Tag Archive: Multifunction Printers

  1. Your Multifunction Printer Needs These 3 Things

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    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

     

    Ready to choose a multifunction printer? Not so fast–there are three things your machine absolutely needs, and if you decide on one that falls short of these elements, you might not get all the benefits you were hoping for. Here’s what to know!

    Best Multifunction Printer Elements

    You probably know by now that multifunction printers are known for their bells and whistles. After all, their claim to fame is that they can print, fax, copy, and scan, all in the same place, but they should be able to do plenty of other things.

    As you search for the perfect multifunction printer, be on the lookout for these three elements that can make or break your printing experience:

    Appropriate speed and power

    Speed is important when it comes to multifunction printers, but so is power. The best way to approach this question is to think about your needs. How often do you have high-speed, high-volume print jobs? How many people could be waiting to use the printer at one time? In general, it’s best to err on the side of “fast and powerful.”

    Effective features

    Your multifunction printer shouldn’t just scan, copy, print, or fax and call it a day. Make sure to brush up on all available features–like finishing options–and choose those that will create the most benefits, both now and in the future.

    Connectivity

    A good multifunction printer should play nice with your other devices and systems. That’s especially important if you’re interested in mobile printing, which is a great tool for hybrid or remote workforces. Just make sure you find a make and model that prioritizes connectivity!

    Conclusion

    The good news about the multifunction printer shopping experience is that the three most important elements–speed/power, features, and connectivity–aren’t difficult to find. The only thing you need to do is brush up on your options so you can be confident you’ve made the best choice for your business.

    Looking for that perfect multifunction printer? We’ve got you covered. Contact us today for help choosing the right machine!

  2. Do You Know How to Choose a Multifunction Printer?

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    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

     

    If you think you’d be a pro at choosing the best multifunction printer for your business, you might need to think again. Even long-time printer experts can feel a little overwhelmed by all the thrilling features and fascinating functions offered by these high-tech machines. Here’s what you need to know to shake off the confusion and choose the right multifunction printer!

    Multifunction Printer Shopping: What Not to Do

    To show you the best way to choose a multifunction printer for your business, let’s pause for a moment and look at what you shouldn’t do. To model these not-so-great choices, we’ll imagine a hypothetical shopper named Joe.

    Joe is passionate about his company. He wants to find solutions that will work for his employees and deliver excellent experiences for his customers. However, unlike you, he didn’t do his research before shopping for a multifunction printer.

    Here’s what Joe did wrong.

    Mistake #1: Choosing the cheapest device

    Joe prides himself on being savvy about his budget. Unfortunately, he forgot to consider the total cost of ownership when buying a multifunction printer. He grabbed the cheapest device he saw–and now he’ll end up paying more in repairs and maintenance, not to mention the money he’ll lose because the new device doesn’t use supplies as efficiently as it should.

    Mistake #2: Shopping on instinct

    Another mistake Joe made was forgetting to review his company’s needs. He didn’t ask which features and functions would be useful both now and in the future, instead choosing to shop based on whatever caught his eye. The multifunction printer he found is fine, but it doesn’t solve most of his company’s printing problems (and definitely doesn’t make anyone’s life easier, which is what a multifunction printer should do).

    Mistake #3: Forgetting about security

    When faced with all those fascinating options, Joe got a little distracted. He forgot to research whether this new multifunction printer came with built-in security features, and he certainly didn’t stop to ask if the machine could be integrated into his company’s existing cybersecurity approach. As a result, he’s left with a machine he’ll constantly worry about.

    Conclusion

    Are you shopping for a multifunction printer? If so, remember not to be like Joe. Do your research, consider the total cost of ownership, review your company’s present and future needs, and always check whether your chosen device has good security features.

    Need a little help on your multifunction printer shopping journey? Contact us today to make sure you don’t become “the next Joe.”

  3. You Need to Upgrade to a Multifunction Printer–Here’s Why

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    When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

     

    When you buy an office printer, you’re probably hoping it will last forever. A high-quality machine might just get the job done for years to come–but that doesn’t mean you should keep relying on outdated technology. Here’s why it’s time to make the switch to something far more impressive: a multifunction printer.

    Is a Multifunction Printer Really That Different?

    The short answer is yes.

    Multifunction printers are like the younger, faster siblings that will inevitably upstage their traditional counterparts. Desktop or single-function printers just can’t keep up with a machine that copies, scans, prints, and faxes–all while connecting to your network to make tasks even easier and more efficient.

    It’s also important to note that no multifunction printer would be where it is today if it weren’t for older machines. All the latest technology is a result of research, experience, and lessons learned from other printers–so if you’re having trouble saying goodbye, throw in a “thank you” and move on to your printer’s modern successor.

