired for more than 20 years now, but he doesn’t mind. When asked what it was like to retire, he simply laughed and said, “It was great!”

    Now, he doesn’t have any trouble keeping busy. “I always said I should go back to work so I’d have more free time.”

    Jerry fills his days with yard work, taking care of the house, church activities, spending time with family, and going to the gym. But don’t let him fool you. He still works from time to time. “I still do some bookkeeping and accounting, and I have meetings sometimes. I’m still chairman of the board, so I do spend some time—not too much—with the company.”

    Looking Back

    Jerry also reflected on his life, past and present, and spoke highly of his family. 

    “Having six kids wasn’t easy at first, especially for my wife, but it’s so nice to have six kids now,” he said. “I’m fortunate enough to be in good health myself and have all of my kids and grandchildren really healthy.”

    “My life has really been a joy,” Jerry admitted.

    When asked if there was any advice he could give to others, he declared:  

    “Work hard and do your best to stay in good health by eating the right things and exercising. And just enjoy your family and your children that you have.  That’s something you can be proud of.” 

  302. 3 Ways to Maximize your Multifunction Printer’s Value

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    The odds are good that your business uses a multifunction printer as your office’s main workhorse regarding document creation and distribution. The high demand for these devices has made them more accessible than ever and in getting a printer that can also scan, fax, and copy you add needed efficiency into your business and save space. However, technology’s advancements haven’t left printers behind, and here are three ways that you can maximize your investment in one of these devices.

    1. Get the right printer for your needs

    If you aren’t versed in the jargon of printers and copiers, you will probably stare at a list of specifications and have your eyes glaze over a bit. That is a reasonable response. But, if you make sure to work with a reputable solution provider in your multifunction printer search then you will get a device that can push the paper you need while giving you some built-in tech that your business can use. Putting the time and effort into this step can yield returns long after the initial purchase.

    2. Make sure you’re using the bells and whistles

    The word ‘app’ has more or less replaced the notion of a program as far as computers go, yet very few people can explain the difference. When you explain your needs to your solutions provider, it enables them to make sure you get the right device, but often multifunction printers will have app capabilities that you can use as an entry-level document management system or mobile printing option. Take advantage of these options.

    3. Don’t forget Managed Print Services

    You are shopping for a multifunction printer that you can rely on day in and day out. However, this is also the best time to ask your provider about Managed Print Services and what they can do for your business. Combining a solid piece of equipment with a robust managed solution can save thousands of dollars of cost for your business.

    When you’re in the market for a multfunction printer do your homework and ask questions. An ounce of prevention is worth a pound of cure, and putting in the work at the beginning is that prevention for your business.

  303. 3 Ways Managed Network Services Can Protect Your Business

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    In this modern, connected world it is more critical than ever to ensure your company is secure from hacks and digital intrusion. Many business owners understand the risks associated with an insecure IT infrastructure, but few have the knowledge or experience to carry out a fully optimized and secure network design. Managed Network Services providers give you the expertise you need to protect your business. Here are three common security issues that you might be exposing yourself to and how Managed Network Services can help.

    Out of Date Software and Operating Systems

    • If you are anything like the majority of Americans, you delay updates as a primary use of the computer. Bad OS updates or updates that led to software issues and frustration have made us all a little careful about how and when we update our devices. This is a mistake that a Managed Services provider can mitigate. These professionals will ensure your system only receives the updates it needs and when it needs them. You can rest easy knowing that your machines are as protected as possible.

    No Backup Plan

    • Another common mistake made in the business community is a lack of a data and system backup plan or an insufficiently designed one. A Managed Network Services provider can deploy a team to size up your current situations and make necessary changes to guarantee you won’t be caught in a crisis if disaster should strike. Your files and system will be protected.

    Limit User Error

    • How many times have you heard of someone having software or hardware issues only to come to find out that they made the mistake in the first place? With all of these smartphones, smart TVs, and other devices it is easy to forget that computers are inherently dumb. They will only do what they are told to do and exactly as they were told to do it. Managed Network Services gives you a layer of expertise to establish protocols for user access, user accounts, and permissions to perform certain actions. This will limit your exposure to potential security breaches.

