Scanning Tips: What Belongs in the Cloud?


Cloud services are great for all kinds of things–security, communication, streamlining, and more. However, many companies aren’t always sure when and how to use the cloud in order to get the most use out of it. That’s why today’s scanning tips will focus on cloud storage and how to decide what belongs there.

After You Scan

Scanning using a Canon Des Moines organizations have trusted for many years is a kind of gateway solution: it opens up all kinds of paths and opportunities for new ways to store, access, and distribute information. One thing you can do after scanning your documents is to store them in the cloud–a safe, efficient way to make data accessible to all the right teams and individuals. There’s no “right” way to use the cloud, but there are efficient ways–and knowing them can help you make the most out of all your cloud services.

Using the Cloud

Let’s take a look at which of your scanned documents belong in the cloud!

  • Correspondence

Look over the letters and messages you’ve exchanged with clients, suppliers, and other important business partners. Chances are, most of these include important information for all parties–which means it’s a good idea to store them in the cloud, where they can safely be shared with anyone who needs access.

  • Schedules

No matter how you do your scheduling or what your calendars look like, they definitely belong in the cloud. That way, everyone can see them–and those with proper permissions can update things to keep everyone on track.

  • Password information

It’s rule #1 never to write your passwords down, right? Well, the truth is that, as long as you’re using a reliable password management program and you have the proper encryption and security, the cloud is a great place to store this kind of information. It helps ensure that you can get into all of your accounts from anywhere, all without putting your data security at risk.

Looking for more scanning tips? Want to learn about cloud storage? Contact us today!