    3 Benefits of Multifunction Printer Ownership

    So, why should you upgrade to a multifunction printer? Here are three big reasons:

    • #1: Your needs are always changing.

    Your printing needs probably don’t look the same as they did a few years ago–or maybe even a few months ago. A multifunction printer can help you keep up with those needs by providing more functions, advanced features, and unbeatable speed and quality.

    • #2: Security is more important than ever.

    Did you know that printers are often a hacker’s first target? Luckily, a multifunction printer can save the day. With advanced security features and built-in tools to ensure a safe network connection, these machines actively help protect your data and devices.

    • #3: Green solutions are all the rage.

    If you really want to be cutting edge, you’ll need to find ways to go green without wasting green–and that’s where multifunction printers come in. By using one machine with four functions instead of four machines with single functions, you save ink, paper, and energy–so Mother Earth and your budget will be grateful.

    In conclusion, it’s time to upgrade to a multifunction printer because these machines represent years of evolution. Fast, powerful, and full of all the latest tech, a multifunction printer can help address your company’s needs in more ways than one.

    Ready to upgrade? Contact us today to meet your new multifunction printer!

  4. Multifunction Printer Tips: How Many Printers Do You Need?

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    We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

     

    We’ve all been there: You see a multifunction printer, looking impressive and powerful, and you can’t help but imagine how well it would fit into your fleet. Of course, you wouldn’t want it to be lonely, so you consider bringing a few more along for the ride. Soon, your entire company could be overrun by multifunction printers–but can you really have too much of a good thing? Let’s find out.

    Multifunction Printer Math

    Don’t worry, math-haters–you won’t need to pull out a calculator for this one. Instead, multifunction printer math relies more on your needs and goals–not to mention the layout of your business.

    Here are a few things to consider when deciding how many multifunction printers you really need:

    • How many users do we have?

    If you only have a handful of users in your company, then you probably don’t need a million printers. However, if your teams are overflowing and every single person wants to take a crack at using that shiny new multifunction printer, you may need a more sizable fleet.

    • How often do we print?

    It’s also important to consider what your print needs actually look like. Are you printing all day, every day? Do you only have a few print jobs, but each one takes hours? If that’s the case, you might want to err on the side of caution and add more multifunction printers to your fleet.

    If, on the other hand, you print rarely–but enough to make trips to the print shop a frustration–then you might be better off with a single machine.

    • What does our space look like?

    A huge office space almost requires multiple printers, simply because the alternative would be forcing some people to walk across the entire building just to grab a single document. However, a small space means that big fleets could be unrealistic–so don’t forget to think about layout and available space when choosing multifunction printers.

    Conclusion

    There’s no perfect number of multifunction printers. Instead, it’s up to you to decide what your needs and goals are, as well as what your layout requires. Just remember one thing: A multifunction printer should always make your life easier, not more difficult.

    Ready to shop for a multifunction printer or two (or ten)? Contact us today to get started!

  5. Can Multifunction Printers Help Engage Students?

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    We’ve all been there: Whether as a teacher or a student, we’re all familiar with the feeling of an uninspired lecture and a forgettable class. Luckily, educators have a new tool in the mission to keep students engaged–and it might just surprise you.

    The Power of Multifunction Printers

    You might be wondering how a simple printer could help teachers turn lectures into learning adventures. First, though, let’s get one thing straight: Multifunction printers aren’t your average desktop model. They’re faster, more powerful, and far more impressive, combining fax, scan, copy, and print capabilities in one machine. They’re also packed full of features that can help students really engage with the content they’re studying.

    Here are just a few examples:

    • Constant updates

    Today’s students don’t like working with outdated software. Luckily, multifunction printers are always being updated by their manufacturers, which means students will always find some new tool or feature to delight them.

    • User-friendliness

    Teachers and students alike hate wasting time at the printer–but that’s a thing of the past with a multifunction device. Not only do these printers combine multiple functionalities in one place; they also have user-friendly interfaces, touchscreens, and other solutions to make them quick and easy to navigate.

    • Smart technology

    Multifunction printers allow students to think outside the box by putting all kinds of options at their fingertips. For example, some machines include optical character recognition technology, which reads scanned material and translates it into documents that can be searched and edited.

    • Color printing

    Printing is usually more fun when it involves some color. Many multifunction printer makes and models cut the costs of color printing–which means schools can let students have a bit more artistic license.

    Conclusion

    A multifunction printer might just be every student’s–and every teacher’s–new best friend. These machines make printing a vital part of the learning process fast, powerful, and versatile.