    Make a call and talk to an expert about your business and how Managed Network IT Services might benefit and protect your business.

    IT Support Des Moines  Network Design Des Moines

  304. Why do You Need Managed Print?

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    As a business owner or manager, you always have to weigh your options. You may hear about an investment or service that could benefit your business in a big way, but what about the ROI? How does the investment measure up to the return? These are all questions we’ll answer in this blog to make your decision about managed print services a little bit easier.

    The First Steps

    When you onboard with a managed print services provider, the first thing that will happen is an assessment. Think about it; your print budget is one of the most ambitious areas of spending. You might know about how much you spent last year, but on what? Are you putting all of your print-related expenses in the right categories, or are they bleeding into other budgets without you knowing it? That’s why an assessment is so key to your success. You can’t take control of a budget you know nothing about.

    The Best of What You Have

    Managed print services are all about optimization. Your printer’s network infrastructure could be running inefficiently; you might have bad settings on individual printers, or some older machines might be guzzling all of the electricity they possibly could. Optimizing your network of printers will help save you money and improve your processes.

    Printing Managed Means Printing Less?

    If you are managing all aspects of your printing with managed print services, it will include what is being printed by whom and in what quantity. Maybe your employees have grown lax when it comes to the line between necessary printing and convenience printing. Some might even be printing documents for personal use. It all builds up to an excessive amount of printing, but not with managed print.

    If you’re ready to take steps towards managed print services, just contact us and we’ll talk about the details!

  305. How the Cloud Benefits Students

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    Education is expensive, amen? There is not a student out there (who paid for college themselves) who would not agree. It is easy to get stuck in a loop of discouragement thinking about the expense of education. You will go to school for years, being unable to make much money or save much during that time, to get out of school and start paying off debt, hopefully, in the field you just studied for over several years. It can be daunting. But encouragement can come in the little things that add up to help your education cost less. Heard of the Cloud? We often use it, but may not understand it. Quite simply, the Cloud is a group of computers that are storing your information in another location. (Not as magical as you imagined, huh?) Even though the Cloud is not as mystical as it sounds, it is quite magical in its own way. We’ll explain.

    The Cloud Benefits Students

    As a student, it is often difficult to find ways to save. You pay for tuition, living expenses, books, equipment, and much more just to stay afloat. This is where the Cloud is starting to change education and benefits students. Many teachers (bless them) have started to use online class aids, sometimes even textbooks. Ebooks tend to be cheaper and sometimes even free! Another benefit to using an online book is the use of the Cloud. Because your information is being stored in the Cloud, you can access it from your phone, tablet, home computer, work computer; you name it. The Cloud is taking the education field by storm (get it?), and students are enjoying the benefits.

    Being in The Know

    On the university side of things, the Cloud is providing new, updated information in a flash. Teachers have access to better information without waiting for the edition addition of the new textbook to know about a new theory about developmental psychology; that information is easy to access.

    The Cloud is doing wonderful things for the education system, as well as the business world. If you’d like to learn how you can benefit from the Cloud, just contact us!

  306. The Latest Business Trends

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    As a society, we are generally confused about technology. Does it help us, or hurt us? Should we be integrating phones and laptops into everything we do, or are there some parts of everyday life that need to stay low-tech? Are robots going to take over our jobs? Okay–so the “technology conflict” is a little confusing, and at times more like a sci-fi movie than a real-world problem, but the truth is that we’re still trying to get a handle on this technology thing. We’re like kids at a candy shop on allowance day; we get a little excited, and before we know it, we’ve got candy (or, in this case, technology) everywhere. The key is in knowing what tech trends are helpful and which can be pushed to the side–especially in the business world, where good use of technology can mean the difference between success and failure.


    Our infatuation with technology moves like the ocean–each wave is a new trend. It’s easy to see these waves after they hit shore; the trick is in getting out there and riding the wave before its power and influence shrinks. Essentially, it’s crucial to be able to identify and integrate the latest tech trends before they become so overused that they’re the newest cliches. How can you do this? The key is to keep one finger on the beating pulse of the business world, watching what makes big changes and making educated guesses about what’s good, what isn’t, and what’s going to be the next big thing. You have to understand technology and its place in business–and, most importantly, you have to pay attention to the latest tech trends.

