Tag Archive: Managed Print

  1. Is Managed Print Worth the Investment?

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    When considering business solutions, you always want to know how much you’re paying and why. To decide whether a solution is really worth the investment, you have to take a close, honest look–so today, we’ll pull out the magnifying glass and tell you everything you need to know about managed print.

    When considering business solutions, you always want to know how much you’re paying and why. To decide whether a solution is really worth the investment, you have to take a close, honest look–so today, we’ll pull out the magnifying glass and tell you everything you need to know about managed print.

    Managed Print Basics

    Managed print is a solution that allows you to outsource your print problems. It’s as simple as that!

    The simplicity of the solution is one of its biggest benefits. You don’t have to worry about any complicated learning curves, and you certainly won’t have any hoops to jump through. Here’s how it works:

    • #1: You choose a managed print provider.
    • #2: They work with you to conduct a print audit, which provides data about print needs, habits, and budgets.
    • #3: Together, you use the data from the print audit to choose targeted solutions that address your pain points.

    The best part of managed print is that it doesn’t stop working after the initial round of solutions. Instead, you work with your provider to constantly grow and change, ensuring that your print environment always does precisely what you need it to do. Printing has never been so simple–which is why so many other companies have already decided that this solution is worth the investment.

    What You Can Expect

    Now that you know what managed print is, let’s take a look at what it does–that way, you can decide if it’s right for you.

    It protects your data.

    Network printers are one of the biggest security vulnerabilities in any small business. With managed print, it’s easy to secure these devices without interrupting their function or reliability.

    It streamlines your workflows.

    By cutting out extra steps, improving communication, and introducing solutions that make life a little easier for everyone, managed print makes your workflows strong, safe, and streamlined.

    It saves money.

    Managed print isn’t just an affordable solution; it also actively saves money by eliminating waste, cutting out unnecessary printing, and simplifying your supply orders.

    In conclusion, managed print is worth the investment because it is simple and powerful. If you’re looking for a solution that combines efficiency, security, and cost-efficiency, you couldn’t make a better choice.

    Want to see what managed print can really do? Contact us today!

  2. What Managed Print Isn’t

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    As helpful as it is to look up all the details about a certain solution, sometimes it’s clearer and more effective to start with what it’s not. Today we’ll take a look at managed print for what it doesn’t offer, doesn’t do, and doesn’t provide to your company.

    Clearing Things Up

    Because managed print is a term that refers to a huge number of tools, solutions, tips, and tricks, it can be easy to get the wrong idea about its reputation. The good news is that most of the buzz around managed print is positive, so there are no “big bad rumors” to dispel; what’s most important is learning what you can and can’t expect from managed print so that you can decide if it’s a good fit for your company (and so that you can implement it as effectively as possible).

    Here’s what to know about managed print!

    #1: It isn’t a delivery service.

    You might think that managed print is just about delivering ink, toner, and paper to keep your fleet functioning as efficiently as possible. Consumables are a big part of managed print, but they’re not the only thing this solution can help with. In fact, managed print helps you understand how you use consumables, choose more effective brands for your needs and machines, and save money by organizing orders–on top of a whole lot more, of course.

    #2: It isn’t just about printing.

    Sure, “print” is right there in the name–but managed print goes far beyond your printer fleet. By streamlining workflows, improving communication, and minimizing waste, managed print actually makes waves throughout your company.

    #3: It’s more than a business relationship.

    When you choose a managed print provider, you’re actually choosing a partner. Providers should be with you every step of the way, working to help you find creative solutions and remain flexible even in the face of complex challenges.

    Want to learn more about what managed print is (and isn’t)? Looking for a managed print partner? Contact us today to get started!

  3. Managed Print in the Education System

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    There are few things more important than a good education for kids, and there are few things more important than good solutions for schools. Believe it or not, there’s one thing that can be an answer to both: managed print!

    Smart Printing

    At first glance, managed print may seem like a solution for corporations, as if it belongs somewhere with cubicles and tiny potted plants on each desk–but that’s not the case.

