Multifunction Printers Archives

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Your Multifunction Printer Needs These 3 Things
April 21, 2022 1:27 am Leave a Comment
Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

Best Multifunction Printer Elements

You probably know by now that multifunction printers are known for their bells and whistles. After all, their claim to fame is that they can print, fax, copy, and scan, all in the same place, but they should be able to do plenty of other things.

As you search for the perfect multifunction printer, be on the lookout for these three elements that can make or break your printing experience:

Appropriate speed and power

Speed is important when it comes to multifunction printers, but so is power. The best way to approach this question is to think about your needs. How often do you have high-speed, high-volume print jobs? How many people could be waiting to use the printer at one time? In general, it’s best to err on the side of “fast and powerful.”

Effective features

Your multifunction printer shouldn’t just scan, copy, print, or fax and call it a day. Make sure to brush up on all available features–like finishing options–and choose those that will create the most benefits, both now and in the future.

Connectivity

A good multifunction printer should play nice with your other devices and systems. That’s especially important if you’re interested in mobile printing, which is a great tool for hybrid or remote workforces. Just make sure you find a make and model that prioritizes connectivity!

Conclusion

The good news about the multifunction printer shopping experience is that the three most important elements–speed/power, features, and connectivity–aren’t difficult to find. The only thing you need to do is brush up on your options so you can be confident you’ve made the best choice for your business.

Looking for that perfect multifunction printer? We’ve got you covered. Contact us today for help choosing the right machine!
Do You Know How to Choose a Multifunction Printer?
March 16, 2022 12:54 am Leave a Comment
If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

Multifunction Printer Shopping: What Not to Do

To show you the best way to choose a multifunction printer for your business, let’s pause for a moment and look at what you shouldn’t do. To model these not-so-great choices, we’ll imagine a hypothetical shopper named Joe.

Joe is passionate about his company. He wants to find solutions that will work for his employees and deliver excellent experiences for his customers. However, unlike you, he didn’t do his research before shopping for a multifunction printer.

Here’s what Joe did wrong.

Mistake #1: Choosing the cheapest device

Joe prides himself on being savvy about his budget. Unfortunately, he forgot to consider the total cost of ownership when buying a multifunction printer. He grabbed the cheapest device he saw–and now he’ll end up paying more in repairs and maintenance, not to mention the money he’ll lose because the new device doesn’t use supplies as efficiently as it should.

Mistake #2: Shopping on instinct

Another mistake Joe made was forgetting to review his company’s needs. He didn’t ask which features and functions would be useful both now and in the future, instead choosing to shop based on whatever caught his eye. The multifunction printer he found is fine, but it doesn’t solve most of his company’s printing problems (and definitely doesn’t make anyone’s life easier, which is what a multifunction printer should do).

Mistake #3: Forgetting about security

When faced with all those fascinating options, Joe got a little distracted. He forgot to research whether this new multifunction printer came with built-in security features, and he certainly didn’t stop to ask if the machine could be integrated into his company’s existing cybersecurity approach. As a result, he’s left with a machine he’ll constantly worry about.

Conclusion

Are you shopping for a multifunction printer? If so, remember not to be like Joe. Do your research, consider the total cost of ownership, review your company’s present and future needs, and always check whether your chosen device has good security features.

Need a little help on your multifunction printer shopping journey? Contact us today to make sure you don’t become “the next Joe.”
You Need to Upgrade to a Multifunction Printer–Here’s Why
February 19, 2022 2:19 am Leave a Comment
When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

Is a Multifunction Printer Really That Different?

The short answer is yes.

Multifunction printers are like the younger, faster siblings that will inevitably upstage their traditional counterparts. Desktop or single-function printers just can’t keep up with a machine that copies, scans, prints, and faxes–all while connecting to your network to make tasks even easier and more efficient.

It’s also important to note that no multifunction printer would be where it is today if it weren’t for older machines. All the latest technology is a result of research, experience, and lessons learned from other printers–so if you’re having trouble saying goodbye, throw in a “thank you” and move on to your printer’s modern successor.

3 Benefits of Multifunction Printer Ownership

So, why should you upgrade to a multifunction printer? Here are three big reasons:
- #1: Your needs are always changing.
Your printing needs probably don’t look the same as they did a few years ago–or maybe even a few months ago. A multifunction printer can help you keep up with those needs by providing more functions, advanced features, and unbeatable speed and quality.
- #2: Security is more important than ever.
Did you know that printers are often a hacker’s first target? Luckily, a multifunction printer can save the day. With advanced security features and built-in tools to ensure a safe network connection, these machines actively help protect your data and devices.
- #3: Green solutions are all the rage.
If you really want to be cutting edge, you’ll need to find ways to go green without wasting green–and that’s where multifunction printers come in. By using one machine with four functions instead of four machines with single functions, you save ink, paper, and energy–so Mother Earth and your budget will be grateful.

In conclusion, it’s time to upgrade to a multifunction printer because these machines represent years of evolution. Fast, powerful, and full of all the latest tech, a multifunction printer can help address your company’s needs in more ways than one.

