Archive

  1. Do You Know How to Choose Managed IT Services?

    Leave a Comment

    Managed IT services comes with a lot of options, decisions, and opportunities. To get the most out of your investment, it’s important to make the right call–or, perhaps more precisely, the right calls. Here are a few tips to help you choose the right paths when it comes to managed IT services!

     

    Managed IT services comes with a lot of options, decisions, and opportunities. To get the most out of your investment, it’s important to make the right call–or, perhaps more precisely, the right calls. Here are a few tips to help you choose the right paths when it comes to managed IT services!

    Deciding on Managed IT Services

    The idea behind managed IT services is to make your life easier by supporting and protecting your IT environment. To get to that point, though, you have to make a few big decisions, which doesn’t always feel easy.

    Luckily, there are ways to make sure you get the most out of managed IT. Just break your decisions into three basic categories:

    The service

    The first decisions to focus on are those about the service itself. What do you need from managed IT services? What do you want a managed IT provider to do for your company? Some services are all-inclusive, helping you manage devices, implement IT strategies, and more, while others are simpler and focused more exclusively on devices or network connections. Just remember to consider both current and future needs when making your choices.

    The company

    Next, you need to choose a managed IT services provider to be your partner in tech. You should ask a lot of questions to make sure this provider is a good fit–for example, you need to know how you’d be able to reach them, what their response times are, how long they’ve been in business, whether they have references, and more. Keep in mind that a good provider will be eager to learn about you, too–that’s how you know they actually care about your business and needs.

    The pricing

    One of the benefits of managed IT is a flat rate for your IT solutions instead of the piecemeal cost of paying for repairs, maintenance, upgrades, and other needs on your own. However, that flat rate depends on how robust the service is, and some providers will work with you to explore payment plans and options. The good news is that managed IT services often helps pay for itself by saving money, reducing waste, and reducing the costs associated with downtime.

    Conclusion

    There are plenty of decisions to be made when it comes to managed IT services, but the most important one is this: Are you ready to get started? Once you’ve taken that first step, the other choices become a little bit easier–simply because there are tangible benefits on the horizon.

    So, are you ready to get started? Contact us today for help with all your managed IT services decisions!

  2. What to Expect From Document Scanning

    Leave a Comment

    Don’t you wish every option in life had a handy guidebook–one that would tell you exactly what to expect and how a certain choice could impact you? Well, that may not be realistic in other areas, but the possibilities are endless when it comes to scanning. Here’s your quick guide on what to expect from scanning solutions!

     

    Don’t you wish every option in life had a handy guidebook–one that would tell you exactly what to expect and how a certain choice could impact you? Well, that may not be realistic in other areas, but the possibilities are endless when it comes to scanning. Here’s your quick guide on what to expect from scanning solutions!

    Scanning: Your Simple Guide

    The first thing to know about scanning is that it’s a simple concept, but it’s not always a simple process. That’s because scanning solutions are a little different for every company and can change depending on variables like how many files you need to scan or what your organizational goals are. Luckily, scanning comes with so many benefits that it’s definitely worth taking the time to brush up on all the details.

    Here are a few things to expect from scanning solutions:

    • You’ll rethink your priorities.

    You may be interested in scanning because you want to save space in your office or because you’re hoping to make things easier for your teams. Those things will probably happen–but scanning has so much more to offer that you might find yourself rethinking your priorities. For example, scanning is often the first step in digital transformation; could this be your opportunity to finally start going paperless?

    • You’ll probably want a shredder.

    If you give a business a Canon Scanner, they’ll probably want a shredder to go with it. That’s because it’s common to find documents you don’t want to spend time scanning–but you can’t just throw them away. Naturally, that’s where your shredder will come in handy.

    • You’re going to need a team.

    Depending on how many files you have, the chances are high that scanning will never be a one-person job. Assemble a team of people with a good eye for organization and ask for their help turning physical files into orderly, easy-to-manage digital documents.

    • You can count on almost-endless benefits.