    Managed print is great for industries of all shapes and sizes, meaning that it’s just as comfortable in cubicles as it is in the classroom. That’s because managed print is all about customization, meaning that every detail, solution, and tool will be defined by a school’s unique needs and challenges.

    How it Works

    Sound too good to be true? Here are a few ways managed print adapts to each school and helps make education a breeze!

    • Cost

    Schools are often operating on a tight budget, and printing without management or control can really hurt that bottom line. Managed print helps schools understand where their money is going and why, and then it helps find ways to spend that money more effectively–all without cutting corners.

    • Color

    Creativity shouldn’t be limited just because resources are. Managed print makes it easier to understand when color printing is cost-effective and when it isn’t–that way, schools can plan projects without worrying about print problems.

    • Carbon footprint

    Teaching by example is important, especially when it comes to environmental friendliness. With managed print, schools can set a good example for their students by finding cost-effective, savvy ways to go green with their printers, print habits, and consumables like toner and paper.

    Want to learn more about managed print in and out of the classroom? Contact us today!

  4. Is Managed Print Right For You?

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    Managed print is famous for being a perfect fit for all kinds of companies–but what about yours? Naturally, you want to be sure about any big business decision before you make it, so you’re probably looking for an easy way to answer that question. Look no more–today, we’ll help you decide once and for all if managed print is right for you!

    Strong Printing, Strong Companies

    With the rise of digital solutions and fantastic tech tools, you might wonder whether printing is on its way out–or if managed print is even necessary anymore. The truth is that printing will probably never go out of style, but it is getting smarter–for example, sleeker workflows and greener solutions–and that’s right where managed print comes in. With managed print, it’s easier than ever to make sure you’re printing in savvy, environmentally friendly, and efficient ways, all without breaking the bank.

    But that doesn’t necessarily mean managed print is right for you. Here’s how to know if managed print can help make your company stronger!

    #1: Do you have a print strategy?

    If you do have a print strategy, that’s great! Managed print can help you analyze it from top to bottom and make sure it’s doing everything you want it to do.

    If you don’t, managed print has all the tools and solutions you need to start working on your brand-new strategy.

    #2: Do you know your print costs?

    Most companies don’t. After all, that’s okay; print costs are often hidden and incredibly varied–but if you’re not actively working to understand those costs, they can start hurting your budget. Luckily, managed print has all the transparency tools and analysis solutions you need to understand and control your costs.

    #3: Do you want to print smarter?

    If printing is a chore in your business, chances are – it’s wasting time and money, too. Managed print can help you turn printing into a valuable asset instead of frustration, all while saving that time and money.

    So, is managed print right for you? Contact us today to find out!

  5. Why Small Businesses Love Managed Print

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    Since no two small businesses are exactly alike, it’s sometimes difficult to find a tool or solution they all agree on. After all, with so many different markets, industries, needs, and challenges represented, can any one thing be a perfect fit for everyone? Believe it or not, that’s exactly what you can expect from managed print–and here’s why.

    A Fan Favorite

    No matter where you’re located, how many employees you have, or what you do, the chances are high that you do a lot of printing. Sure, printing can be a big weight on your budget, and, when handled improperly, it can be frustrating and inefficient too–but the truth is that printing can be your business’s best friend if you play your cards right.

    That’s why small businesses love managed print services: it’s a solution that allows them to take control of their printing in creative, flexible ways. You’ll see all kinds of benefits, from happier customers to sleeker workflows–all without breaking the bank.

    Here are a few reasons why managed print is truly a fan favorite!

    • Boosting efficiency

    Managed print is all about efficiency. If there are unnecessary steps in your workflows, inefficient machines in your fleet, or tasks that would be better off automated, managed print will help you find and address them.

    • Going green

    Want to make up with Mother Nature? With managed print, it’s easier to choose green solutions–like recycling your toner cartridges or using paper more efficiently.