Ready to upgrade? Contact us today to meet your new multifunction printer!
Multifunction Printer Tips: How Many Printers Do You Need?
January 20, 2022 1:38 am Leave a Comment
We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

Multifunction Printer Math

Don’t worry, math-haters–you won’t need to pull out a calculator for this one. Instead, multifunction printer math relies more on your needs and goals–not to mention the layout of your business.

Here are a few things to consider when deciding how many multifunction printers you really need:
- How many users do we have?
If you only have a handful of users in your company, then you probably don’t need a million printers. However, if your teams are overflowing and every single person wants to take a crack at using that shiny new multifunction printer, you may need a more sizable fleet.
- How often do we print?
It’s also important to consider what your print needs actually look like. Are you printing all day, every day? Do you only have a few print jobs, but each one takes hours? If that’s the case, you might want to err on the side of caution and add more multifunction printers to your fleet.

If, on the other hand, you print rarely–but enough to make trips to the print shop a frustration–then you might be better off with a single machine.
- What does our space look like?
A huge office space almost requires multiple printers, simply because the alternative would be forcing some people to walk across the entire building just to grab a single document. However, a small space means that big fleets could be unrealistic–so don’t forget to think about layout and available space when choosing multifunction printers.

Conclusion

There’s no perfect number of multifunction printers. Instead, it’s up to you to decide what your needs and goals are, as well as what your layout requires. Just remember one thing: A multifunction printer should always make your life easier, not more difficult.

Ready to shop for a multifunction printer or two (or ten)? Contact us today to get started!
Can Multifunction Printers Help Engage Students?
December 17, 2021 1:49 pm Leave a Comment
We’ve all been there: Whether as a teacher or a student, we’re all familiar with the feeling of an uninspired lecture and a forgettable class. Luckily, educators have a new tool in the mission to keep students engaged–and it might just surprise you.

The Power of Multifunction Printers

You might be wondering how a simple printer could help teachers turn lectures into learning adventures. First, though, let’s get one thing straight: Multifunction printers aren’t your average desktop model. They’re faster, more powerful, and far more impressive, combining fax, scan, copy, and print capabilities in one machine. They’re also packed full of features that can help students really engage with the content they’re studying.

Here are just a few examples:
- Constant updates
Today’s students don’t like working with outdated software. Luckily, multifunction printers are always being updated by their manufacturers, which means students will always find some new tool or feature to delight them.
- User-friendliness
Teachers and students alike hate wasting time at the printer–but that’s a thing of the past with a multifunction device. Not only do these printers combine multiple functionalities in one place; they also have user-friendly interfaces, touchscreens, and other solutions to make them quick and easy to navigate.
- Smart technology
Multifunction printers allow students to think outside the box by putting all kinds of options at their fingertips. For example, some machines include optical character recognition technology, which reads scanned material and translates it into documents that can be searched and edited.
- Color printing
Printing is usually more fun when it involves some color. Many multifunction printer makes and models cut the costs of color printing–which means schools can let students have a bit more artistic license.

Conclusion

A multifunction printer might just be every student’s–and every teacher’s–new best friend. These machines make printing a vital part of the learning process fast, powerful, and versatile.

Want to see what a multifunction printer could do for your educational institution? Contact us today!
Your Multifunction Printer Buying Guide
November 19, 2021 2:36 am Leave a Comment
Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

Finding the Perfect Multifunction Printer

If your company is considering a multifunction printer, you’re on the threshold of greatness. All kinds of efficiency improvements, cost savings, security boosts, and more are waiting for you–but before you can enjoy any of that, you need to actually choose the printer.

Here are some things to consider before you sign on the dotted line:
- Brand
Different multifunction printer brands have different options. To get the most out of your investment, it’s often best to go with a brand boasting an impressive pedigree and plenty of experience crafting secure, efficient, powerful machines, including:
- Sharp
- Konica Minolta
- Lexmark
- Speed
Do you often need those print jobs finished yesterday? If so, you’ll want to invest in a multifunction printer that can keep up with your rapid pace. That’s especially true if your high-speed print jobs are also high-volume.
- Features
Multifunction printers scan, copy, fax, and print, but they can also do a whole lot more. Consider things like finishing options, printing in color, utilizing your existing productivity or management software, and other features you may find valuable.
- The future
Okay, okay–it’s rather difficult to consider the future, right? Luckily, you don’t need to have a crystal ball to be sure you’re thinking a few steps ahead. For example, f you’re working from home right now and plan to keep things remote, you’ll definitely want to consider machines with network connectivity and advanced security options.

Conclusion

There’s a lot to consider when choosing a new multifunction printer for your business. Brand, speed, features, and future needs all have a role to play in your overall decision–but as long as you choose a device that can keep up with you, you’re likely to see significant benefits.

Need help choosing that perfect multifunction printer? Contact us today!
3 Tips for Choosing a Multifunction Printer
October 21, 2021 12:08 am Leave a Comment
Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

Multifunction Printer Matchmaking

To find your perfect match in the multifunction printer world, you’ll need to do a little background research. This is where you learn more about printer terminology, the latest functions, and manufacturer reputation. Once you’ve got that information, you can act as a “matchmaker” for your company.

Here are three tips to help you find that perfect machine:

#1: Be savvy about budget.

