Do You Know How to Maintain Your MFPs?


There’s nothing worse than arriving at the printer, ready to grab your copies and head to your meeting, only to realize your device isn’t working. Whether it’s a blinking light, a jammed tray, or no activity at all (yikes!), you’re probably wondering what you could have done to prevent this.

The bad news: if your printer is already broken down, you’ll probably be spending a significant part of your day getting it up and running or waiting for a repair technician. The good news: some regular upkeep and maintenance can help you avoid this problem in the future. Here’s what you should be doing to keep your printers operating at their best.

  1. Ventilate: Your printer needs proper ventilation and shouldn’t be smashed up against cubical walls or squeezed under a desk. Ventilation will keep your printer from overheating and reduce paper jams, increase quality, and elongate your device’s useful life.
  2. Don’t overheat: We know, the office can get chilly, but a space heater pointed directly at your multifunction printers is a recipe for disaster. As mentioned above, a printer is prone to overheating if treated improperly, and a space heater could even melt parts of your office equipment if you’re not careful.
  3. Keep it clean: Frequently dust and wipe down your printers and copiers to keep them free of debris.
  4. Don’t pull by the cord: When you’re unplugging your device, grab firmly at the end instead of pulling on the cord.
  5. No food, please: Yes, we all eat at our desks, but a Diet Coke never did a multifunction printer any favors. Keep food and drinks away from your printer.
  6. Maintain regularly: Your printer needs regular check-ups. Work with your IT department to schedule regular maintenance and monitoring to keep your devices operating well.

For more information about multifunction printers and device maintenance, contact us today.