    • Improving supply management

    If you’re always over-ordering or under-ordering, your print environment will suffer. Managed print helps you understand your needs so that you still have exactly what the job calls for.

    • Saving money

    Managed print solutions begin with a “print audit” that, among other things, helps you understand where your money is going. You can use this information to make all the right steps toward a tighter, healthier budget.

    Are you ready to become one of the small businesses that love managed print? Contact us today!

  6. 3 Ways Managed Print Saves You Money

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    You’ve probably heard that managed print can help save money–but did you know that it saves money in three different ways? Let’s take a look at what managed print can do for you!

    An Intricate Approach

    Managed print services are about more than keeping a tight grip on your printers themselves. If that were the case, it probably wouldn’t be such a successful solution. Instead, managed print treats your company as a complicated, sophisticated environment with all kinds of variables–and the result is a holistic approach that addresses multiple elements at once.

    Take, for example, your budget. Instead of just looking at the dollars and cents, managed print takes a closer look, helping you understand where your money is going and why.

    Sound too good to be true? Here are the three ways managed print saves you money (and makes some other great changes, too!).

    #1: Cost analysis

    The first step in any managed print program is generally the print audit, where you and your provider work together to get important information about your print environment. You’ll learn about device usage, the cost of consumables, good habits and bad habits, and more–and, by looking at this data, you’ll be able to see where your money goes and how to make better use of every dollar.

    #2: Workflow improvements

    Another way managed print helps save money is by addressing your workflow. Unnecessary steps and extra work can slow you down and drain your budget–but with managed print, it’s easier than ever to streamline and strengthen just about everything.

    #3: Savvy solutions

    Managed print services come armed with plenty of creative yet affordable solutions for your biggest printing pains–from security to efficiency. Whether you’re looking to automate tasks, connect to other devices, create a print queue, or step up your printing game, managed print is right there, with a cost-effective tool or trick.

    Ready to see what else managed print can do? Contact us today to find out!

  7. Managed Print: A Look at Print Audits

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    What is the first step of any great managed print plan? Simple: a print audit! Today we’re taking a closer look at print audits to find out what they are, how they work, and why they’re great news!

    What to Know

    When it comes to print audits–and all those managed print services you’ve probably heard about–most companies have three big questions: what, why, and how.

    The “What”

    A print audit is the first step on your managed print journey. It’s essentially an analysis of your entire print environment from the inside out–data, statistics, habits, strengths, weaknesses; you name it.

    The “Why”

    At first glance, print audits might seem stressful–but the truth is that, by revealing all of this information, a print audit helps you take control of your print environment and eliminate issues that impact security, efficiency, and budget. It also shows you where you’re excelling, so you can keep doing all the right things while working on your problem areas.

    The “How”

    Here’s how a print audit works!

    • #1: Your print infrastructure is analyzed. This is where your managed print provider learns about the “bones” of your print environment–like the types of machines you have, the physical layout of the space, and which devices are connected to your network.

    • #2: Next, it’s time to look at your budget. How much is being spent, what is it being spent on, and how often?

    • #3: Finally, you get a closer look at, well, you. A print audit helps reveal your habits–good and bad–like print volume, color or black and white, security oversights, and more.

    Once the print audit is completed, you’ll have all kinds of new data to look at and work with as you decide which new print solutions to implement, which machines to upgrade, and what habits to change.

    Want to learn more about managed print and print audits? Contact us today!

  8. What Managed Print Really Looks Like

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    It’s one thing to hear a long list of benefits about managed print, but it’s another thing entirely to see those benefits in action. Here’s what managed print services could look like in your business!

    An Innovative Approach

    It might be called managed print, but it’s not just about printing. This simple but powerful solution can help you address a little bit of everything, from the printers themselves to your tools and workflows. That’s what makes managed print so effective: it approaches your print environment as a complex, fluctuating ecosystem rather than just a room full of machines.