    Scanning is the gift that keeps on giving. Once a document is scanned, you can update, edit, share, or distribute it to your heart’s content–not to mention all the security options your physical files never offered.

    Conclusion

    As you experiment with scanning solutions, you’ll find there’s no single “right” way to get the job done. However, it certainly helps to know what to expect–especially when you’ll need to plan ahead (for example, to choose a shredder or assemble a team).

    Ready to start your scanning journey? Contact us today for all the help you need!

  3. 3 Big Promises Made By Managed Print Services

    Leave a Comment

    Managed print services promises all kinds of benefits for companies like yours. However, three of those benefits really stand out–so today, we’re taking a closer look at what managed print services can do for you.

     

    Managed print services promises all kinds of benefits for companies like yours. However, three of those benefits really stand out–so today, we’re taking a closer look at what managed print services can do for you.

    The Managed Print Services Promise

    It’s not every day you find a solution that makes promises and shows you exactly how it’s going to fulfill those promises. Managed print services, however, is special.

    First, let’s take a look at three of the biggest things managed print promises to do:

    • Reduced waste: Wasted time, money, and energy can really impact your budget. Managed print services promises to help reduce this waste by identifying bad habits and suggesting more efficient alternatives.

    • Improved visibility: When you don’t know what’s going on in your print environment, it’s difficult to make any forward progress. That’s why managed print promises to help you push back the curtain and find out how your printers are being used, what your habits are, where your money goes, and how you can make effective changes.

    • Boosted productivity: Another big promise made by managed print services is boosted productivity. By cutting out extra steps, streamlining your workflows, and simplifying your print environment, this solution helps your employees do their best work.

    Now that you know what these promises look like let’s find out how managed print actually delivers.

    The secret is the partnership you create with your managed print provider. This partner will guide you through every choice, change, and solution, helping you reach your goals and making sure these three promises are kept. Plus, because your provider performs a print audit at the beginning of your relationship, you’ll always have a benchmark you can use to measure progress and see the promises in action.

    Conclusion

    Managed print services makes plenty of promises, but unlike other solutions, it keeps them–and, perhaps more importantly, it shows you exactly how it makes progress on those promises. That’s why a strong relationship with your managed print provider is so important: Your provider is responsible for making sure you actually see these benefits.

    Contact us today to see what managed print services can do for you!

  4. Your Multifunction Printer Needs These 3 Things

    Leave a Comment

    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

     

    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

    Best Multifunction Printer Elements

    You probably know by now that multifunction printers are known for their bells and whistles. After all, their claim to fame is that they can print, fax, copy, and scan, all in the same place, but they should be able to do plenty of other things.

    As you search for the perfect multifunction printer, be on the lookout for these three elements that can make or break your printing experience:

    Appropriate speed and power

    Speed is important when it comes to multifunction printers, but so is power. The best way to approach this question is to think about your needs. How often do you have high-speed, high-volume print jobs? How many people could be waiting to use the printer at one time? In general, it’s best to err on the side of “fast and powerful.”

    Effective features

    Your multifunction printer shouldn’t just scan, copy, print, or fax and call it a day. Make sure to brush up on all available features–like finishing options–and choose those that will create the most benefits, both now and in the future.

    Connectivity

    A good multifunction printer should play nice with your other devices and systems. That’s especially important if you’re interested in mobile printing, which is a great tool for hybrid or remote workforces. Just make sure you find a make and model that prioritizes connectivity!

    Conclusion

    The good news about the multifunction printer shopping experience is that the three most important elements–speed/power, features, and connectivity–aren’t difficult to find. The only thing you need to do is brush up on your options so you can be confident you’ve made the best choice for your business.

    Looking for that perfect multifunction printer? We’ve got you covered. Contact us today for help choosing the right machine!

  5. How to Choose a Managed IT Services Provider

    Leave a Comment

    There’s a lot to consider when it comes to managed IT services, but perhaps the most important decision you’ll make is which provider to go with. That choice isn’t always easy–so here are a few tips to help you end up with a partner you can trust!