Multifunction printers cost more than what’s listed on the price tag. You also need to consider energy, consumables, repairs, maintenance, and more.

However, that’s not the only budget consideration to keep in mind. You should also do the math to find out how much a multifunction printer will save you over its lifetime–for example, by keeping you out of the print shop. These calculations will help you understand exactly what impact this new machine will have on your bottom line.

#2: Think outside the box.

You’re probably familiar with your company’s current needs–but what about the future? Multifunction printers can adapt to changing work environments with ease, so it’s smart to find a make and model that will help your company grow.

#3: Consider what’s most important.

Which printer features are an absolute must? Speed? Capacity? Connectivity? Multifunction printers combine scan, fax, print, and copy capabilities, but they can do a whole lot more–so be sure to consider which features are vital for your company’s success and which are more like a luxury.

Conclusion

No matter what your “perfect match” looks like, there’s a multifunction printer to fit the bill. All you need to do is brush up on background information, consider your priorities, and remember to think outside the box–especially when it comes to budget.

Looking for a multifunction printer? Contact us today–we love playing matchmaker!
How Many Multifunction Printers Do You Need?
September 25, 2021 9:10 pm Leave a Comment
To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

Building Your Multifunction Printer Fleet

Multifunction printers are powerful, efficient, hardworking devices that fit perfectly into any workflow and every industry. They copy, print, fax, and scan, and they do it all with built-in security features to protect data while you work with it.

But more isn’t always merrier. Every business has an ideal number of multifunction printers; too few, and you’ll be scrambling to get work done–but too many, and your fleet, security, supplies, workflows, and budgets could quickly get out of hand.

Here’s how to find that perfect number.
- #1: Consider your needs.
Do you need to print high volumes at high speeds? Multifunction printers can do that–but if you need to have several jobs going at once, it makes sense to have multiple machines. Take this into consideration when planning your fleet.
- #2: Consider your layout.
Smaller offices may need fewer machines, as everyone would have easy access to the same one or two printers. However, large, multi-level office buildings may benefit from several devices–one for each team or area.
- #3: Consider your budget.
Although multifunction printers are an efficient investment, there’s a point beyond which they become expensive to manage and maintain–and that point is when you’re practically overrun with printers. Make sure to consider your budget when finding the perfect number of multifunction printers–not just purchase price, but supplies, repairs, and maintenance, too.

Conclusion

There’s no single number of multifunction printers that will work for everyone. Finding your own number is up to you–but when you know what to consider, it’s a little easier to make this decision. Just remember to keep your company’s needs front and center!

Want to learn more about multifunction printers? Need help building your perfect fleet? Contact us today!
How Multifunction Printers Improve Attorney-Client Confidentiality
August 19, 2021 3:45 pm Leave a Comment
Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

Making Multifunction Printers Secure

Although multifunction printers have a number of built-in security features, they remain one of the biggest targets for digital criminals, simply because many firms and other businesses do not utilize those features. When uncontrolled, printers are also the source of many internal security risks, including human error. However, when used as an active part of your law firm’s security procedures rather than being allowed to remain a vulnerability, they act as champions of attorney-client confidentiality–which is why it is critical to use multifunction printers to the extent of their security potential.

Here are three ways multifunction printers can improve confidentiality:
- Limit the risk of human error.
Because printing is often just one part of an attorney’s busy day, it is all too easy for innocent but potentially disastrous mistakes to be made. For example, if a client’s sensitive information is left on the printer tray for even a minute, it runs the risk of being accidentally picked up by the wrong attorney.

Multifunction printers can be used to eliminate the risk of this and other instances of human error. Tools like “follow-me printing” work with your printer’s existing features to hold print jobs until the correct attorney arrives at the machine to enter a unique code.
- Automate printing tasks.
Certain parts of your workflow can be automated by your multifunction printer. In addition to saving attorneys valuable time, automation limits the number of people who have contact with a client’s secure information, minimizing the risk of error, loss, or theft.
- Use tracking technology.
When an attorney scans a document at the multifunction printer, that document can then be tracked and delivered securely to another device or even an email application. Tracking improves accountability and makes confidentiality a feature built-in to your workflows.

Conclusion

Multifunction printers may be a target for digital criminals, but when utilized properly, they instead become a tool for attorney-client confidentiality–and a simple, effective way to secure your firm’s data. The key is to utilize every function and feature to its maximum potential, giving your multifunction printer an active rather than passive role in security and confidentiality.

If your firm struggles with attorney-client confidentiality, or if you want to learn more about multifunction printers, contact us today.
Choosing Multifunction Printers for Small Businesses
July 21, 2021 2:20 am Leave a Comment
Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

Why Multifunction?

You have a lot of options when it comes to office equipment–so why choose multifunction printers?

The truth is simple: multifunction devices are hardworking. They do a little bit of everything (it’s right there in the name!), and they do it all without sacrificing quality or quantity.

Multifunction printers are a good choice for any business because they are:
- reliable,
- efficient,
- affordable,
- secure,
- innovative,
- and adaptable.
These machines really do live up to their reputation–and the best way to know for sure is to see it for yourself.