    Want to see what a multifunction printer could do for your educational institution? Contact us today!

  6. Your Multifunction Printer Buying Guide

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    Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

     

    Choosing the right multifunction printer for your business may, at first glance, seem easy–but as soon as you see all those makes, models, and available features, you may start feeling overwhelmed. Here’s everything you need to know to simplify the process and end up with that perfect printer!

    Finding the Perfect Multifunction Printer

    If your company is considering a multifunction printer, you’re on the threshold of greatness. All kinds of efficiency improvements, cost savings, security boosts, and more are waiting for you–but before you can enjoy any of that, you need to actually choose the printer.

    Here are some things to consider before you sign on the dotted line:

    • Brand

    Different multifunction printer brands have different options. To get the most out of your investment, it’s often best to go with a brand boasting an impressive pedigree and plenty of experience crafting secure, efficient, powerful machines, including:

    • Sharp
    • Konica Minolta

    • Lexmark

    • Speed

    Do you often need those print jobs finished yesterday? If so, you’ll want to invest in a multifunction printer that can keep up with your rapid pace. That’s especially true if your high-speed print jobs are also high-volume.

    • Features

    Multifunction printers scan, copy, fax, and print, but they can also do a whole lot more. Consider things like finishing options, printing in color, utilizing your existing productivity or management software, and other features you may find valuable.

    • The future

    Okay, okay–it’s rather difficult to consider the future, right? Luckily, you don’t need to have a crystal ball to be sure you’re thinking a few steps ahead. For example, f you’re working from home right now and plan to keep things remote, you’ll definitely want to consider machines with network connectivity and advanced security options.

    Conclusion

    There’s a lot to consider when choosing a new multifunction printer for your business. Brand, speed, features, and future needs all have a role to play in your overall decision–but as long as you choose a device that can keep up with you, you’re likely to see significant benefits.

    Need help choosing that perfect multifunction printer? Contact us today!

  7. 3 Tips for Choosing a Multifunction Printer

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    Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

     

    Choosing a multifunction printer is a big responsibility. After all, you want to make a smart investment–but you also want a machine that will continue to be fast, effective, reliable, and powerful for years to come. How do you find that perfect fit? Here are a few tips to get you started!

    Multifunction Printer Matchmaking

    To find your perfect match in the multifunction printer world, you’ll need to do a little background research. This is where you learn more about printer terminology, the latest functions, and manufacturer reputation. Once you’ve got that information, you can act as a “matchmaker” for your company.

    Here are three tips to help you find that perfect machine:

    #1: Be savvy about budget.

    Multifunction printers cost more than what’s listed on the price tag. You also need to consider energy, consumables, repairs, maintenance, and more.

    However, that’s not the only budget consideration to keep in mind. You should also do the math to find out how much a multifunction printer will save you over its lifetime–for example, by keeping you out of the print shop. These calculations will help you understand exactly what impact this new machine will have on your bottom line.

    #2: Think outside the box.

    You’re probably familiar with your company’s current needs–but what about the future? Multifunction printers can adapt to changing work environments with ease, so it’s smart to find a make and model that will help your company grow.

    #3: Consider what’s most important.

    Which printer features are an absolute must? Speed? Capacity? Connectivity? Multifunction printers combine scan, fax, print, and copy capabilities, but they can do a whole lot more–so be sure to consider which features are vital for your company’s success and which are more like a luxury.

    Conclusion

    No matter what your “perfect match” looks like, there’s a multifunction printer to fit the bill. All you need to do is brush up on background information, consider your priorities, and remember to think outside the box–especially when it comes to budget.

    Looking for a multifunction printer? Contact us today–we love playing matchmaker!

  8. How Many Multifunction Printers Do You Need?

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    To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

     

    To create the multifunction printer fleet of your dreams, you’ll need to do a little homework. For example, what makes and models are best? What speed do you need? And–perhaps most importantly–how many printers do you need? Let’s find out!

    Building Your Multifunction Printer Fleet

    Multifunction printers are powerful, efficient, hardworking devices that fit perfectly into any workflow and every industry. They copy, print, fax, and scan, and they do it all with built-in security features to protect data while you work with it.

    But more isn’t always merrier. Every business has an ideal number of multifunction printers; too few, and you’ll be scrambling to get work done–but too many, and your fleet, security, supplies, workflows, and budgets could quickly get out of hand.

    Here’s how to find that perfect number.

    • #1: Consider your needs.

    Do you need to print high volumes at high speeds? Multifunction printers can do that–but if you need to have several jobs going at once, it makes sense to have multiple machines. Take this into consideration when planning your fleet.

    • #2: Consider your layout.