     

    There’s a lot to consider when it comes to managed IT services, but perhaps the most important decision you’ll make is which provider to go with. That choice isn’t always easy–so here are a few tips to help you end up with a partner you can trust!

    Understanding Managed IT Services Providers

    What is a managed IT services provider, anyway?

    A provider is a company that acts as your partner in tech. When you outsource your IT support, they’re the ones who take responsibility for issues big and small–which is why it’s so important to find a provider you trust.

    Ideally, a provider should begin your relationship by performing an audit or analysis of your tech environment. That way, they have all the information they need to make recommendations, choose solutions, and help you overcome any specific pain points. This doesn’t mean they should “take over,” though. Remember, this is a partnership–so you should be able to make requests or changes whenever you want.

    The Right Managed IT Services Provider

    So, now you know what a managed IT services provider should look like–how do you find one that fits the bill? Here are a few things to look for:

    #1: Reliability

    Most managed IT providers say they’re reliable, but only some of them can back up this claim with facts. Look for providers with long histories and glowing testimonials to prove how reliable they are.

    #2: Expertise

    IT is complicated and fast-moving. The right provider will have expertise in a variety of tech fields, which means you’ll never get stuck with unanswered questions or problems no one can solve.

    #3: A connection

    Naturally, a managed IT services provider should be good at IT–but they also need to have a good connection with you. If they don’t communicate clearly or don’t seem friendly, they’re probably not the right partner for your company.

    In conclusion, a managed IT services provider should be your partner in tech. To choose that partner, look for qualities like reliability and expertise–and don’t forget how important it is to have a real connection.

    Want to learn more about managed IT services? Looking for the right provider? Contact us today!

  6. 3 Ways to Use Scanning Solutions

    Leave a Comment

    It’s easy to hear the word “scanning” and get so distracted by the work itself that you forget why you actually started this journey in the first place. In fact, you’ve probably spent so much time looking for the right machine and crunching numbers that you may have forgotten the fun part–which is deciding how you get to actually use your new scanning solutions. Here are a few ideas to get you started!

     

    It’s easy to hear the word “scanning” and get so distracted by the work itself that you forget why you actually started this journey in the first place. In fact, you’ve probably spent so much time looking for the right machine and crunching numbers that you may have forgotten the fun part–which is deciding how you get to actually use your new scanning solutions. Here are a few ideas to get you started!

    Endless Opportunities with Scanning Solutions

    The truth about scanning is that it’s full of opportunity. Even if you buy a scanner for just one purpose, you’re sure to find more ways of using your new machine down the road. Better yet, scanning is one of those solutions that has real staying power–which means it’s not going “out of style” any time soon (or maybe ever).

    Although the possibilities are just about endless, here are three quick ideas to get the ball rolling:

    • #1: Finally fulfill that New Year’s resolution.

    If you’ve been promising for years that you’ll get organized, scanning is your chance to finally make it happen. After scanning paper documents, you’ll have neat, easy-to-maneuver digital files that can be sorted and searched by title, keyword, date, content, and more.

    • #2: Practice your digital signature.

    You know how your signature never looks the same when you write it digitally? Scanning allows you to work on that by allowing you to scan and send documents for digital signage. It’s fast, efficient, and a good way to make your autograph look fancy.

    • #3: Laugh in the face of paper dangers.

    Scanning allows you to create reliable backups of all your files. That means something like a flood, fire, or even accidental loss can no longer take away your most important data, meaning your documents will always be right where you need them.

    Conclusion

    Scanning opportunities might be virtually endless, but it never hurts to have a place to start. Whether you’re getting organized, giving employees and customers the chance to digitally sign paperwork, or shrugging off potential paper loss like it’s no big deal, scanning is sure to create all kinds of benefits for your business.

    Want to see what scanning can do for you? Contact us today to get started!

  7. How Managed Print Services Saves More Than Money

    Leave a Comment

    Many business solutions are all about saving money. That’s hugely important, of course–but if that’s all they do, they’ll quickly run out of steam. Instead, you need a solution that builds a solid foundation for your company, helping you save more than money–and that’s where managed print services comes in.