    So how does the magic happen? Simple: managed print helps you focus on three main areas. Let’s see what this might look like in a business like yours!

    Printers and Supplies

    First things first: managed print helps you take a careful look at the printers themselves. Do you have the right machines for your needs? Is your fleet too big, or not big enough? Are you using the best settings?

    Next, you’ll take a look at your supplies. By analyzing usage data straight from your printers, managed print can help you schedule and automate deliveries, so you never run out of what you need.


    Managed print also addresses your workflows by helping you see what’s working and what isn’t. With new tools at your disposal, you’ll be able to cut unnecessary steps, simplify communication, and streamline your whole work-life.


    Although managed print is, naturally, focused on print security, it also helps you see all the ways your machines and workflows are connected–and, thus, all the things you need to protect. Luckily, it’s easier than ever to identify weaknesses and implement targeted solutions with managed print.

    Want to see what managed print can do for you? Contact us today!

  9. Managed Print for Architects: Building Benefits

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    Managed print services is one of those rare business solutions that allows you to “build” benefits from the ground up by putting you in charge of every change, solution, and improvement. Naturally, this makes managed print a great fit for architects–so let’s take a look at what can happen when you put the two together.

    Architecture Challenges

    The easiest way to understand what managed print can do is to see it in action–addressing and solving challenges. Let’s take a look at some printing woes that might crop up in the daily life of an architect:

    • Scale. Almost all architecture work is large-scale in one way or another–even at the printing level. Some print structures can’t handle the demands of these high-complexity, high-speed projects.
    • Format. Architecture doesn’t stay within the confines of the 2D world. Jobs often require different formats, and they all need to be compatible with one another to keep communication smooth.
    • Media. Getting the point across, organizing a team, and managing information isn’t usually limited to one media type–which means print environments need to adapt to different papers, inks, and project types.

    Managed Print Solutions

    Now that we’ve seen the challenges let’s take a look at the solutions–managed print style!

    • Scalability

    No matter how intense a project or job might be, managed print can scale to fit. You get to mix and match solutions, so the benefits are uniquely yours.

    • Adaptation

    Have a new media challenge, a mobile device that needs to connect to the machines or a wide-format job? Managed print can help you choose all the right tools and machines for all your projects, both now and in the future.

    • Creativity

    The best part about managed print is that it doesn’t limit your creativity. Instead, it smooths out rough patches in your workflows and print environment to ensure that you can do a little bit of everything, and do it confidently.

    Want to learn more about managed print for architecture? Interested in “building” your benefits? Contact us today!

  10. 5 Minutes with Managed Print

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    Can any business solution start making a difference in just five minutes? Let’s see if managed print is up to the task!

    The Power of Better Printing

    Let’s be honest: no business solution is going to change the world in just five minutes.

    But managed print doesn’t need to change the world. All it has to do is change the way you think about printing, your print environment, and even the machines themselves–and, believe it or not, all the great benefits will follow. It’s that simple. Better printing means better communication, better budgets, better customer service, and a better bottom line.

    So how can managed print makes such a big difference in such a small amount of time? Let’s find out!

    #1: Changing perspectives

    One of the first things managed print does for you is changing your perspective. It helps you realize that your print environment, like the rest of your company, is a unique, powerful, ever-changing element–not some stagnant thing you should try to ignore. You’ll learn to be more flexible, adapt to new tech and solutions, and keep your print procedures modern–and all you have to do is take a minute to see your business in a new light.

    #2: Changing information

    In under five minutes, managed print can change the game just by giving you new data. Just imagine what you could do if you knew which machines were used the most (and for what), how often you print in color (and why), and where every single dollar was going. It’s possible with managed print!

    #3: Changing security

    Even with managed print, modern security isn’t a five-minute task–but you can get a pretty good start just by knowing where to look. Managed print helps you identify, analyze, and address weaknesses in your security protocols and procedures–and it’s so fast that you’ll start feeling safer right away.

    What can managed print start doing for you in just five minutes? Contact us today to find out!