    Catching Up with Tech Trends

    Whether you’re a tech expert or a tech critic, it’s important to know how technology and business are working together in today’s world. Here’s a look at the latest trends that you might have overlooked!

    • Security. Security is nothing new–but the stakes are getting ever higher. As technological threats gain power, businesses must adapt to new tech trends, like document or print management and sophisticated security software, to protect what’s most important.
    • 3-D. We all think it, but few of us say it: all of this 3-D printing seems like a science fiction movie. Well, that may be true, but the future is here; any kind of company can benefit somehow from a 3-D printer, and identifying how this new trend can help you is the first step in riding the “tech trend” wave right to success.
    • Experience. In today’s world, it’s all about good experiences. Putting the customer first is not a new idea, but with modern technology, it’s easier than ever to offer each client a unique and custom experience that meets their needs perfectly. Using these “personalized” ideas to develop websites, mobile apps, and more will give your company a name in customer experience.
    • Production Systems. Although not every tech trend is easy to keep up with, it is easy to get the newest hardware and production systems when you’ve got a good ally. Our experts can help you find the right tech for every job and every need.

    Interested in more tech trends? Looking for Production Systems experts? Contact us today!

  307. Need to Solve Office Problems?

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    There are a few different types of minds that make a successful business: the visionary, and the problem solver. The visionary comes up with all of the incredible innovations and ideas that the company should pursue, and the problem solver finds out how to make that happen while hurtling all of the obstacles. If you find yourself being the problem solver of the business, this blog could have a great solution for you.

    No matter what area of business you are faced with, you will find problems that need solving. Whether it is HR, office morale, music that will please everyone, or payroll, you have at least one hundred problems. One thing that we’ve found to solve quite a few problems is IT managed services. Now, what problems come to mind when you think of Internet Technology? Let us read your mind?

    • slow or unresponsive Internet

    • storage issues

    • security concerns or risks

    These are three of the major “problems” that Managed IT can solve. By outsourcing your IT services, you are guaranteed to be put in the hands of individuals who are trained and ready to face your IT challenges.

    Optimizing Your Network

    Trained IT personnel have a way of making your network flow more smoothly. This means that you will have fewer problems due to preventative measures. Why not fix problems before they cause two hours of downtime on a Wednesday afternoon?


    In the same way as making your Internet function well, your storage and IT compatibility can always be improved. Having a well of knowledge at your disposal is the best place to start.


    Preventative measures will always be the most important part of security. First, there’s data backup and recovery. Then there’s staff training on dangerous links, attachments, websites, etc.

    If you’re aware of a pile-up of problems due to the state of your IT, give us a call! We’d love to help.

  308. Managed Print & The Healthcare System

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    Working in the healthcare system provides employees of all kinds with high-risk, high-pressure decisions to make with very short amounts of time. No one day is the same, everyone is on their feet, going, going, going, and when it comes to printing something, the last thing your employees are thinking about it how much their printing or whether or not this print is needed. Unmonitored, print costs get out of hand and create a huge question mark in your budget. One major way that healthcare facilities have found to combat high print costs is through managed print services.

    Here to Help You Help Others

    In a healthcare facility, your job is to help people. If your worries can be put to a minimum, you can do that even better. Managed print services monitors and analyzes printing habits and costs to help you improve and connect your network of printers. By getting processes set up through managed print services, your doctors, nurses and other staff can do their jobs. Most healthcare providers have multiple facilities, some entire campuses spanning several blocks of a city. Without monitoring, print costs can not be planned for, you can not know how efficient your machines are, and you can not reduce your spending.

    Free to Work

    When something goes wrong with a printer in a healthcare facility, (and as we have established, most facilities have hundreds of printers) who takes care of the issue? It is either going to be a frustrated employee who needs to attend to a patient, or they called for backup and it is the IT department. But even IT has more important things to do than troubleshoot a malfunctioning printer. Luckily, with managed print services, these problems are taken care of along with the replacement or procuring of toner, ink, and paper for printers.