     

    Many business solutions are all about saving money. That’s hugely important, of course–but if that’s all they do, they’ll quickly run out of steam. Instead, you need a solution that builds a solid foundation for your company, helping you save more than money–and that’s where managed print services comes in.

    Saving More With Managed Print Services

    Let’s make one thing clear: Managed print services absolutely saves money. The difference between this and other solutions, though, is that managed print services doesn’t stop there. Instead, it creates solutions that help save other valuable resources for your company.

    Sound too good to be true? See for yourself:

    Saving money

    Managed print services saves money in all kinds of ways–but perhaps most importantly, it makes your print costs transparent. When you can see what’s going on in your budget, it’s much easier to be in control.

    Saving time

    Another thing managed print services saves is time. By simplifying your workflows and cutting out extra steps–not to mention cutting down on technical difficulties, troubleshooting, and downtime–this solution helps keep you efficient and productive.

    Saving space

    Need a little more breathing room? No problem–managed print services can also help rearrange and structure your fleet to give your workspace that “flow” you’ve been searching for.

    Saving energy

    You shouldn’t have to waste your energy worrying about print problems. With managed print services on your side, you can shift your focus to the big stuff while your trusted provider handles the rest.

    Saving the planet

    Managed print services makes it both easy and efficient to choose environmentally friendly solutions like recycled supplies or less wasteful machines.

    Conclusion

    Sure, it’s important to save money–but managed print services can do that and so much more. If you want to save time, space, energy, and the planet along with your budget, you’ve come to the right place.

    Want to see managed print services in action? Contact us today for all the help you need!

  8. Do You Know How to Choose a Multifunction Printer?

    Leave a Comment

    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

     

    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

    Multifunction Printer Shopping: What Not to Do

    To show you the best way to choose a multifunction printer for your business, let’s pause for a moment and look at what you shouldn’t do. To model these not-so-great choices, we’ll imagine a hypothetical shopper named Joe.

    Joe is passionate about his company. He wants to find solutions that will work for his employees and deliver excellent experiences for his customers. However, unlike you, he didn’t do his research before shopping for a multifunction printer.

    Here’s what Joe did wrong.

    Mistake #1: Choosing the cheapest device

    Joe prides himself on being savvy about his budget. Unfortunately, he forgot to consider the total cost of ownership when buying a multifunction printer. He grabbed the cheapest device he saw–and now he’ll end up paying more in repairs and maintenance, not to mention the money he’ll lose because the new device doesn’t use supplies as efficiently as it should.

    Mistake #2: Shopping on instinct

    Another mistake Joe made was forgetting to review his company’s needs. He didn’t ask which features and functions would be useful both now and in the future, instead choosing to shop based on whatever caught his eye. The multifunction printer he found is fine, but it doesn’t solve most of his company’s printing problems (and definitely doesn’t make anyone’s life easier, which is what a multifunction printer should do).

    Mistake #3: Forgetting about security

    When faced with all those fascinating options, Joe got a little distracted. He forgot to research whether this new multifunction printer came with built-in security features, and he certainly didn’t stop to ask if the machine could be integrated into his company’s existing cybersecurity approach. As a result, he’s left with a machine he’ll constantly worry about.

    Conclusion

    Are you shopping for a multifunction printer? If so, remember not to be like Joe. Do your research, consider the total cost of ownership, review your company’s present and future needs, and always check whether your chosen device has good security features.

    Need a little help on your multifunction printer shopping journey? Contact us today to make sure you don’t become “the next Joe.”

  9. Managed IT Services: How to Think Like a Cybercriminal

    Leave a Comment

    As a business professional, you may not spend a lot of time thinking about how to hack into others’ devices, invite yourself into secured networks, or take data that doesn’t belong to you. However, that’s exactly how cybercriminals spend their time–which is why they’re so good at causing trouble. Today, with a little help from managed IT services, we’ll take a walk in a cybercriminal’s shoes to find out how you can outsmart them.