Choosing Printers

Small businesses have different needs when it comes to office equipment. Here are a few tips for getting your hands on that perfect multifunction printer!
- Focus on your needs.
Don’t get distracted by all the things a multifunction printer can do, especially when you’re reading reviews or marketing material; instead, focus on what you need it to do.
- Consider connectivity.
Multifunction printers need to be an interconnected part of your workflow. Make sure to check that the printer can connect to your network, computers, and mobile devices before making your choice.
- Don’t forget to be realistic.
It’s easy to get swept up in the promise of a brand-new printer. However, remember that this is the device you’ll be using for years to come–so be realistic and choose a make and model that’s user-friendly, affordable, and capable of growing with your business.

In summary, multifunction printers are an excellent choice because they do a bit of everything and they do it well. To choose one for your small business, you’ll want to focus on things like connectivity, flexibility, and, of course, your company’s needs.

Ready to see for yourself what a multifunction printer can do? Need help choosing that perfect machine? Contact us today!
How to Put Multifunction Printers to Work
June 23, 2021 8:36 pm Leave a Comment
Want to make sure you’re getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!

Want to make sure you’re getting the most out of your multifunction printers? Put them to work with these simple tips and tricks!

Maximizing Your Printer’s Benefits

Multifunction printers come with a long list of benefits–but did you know you can maximize those benefits in all sorts of ways? The truth is that your printers are just waiting to be put to work, so roll up your sleeves and get ready to make the most of your multifunction printers!

#1: Read the manual.

Okay, okay, this one may not sound like a lot of fun–but the more you understand about your device, the more you can get out of it. You don’t have to read the manual cover to cover, but you should focus on features and functions. Here are a few things to look for:
- Color: Does your machine print in color or only black and white?
- Connectivity: Which other devices can your printer work with?
- Consumables: What types of paper and ink are best for your make and model?
- Energy savings: Are there features that, once set up, will save energy (and, thus, money)?
- Security: Does your machine come with built-in security features?
#2: Check out the available apps.

Multifunction printers are smart devices. They can connect to other devices, send documents directly to your email, and, yes, even run apps. Check out the apps available on your make and model; chances are, you’ll find a few efficiency and organization solutions just waiting to be utilized.

#3: Reorganize.

Remember that your multifunction printer is a hub of hard work and efficiency–so if that hub is placed poorly, your whole workflow could suffer. Consider the layout of your office to make sure you’re getting the most out of your multifunction printer–and if not, try a little reorganization.

Conclusion

By definition, multifunction printers exist to make your life easier. However, with just a little bit of homework, you can get even more out of the devices you already own–and soon, your multifunction printer will be working for you (not the other way around!).

Want to learn more about multifunction printers and what they can really do? Contact us today!
Multifunction Printers for Remote Workers
April 24, 2021 2:11 pm Leave a Comment
Remote work is here to stay–which means that multifunction printers are a crucial tool for helping employees stay organized, efficient, and connected even from their living rooms. However, choosing the right device for a home office comes with a lot of unique considerations. Here’s everything you need to know!

Remote work is here to stay–which means that multifunction printers are a crucial tool for helping employees stay organized, efficient, and connected even from their living rooms. However, choosing the right device for a home office comes with a lot of unique considerations. Here’s everything you need to know!

The Right Choice

Back in the days when everyone worked at the office and nobody knew much about “social distancing,” multifunction printer selection was pretty cut and dry:
- Identify which features you need.
- Consider your budget.
- Choose a device that can grow with your business.
Well, now that change is upon us, and remote work is here to stay, this process looks a whole lot different. When everyone is working from the couch, and home offices are part of that “new normal,” how can you select devices that will check all the boxes–especially if you don’t yet know what all those boxes are?

The most important thing to do is remember that a multifunction printer should make your work life easier, not more stressful. With that in mind, here are a few tips for choosing multifunction printers that work for remote employees:

Tip #1: Begin with a budget.

Your budget should still be an important part of the decision-making process when it comes to multifunction printers–however, keep in mind that things will look a little different. You’ll have new things to consider, like the unforeseen costs that might come with remote work, but you also won’t have to pay for office maintenance or shared equipment.

Tip #2: Consider connectivity.

A multifunction printer with network connectivity is likely your best bet for keeping remote workers “in the loop.” While this can pose certain challenges, like helping employees troubleshoot remotely, it can also bring a lot of benefits–like mobile print options, compatibility with digital communication apps, and more.

Tip #3: Have fun with features.

Working from home doesn’t have to be stressful. Multifunction printers come with all kinds of bells and whistles that can keep employees creative and productive, even from the couch–so remember to do your research and choose devices that will fit your company’s new at-home needs.

Want to learn more about multifunction printers? Looking for remote work solutions? Contact us today!
Are Multifunction Printers a Good Investment?
March 28, 2021 2:25 pm Leave a Comment
When it comes to office solutions, you don’t just want a temporary bandage for your problems–you want a long-term investment that will continue creating benefits for years to come. Believe it or not, a multifunction printer might be precisely what you’re looking for. Here’s what you need to know!

When it comes to office solutions, you don’t just want a temporary bandage for your problems–you want a long-term investment that will continue creating benefits for years to come. Believe it or not, a multifunction printer might be precisely what you’re looking for. Here’s what you need to know!