    Would your healthcare facility save by utilizing managed print services? The answer is likely to be yes! Contact us today to learn more.

  309. Considerations Before Moving to The Cloud

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    The Cloud. It is a major buzzword in the Internet technology world, and many businesses are taking advantage of this technology. First off, let us help you understand the simplicity of what seems so very ambiguous.

    The Cloud, even when Googled, a description such as “a visible mass of condensed water vapor floating in the atmosphere, typically high above the ground.” However, it simply comes down to this: the Cloud is a group of computers used to house information in a different, often unseen location. Some people are blown away when they realize just how simple and tangible the Cloud is, it is portrayed as something almost magical. Now, if you’re considering moving the bulk of your business information onto the Cloud, you will want to make some considerations first. Here are a few main things you’ll want to consider before making that switch over to the Cloud.

    • Your Needed Bandwidth – this is an easy first step to need. Bandwidth is the capacity of your Internet frequency to handle different tasks. If you know that you’ll be using large applications on multiple computers every day, you might need higher bandwidth to add in the Cloud.

    • Functionality – Will the specific applications that your businesses run off of work in the Cloud? You wouldn’t want to start getting set up only to realize that your project management systems crash when paired with your choice of Cloud.

    • Integration – it’s also important to make sure that all of your applications can either work in the Cloud or bridge the gap to communicate in and out of it.

    Now the question is, is the Cloud right for your business? It may be helpful to talk with a professional to find out. Please feel free to contact us with any questions!

  310. Could In-House Printing be the Solution You Need?

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    In the past of office work, large print jobs were created, prepped and approved before being sent off to a third party, a business that specializes in printing large batches for other businesses or individuals. It was sometimes difficult to balance getting the office side of prepping finished and getting the job to the printer in time, and of course, there was the frequent fiasco where prints were backed up or messed up, making them useless for their original purpose. But that is just the way things were; there was no getting around it. We at MMIT are admittedly incredibly thankful that this isn’t the way things are anymore; now, in-house printing is becoming more the norm, and we would like to share why.

    The Simple Benefits of In-House Printing

    It is a fast-paced world in the office, and we all know that a million tasks are being juggled with just as many varying due dates floating around at the same time. It is no wonder that offices are seeking ways to be more in control of their deadlines in whatever way is possible and practical. In that vein, let us examine the benefits of in-house printing for businesses:

    • more control – with in-house printing, you are given back more control of when print jobs are finished, and making sure that they turn out exactly how you had envisioned. You won’t have to worry about sending things back to the print shop because of a flaw or miss print; you are standing right next to the machine; you are in control.

    • savings – while paying a print company a few extra cents for each print may seem like very little to save, it adds up big time with each large print job you outsource. Printing at home allows you to control that cost.

    • quality control – sometimes when you get a print job back from a print company and it isn’t right, or they missed something, you are already out of time and have to go through your event hoping nobody notices. Printing in-house allows you to make sure things are just right before they are seen by customer eyes or even management eyes.

    If you are wanting to take advantage of the benefits that come along with printing in-house for your company, it is time to start today. If you need equipment to start that journey, we would love to talk about what would serve you best. Contact us and we will talk over the details!

  311. Will Security of the Past Keep You Safe Now?

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    The business world is expanding, changing and speeding up at an insane rate, moving more and more into the internet technology sphere. As technology and business practices change, so do the creative ways that hackers have found to damage and infiltrate your systems. You may feel as though your information is incredibly safe; only a year or two ago you put a great plan in place to keep your information safe! But is that plan still relevant, and is it still going to keep your business from the devastation of a malware attack?

    First, What is Malware?

    Malware comes in a few different shapes and sizes. First, you have worms. Worms are designed to infiltrate your network and duplicate themselves again and again and again, causing your entire network to freeze. You won’t have access to your documents, and nothing will work. This kind of downtime can seriously hurt a business. Next, you have viruses. A virus makes its way into your network and goes around damaging, altering and deleting files.

    Whether those files end up being the company pictures from last year’s Christmas party or the next huge project your company spent the last six months perfecting is impossible to say; the risk simply isn’t worth taking. Finally, you have spyware. As its name suggests, spyware does its best to steal useful information from you, whether to use it against you or simply make it public in a huge security leak. None of the above are a good situation.