     

    As a business professional, you may not spend a lot of time thinking about how to hack into others’ devices, invite yourself into secured networks, or take data that doesn’t belong to you. However, that’s exactly how cybercriminals spend their time–which is why they’re so good at causing trouble. Today, with a little help from managed IT services, we’ll take a walk in a cybercriminal’s shoes to find out how you can outsmart them.

    A Word From Managed IT Services

    Before we get into the “criminal mindset,” let’s take a step back and understand why this approach works in the first place.

    Think of managed IT services as an ex-detective. This detective had to go undercover plenty of times, learning all about cybercriminals, their strategies, and how they approach companies like yours. After stepping back from detective work, managed IT services switched to the security game, and now managed IT providers help you protect your data and devices from the very criminals they used to track.

    Okay–maybe that’s not how managed IT services actually works. Still, this is a good way to understand why it’s helpful to look at things from a cyber criminal’s perspective–and how an IT support provider can help.

    Protecting Your Company with Managed IT

    Now that you know why you should take a walk in a cybercriminal’s shoes, let’s find out how to make it happen:

    #1: Understand why you’re a target.

    Small businesses are a target for the same reasons predators go after the smaller prey: They figure you’re an easy target because you don’t have as much experience or as many defenses as your bigger neighbors. Luckily, with managed IT, you can give those cybercriminals a nasty surprise by meeting their attacks with solid security.

    #2: Look for weak points.

    Digital bad guys hide in the shadows, looking for weak points in your defenses. Think from their perspective: If you were trying to gain access to your own company, where would you start? Would you target new employees who may not be up to speed on systems? Would you use the company name or address to start guessing passwords because you figure no one would think to use complex phrases instead? (Hint: Managed IT services can help you create good password habits!)

    #3: Stay up-to-date.

    Cybercriminals can’t afford to get behind on the latest tools of the trade. To think like one, you’ll need to pay attention to which “trends” are popular among these troublemakers (and try to anticipate which approaches they might try next).

    In conclusion, it’s often best to approach your own security solutions from the perspective of a cybercriminal. Managed IT services can help you do just that, providing the insight, tools, and experience necessary to help you dodge danger in all its forms.

    Looking for a little security help? Contact us today to get started with managed IT services!

  10. Scanning Secrets: The Most Important Thing About Scanners

    Leave a Comment

    There’s one important thing that can make or break your scanning experience. Do you know what it is? Read on to find out!

     

    There’s one important thing that can make or break your scanning experience. Do you know what it is? Read on to find out!

    Scanning the Right Way

    Okay, okay–the truth is that scanning isn’t really a “make or break” situation. Even without this one big thing, you’re likely to get some benefits from scanning solutions.

    That being said, this one thing does make a difference. In fact, without it, you’re likely to miss out on all kinds of value from your new processes.

    So what is the most important thing about scanners? Simple: Find the right one for your business!

    That’s right: If you don’t do a little homework ahead of time and choose the machine that will fit your needs, goals, and unique business challenges, you may not get to enjoy the full scanning experience. Luckily, choosing the right Canon scanner doesn’t have to be a chore–just ask these three big questions:

    #1: “What do we need to scan?”

    Your needs should drive your scanning choices, especially when it comes to the machine you’ll use. Consider what types of documents you want to scan, what size and shape they’re in, how often you’ll need to scan, and more.

    #2: “What will we need to scan in the future?”

    Don’t just look a few weeks or months into the future–try to imagine what your needs will look like in five or ten years. A good machine should keep you scanning efficiently and effectively even as your company grows and changes.

    #3: “What does our setup look like?”

    This question can have a lot of answers. Consider your current software and systems, as they’ll need to be compatible so you can get the most out of your scanner. It’s also important to think about how many people will be using the new scanner, what features they’d be comfortable utilizing, and where the scanner should be located to boost efficiency.

    Conclusion

    The most important thing about scanners is choosing the right one–and that doesn’t have to be a struggle. Just remember to prioritize your company’s scanning needs, both now and in the future, and find a machine that fits into your setup like a puzzle piece.

    Need help finding the perfect make and model for your scanning solutions? Contact us today to get started!