Don’t Call it Quits

You might be tempted to say that printing is a thing of the past. After all, the social world has gone digital, and the business world isn’t far behind. Is buying a printer even worth it anymore?

The answer is, and probably always will be, yes.

Multifunction printers are never going out of style. The truth is that printing will always be part of the business world–at least, until we all have robot butlers and the whole world has gone entirely online, that is. Printers aren’t just a short-term solution; they are a long-term investment in your company’s communication, organization, and customer service.

Here are a few more reasons why a multifunction printer is an excellent investment:
- People like paper. You might be ready to communicate completely online, but that doesn’t mean your clients are. It’s best to do a little bit of both–and multifunction printers can make it happen.
- Printing can sometimes be more convenient. Your apps and digital tools might fail you, but a printer is always right there when you need it. As long as you’re savvy about your habits, printing can sometimes be the most convenient choice.
- Occasionally, it’s the law. Hard copies are required for especially important or sensitive documents–for example, financial records or insurance policies.
At the end of the day, the truth is that multifunction printers are here to stay because they’re capable of adapting to new needs, goals, and challenges. As the world goes digital, multifunction printers offer solutions to fill in the gaps–and that’s a good investment.

Want to learn more about multifunction printers? Contact us today!
Multifunction Printer Tips: How to Break Bad Printing Habits
April 22, 2020 6:00 am Leave a Comment
Everyone has a bad habit or two, but bad printing habits can be especially destructive–especially considering they create huge expenses without your company even realizing it. Here are a few tips and tricks for breaking those bad printing habits!

Printing the Smart Way

Multifunction printers are remarkably forgiving machines. They do their job without needing much work from us–all while offering unrivaled power, speed, quality, and even security. However, multifunction printers can’t reach their full potential if you and your employees are unknowingly working against them with bad printing habits. To help protect your printers, budget, customers, and your company at large, it’s best to take a step back and examine what your habits are–and which ones need to go.

Here are a few examples to help get you started!

Bad Habit #1: Wasteful printing

This one’s easy. If you’ve got a quick “trigger finger” when it comes to hitting the print button, you’re probably racking up pretty high printing costs–often for no good reason.

Solution: Carefully consider every print job. Do you need to use color or use single-sided documents? Do you even need to print in the first place?

Bad Habit #2: Flawed printing

Flawed printing occurs when you use the wrong settings, the wrong paper, or the wrong loading techniques. This habit isn’t as wasteful, but it does result in some wear-and-tear on your machine.

Solution: Read the owner’s manual on your multifunction printer when questions arise. Make sure you’re using the right consumables and settings for the job; after all, a little work now can save you heartache later!

Bad Habit #3: Unsafe printing

Leaving documents on the printer or using unsecured machines are two things that fall into the unsafe printing category. This is a particularly bad habit, as it impacts the security of your employees, your customers, and your whole company.

Solution: Use all the security tools and features your multifunction printer has to offer–and never leave documents unattended on the printer tray.

Are you looking for more multifunction printer tips? Want to add a new machine to your fleet? Contact us today to learn about our inventory of Canon, Konica Minolta, and Lexmark products!
Biggest Benefits of a Multifunction Printer
October 17, 2019 4:43 pm Leave a Comment
Even though many companies may not stop to consider multifunction printers as “cool technology,” the truth is that these machines can do all kinds of amazing things for your business. Even beyond the print, copy, fax, and scan capabilities, they promise. Let’s find out precisely what a multifunction printer can do for you!

Don’t Underestimate the Printer

Businesses of all shapes and sizes make the mistake of underestimating their multifunction printers. Printers, after all, aren’t as eye-catching as the latest smartphones or self-driving cars. But that doesn’t mean they can’t do some pretty amazing things for your company. If you know how to put a multifunction printer to work for you, then you’ll start seeing all kinds of benefits. Like better communication and healthier budgets–without having to lift a finger.

Sound too good to be true? Here are the most significant benefits of having a multifunction printer!
- #1: They’re efficient.
Multifunction printers are the heroes of modern multitasking. They allow you to print, copy, fax, and scan, sure–but they also let you print from your mobile phone or scan directly to email. Meaning that you can do a task start to finish without having to leave the machine.
- #2: They’re budget-friendly.
It’s a whole lot cheaper to have one multitasking machine than several single-function devices. You won’t have to pay as much for energy, ink, or paper, and you’ll only have to worry about maintaining and repairing one printer!
- #3: They’re creative.
Are you looking for new marketing techniques? Want to offer more services to your clients? Are you hoping to make a great impression at that big meeting? Multifunction printers have a variety of tools and features that open up all kinds of new business opportunities, meaning that your imagination is truly the only limit.

Multifunction printers can do a little bit of everything. Plus, we have them from tech giants like Lexmark and Canon. Want to see what multifunction printers can do for you? Contact us today!
Should You Buy or Lease a Multifunction Printer?
August 20, 2019 8:25 pm Leave a Comment
You have a lot of decisions to make when it comes to multifunction printers–but one choice you definitely shouldn’t have to stress about is whether to buy or lease. Today we’ll cover the pros and cons of both, helping you decide what’s best for your business.