    Smaller offices may need fewer machines, as everyone would have easy access to the same one or two printers. However, large, multi-level office buildings may benefit from several devices–one for each team or area.

    • #3: Consider your budget.

    Although multifunction printers are an efficient investment, there’s a point beyond which they become expensive to manage and maintain–and that point is when you’re practically overrun with printers. Make sure to consider your budget when finding the perfect number of multifunction printers–not just purchase price, but supplies, repairs, and maintenance, too.

    Conclusion

    There’s no single number of multifunction printers that will work for everyone. Finding your own number is up to you–but when you know what to consider, it’s a little easier to make this decision. Just remember to keep your company’s needs front and center!

    Want to learn more about multifunction printers? Need help building your perfect fleet? Contact us today!

  9. How Multifunction Printers Improve Attorney-Client Confidentiality

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    Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

    Confidentiality is an absolute necessity in the legal industry. It protects both clients and attorneys, creating a secure environment for sensitive information and enabling legal processes to proceed efficiently. Although confidentiality is often achieved via digital tools and safeguards, your law firm’s multifunction printer has just as big a role to play in protecting clients. That role requires active utilization in order to be effective.

    Making Multifunction Printers Secure

    Although multifunction printers have a number of built-in security features, they remain one of the biggest targets for digital criminals, simply because many firms and other businesses do not utilize those features. When uncontrolled, printers are also the source of many internal security risks, including human error. However, when used as an active part of your law firm’s security procedures rather than being allowed to remain a vulnerability, they act as champions of attorney-client confidentiality–which is why it is critical to use multifunction printers to the extent of their security potential.

    Here are three ways multifunction printers can improve confidentiality:

    • Limit the risk of human error.

    Because printing is often just one part of an attorney’s busy day, it is all too easy for innocent but potentially disastrous mistakes to be made. For example, if a client’s sensitive information is left on the printer tray for even a minute, it runs the risk of being accidentally picked up by the wrong attorney.

    Multifunction printers can be used to eliminate the risk of this and other instances of human error. Tools like “follow-me printing” work with your printer’s existing features to hold print jobs until the correct attorney arrives at the machine to enter a unique code.

    • Automate printing tasks.

    Certain parts of your workflow can be automated by your multifunction printer. In addition to saving attorneys valuable time, automation limits the number of people who have contact with a client’s secure information, minimizing the risk of error, loss, or theft.

    • Use tracking technology.

    When an attorney scans a document at the multifunction printer, that document can then be tracked and delivered securely to another device or even an email application. Tracking improves accountability and makes confidentiality a feature built-in to your workflows.

    Conclusion

    Multifunction printers may be a target for digital criminals, but when utilized properly, they instead become a tool for attorney-client confidentiality–and a simple, effective way to secure your firm’s data. The key is to utilize every function and feature to its maximum potential, giving your multifunction printer an active rather than passive role in security and confidentiality.

    If your firm struggles with attorney-client confidentiality, or if you want to learn more about multifunction printers, contact us today.

  10. Choosing Multifunction Printers for Small Businesses

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    Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

    Does your small business need a big boost? Multifunction printers are just what you’ve been looking for! Here’s how to choose a machine that will fit just right.

    Why Multifunction?

    You have a lot of options when it comes to office equipment–so why choose multifunction printers?

    The truth is simple: multifunction devices are hardworking. They do a little bit of everything (it’s right there in the name!), and they do it all without sacrificing quality or quantity.

    Multifunction printers are a good choice for any business because they are:

    • reliable,
    • efficient,
    • affordable,
    • secure,
    • innovative,
    • and adaptable.

    These machines really do live up to their reputation–and the best way to know for sure is to see it for yourself.

    Choosing Printers

    Small businesses have different needs when it comes to office equipment. Here are a few tips for getting your hands on that perfect multifunction printer!

    • Focus on your needs.

    Don’t get distracted by all the things a multifunction printer can do, especially when you’re reading reviews or marketing material; instead, focus on what you need it to do.

    • Consider connectivity.

    Multifunction printers need to be an interconnected part of your workflow. Make sure to check that the printer can connect to your network, computers, and mobile devices before making your choice.

    • Don’t forget to be realistic.

    It’s easy to get swept up in the promise of a brand-new printer. However, remember that this is the device you’ll be using for years to come–so be realistic and choose a make and model that’s user-friendly, affordable, and capable of growing with your business.

    In summary, multifunction printers are an excellent choice because they do a bit of everything and they do it well. To choose one for your small business, you’ll want to focus on things like connectivity, flexibility, and, of course, your company’s needs.

    Ready to see for yourself what a multifunction printer can do? Need help choosing that perfect machine? Contact us today!