    Learning a bit more about the cyber risks of today’s business world, are you secure about your plan to protect your business? If you have any doubts or questions, please contact us and we’ll go over your plan to see if you need to make any adjustments!

  312. Managed Print: You Personal Cost Recovery Assistant

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    It is not uncommon in the least for businesses to need to keep track of costs associated with specific projects. This is true for law firms, architecture firms, and any other business that needs to know how much went into each project. In the case of law firms, each different case is kept track of for all of the expenses related to it, and when the case closes, those costs are recovered. As you can imagine, keeping track of the ins and outs of cost for each different aspect of a case can be tedious at best, and much is missed on a day-to-day basis. Luckily, when it comes to print-related case activities, managed print services steps in as your personal cost recovery assistant.

    How Managed Print Improves Cost Recovery in Law Firms

    When trying to keep track of print-related costs, it’s very nearly impossible to count and keep track of pages for each different case, take a guess at how much ink was used, and keep track of other expendables. With managed print services on your side, though, you’ll find it much easier to take control of costs and recover those costs at the end of a case.

    Managed print services allow you to keep track of your consumables: paper, ink or toner, electricity efficiency of different machines, which departments are printing what and how much, the list goes on. You’ll be sure to find it easier to keep track of the print-related cost, and later recover that cost at the end of each individual case.

    If keeping track of recoverable costs applies to your business and you find it a daily struggle, it may be time to make the move toward managed print services. Contact us to learn more!

  313. Sharp High-Speed Color Document System

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    In today’s business environment, office equipment has to keep up with an incredibly high pace. The last thing you want is to be rushing around to get things done a suddenly come to a standstill because of a slow piece of equipment. One piece of office equipment that has been improving offices is the Sharp High-Speed Color Document System. This system has a beautiful touchscreen interface to allow you to view real-time scanning, making sure that paper isn’t wasted and that you’re getting the quality you want.


    Pristine color is all you’ll find with the Sharp High-Speed Color Document System. So many jobs which you may have before been forced to outsource could be done in your office. Done with the care you would take and the quality this color document system would offer you. It’s worth having high-quality in business; your customers notice it and appreciate your brand all the more for your quality standards.


    One thing office equipment cannot be today is a lone wolf. Everything needs to be able to connect to your other devices and the Cloud, and the Sharp High-Speed Color Document System is up to that challenge, offering you efficient connectivity for everyday work.

    What do You Need to Make?

    This incredible system can not only offer beautiful color prints, but it can assist in anything from high-speed printing to the professional folding and making of pamphlets and booklets. It’s truly a wonder wrapped into one machine.

    If you think your company could benefit from the Sharp High-Speed Color Document System, it’s time to get in touch with us today!

  314. The Cloud: What is it?

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    The Cloud is talked about flippantly in conversation. It’s an incredibly common term to throw around, and something commonly used in your everyday life, but so few people actually understand what the Cloud is and what it means. Everyone loves the Cloud, the functionality and connection it gives to all of our devices. It’s awesome! But again, what is it?

    The Cloud

    What is this cloud, where is it, and what does it do? As ambiguous as the term “cloud” can be, it turns out to be pretty straightforward. The Cloud refers to a group of computers that reside “somewhere else.” They could be in another building nearby or across the globe, but their main function is to store data, run applications, provide computing power, etc. So in the end, the Cloud is a pretty simple, physical thing as opposed to the often thought of invisible network above our heads that hold information and stores our applications. Not quite.

    With that knowledge of the Cloud, it perhaps makes more sense why a company might need managed cloud services to help optimize space and keep their information safe. Once you understand something a bit better, it’s easier to take care of it well.

    The Internet

    Another form of cloud that you use daily is the Internet. You aren’t storing all of that information or capabilities on your phone; it’s all being kept in networks all over the world. Pretty fascinating to think about information flying across the globe from network to device.

    If your company is in need of cloud management services, or you’d simply like to understand the cloud a bit better, please feel free to contact us!