Before You Decide

Long before you start worrying about buying or leasing, you should focus on the multifunction printer itself. It’s best to have some idea about what you want before you start the shopping process. For example, choosing a Lexmark or Canon–that way, you won’t be distracted by features and functions when you’re trying to decide between leases and price tags.

The best way to decide which multifunction printer is best for you is to do a little bit of research, analyze your goals both now and in the future, and prioritize. These machines can be a great advantage for your company–provided, of course, that they support your needs and open up all the right opportunities.

The Big Choice

Once you know what you want, it’s time to decide how to get it. Here are the pros and cons when it comes to buying or leasing multifunction printers!

Buying

Pros: Although the upfront cost of buying a printer might seem high, it’s actually cheaper in the long run. The tax benefits are also a pretty great advantage. On top of that, you own the machine, which means you get to call all the shots (and eventually get some money back when you go to sell it).

Cons: Ownership means you’re on the hook for everything. Repairs, maintenance, eventual upgrades–you’ll have to deal with all the details.

Leasing

Pros: Leasing gives you budget flexibility. You won’t have to worry about depreciation, and you’ll be able to upgrade whenever your lease allows.

Cons: The biggest disadvantage of leasing is that you’ll be paying more in the long run.

Buy or lease–it’s a big decision, but it doesn’t have to be stressful. If you want to see multifunction printer options, contact us today!
The Best Things About Multifunction Printers
July 16, 2019 7:42 pm Leave a Comment
There are so many great benefits associated with multifunction printers that it might take hours to list them all in-depth. However, since multifunction printers are all about saving time and space, we’ve compiled this quick list of the best things about MFPs–so read on to find even more reasons to love these powerful, efficient machines.

Value, Performance, and Reliability

Multifunction printers from Canon or Lexmark are a popular choice in companies of all sizes and industries of all kinds–and that’s because these machines really are the workhorses of the business world. They copy, fax, scan, and print, and on top of that, they come with plenty of extra features to help you achieve your marketing goals, communicate better than ever before, and impress your customers. Essentially, a multifunction printer is everything you could ask for in a single piece of office equipment–and it has plenty of benefits to offer, too.

A multifunction printer will:
- Save time.
The great thing about MFPs is that they’re a one-stop, do-it-yourself machine–which means you can start and finish an entire print job without taking a step. They save all kinds of time connecting to and collaborating with multiple devices–and besides, it’s easier to learn how to use one machine instead of a whole fleet.
- Save money.
Multifunction printers are affordable in numerous ways. Firstly, they have a budget-friendly upfront cost, which means you don’t have to settle for something you don’t want just because the price is right. On top of that, they’re also cheaper to own and operate than separate fax, scan, print, and copy machines–and you only have to buy ink and paper for one device.
- Save the environment.
With an MFP, it’s easier than ever to utilize online tools, limit your reliance on paper, and use less energy and ink. Who would have thought that one big printer could be Mother Earth’s best friend?

Multifunction printers are a great fit for every business. Contact us today to see for yourself!
What You Need to Know About Buying vs Leasing a Printer
May 22, 2019 6:30 pm Leave a Comment
Every office needs at least one good printer, but it’s up to the business rather it needs to purchase a printer or to rent one. For some companies, leasing makes more sense. For others, purchasing a printer outright is a much better situation.

Cutting Edge Office Technology

For offices that want to be on the cutting edge of technology and utilize all of the latest printer features and compatibilities, renting a printer might be a better plan than buying one. When the equipment is rented, it can be upgraded as newer models are released on the market. Renting allows the company not to be locked into the current models until they’re ready to replace it with a new purchase.

Financial Considerations

Does your company want to own all of its equipment, or does it make more financial sense to make smaller monthly payments to rent its equipment? Some want to invest in their own office machines while others would find it difficult to come up with the purchase price for a new printer all at once. If it would wreck your company’s budget to buy, renting might be a better idea. However, if the goal is to pay less over the life of the machine, it may be better to buy one that can be used for many years to come.

Contracts

When you purchase a printer, it’s paid for and you can then decide whether your multifunction printer should have managed print services. But with a lease, there will be a contract period for the rental. If you find that you don’t need the printer as much as you thought, or it’s simply the wrong one for your needs, you still have to pay the monthly rental fee throughout the life of the lease. That can add monthly costs to the budget that aren’t necessary. If the company simply owned that printer, it could be sold or traded in on a different model.

If you’re thinking about leasing or purchasing a new office printer, contact us to find out about the latest models available.
Why the MFP is Right For Your Business
November 21, 2018 9:18 pm Leave a Comment
Efficient and productive performance is a high priority for any business in any industry. Businesses around the world are always scrambling to find the best software and hardware to improve the daily functions of their company. Modern advancements in technology have made this easier than ever before, especially with paper-based workflows. The Multifunction Printer (MFP) is the productivity workhorse for businesses that deal with high volumes of paper.

Scanning, copying, and printing are all necessary functions of most businesses, and the MFP offers advanced technology to streamline document saving and sharing processes. Developing streamlined workflows where document sharing and faxing is quick and secure is essential, and the MFP makes that possible.

Purchasing a Multifunction Printer is a great way to empower your employees with a device that will make them more productive.

Here are some of the ways that an MFP will benefit your business:

Consolidate

An MFP removes the need for multiple printers, scanners, and other office equipment in your office. This all-in-one device will save you space and money.

Costs

Consolidating equipment and purchasing an eco-efficient MFP will ensure that you spend less on supplies, maintenance, and more.

Efficiency

Choosing an MFP for your office enables your employees to do their job more efficiently.

Intuitive

Almost all MFP’s come standard with intuitive touchscreens that make use as simple as possible.

Finishing

An MFP can save you post-print time as well with features like duplex printing, stapling, folding, booklet printing, and more.

Custom

Modern MFPs can be customized to help establish workflows and presets that make your common print jobs quick and easy.

The MFP is an effective solution for the modern business seeking to streamline processes. To learn more about Multifunction Printers and which one might be right for your business, contact MMIT Business Solutions Group today!
How to Choose the Right MFP
September 21, 2018 2:46 pm Leave a Comment
Multifunction printers (MFPs) have become necessary devices for the modern business to share and save documents quickly and efficiently. They combine the tasks that printers, document scanners, copiers, and fax machines into one, energy-efficient machine.

MFPs have so many features, models, and brands available that choosing the right device can be a tough decision. An MFP is a large investment, so we put together a list of tips to help you choose the right device:

1. How Will You Use it?

The first consideration for your new multifunction copier is how you intend to use it. You’ll need to think about how many people will use it, how frequently it will be used, and which features your business will use (i.e., color printing, stapling, hole punching, etc.)

2. Operation Costs

The price tag on an MFP doesn’t tell you how much a machine will cost you. Other factors to consider for costs include supplies, warranties, servicing, and power usage. Verify that service providers will use OEM parts when making repairs, so lower quality parts aren’t substituted in your device. Check how long the warranty lasts and who provides it. The last thing to consider for costs is whatever you might read over in the fine print.

3. Online Reviews

A manufacturer’s specs will be biased to encourage you to buy their product. To learn about first-hand experiences that other customers have with an MFP, read some online reviews of the device.

4. Device’s Intuitiveness

An MFP that has difficult set-up and training required to use it could lead to problems for employees and finances. Consider buying from a manufacturer or dealer who will help you through the set-up process, so you’re not on your own to learn usage or make possible set-up mistakes.

5. Security Features

Your business will rely on your MFP to share and save sensitive business documents that could cost your business, employees, and customers if it was breached. Be sure to choose an MFP with security features that will protect your business’ data.

To learn more about multifunction printers and how to find the right one for your business, contact MMIT Business Solutions Group today!
Your Multifunction Printer and Mobile Printing—A Winning Combination
May 16, 2018 9:03 pm Leave a Comment
Has your company provided a mobile printing solution for your employees? A mobile printing solution and a compatible multifunction printer can help employees accomplish more both in the home office and while they’re on the go.

More Benefits

Print mobility for your staff can change how your employees accomplish their daily tasks, and it provides a host of other benefits as well.

1. Accomplish more throughout the workday.

When employees can print essential documents from their phone or tablet with any time and anywhere flexibility, this gives them more time to focus on the job at hand.
- Print from any location or compatible multifunction printer across your organization.
- Print documents at a client’s office to speed up contract negotiations or business proposals.
- Print documents for potential clients at a conference or trade show.
- Print documents at hotel business centers.
2. Protect your documents.

If you’re concerned about print security, a mobile printing solution can help protect your confidential documents. A mobile printing solution with password controls and authentications can keep unauthorized users from viewing or stealing your confidential documents.

3. Improve customer service.

Give your customer service staff the ability to pull up a document from the cloud and print it immediately on your multifunction printer for a customer to view. A mobile print solution means your customer service staff doesn’t need to be behind a desktop computer to serve the customers that come through your door each day. Security features keep the information confidential, giving customers the assurance they need that you care about protecting their private information.

A state-of-the-art multifunction printer and a mobile print solution is a winning combination proven to enhance productivity and protect confidential documents. If you’d like a demonstration, get in touch with a staff member at MMIT Business Solutions Group to set one up today!
3 Steps to the Right Multifunction Printer
December 20, 2017 6:59 pm Leave a Comment
Choosing your office equipment may seem like a relatively straightforward process, but it’s deceptively complex and requires some strategic planning to get everything right.

Do you know what factors your organization should take into consideration when selecting your next copier? No matter the size and type of business you operate, the parameters for choosing equipment are the same.

1. Where do you stand now?

Do you know how much your organization spends on printing documents in a year’s time? How about last week? If you haven’t assessed your printer fleet in some time, you may be surprised to discover that it’s become bloated with desktop printers, low-end MFPs from big box office supply stores, and redundant devices that are costing you too much money.

An investment in new equipment should deliver some considerable cost savings over the life of the device. Shaving some of your low-end devices (which unfortunately come with very high operating costs) is an excellent place to start.

2. Replace high-cost devices.

A centralized multifunction printer can stand in admirably for a room full of other equipment, including printers, copiers, scanners, and fax machines. These high-functioning devices deliver less expensive copies than desktop printers and are designed to route documents digitally to key locations. With a document management system in place, a multifunction printer can transform paper-dependent business processes into efficient digital workflows.