  315. Disaster Just Hit, Were You Ready?

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    Disasters come in many shapes and sizes. For a business, a disaster could be a fire, flood, hurricane or other extreme weather, or being hacked by malware. Malware can either destroy and alter information, steal information or freeze your system. All of these situations are stressful to think about, but you have to consider them as a business owner. When you hear about a disaster striking your business, will your heart sink, or will you know that your business will recover?

    Too many businesses that undergo a catastrophic loss of information have to close their doors, and you have to be intentional to avoid being one of those businesses. Do you have a plan in place to protect the important information your business is built upon, or will you be blindsided? A disaster recovery plan can help you sleep at night, and could save your business in the case of a catastrophe.

    Disaster Recovery Plan Advantages

    Having a disaster recovery plan means a few things:

    • you’re actively working to prevent disaster – there are safety precautions you can take to protect your physical files, and also, having an IT management company helping your network stay secure can prevent you from being hacked.

    • you’re ready if and when disaster hits – you hope to never get the call that your building burned down or that your entire network was destroyed, but in the event of such a disaster, you can be prepared and survive. By backing up your information and planning for disaster, you won’t be blindsided and can begin immediately picking up the pieces.

    If your business would be left with nothing if a catastrophe hit it, it’s time to act. Talk with us about a disaster recovery plan, it’s worth it!

  316. How to Manage the Switch to MPS

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    People are creatures of habit, and this comes out in the workplace. People like to get into a routine, and oftentimes, whether their routine is the most efficient or not, it isn’t fun to have it interrupted. The roll-out of a new managed print services plan comes with a few changes around the office, and it’s good to have a game plan for managing and explaining that change. If you can get your employees on board, the change will be incredibly smooth and seamless. You’ll need to facilitate the changing of your company’s mindset toward printing, realizing the benefits of what’s to come.

    Explaining the Why

    It’s important when implementing change to explain it, and well. No one likes the “just because” answer to questions, so make sure management first understands the why behind your move, and then knows to share openly with employees.

    Promote the Change

    Managed print services do incredible things, but they can only go so far without the help of you and your employees. Promoting a different way of thinking when it comes to printing will be crucial to your successful rollout of this new strategy. If we can help you with that, just let us know, and we can provide information.

    Accept Feedback

    If an employee is genuinely frustrated by the new system and has feedback, take that respectfully and give it true consideration. Not only does this help you see any potential blind spots, but it helps this change be something your employees are involved in on an individual level.

    If you’re getting ready to roll out a new managed print services plan in your company and need more advice on how to go about it, feel free to contact us for help!

  317. How Does Scanning Improve Workflows?

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    By now, you’ve probably heard all about scanning–how quick and easy it is, how it helps businesses go paperless, and how it can even boost security. But did you know that scanning can also improve your workflows? Read on to find out how!

    Scanning and Streamlining

    If you still have paper-based workflows–which, in reality, many businesses do–then you know how frustrating it can be when all your communication is anchored to stacks and stacks of documents. Paper files aren’t just expensive; they’re also frustrating, unreliable, and difficult to secure. They drag your workflows down only by taking so much time to get from Point A to Point B.

    Luckily, that’s where scanning comes in.

    By taking those physical files and turning them into digital documents, you free up your workflows almost immediately. Imagine your teams being able to communicate proposals, update projects, or share ideas at the click of a button. Imagine forgetting an important file at a meeting and being able to pull it up on your mobile device. Imagine workflows as streamlined and straightforward as you’ve always wanted them to be–and that’s what scanning can do for you.

    Sound too good to be true? Here are just a few ways scanning helps improve workflows.

    Cloud communication

    Scanned documents can be stored in one collective receptacle, meaning that everyone with access can see, share, and save anything they need.


    It’s easier to create passwords, set up firewalls, and work on user authentication than it is to lock down file cabinets! Scanned documents are a breeze to protect–as long as you have the right tools and solutions, of course.


    Tired of thumbing through file cabinets? When you scan all those paper files, you’ll be able to search for them by title, keyword, date, and more–meaning your workflows won’t have to suffer from “lost document syndrome.”

    Are you looking for a fast, easy way to improve your workflows? Contact us today to learn more about scanning!