3. Don’t forget about service.

A multifunction printer with high-tech features should be a part of your company’s technology plan, but without a reliable equipment provider, you won’t get the most from the experience. Read testimonials, check out technology partnerships, and research service response times before choosing your equipment provider.

Would you like to learn more about the advantages of a multifunction printer? We’d love to help you find out! Give us a call at MMIT Business Solutions today!
Is It Time for a Multifunction Printer?
November 22, 2017 2:54 pm Leave a Comment
Does your business own a multifunction printer? If you’ve been on the fence about your need for an MFP, read on to discover why these high-functioning devices have become indispensable tools in the world of day-to-day business processes.

Do You Need an MFP?

At its basic definition, a multifunction printer adds copying, scanning, and faxing capabilities to an already impressive printing function. The advantages are substantial, and new technologies are added all the time. Here’s what to expect:

1. Save space.

Tight quarters are a common feature in offices owned or leased by small-to-medium businesses. If recent growth has made yours even tighter, a multifunction printer is a great way to gain more room. MFPs combine the functions of four isolated technology islands into one streamlined device. Instead of making room for a printer, copier, scanner, and fax, you can tuck your multifunction printer in the corner and do everything at one workstation.

2. Save money.

A multifunction printer often includes features to reduce paper and toner consumption as well as energy-saving capabilities you won’t want to miss. For example, automatic duplexing can potentially cut paper usage in half, and default settings to reduce color usage and print in draft mode can deliver significant savings on consumables. Energy star ratings and power-save modes can take a chunk out of your monthly power usage and reduce your impact on the environment.

3. Try electronic document management.

Even if your business hasn’t delved into the possibility of paperless workflows, a multifunction printer provides the option. Built-in scanning features combined with powerful workflow solutions can transport your paper-based processes straight to the world of 21st-century digital business.

If you’re ready to explore the advantages of a multifunction printer, get in touch with us at MMIT to learn more today!
Multifunction Printer Solutions for Government Offices
July 20, 2017 8:34 pm Leave a Comment
As a government agency, you and your staff are required to deal with an ever-growing demand for services, and staff numbers and budgets rarely grow fast enough to accommodate growth. Read on to discover how a multifunction printer can help your team accomplish more with less.

1. Improve Access

Whether your government office is administrative, legislative, law enforcement, or public assistance, fast and accurate access to your documents is critical. A multifunction printer can be a key player in the process, with features that allow government offices to capture, access, route, and manage any document the moment it enters the system.

2. Remove Bottlenecks

Bottlenecks cause costly delays and frustration, both to your government office staff and the public. Paper-centric procedures are often the cause of bottlenecks, so it makes sense to take full advantage of the digital workflow capabilities on your multifunction printers.

Single-function devices can also create productivity barriers. By combining the functions of a printer, copier, scanner, and fax in one space-saving multifunction printer, your staff can accomplish more in far less time.

3. Automate Internal Processes

By leveraging the built-in automation capabilities on a multifunction printer, your staff can streamline and automate internal processes. Eliminate the need for manual data entry to reduce errors, save time, and significantly improve your ability to serve the public.

4. Improve Public Service

Assisting the public is central to any government agency’s mission. A multifunction printer can help simplify the management of processes that require verification documents.

5. Enhance Security

Government agencies handle vast numbers of documents containing confidential information. The latest advances in multifunction printer technologies focus on security protocols that keep sensitive information safe from unauthorized access.

To learn more about multifunction printers and other products and document management solutions that can help your government agency improve productivity, contact us at MMIT today.
Print Security for the Government Agency
June 12, 2017 9:29 pm Leave a Comment
There are many areas where government offices and departments can lag behind the public sector, often because adopting new technologies and practices can be difficult for large organizations such as city, state, and federal government agencies. Printing and print-related technology is often one such area, and a recent interview with GovLoop illustrates this point.

Ron Chestang, Worldwide Senior Print Security Consultant at HP, told GovLoop that print security should matter to government agencies. He noted that the statistics point to too much apathy in government offices when it comes to print security, and this leads to risky practices. “If you don’t even recognize the risk in the first place,” he notes, “then you can’t mitigate or respond to it.” His solution? More control and better technology for your print environment. Here’s how to achieve the security your office needs.

Print Environment Security for Government Agencies

It all starts with knowing where you are. Once you’ve assessed your current print environment and have a detailed inventory of every fax machine, multifunction printer, and copier, you have a place to start. Get your IT team involved and let them lead the project to ensure that your agency’s confidential information is protected.

Start here:
- Assess: Too many offices don’t have a centralized locus of control over their print environment, resulting in a hodge-podge of machines purchased over time—sometimes without any consultation from or knowledge of the IT department. What does your current print environment look like?
- Plan: What strategy do you need going forward? Where are the security risks? What are you going to do to fix them?
- Implement: With the help of your IT team, it’s time to get your print environment up to par.
- Consider outsourcing: Managed print services can make your print environment secure, optimized, and ready to function properly. Consider outsourcing for the best cost savings and productivity boost.
For more information about secure multifunction printers and managed print services, contact us.